137 Oberon Street PO Box 84 Oberon NSW 2787 Telephone: (02) 6329 8100 Fax: (02) 6329 8142 Email: [email protected] Email: [email protected] AGENDA AND BUSINESS PAPERS Oberon Council Ordinary Meeting Tuesday 20 February 2018 Commencing at 5.30pm at the Oberon Council Chambers 1 | P a g e Oberon Council - Agenda and Business Papers – Ordinary Meeting – 20 February 2018 2 | P a g e Oberon Council - Agenda and Business Papers – Ordinary Meeting – 20 February 2018 Agenda Items page 1. OPENING OF MEETING ......................................................................................................... 5 2. ACKNOWLEDGEMENT OF COUNTRY .................................................................................. 5 3. PRAYER .................................................................................................................................. 5 4. RECORD OF ATTENDANCE .................................................................................................. 5 5. DECLARATIONS OF INTEREST ............................................................................................. 6 6. PRESENTATIONS ................................................................................................................... 7 7. QUESTIONS FROM THE PUBLIC .......................................................................................... 7 8. CONFIRMATION OF MINUTES .............................................................................................. 7 9. MAYORAL MINUTE AND REPORT ........................................................................................ 8 09.01 MAYORAL MINUTE AND REPORT ............................................................................ 8 10. NOTICES OF MOTIONS ....................................................................................................... 11 10.01 NOTICE OF MOTION – OBERON EAST SEWERAGE ............................................. 11 10.02 NOTICE OF MOTION – PURCHASE OF A TIPPING TRAILER ................................ 11 11. COUNCILLOR AND DELEGATES REPORTS ....................................................................... 12 11.01 UPPER MACQUARIE COUNTY COUNCIL MEETING – 2 FEBRUARY 2018 ........... 12 12. COMMITTEE REPORTS ....................................................................................................... 18 12.01 LOCAL EMERGENCY MANAGEMENT COMMITTEE .............................................. 18 12.02 OBERON SPORTS FACILITIES COMMITTEE ......................................................... 22 12.03 COMMUNITY SERVICES COMMITTEE ................................................................... 26 13. REPORTS FOR DECISION ................................................................................................... 30 13.01 DEVELOPMENT APPLICATION 10.2017.1006.1 – TWO STOREY DWELLING....... 30 13.02 PLANNING PROPOSAL – 2519 O’CONNELL ROAD ............................................... 56 13.03 JOINT ORGANISATIONS – OBERON COUNCIL INVOLVEMENT ........................... 60 13.04 REQUEST FOR ASSISTANCE – OBERON TIGERS CHANGE ROOMS .................. 65 13.05 REQUESTS FOR ASSISTANCE - SENIORS WEEK, INTERNATIONAL WOMENS DAY & OTHR ............................................................................................................ 73 13.06 PROPOSAL - BEN CHIFLEY CATCHMENT STEERING COMMITTEE .................... 77 13.07 DOG ROCKS ROAD – COMPULSORY ACQUSITION OF FORESTRY CORPORATION NSW LAND.................................................................................... 81 13.08 BAILEYS LANE – POTENTIAL CONSTRUCTION .................................................. 108 13.09 OBERON RUGBY LEAGUES CLUB – WATER MAIN RENEWAL .......................... 114 13.10 PROPOSED CROWN ROAD CLOSURES ............................................................. 118 13.11 OFFICE OF LOCAL GOVERNMENT DRAFT MODEL CODE OF MEETING PRACTICE FOR LOCAL COUNCILS IN NSW ........................................................ 120 13.12 PROPOSED COUNCILLOR INDUCTION AND PROFESSIONAL DEVELOPMENT GUIDELINES .......................................................................................................... 122 13.13 QUARTERLY BUDGET REVIEW STATEMENT OCTOBER - DECEMBER 2017 ... 124 14. REPORTS FOR INFORMATION ......................................................................................... 131 14.01 MONTHLY ACTIVITY REPORT – GENERAL MANAGER ...................................... 131 14.02 MONTHLY ACTIVITY REPORT – PLANNING & DEVELOPMENT DEPT. .............. 137 14.03 MONTHLY ACTIVITY REPORT – TECHNICAL SERVICES ................................... 145 14.04 MONTHLY ACTIVITY REPORT – FINANCE & COMMUNITY SERVICES .............. 150 14.05 STATEMENT OF INVESTMENTS .......................................................................... 157 3 | P a g e Oberon Council - Agenda and Business Papers – Ordinary Meeting – 20 February 2018 14.06 GRANTS MONTHLY UPDATE ............................................................................... 160 14.07 WATER AND SEWER PLANT REPORT ................................................................. 164 15. URGENT BUSINESS ........................................................................................................... 176 16. CLOSED SESSION / CONFIDENTIAL REPORTS .............................................................. 176 16.01 LAND PURCHASE CORNER ABERCROMBIE & CAMPELLS RIVER ROAD BLACK SPRINGS ............................................................................................................... 177 16.02 PROPERTY & LAND DEVELOPMENT – INDUSTRIAL ESTATE ............................ 177 17. CLOSURE OF MEETING .................................................................................................... 177 4 | P a g e Oberon Council - Agenda and Business Papers – Ordinary Meeting – 20 February 2018 1. OPENING OF MEETING The Mayor will welcome members and declare the meeting open. 2. ACKNOWLEDGEMENT OF COUNTRY Council acknowledges that this meeting is being held on the traditional lands of the Wiradjuri and Gundungurra People, and respects the history and culture of the elders both past and present. 3. PRAYER The Meeting will be opened in prayer. 4. RECORD OF ATTENDANCE Members Mayor Kathy Sajowitz (in the Chair) Deputy Mayor Kerry Gibbons Clr Don Capel Clr Ian Doney Clr Mark Kellam Clr Brenda Lyon Clr Clive McCarthy Clr Mick McKechnie Clr Andrew McKibbin Staff Gary Wallace, General Manager Shane Wilson, Planning and Development Director Lynette Safranek, Finance and Community Services Director Chris Schumacher, Technical Services Director Sharon Swannell, Executive Coordinator Apologies Nil 5 | P a g e Oberon Council - Agenda and Business Papers – Ordinary Meeting – 20 February 2018 5. DECLARATIONS OF INTEREST File No: Governance/Councillors/Declarations of Interest A GUIDE TO ETHICAL DECISION-MAKING (Provided by the Independent Commission Against Corruption) Is the decision or conduct legal? Is it consistent with Government policy, Council’s objectives and code of conduct? What will the outcome be for you, your colleagues, the Council, anyone else? Does it raise a conflict of interest? Do you stand to gain personally at public expense? Can the decision be justified in terms of public interest? Would it withstand public scrutiny? A conflict of interest is a clash between private interest and public duty. There are two types of conflict: Pecuniary – regulated by the Local Government Act and Department of Local Government Non-pecuniary – regulated by codes of conduct and policy. ICAC, Ombudsman, Department of Local Government (advice only) The test for conflict of interest: Is it likely I could be influenced by personal interest in carrying out my public duty? Would a fair and reasonable person believe I could be so influenced? Conflict of interest is closely tied to the layperson’s definition of “corruption” – using public office for private gain Important to consider public perceptions of whether you have a conflict of interest Identifying problems 1st Do I have private interests affected by a matter I am officially involved in? 2nd Is my official role one of influence or perceived influence over the matter? 3rd Do my private interests conflict with my official role? Whilst seeking advice is generally useful, the ultimate decision rests with the person concerned. When making a Declaration of Interest the reason for making the declaration should be clearly stated. Pecuniary and Non-Pecuniary Significant Interests should be managed by leaving the room while the matter is considered. Pecuniary - Non-Pecuniary - Significant Non-Pecuniary - Less than Significant 6 | P a g e Oberon Council - Agenda and Business Papers – Ordinary Meeting – 20 February 2018 6. PRESENTATIONS Nil 7. QUESTIONS FROM THE PUBLIC The community is to be given the opportunity to ask questions at the commencement of the council meeting, and the Mayor is to ask for questions from the gallery prior to the commencement of the ordinary meeting. Members of the public wishing to address Council are permitted to do so provided the following guidelines are adhered to. 1. The person asking the question at the Council meeting must clearly state their name and in what capacity they are acting. 2. If the person asking the questions is acting as another person/organisation’s agent they must advise Council if they have their prior consent/authority. Questions from the public is not an opportunity for debate with elected representatives or staff,