Government of Karnataka TENDER FOR SUPPLY OF 6 SEATER DINING TABLES WITH ATTACHED (FOLDABLE) STOOLS FOR HOSTELS FUNCTIONING UNDER THE SOCIAL WELFARE DEPARTMENT Two Cover system Office of the Commissioner Social Welfare Department 5th Floor, M.S Building, Dr.Ambedkar Veedi, Bangalore -5600 01 Email: [email protected], Telephone: (080) – 22353759. TABLE OF CONTENTS Sl. Particulars Page No. No. 1 TENDER NOTIFICATION 3 SECTION I – INFORMATION TO BIDDERS 1 SCHEDULE OF REQUIREMENT 4 2 ELIGIBILITY CRITERIA 5 - 7 3 SUBMISSION OF TENDER 7 4 EVALUATION OF TECHNICAL BIDS 8 5 EVALUATION OF FINANCIAL BIDS 9 6 FINAL SELECTION OF THE BIDDER AND AWARDING OF THE 9 CONTRACT SECTION II– TERMS OF THE CONTRACT 1 TERMS OF THE CONTRACT 10 - 12 SECTION III– BID DOCUMENTS 1 Annexure A Details of the Bidder 13 2 Annexure B Certificate of Turnover by CA 14 3 Annexure C Statement of Supplies(Past performance) 15 4 Annexure D Manufacturing and Quality Control Facilities. 16 6 Annexure E Manufacturers Authorisation letter (for Dealers/distributors). 17 7 Annexure F Format of Affidavit/Undertaking. 18 8 Annexure G Format of Financial Bid 19 SECTION IV – SPECIFICATIONS 1 APPENDIX -1 SPECIFICATIONS 20 SECTION V – REFERENCE DOCUMENTS 1 APPENDIX -2 CONTRACT FORM 22-23 2 APPENDIX -3PERFORMANCE SECURITY BANK GUARANTEE 24-25 FORM 3 APPENDIX -4SCHEDULE OF SUPPLIES 26-48 Note: Appendix from 2 to 4, relating the post award of the Contract are for reference only, and subject to modifications as necessary at the time of execution of the Contract keeping in view the interest of the procurement entity. Page 2 of 48 Office of theCommissioner, Social Welfare Department 5th Floor, M.S Building, Dr.Ambedkar Veedi, Bangalore -5600 01 Email: [email protected], Telephone: (080) – 22353759 TENDER NOTIFICATION FOR SUPPLY OF 6 SEATER DINING TABLES WITH ATTACHED (FOLDABLE) STOOLS FOR HOSTELS FUNCTIONING UNDER THE SOCIAL WELFARE DEPARTMENT Commissioner, Social Welfare Department, Bengaluru invites tender in two cover system for supply of 6 seats Dining Tables with attached (Foldable) Stools for the Hostels functioning under the Social Welfare Department, GOK through e-procurement portal of Government of Karnataka (https://eproc.karnataka.gov.in). Prospective suppliers willing to participate in this tender shall necessarily register themselves with above mentioned e procurement portal. 1 Tender Reference No and date : SWD:ED4:CR 68/2019-20 Dt. 13/12/2019 2 Date of Tender Publication (e-portal) Dt:16/12/2019, 11.00 AM 3 Pre Bid Meeting Date and Time : Dt. 24/12/2019, 11.00 AM 4 Last date & Time for submission of Tender : Dt. 16/01/2020, 3.00 PM 5 Date & Time of opening of Technical bid : Dt. 17/01/2020, 3.30 PM Tentative Date & Time of opening of 6 : Dt. 24/01/2020, 11.00 AM Commercial bid Office of the Commissioner, Venue of pre-bid meeting, opening of 7 : Social Welfare Department, tenders & address for communication 5th Floor, MS Building, Bengaluru – 560 001 Prospective suppliers willing to participate in this tender can down load the bid documents with visiting the web site http://e-proc.karnataka.gov.in. Joint Director (Education) Social Welfare Department And Tender Inviting Authority Page 3 of 48 SECTION I – INFORMATION TO BIDDERS 1. SCHEDULE OF REQUIREMENT Sl. Particulars No. 1 Supply of 6 seats Dining Tables with attached(Foldable) Stools for the Hostels functioning under the Social Welfare Department across the Karnataka State, with 2 years Warranty The Bidder should quote for entire tender package i.e., supply of full quantity of the item. No partial offers will be accepted. Detailed Specifications of the Items to be supplied are given in Appendix 1 and shall be supplied to various locations/hostels as at Appendix 4 The last date and time for submission of tenders is as shown in e- procurement portal. The opening of technical bid will be held at this office on the date as mentioned in e- Procurement portal. The commercial bids will be opened after completion of evaluation of the Technical bids. The Documents for submission of tender can be downloaded from the e-Procurement portal of Government of Karnataka and submitted online through e Procurement Portal only. For any clarification, the bidders are requested to contact Office of the Commissioner, Social Welfare Department, Bengaluru, Email: [email protected] Telephone: (080) – 22353759. Pre-bid Meeting A Pre-bid meeting with the prospective bidders will be held by the tender inviting authority at the office of Commissioner, SWD, 5th Floor, M.S Building, Dr.Ambedkar Veedi, Bangalore -560001, on the date as indicated in the Tender Notification The bidders should ensure that their queries for the pre-bid meeting reaches at least two days prior to the meeting date on the e-mail ID [email protected] . Maximum two representatives for each bidder will be permitted to attend the meeting. Response to Pre-bid queries and issue of corrigendum Queries strictly relating to this Tender will only be answered. Social Welfare Department neither makes representation or warranty as to the completeness of any response made in good faith, nor does Social Welfare Department undertake to answer all the queries posted by the bidders. At any time prior to the last date of receipt of bids, Social Welfare Department or Commissioner, SWD may for any reason, whether on their own initiative or in response to the queries posed by the bidders, modify the Tender document by a corrigendum. The corrigendum (if any) along with the proceedings of the pre-bid meeting will be posted in the portal (https://eproc.karnataka.gov.in). Any such corrigendum shall be deemed to be incorporated into this Tender. Page 4 of 48 2. ELIGIBILITY CRITERIA SI CRITERIA SUPPORTING DOCUMENTS 1 Only the Manufacturers or Authorised The bidders should submit : Dealers/Distributors with minimum 10 years‟ a) In case of Manufacturers, any of the experience in manufacturing/supply of Dining document below with clear mentioning of Tables/ Furniture are eligible to participate. products being manufactured, dated prior to Nov 2009: i. Manufacturing Licence issued by the Industries and Commerce Department ii. Authorisation/Registration Certificate issued by State Pollution Control Board iii. SSI Certificate b) In case of Dealers/distributors: Manufacturers Authorisation letter for participating in the current tender as per Annexure E The Bidder shall submit Annexure A duly filled 2 The bidder should have achieved minimum All the documents below for 3 years: annual turnover of Rs. 14.00 crores during the a) Audited Statement of Accounts viz.. Balance preceding 3 years i.e., 2016-17, 2017-18 & 2018- Sheet, Trading/Profit and Loss Account 19 & minimum NET WORTH of Rs. 14.00 b) IT Returns crores as on 31st march 2019. c) Certificate issued by the CA as per Annexure B 3 The bidder should have executed supply of All the documents below: Dining Tables/ Steel Furniture (any furniture a) Copies of the Purchase/work orders product manufactured using iron & steel) with a b) Satisfactory completion certificate issued by value not less than Rs. 10 Crores in a Single the Client (Must tally with the work orders order to State/ Central Government Departments/ furnished & the year of completion shall be organisation in Karnataka, during the preceding considered) three years 2016-17, 2017-18 and 2018-19 c) Furnish the details as per format in Annexure C. 4 The bidder should have registered under GST Copy of the GST registration Certificate with the with the complete clearance of GST liabilities up statement showing complete clearance of GST to 3rd Quarter i.e., September 2019. liabilities for 3rd Quarter July 2019 to September 2019 as downloaded from the GST Portal of Government of India. 5 The bidder should furnish copy of latest Copy of Latest ISO 9001-2015 & ISO 14001- certificates of ISO 9001-2015 & ISO 14001-2015 2015 &OHSAS 18001-2007 Certificates valid as & OHSAS 18001-2007 with the scope clearly on the last date prescribed for Tender submission indicating for the manufacture of furniture in the name of Manufacturer. issued in the name of Manufacturer The bidder being Dealer, he should submit the above ISO certificates belongs to OEM 6 The bidder should quote only registered brand Copy of BRAND Registration certificate issued products under Trade Marks ACT, 1999. by the Government of India for having registered under Trade Marks ACT, 1999 shall be submitted Page 5 of 48 SI CRITERIA SUPPORTING DOCUMENTS 7 The bidder should submit the sample of 1 Dining Sample of the Dining Table, as per the Table being offered in the tender towards meeting specification shall be submitted before submitting the specification requirements of the tendered the tender, and the Acknowledgement of the equipment, before quoting/submitting their bid same issued by the Tender inviting authority shall through eportal be uploaded in the e-portal, and then the tender shall be submitted. 8 The bidder should furnish the details of As per format in Annexure-D Manufacturing Facilities including in house powder coating unit and Quality Control system available with them/their Manufacturer 9 The bidder / OEM should not have been Should provide an undertaking in the form of an debarred/blacklisted by any State Government, Affidavit as per Annexure-F Central Government, Central & State Govt. Undertakings/ enterprises/ Organizations and by any other Quasi Government bodies/ Organizations, World Bank / Govt E-marketing portal or any major Enterprise / Organization in India for non-satisfactory performance, corrupt & Fraudulent or any other unethical business practices, not meeting critical conditions/security clearance etc.. 10 The bidder should agree for minimum Warranty Should provide an undertaking in the form of an period of 2 year for the Dining Tables with Affidavit as per Annexure-F Stools.