Waverley Borough Council Council Offices, The Burys, Godalming, Surrey GU7 1HR www.waverley.gov.uk To: All Members and Substitute Members of When calling please ask for: the Community Overview and Scrutiny Ema Dearsley, Democratic Services Officer Committee Policy and Governance (Other Members for Information) E-mail: [email protected] Direct line: 01483 523224 Calls may be recorded for training or monitoring Date: 3 June 2016 Membership of the Community Overview and Scrutiny Committee Cllr Wyatt Ramsdale (Chairman) Cllr David Hunter Cllr Liz Wheatley (Vice Chairman) Cllr Denis Leigh Cllr Maurice Byham Cllr Kika Mirylees Cllr Carole Cockburn Cllr Sam Pritchard Cllr Mary Foryszewski Cllr Simon Thornton Cllr Val Henry Cllr Ross Welland Cllr Christiaan Hesse Cllr Nick Williams Cllr Nicholas Holder Cllr Liz Wheatley Cllr David Hunter Cllr Denis Leigh Substitutes Cllr Stephen Hill Cllr Richard Seaborne Cllr Anna James Cllr John Williamson Dear Councillor A meeting of the COMMUNITY OVERVIEW AND SCRUTINY COMMITTEE will be held as follows: DATE: TUESDAY, 14 JUNE 2016 TIME: 7.00 PM PLACE: COUNCIL CHAMBER, COUNCIL OFFICES, THE BURYS, GODALMING The Agenda for the Meeting is set out below. Yours sincerely ROBIN TAYLOR Head of Policy and Governance Agendas are available to download from Waverley’s website (www.waverley.gov.uk/committees), where you can also subscribe to updates to receive information via email regarding arrangements for particular committee meetings. Alternatively, agendas may be downloaded to a mobile device via the free Modern.Gov app, available for iPad, Android, Windows and Kindle Fire. Most of our publications can be provided in alternative formats. For an audio version, large print, text only or a translated copy of this publication, please contact [email protected] or call 01483 523351 This meeting will be webcast from the conclusion of Informal Question Time and can be viewed by visiting www.waverley.gov.uk NOTES FOR MEMBERS Members are reminded that contact officers are shown at the end of each report and members are welcome to raise questions etc in advance of the meeting with the appropriate officer. The meeting will be preceded by informal public questions from 7.00 p.m. (for a maximum of 15 minutes). If no members of the public are present to ask questions at 7.00 p.m. then the Committee meeting will start immediately. AGENDA 1. APPOINTMENT OF CHAIRMAN To confirm the appointment of Councillor Wyatt Ramsdale as Chairman of the Committee for the Council Year 2016/17. 2. APPOINTMENT OF VICE-CHAIRMAN To confirm the appointment of Councillor Liz Wheatley as Vice-Chairman of the Committee for the Council Year 2016/17. 3. MINUTES To confirm the Minutes of the Meeting held on 8 March 2016 (to be laid on the table half an hour before the meeting). 4. APOLOGIES FOR ABSENCE AND SUBSTITUTIONS To receive apologies for absence and to report any substitutions. 5. DECLARATIONS OF INTEREST To receive from Members declarations of interest in relation to any items included on the agenda for this meeting, in accordance with Waverley’s new Code of Local Government Conduct. 6. QUESTIONS BY MEMBERS OF THE PUBLIC The Chairman to respond to any questions received from members of the public of which notice has been duly given in accordance with Procedure Rule 10. 7. COMMITTEE FORWARD PROGRAMME (Pages 7 - 14) The Community Overview & Scrutiny Committee is responsible for managing its programme of work for scrutiny. In setting its work programme for the year, the Committee should aim to be flexible so that issues that arise in the year may be considered at the appropriate time. The current work programme (attached) includes items requested by the Committee at its previous meetings and takes account of items identified on the latest Executive Forward Programme as due to come forward for decision. Members are invited to identify any additional items that the Committee may wish to add to its work programme. Recommendation The Committee is asked to note its current work programme, and agree any additional items that it wishes to consider at a future meeting. 8. SAFER WAVERLEY PARTNERSHIP END OF YEAR REPORT 2015-16 (Pages 15 - 28) [Portfolio Holder: Cllr Kevin Deanus] [Wards Affected: All] A function of the Community Overview and Scrutiny (O&S) Committee is to scrutinise the work of the Safer Waverley Partnership (SWP). The purpose of this report is for the Committee to consider the progress made by the SWP against the agreed priorities for 2015-18 and the end of year status of the April 2015 – March 2016 Action Plan. A borough wide analysis of crime and anti- social behaviour is also presented. Recommendation That the Community Overview & Scrutiny Committee considers the end of year report and provide and comments and observations. 9. SAFER WAVERLEY PARTNERSHIP PLAN 2016-19 (Pages 29 - 46) [Portfolio Holder: Cllr Kevin Deanus] [Wards Affected: All] A function of the Community Overview and Scrutiny (O&S) Committee is to scrutinise the work of the Safer Waverley Partnership (SWP). The purpose of this report is for the Committee to note the key priorities arising from the Safer Waverley Partnership Plan for 2016-19 and to receive the 2016/17 Action Plan. Recommendation That the Community Overview & Scrutiny Committee endorses the Safer Waverley Partnership Plan 2016-19 and ensures commitment to actions from Waverley Borough Council officers. 10. IN DEPTH REVIEW OF THE WAVERLEY MEALS ON WHEELS SERVICE SERVICE - FINDINGS REPORT (Pages 47 - 52) [Portfolio Holders :Cllr Jenny Else and Cllr Andrew Bolton] [Wards Affected:All] It was agreed at Community Overview and Scrutiny on 19 January 2016 to carry out an in-depth review of the Meal on Wheels Service as a result of the steady decrease in the uptake of meals since 2011. The purpose of this report is to inform Community O&S of the Sub-Committee’s findings and request comments on the outcome of the review. Recommendation That the Community O&S Committee: 1. Considers the findings of the in-depth review; and 2. Provides feedback to officers on the two proposed models of delivery presented to the Committee and observations to the Executive. 11. PERSONALISATION AND PREVENTION PARTNERSHIP FUND - END OF YEAR 3 DELIVERY REPORT (Pages 53 - 68) [Portfolio Holder: Cllr Jenny Else] [Wards Affected: All] In 2013, Waverley’s Executive approved the delivery of an Activity List of projects, funded by Surrey County Council. This aimed to provide locally driven, preventative services to support and empower vulnerable adults on a sustainable basis. This report is the annual review of the PPP projects from 1 April 2015 to 31 March 2016. It notes current progress, performance and the success of the Council’s wellbeing approach in empowering the borough’s communities and supporting its most vulnerable residents. The Community Overview and Scrutiny Committee is asked to note the outcomes of the PPP process to date Recommendation The Committee is asked to note the success of the PPP Programme. 12. THAMES BASIN HEATHS SPECIAL PROTECTION AREA (SPA) AVOIDANCE STRATEGY (REVIEW): DRAFT FOR CONSULTATION (Pages 69 - 102) [Portfolio Holder: Cllr Brian Adams] [Wards affected: All] Consultation on a review of the Council’s Thames Basin Heaths SPA Avoidance Strategy took place in March/April 2016. The purpose of the review was to release the extra SANG capacity (numbers of dwellings) at Farnham Park that had been identified through the results of new visitor survey data. It also included an update of the tariff for developer contributions. Recommendation That the Community O&S Committee considers the responses to the draft Thames Basin Heaths SPA Avoidance Strategy (Review) and make observations and suggestions to shape it going forward to the Executive. 13. PERFORMANCE MANAGEMENT REPORT - QUARTER 4 2015/16 (Pages 103 - 118) [Portfolio Holder: Cllr Julia Potts] [Wards Affected: All] This report provides the results of the Council’s performance in the fourth quarter of 2015/16 on Planning, Environment and Community Services. Annexe 1 to this report details performance against key indicators. Recommendation It is recommended that the Community Overview & Scrutiny Committee scrutinises the performance figures for Quarter 4 as set out in Annexe 1, along with the two years worth of comparative data and benchmarking averages provided and makes any key observations and recommendations to the Executive. 14. SERVICE PLANS - YEAR END OUTTURN REPORT FOR 2015/16 (Pages 119 - 140) [Portfolio Holder: All] [Wards Affected: All] Service Plans are devised each year in order to deliver the Council’s corporate priorities. This report gives the Committee the opportunity to scrutinise the year end outturn of each Service Plan for 2015/16 by way of examining actions completed and if not, examine the reasoning. Recommendation That the Community Overview & Scrutiny Committee scrutinises the 2015/16 year end outturn Service Plan report and to make any observations or recommendations to the Executive. 15. EXCLUSION OF PRESS AND PUBLIC To consider the following recommendation on the motion of the Chairman: Recommendation That, pursuant to Procedure Rule 20 and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during the item, there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified at the meeting in the revised Part 1 of Schedule 12A to the Local Government Act 1972. 16. LEGAL ADVICE To consider any legal advice relating to any applications in the agenda For further information or assistance, please telephone Ema Dearsley, Democratic Services Officer, on 01483 523224 or by email at [email protected] WAVERLEY BOROUGH COUNCIL COMMUNITY OVERVIEW & SCRUTINY COMMITTEE 14 June 2016 COMMITTEE WORK PROGRAMME 2016/17 Meeting Date Agenda Items September 2016 Performance Management Report Q1 2016/17 Findings of the Natural England Assessment of the success of the SANG.