CATALOGING MANUAL -- JUVENILE FICTION TABLE OF CONTENTS MARC FIELDS/YOUTH FICTION .......................................................................................................................... 1 EASY INFANT .......................................................................................................................................................... 18 EASY FICTION ........................................................................................................................................................ 18 EASY READER ......................................................................................................................................................... 28 EASY PICTURE........................................................................................................................................................ 38 JUVENILE FICTION ............................................................................................................................................... 48 JUVENILE GRAPHIC NOVELS ............................................................................................................................ 64 JUVENILE MYSTERY ............................................................................................................................................ 74 JUVENILE SCIENCE FICTION ............................................................................................................................ 83 YOUNG ADULT FICTION ..................................................................................................................................... 92 YOUNG ADULT MYSTERY ................................................................................................................................ 101 YOUNG ADULT SCIENCE FICTION ................................................................................................................. 110 YOUNG ADULT GRAPHIC NOVELS ................................................................................................................ 119 BILINGUAL LANGUAGE COLLECTION ........................................................................................................ 132 LOCAL CATALOGING DECISIONS –JUVENILE .......................................................................................... 139 CHILDREN’S SERIES ........................................................................................................................................... 143 SUBJECT HEADINGS ........................................................................................................................................... 150 AC & LCSH HEADINGS ....................................................................................................................................... 151 LOCAL SUBJECT HEADINGS FOR YOUTH BOOKS .................................................................................... 155 AWARD AND HONOR BOOKS ........................................................................................................................... 157 1 December 2, 2011 JUVENILE FICTION MARC FIELDS/YOUTH FICTION MARC Fields/Youth Fiction Books with accompanying materials. If a book comes with CD, DVD, diskette, or other accompanying materials, determine if the material is integral to the story in the book and if the book and accompanying material can be successfully circulated. Discard material if it is only advertising or publisher’s catalog. If all accompanying materials are discarded, remove all notes and physical description referring to the accompanying materials. Example: 500 Book with CD. [Delete if items are not kept] If materials are kept, also list in Circ note of item record: 1 BOOK, 1 CD Fixed Fields For all fixed fields follow OCLC MARC requirements while editing all records to conform to the item in hand. Variable fields 006 Additional Material Characteristics Delete any 006 fields, if you delete the accompanying material. 007 Physical description fixed field Delete any 007 fields, if you delete the accompanying material. 020 ISBN Subfield a: Verify that the ISBN in the record matches the publisher and format. If the ISBN does not match the ISBN on the on order record, verify which ISBN is correct for the title in hand. Leave only the correct ISBN in record. Subfield c: Add the correct price, when available. If the price on the paper work is for a volume set, you need to determine the price for each volume. To find the price for each volume, take the set price and divide this amount by the number of volumes in the set. This will give you the price for each volume. This amount is entered on price subfield in the item record when the volumes are inventoried. Adding ISBN numbers for paperbacks to a bibliographic record Add the ISBN for the paperback copy when linking them to the same record as the hardback copy. Put (pbk.) after the ISBN number, and include the price in the subfield “c”. 1 December 2, 2011 JUVENILE FICTION MARC FIELDS/YOUTH FICTION Paperbacks may be added to a record for the hardback, when the title, subtitle/other title information, statement of responsibility, copyright date, edition and illustrator match exactly the title information as it appears on the bibliographic record. Remove any ISBN which is not on current copy in hand, since this may retrieve a different title and generate duplicate reports. Field does not end with a period. 049 Ownership and Location If the record has KNJ or KNJA in this field, the item is owned by JCL and is a JCL record. If the record has KOP or KOPA in this field it is an Olathe record, and JCL may or may not own copies. If it is an Olathe record and JCL adds copies, you must update holdings in OCLC. 092 Local Call Number In subfield ‡a use correct prefixes, followed by genre or Dewey designations. Use only one 092 field in the record. Use only one 092 field in the record. Delete all other 09X fields. Subfield a: [PREFIX] [CLASS], author’s last name, author’s first name or initials and date of publication, if necessary. Add month of inventory and the date for all circulating titles that are copyrighted during the current year. Use the copyright date of the English translation for foreign titles. When copyright dates appear for the following year, use month of inventory and current year until Dec. 31 of current year. For example: A book is published September 2010 and received for cataloging in September 2010, but copyrighted 2011. The 092 fields and spine label will use 09/2010. Example: J FICTION Brown Jeff 01/2007 CUTTERING POLICIES Double Cutters If titles are parts of a series and/or have a recurring character, and have different authors they should be double cuttered with the series title or continuing character. When character or series is not on an existing list, contact the cataloger. The author cutter is determined from the 1XX field of author main entry or the 245 field of title main entry with exceptions for individual biographies and some series. For fiction (all genres), the author cutter is limited to the first 8 characters of the author’s surname and first name taken from the authorized form in the 100 field. Do not include middle initials (unless initials are the only form of a given name in the authority record) or dates of the author. Do not leave spaces between the initials. The first name or initial(s) are on the line after the surname on the spine label. 2 December 2, 2011 JUVENILE FICTION MARC FIELDS/YOUTH FICTION If the material is title entry, limit the cutter to the first 8 characters of the first non-article word of the title. Use upper and lower case letters appropriately. Consult label formats when editing the 092 field. Abbreviations Spell out the first word of the abbreviation, up to the first eight characters. Acronyms Use up to the first eight characters of the acronym. Eliminate spaces and punctuation, but use the case of the acronym. Apostrophes and Hyphens Leave apostrophes and hyphens out. Diacritics Take out diacritics for the 092 field and on the spine labels. Dr., St., Mr., and Mrs. Do not spell out, unless it is spelled out on the title. Always retain the period after Dr., St., Mr. and Mrs. Run the letters together if there are more than 8 characters in a name. Example: St. John StAndrew (no spacing between letters) Hyphenated Double Surname For a hyphenated double surname run the entire name together with no hyphen or spacing. Capitalize the first letter of the second surname. Limit the number of characters to eight letters. Example: Surname: Garcia-Marquez Cutter: GarciaMa Un-hyphenated Double Surname For an un-hyphenated double surname run the name together with no spacing. Capitalize the first letter of the second name. Limit the number of characters to eight letters. Example: Surname: Lomas Garcia Cutter: LomasGar Initials in cutters Do not leave spaces between initials, such as Stine R.L. 3 December 2, 2011 JUVENILE FICTION MARC FIELDS/YOUTH FICTION Example: 100 1 Stine, R.L. On label: FICTION Stine R.L. Names in direct order For names in direct order, use up to the first 8 characters of the author’s name, using up to the first two parts of the name taken from the authorized form in 100 field. Example: 100 0 Minister Faust On label: FICTION Minister Faust Names with spaces between letters If the last name contains a space between letters, leave in if the total number of characters does not exceed 8 characters Otherwise, remove the space to include 8 characters in the cutter but