TOWN OF HIGH LEVEL REGULAR COUNCIL MEETING Tuesday, October13th, 2020 @ 7:00 p.m. Live Streamed through Town of High Level Facebook "We will strive to improve our community's quality of life by providing a safe, sustainable environment through planning, communication and cooperation, both locally and regionally." CALL TO ORDER 2 ADOPTION OF AGENDA 3 REGULAR COUNCIL MEETING Live Stream through Town of High Level Facebook October 13, 2020 at 7:00 p.m. AGENDA Page 1. CALL TO ORDER 2. ADOPTION OF THE AGENDA 2.1 Regular Council Meeting Agenda for 4-5 October 13, 2020. 3. PUBLIC HEARING None. 4. PRESENTATION None. 5. DELEGATIONS 5.1 S/Sgt Dennis Delaronde, RCMP High Level Detachment Report 6. APPROVAL OF MINUTES 6.1 September 28, 2020 Regular Council Meeting, 8-12 unapproved minutes. 7. DELEGATION BUSINESS 7.1 RCMP High Level Detachment Report 8. MAYOR’S REPORT 8.1 Review of the Mayors Report 9. COUNCIL COMMITTEE REPORTS 9.1 Committees on which Councillors are 16-17 appointed: Deputy Mayor Langford Reports from various committees on which Councillor Anderson Councillors are appointed. Councillor Forest Councillor Jessiman Councillor Morgan Councillor Welke 10. ADMINISTRATION REPORTS 10.1 Actions Resulting from Council/Committee Action List review. 19-21 Meetings 4 10.2 Capital Project Status Report Council review. 22-24 10.3 Financial Report – September 2020 Council review. 25-27 10.4 Monthly Report to Council - Sep 2020 Council review. 28-34 11. ADMINISTRATIVE INQUIRIES None. 12. OLD BUSINESS 12.1 RFD: Inflatable Screen Package Purchase Request to Council to approve a new 2020 37-51 capital project for $16,000. 12.2 Briefing Note: IT - CCI Wireless / Broadband Update to Council. 52 in High level 13. NEW BUSINESS 13.1 NAV Canada High Level Flight Services Station (FSS) - 54-66 Workforce Adjustments / Initiation of aeronautical studies re consideration of High Level Air Traffic Services facility closure. 14. CORRESPONDENCE FOR ACTION 14.1 Regional Economic Development Initiative Council to consider request from REDI to support 68-71 (REDI) Board – Request to Municipal Partners to lobby effort. Support Lobby Effort 15. CORRESPONDENCE FOR INFORMATION None. 16. NOTICE OF MOTIONS None. 17. QUESTION PERIOD 18. CLOSED SESSION None. 19. ADJOURNMENT 5 DELEGATIONS 6 APPROVAL OF MINUTES 7 TOWN OF HIGH LEVEL REGULAR COUNCIL MEETING MINUTES Live Stream through Town of High Level Facebook September 28, 2020 at 7:00 p.m. UNAPPROVED MINUTES IN ATTENDANCE: COUNCIL Crystal McAteer Mayor Boyd Langford Deputy Mayor Brent Anderson Councillor Ellis Forest Councillor Terry Jessiman Councillor Mike Morgan Councillor Jan Welke Councillor STAFF Clark McAskile Chief Administrative Officer Jeri Phillips Director of Finance and Administration Keith Straub Director of Operations Rodney Schmidt Director of Protective Services Bill Schnarr Communication Coordinator Hayley Gavin Land Use & Planning Manager Charles Carstens HR/Payroll and IT Sandra Beaton Municipal Clerk/Recording Secretary REGRETS Ruth Rolfe Director of Community Services 1. CALL TO ORDER Mayor McAteer called the meeting to order at 7:00 p.m. 2. ADOPTION OF AGENDA Regular Meeting Agenda, Request for any additions or deletions to the agenda. September 28, 2020 - Addition under Closed Session, Item 18.1 Alberta Urban Municipalities Association, Interim Alberta Policy Advisory Board survey on provincial policing priorities. Resolution# 337-20 Moved by Councillor Forest THAT Council adopt the September 28, 2020 Regular Meeting Agenda as amended. Unapproved CARRIED 3. PUBLIC HEARING None. 4. PRESENTATIONS None. 8 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES September 28, 2020 5. DELEGATIONS 5.1 Gary Ross Mr. Gary Ross provided some key Tolko updates to Council: Plant Manager, Tolko - Burner officially ceased operations on August 17/20. Permanently decommissioned on Thanksgiving weekend (Oct 10-12/20) - Thermal plant running at 75% capacity at this time. - Remaining piece is the Northern Pellet Limited Partnership (NPLP), currently scheduled to come on line late October at which time the energy plant should be at 100% operating capacity. 6. APPROVAL OF THE MINUTES 6.1 Regular Council Meeting, Resolution# 338-20 September 14, 2020 unapproved Moved by Councillor Anderson minutes THAT Council approve the Regular Council meeting minutes of September 14, 2020 as circulated. CARRIED 7. DELEGATION BUSINESS 7.1 Tolko update. Resolution# 339-20 Moved by Deputy Mayor Langford THAT Council accept the update regarding Tolko for information. CARRIED 8. MAYOR’S REPORT 8.1 Mayor’s Report for period Sep 14 – RCMP Breakfast Meeting September 15-28, 2020 Sep 14 – Boreal Housing, Mackenzie House update Sep 18 – Community Economic Development Initiative (CEDI) Sep 23 – Alberta Urban Municipalities Association (AUMA) Education Course, Housing for Health “Relationship Building” w/Former Municipal Affairs Ministers (Diane McQueen, Danielle Larivee, Doug Griffiths) Sep 23 – Municipal Affairs, meeting with Minister Tracy Allard Sep 23 – Regional Economic Development Initiative (REDI), check out their new website Sep 24 – AUMA Virtual 2020 Conference Sep 24 – Mackenzie Frontier Tourist Association (MFTA) Resolution# 340-20 Moved by Councillor Morgan THAT Council accept the Mayor’s Report for information. Unapproved CARRIED 9. COUNCIL COMMITTEE REPORTS 9.1 Committee reports on which Deputy Mayor Langford: Councillors are appointed: Sep 23 – Municipal Affairs, meeting with Minister Tracy Allard Deputy Mayor Langford Sep 23 – Regional Economic Development Initiative (REDI) Councillor Anderson Sep 24 – 25, AUMA Virtual 2020 Conference Councillor Forest Councillor Jessiman Page 2 9 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES September 28, 2020 Councillor Morgan Councillor Anderson: Councillor Welke Sep 23 – Town of High Level Library Board Sep 28 – High Level Transportation Society Councillor Forest: Sep 17 – Mackenzie Regional Waste Management Commission (MRWMC) Sep 28 – High Level Transportation Society Councillor Jessiman: Sep 09 – High Level Policing Society Sep 23 – Municipal Affairs conference call w/Minister Allard Councillor Morgan: Sep 17 – MRWMC meeting Sep 23 – Town of High Level Library Board Sep 24 – MFTA meeting Councillor Welke: No reports at this time. Resolution# 341-20 Moved by Councillor Forest THAT Council accept the Councillor Committee reports for information. CARRIED 10. ADMINISTRATIVE REPORTS 10.1 Council/Committee Meeting Resolution# 342-20 Action List Moved by Councillor Morgan THAT Council accept the Action List for information. CARRIED 11. ADMINISTRATIVE INQUIRIES None. 12. OLD BUSINESS None. 13. NEW BUSINESS 13.1 Briefing Note: Land UnapprovedUse Bylaw Resolution# 343-20 Review – Project Overview Moved by Councillor Anderson THAT Council accept the Land Use Bylaw Review – Project Overview for information. CARRIED Page 3 10 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES September 28, 2020 13.2 RFD: Renaming 95 Avenue Resolution# 344-20 Moved by Councillor Welke THAT Council rename 95 Avenue to Yidah Drive. CARRIED 13.3 RFD: Proposed Face Coverings Resolution# 345-20 Bylaw 1013-20 Moved by Councillor Welke THAT Council provide First Reading of Proposed Face Coverings Bylaw 1013-20, and instruct Administration to present the bylaw to the public for feedback; with a specific focus on businesses in the community. CARRIED Resolution# 346-20 Moved by Deputy Mayor Langford THAT Council hold a public hearing for Proposed Face Coverings Bylaw 1013-20 on October 26, 2020. CARRIED 13.4 RFD: Municipal Stimulus Resolution# 347-20 Program Moved by Deputy Mayor Langford THAT Council approve the applications, Bulk Water Fill Station with a Sanitary RV Dump and Permanent Park Facility, under the Municipal Stimulus Program (MSP). CARRIED 13.5 RFD: Women in Politics zoom Resolution# 348-20 meeting Moved by Councillor Forest THAT Council authorize Mayor McAteer’s participation in the Women in Politics zoom meeting on October 19, 2020. CARRIED 13.6 RFD: Fire Department Training Resolution# 349-20 Facility Classroom Project Moved by Deputy Mayor Langford THAT Council allocate an additional $25,000 to the High Level Fire Department Training Facility project funded from the Fire Equipment Reserve. UnapprovedCARRIED 14. CORRESPONDENCE FOR ACTION 14.1 Alberta Counsel – Open Letter, Resolution# 350-20 Stollery Children’s hospital Moved by Councillor Morgan THAT Council accept the letter from Alberta Counsel for information. CARRIED Page 4 11 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES September 28, 2020 15. CORRESPONDENCE FOR INFORMATION 15.1 Northern Alberta Elected Leaders draft meeting minutes from June 5/2020 15.2 Peace Library Board Meeting Highlights, Sep 12/2020 Resolution# 351-20 Moved by Councillor Forest THAT Council accept item 15.1 and 15.2 for information. CARRIED 16. NOTICE OF MOTIONS None. 17. QUESTION PERIOD None. 18. CLOSED SESSION 18.1 Alberta Urban Municipalities Mayor McAteer thanked the public and mentioned the meeting will move Association (AUMA), Interim Alberta into closed session. Policy Advisory Board survey on Intergovernmental Relations and Advice from Officials, per FOIP Part 1, provincial policing priorities. Division 2, section 21(1)(a) and section 24(1)(a), respectively. All attending elected officials and staff members C. McAskile, R. Schmidt, C. Carstens, B. Schnarr, and S. Beaton remained in the meeting. Resolution# 352-20 Moved by Councillor Morgan THAT Council move into closed session…at 8:28 pm. CARRIED Resolution# 353-20 Moved by Councillor Anderson THAT Council move out of closed