BANQUET & Event GUIDE MONTGOMERY BELL STATE PARK CATERING PROCEDURES AND INFORMATION In some instances, direct billing can be approved through our General Manager. All direct billing requests must be in our MENUS office 15 days prior to the event for processing and approval. Catering menus, room arrangements, and other details pertinent to your event should be submitted to your catering SERVICE CHARGE AND TAX manager at least four weeks prior to your function date. Due Normal staffing guidelines will be used for your event. In the to ordering procedures, any menus received less than seven case of special requests, additional carvers, attendants, days prior to the function are subject to change, at the servers or other personnel, a nominal fee may be charged. discretion of the kitchen staff. A 21 percent service charge will be added to all functions that The enclosed menus are only suggestions and are not limited include food and beverages. Sales tax of 9.75 percent will to these items. Creativity is our specialty! We will be pleased be added to the total of the bill. Prices do not include tax or to custom design menus to best suit your needs. Due to service charges. current market fluctuations, all prices are subject to change. FOOD SERVICE GUARANTEES AND MEETING SPACE Montgomery Bell is responsible for the quality and freshness In arranging for private functions, final guarantees for menu of food served to its guests. Due to current health regulations, and alcohol must be given to Montgomery Bell seven days food may not be brought into the conference and meeting prior to the function. Alcohol and certain specialty items facilities and food may not be taken off the premises after it cannot be cancelled after this date; other menu items may be has been prepared and served. reduced or changed based on availability no later than one week prior to the event. Guarantees must be received by noon SERVICES AND LIABILITY on the date due; otherwise, the expected number becomes Our sales representatives will be happy to coordinate services the guarantee. such as audio-visual, banquet, conference and meeting set-ups. All meal prices include house linens. There is an The number of people you anticipate assigns banquet and additional charge for all requested linen changes after initial meeting rooms. If the attendance increases or decreases, setup of room. There may be additional charges for specialty Montgomery Bell reserves the right to change groups, without items not supplied by the park. notification, to a room suitable for the expected attendance or guarantees. The customer agrees to begin the function All decorations, displays and exhibits brought to the lodge promptly at the scheduled time and agrees to have all guests, must be approved prior to arrival. They must conform to invitees, and other persons vacate the designated function state code, fire regulations and Tennessee State Park area at the agreed upon closing time. Policy. In order to prevent damage to fixtures and furnishings, items cannot be attached to walls, ceilings and fixtures with Please be aware, if your signed contract is not returned to the nails, staples or any other substance. Delivery and storage of park within the specified time and date, the park reserves the materials must not be received more than the day prior to the right to accept another event on that date. group’s function. FINANCIAL ARRANGEMENTS Montgomery Bell will not assume responsibility for damage A 10 percent deposit is required for all functions and is due to or loss of items left in the conference and meeting rooms. 30 days in advance of your function, unless other Liability for damages will be charged accordingly. arrangements have been made by your sales representative. 1000 HOTEL AVENUE BURNS, TENNESSEE 37029 TOLL FREE: 800-250-8613 MONTGOMERY BELL TNSTATEPARKS.COM montgomery bell Conference Center Floor Plan Boardroom Patio Meeting Area Dimensions SQ. FT. Price A 32x63 2,016 $ 400 Main B 32x63 2,016 $ 400 Entrance C 32x63 2,016 $ 400 Pre-Function A1, A2 or A3 32x21 672 $ 225 Woodhaven Ballroom* 63x96 6,048 $1,200 Boardroom 29x16 464 $200 Lobby Pre-Function 70x18 1,260 Desk A1 Front Men’s Women’s Patio 1,768 Room Room Private Dining 24x24 576 $225 Outdoor Deck Terrace 47x59 2,773 $360 Gift Shop Lake Acorn Pavilion 75X29 2,175 $360 A2 B C 1 Patio *The Woodhaven Ballroom is created by Lounge removing all partitions from A, B, and C spaces. A3 Restaurant Private Dining Terrace Lake Acorn Pavilion 1000 HOTEL AVENUE BURNS, TENNESSEE 37029 TOLL FREE: 800-250-8613 MONTGOMERY BELL TNSTATEPARKS.COM Seating Chart MEETING ROOM SETUP STYLES Included in rental fee: Please note: If custom setup is changed to a • Custom setup different setup within a 12 hour period, a reset fee • Table linen, water station or pitchers on tables (per room) will apply. • Skirted registration table • Clean up No outside food, beverages or snacks are allowed in the meeting spaces. Classroom Angled Classroom Banquet Closed Square U Shape Conference Semi-Circle Rounds of 6 or 8 Theater Ceremony 2 montgomery Bell lodge and conference center Audio / Visual Support Equipment Montgomery Bell offers a range of audio/visual equipment to enhance your meeting or event. Please make your selections and advise the Banquet Coordinator of your needs. Specified equipment will be included in your contract and billed to you. All prices are per day. • LCD Projector (PowerPoint Style) $85.00 • Reset Meeting Rooms $200.00 each reset • Portable Projection Screen $40.00 • Bar Set-up $150.00 • Cordless Microphone $30.00 • Lavaliere Microphone $30.00 Audio/Visual Basic Package $125.00 • 56” Flat Screen TV with Blue Ray Player $75.00 • LCD Projector (PowerPoint Style) • DVD Player $30.00•Extension Cord with • Portable Projection Screen Power Strip $15.00 • Skirted Audio/Visual Cart with Cord • Laser Pointer $25.00 and Power Strip • Conference Phone • Computer Speakers (fee refundable on Return) $50.00 • Skirted Audio/Visual Cart with Cord and Audio/Visual Package Deluxe $175.00 Power Strip $20.00 • LCD Projector (PowerPoint Style) • Cassette Player $5.00 • Portable Projection Screen • VCR $5.00 • Skirted Audio/Visual Cart with Cord and • Computer Speakers $10.00 Power Strip • Computer Speakers • Dry Erase Board with Eraser and Markers $40.00 • Choice of Lavaliere or Cordless Microphone • Flip Chart with Pad $20.00 • Choice of Table Top or Tall Podium • Flip Chart Stand (no paper) $5.00 • Choice of Short or Tall Microphone Stand • Freestanding Easel $10.00 • Card Table $5.00 • Table-top Podium with Microphone $40.00 • Short Microphone Stand with Microphone $30.00 • Tall Microphone Stand with Microphone $30.00 • Table-top Podium (no microphone) $20.00 • Stand-up Podium $20.00 • Staging (4’x8’ sections) $75.00 per section • Flags (U.S. and Tennessee State) Pipe and Drape $50.00 per section • Drape (Lake Acorn Pavilion) $150.00 • Colored Napkins $.25 each • Double-Draped Tablecloths (two tablecloths per table) $1.00 each • White/Black Chair Covers with/without Bow $2.00 each • Portable Heaters $50.00 per heater 3 useful park information Overnight Accommodations Pavilions • The park offers 4 rentable pavilions of varying sizes The Lodge for outdoor events • The Lodge offers 117 guest rooms and 5 suites • All pavilions include picnic tables and charcoal grills overlooking Lake Acorn while some also offer water and electric • All guest rooms on floors two through six have • Each pavilion offers a unique view and private balconies and guest rooms on the first floor park experience have private patios • There are five pet friendly guest rooms Park Activities • 18 Hole Golf Course https://tnstateparks.com/golf/ Cabins course/montgomery-bell for tee time • The park offers 8 cabins with fully • Aviary located at the park office equipped kitchens • Kayak, canoe and paddleboard rentals available • All cabins have private covered patios with gas • Miles of hiking and bike trails grills and wood burning stone fireplaces (maps at the front desk) • Cabins have 2 bedrooms and 2 full bathrooms • Group park ranger programming available which sleep up to 8 guests • There are two pet friendly cabins montgomery bell Lodge Floor plan FIRST FLOOR FIFTH FLOOR SIXTH FLOOR 501 500 115 114 113 112 111 110 109 108 107 106 105 104 103 102 101 100 515 514 513 512 511 510 509 508 507 506 505 504 503 502 611 610 609 607 606 605 603 Elevators 615 614 613 602 601 600 Vend Vend Elevators Vend Elevators Laundry House keeping Stairs Stairs Stairs Stairs Stairs Stairs Stairs Stairs Stairs SECOND FLOOR THIRD FLOOR FOURTH FLOOR 215 315 415 214 314 414 213 313 413 212 312 412 211 311 411 210 310 410 209 309 409 208 308 408 207 307 407 206 306 406 205 305 405 204 304 404 203 303 403 202 302 402 201 301 401 200 300 400 Vend Vend Vend Stairs Stairs Stairs Elevators Elevators Elevators Office Women 216 Vend Lobby / Waiting Lobby 217 317 Men Restaurant Deck Restaurant 218 318 Woodhaven Ballroom 219 319 220 320 221 321 222 322 Kitchen 223 323 Dining Vend Exercise 224 225 226 227 228 229 Stairs 324 325 326 327 328 329 330 331 332 333 Stairs Private Dining Stairs Stairs Stairs Outdoor Pool and Patio 4 BREAKFAST OPTIONS A LA CARTE BREAK SELECTIONS THE CONTINENTAL $11.00 Per Person COFFEE REGULAR OR DECAF Assorted Chilled Juices $12.00 Per Airpot Assorted Muffins and Breakfast Breads $135.00 Per Five Gallons | $260.00 Per 10 Gallons Assorted Fresh Fruit Regular and Decaf Coffee SOFT DRINKS AND WATER Hot Tea $2.00 Each Assorted Soft Drinks $2.50 Each Bottled Water | $2.00 Each Gatorade THE CITY CONTINENTAL $13.00 Per Person Sausage or Bacon Biscuits (One Biscuit Per Person) TEA AND HOT CHOCOLATE Seasonal Assorted Fresh Fruit $20.00 Per Gallon Iced Tea Assorted Chilled Juices $2.00 Each Hot Chocolate or Hot Tea Assorted Cold Cereals Regular and Decaf Coffee JUICE Assorted Hot Tea $18.00 Per Pitcher Orange, Apple, Cranberry, Grapefruit, and Tomato THE COUNTRY CONTINENTAL $14.00 Per Person Country Ham and Sausage Biscuits $18.00 Per Gallon (One Biscuit Per Person) Lemonade or Fruit Punch Biscuits with Butter and Jelly Assorted Fresh Fruit SPECIALTY PUNCH Assorted Chilled Juices $35.00 Per Punch Bowl Regular and Decaf Coffee Yield: Approximately 20-30 4 Oz.