APPENDIX 2 A SUMMARY OF ALL ACTION AREAS 40 Strategic Goal: Establishing Edinburgh Quality Standards for pitch quality and maintenance (EQS) ~ Starl End Targets and Specific Action Responsibility Date Date Measures - __ ~~ EQS 1. Establish an Edinburgh Quality June Ongoing Pitch Quality Group A model for Standard for both pitches and changing 05 assessing pitch and changing facility facilities and apply this to all the pitches in the City quality. A database of all pitches assessed using the Edinburgh Standard for Pitches ~__ .___ - EQS 2. Create a Pitch Quality Group with Sept Ongoing Culture and Leisure, Children and Pitch Quality Group representatives from all relevant 05 Families, Environmental and Consumer established to organisations to oversee the Services and Edinburgh Leisure oversee implementation of the Edinburgh implementation Standard for Pitches ~~ ~ __ EQS 3. Develop and agree a detailed Nov Pitch Quality Group Pitch maintenance pitch maintenance specification based on D5 specification agreed the Edinburgh Standard for Pitches ~ ______~ __ ~ EQS. 4 Agree mechanisms with Nov Ingoing Pitch Quality Group Environmental and Consumer Services for 35 the delivery of the new specifications ~ ~-. 41 Strategic Goal: Building an Investment Programme to deliver real improvements for pitch provision in Edinburgh (IEP) start End Targets and Specific Action Responsibility Resources Date Date Measures I IEP 1. Create a 3 year programme to Pitch Management Group Cost of provision Investment construct 12 informal multisport courts programme throughout the City linked to the established implementation of the Parks and Gardens Strategy ___~ __- .- IEP 2. Develop a 3 year investment Mar 08 Pitch Management Group Costs of upgrades plus Investment programme to ensure that the majority of new maintenance programme Edinburgh's publicly bookable pitches are specifications established at least category C and that there is no category I11 changing accommodation left in the City IEP 3. Establish a network of 6 major Aug Mar Pitch Management Group Costs of upgrades plus Investment pitch venues to meet the needs of the 05 2010 new maintenance programme growth and development of pitch sports specifications ~ established __ IEP 4. Monitor levels of provision and lulO5 3ngoing 'itch Management Group Cost of replacing Monitoring system demand and develop longer-term synthetic and long-term investment programme to maintain the investment quality of provision to include in particular programme in place the replacement of synthetic carpets 42 Strategic Goal: Integrating pitch policy considerationsinto wider Planning Policy (PP) __ start End Targets and Specific Action Responsibility Resources Date Date Measures ___- __~~- PP 1. Prepare supplementary planning July Jan 06 Planning Division Staff time New guidance guidance and integrate this when 05 established and appropriate into relevant local plans integrated into local plans ____~ ~~ that the Open Space Pitch Management Group Staff time Open Space Framework takes full account of the Framework needs of pitches as part of the open established, taking space of the City into account the needs of pitches ~ PP 3. Produce an agreed database on GIs July Aug 06 Pitch Management Group Staff time Pitches data on 05 napping framework ____ PP 4. Build the requirement for mapping Ongoin! Pitch Management Group Staff time 'itch stock recorded the Council's pitch stock into the in the City-wide GIS development plans for the City-wide GIs jaatabase database development 43 Strategic Goal: Creating Effective Partnerships built on improved management and booking practices--- (EP) End Targetsand Start Responsibility Resources -7 Specific Action Date Date Measures Staff time EP 1. Create Management Group to: kP Ongoin Pitch Management Group 05 Establish and maintain common practices Develop a linked database and integrated booking procedure Agree a common pricing policy Develop a protocol for improved customer care including the r strengthening of consultative mechanisms ~ ~~ -~ ~ EP 2. Ensure future Smart School's *P Jun 06 Pitch Management Group, Children and Initiative contracts deliver and maintain 05 Families Department new pitches to the Edinburgh Standard for Pitches, Grade A and existing pitches to Edinburgh Standard for Pitches, Grade B and all changing to category I standard ____ - - EP 3. Link Smart School's Initiative *P Dec 06 Pitch Management Group, Children and All Smart School's provision into the integrated booking 05 Families Department Initiative provision system linked into integrate booking system ~~~ EP 4. Review all leasing arrangements SeP Dec 05 Pitch Management Group Staff time and develop a standard approach 05 EP 5. Develop and promote new *P Ongoinl Pitch Management Group Staff time partnership arrangements with clubs 05 ~ ~ ~ ___- EP 6. Provide partnership funding to Ongoini Ditch Management Group Revenue/ca pital grai encourage club-led development of facilities in line with the suggestions in the INVESTMENT SECTION above ~~ -_ ..____ 44 APPENDIX 3 THE EDINBURGH STANDARD FOR PITCHES 45 The Edinburgh Standard for Pitches The Edinburgh Standard for Pitches assesses the quality of sports pitches and the quality of changing facilities separately, The quality of sports pitches is assessed based on the following criteria: 0 Construction 0 Maintenance Grass Investment Topography Type and Level of Use Control Equipment A four-standard model is used under which pitch quality is graded as A, B, C or D, plus non-graded pitches. Category A Pitches Criteria Definition 1 Construction Specially constructed pitches marking, aeration/rolling, fertilising and ' weeding, after game reinstatement and use of a fallow period Coverage species; Perennial Rye Grass 98-99% ~ ! InvestmentVertical drainage/sand spread every 3 years I Use 4 games per week, depending on the season 1 Control ' NO informal/casual use I ~~ ~ Equipment I 3 year cycle of renewal, regular maintenance and portable equipment if possible 46 LC 13, sv I spaaM snld a6e~a~o3%OL-O~ sseJ3 The quality of changing facilities is assessed based on the following criteria: e Sufficient individual team changing plus referee facilities e Showers 0 Toilets e Storage e Security/Su pervision e Condition e Maintenance Social Area 0 Car Parking e Investment A three-standard model is used under which changing facilities are graded as I, I1 or I11 or N where no facilities existed. Grade I Criteria 1 Definition Individual team changing plus Sufficient men, women and referee referee changing facilities provided Showers Hot Toilets , Provided Storage Provided Security/Supervision Staff on site/cameras 1 Condition 1 Good I Maintenance Regular (cleaned after each booking) Social Area Desirable ~ Car Parking Provided 48 Grade I1 Criteria Definition t Individual team changing plus Adequate/Multi teams referee changing Showers 1 Hot Toilets 1 Sufficient i - ~~ I 1 Maintenance I Restricted-cleaned weekly Social Area ! None - Car Parking 1 None I Investment I Reactive (minimal planned e,g. painting) I Grade 111 1 Criteria 1 Definition Individual team changing plus i Insufficient referee changing I ~~ Showers Cold or none I Toilets Very Limited I I I -Storase i None I Condition Poor -~ Maintenance As I1 or worse Social Area None r 1 Car Parkina None Investment 1 Only reactive The Edinburgh Standard for Pitches produces the following matrix by which to assess pitch and changing quality: 1 1 I BII 1 BIII 1 BN 1 K CII CIII CN DI DII , DIII 1 DN I 49 Based on the Edinburgh Standard for Pitches, the best quality sports pitch would be graded AI and the worst quality pitch would be graded DIII. To support the new pitch assessment model, the Edinburgh Standard for Pitches, maintenance has been defined which specifies two different levels of maintenance, a baseline and premium pitch maintenance specification. Baseline Pitch Maintenance Specification The minimum baseline specification is equivalent to maintaining a pitch at a category C level, In addition to what already exists in the maintenance specification for Parks (points 3.2,A-3.2.C), the following will be added: Pitch Surface - white line service provided once a week Cutting -will cut the pitch on a performance basis-this is detailed in the information itself Fertiliser and Weed Control - annual fertiliser and weed control Slit tine and roll - both done twice a year, at the same time Re-seeding - all bare patches (e.g. holes in the goal mouth) to be filled in at the end of the season Equipment - goalposts painted annually Between game maintenance - at designated sites of heavy use Annual review of the pitch Premium Pitch Maintenance Specification Slit tineing and rolling - upgrade once a month during the season Fertiliser and weed control -twice a year (Spring/Autumn) Re-seeding - end of season returfing/seeding of goal mouths, plus watering if necessary Vertical draining of sand pitches - every three years Reinstatement - four times a week Specific maintenance requirements have been identified for cricket and synthetic pitches and floodlighting . Cricket Pitches The above baseline specification is applicable for the outfield and boundary. For the cricket table, the specification changes and an A standard is required: The pitches are marked out, cut and rolled the Friday before each game, End of season reinstatement - lifting of ends and levelling of square For artificial wickets: Weekly brushing to keep the surface clean Properly checked at the end of the season 50 Synthetic Pitches Weekly sweeping Keep weeds of the