MONTGOMERY COUNTY BOARD OF EDUCATION Special Call Session Agenda Tuesday, August 27, 2019 MCHS Cafeteria 5:30 p.m. I. Call to Order II. Approval of Agenda III. Pledge of Allegiance IV. Recognition ---------------------------------------------------------------------------------------------3-4 A. MCHS Baseball Team B. Boys and Girls State C. MCHS Track and Field V. Hearing of Citizens VI. Verbal Report - Principals Report VII. Reports/Monthly Updates Printed Information A. Maintenance – David Walters ------------------------------------------------------------------------- 5 B. Transportation – Scotty Johnson -------------------------------------------------------------------- 6-7 C. Technology –Debbie Goldy ---------------------------------------------------------------------------- 8 D. Food & Nutrition Services – Julie Metcalf ---------------------------------------------------------- 9 E. Child Care – Lesia Whitaker -------------------------------------------------------------------------- 10 F. Communications – Amy Mullins --------------------------------------------------------------------- 11 G. Office of Special Education – Arden Goodman --------------------------------------------------- 12 H. School Reports & SBDM Minutes – Principals –As submitted ----------------------------- 13-28 I. Family Resource/Youth Service Centers – Principals – As Submitted ----------------------- 29 J. Guidance Reports – Principals – As submitted-------------------------------------------------- 30-34 K. 2018-19 Annual Financial Statement ------------------------------------------------------------ 35-154 L. Data Security and Breach Notification Best Practice Guide and Review ------------------- 155 M. Superintendent’s Calendar ------------------------------------------------------------------------ 156-158 N. Superintendent’s Reports – Verbal VIII. Consent Agenda A. Approval of Minutes - Special Session 7/16/2019, Regular Session 7/23/2019 --------- 159-164 B. Treasurer/Food Service Reports & Accounts Payable–Angela Rhodes/Julie Metcalf -- 165-247 C. Monthly School Activity Reports ---------------------------------------------------------------- 248-272 D. Student Trips --------------------------------------------------------------------------------------------- 273 E. Fundraiser Requests ---------------------------------------------------------------------------------- 274-283 F. Facilities Use Requests ------------------------------------------------------------------------------ 284-285 G. Declaration of Surplus Property ---------------------------------------------------------------------- 286 H. Agreements, Applications & Contracts --------------------------------------------------------- 287-344 1. KECSAC Memorandums of Agreement and Allocations for FY20 2. Health Department Contract 3. Head Start Agreement with School Nutrition 4. Clay Center Rental Agreement 5. Central KY Interpreter Referral Inc. Agreement I. Approval of 2019-20 Student Fees ---------------------------------------------------------------- 345-346 J. Tax Rate Recommendation ---------------------------------------------------------------------------- 347 IX. Personnel Matters/Acknowledgement of Personnel Activities – Dr. Culross/Superintendent Thompson --------------------------------------------------------------------------------------------------- 348-349 A. Discussion/Possible Action Regarding Personnel Report X. Facilities ----------------------------------------------------------------------------------------------------- 350-361 A. McNabb Middle School Renovation Loop Contractor Pay Request B. Softball Locker-room Recommendation, BG-1 C. Wilmont Road BG-5 Closeout XI. Confirm September Meeting. The September Regular Session is scheduled for Tuesday, September 24, 2019 at 5:30 p.m. at the Clay Community Center. XII. Closed Session per KRS 61.810(1)(c), to Discuss Pending Litigation XIII. Possible Action Following Closed Session XIV. Adjournment 3 Montgomery County Board of Education Agenda Item – August 27, 2019 1. MCHS Baseball Team Chris Varney The MCHS Indians ended their season in June during the first round of the KHSAA State Baseball Tournament with an outstanding 28-7 record. The Indians won both district and regional titles, and broke the school record for consecutive wins in a row. The previous record was 12 and the Indians won 15 in a row this past season. Chris Varney is the head coach for the team. Assistant coaches are Kyle Amburgey, Gene Combs, Jeff Gray, Mason Hatton, Todd Jacobs, and Larry Tapp. Congratulations to the MCHS Baseball Team: Devin Adams Spencer Donathan Trevor Igo Ben McDonald Seth Adams Brandon Dyer Alex Ison Jordan McVey Jon Bruner Jay Eads Ben Ison Meier Patrick Spencer Butcher Ty Eads Tyler Jacobs Jakob Sponcil Bryce Butler Luke Fuller Davis Johnson Corbin Thacker Payton Carroll Aaron Holland Devin Johnson Trey Carroll Nick Huff Will Lane Jaxson Damron Braxton Hunley Chandler McCoy 2. Boys and Girls State LTC. Edward Stepanchuk Three MCHS juniors recently attended the 2019 Kentucky Boys State and two attended the 2019 Girls State. Boys and Girls State are among the most respected educational programs of government instruction for high school students, and are considered as highly regarded leadership training programs. Each participant becomes a part of the operation of his or her local, county and state government. The Boys and Girls State have been programs of The American Legion since 1935, and was established in Kentucky in 1940s. During the programs, participants are exposed to the rights and privileges, the duties and the responsibilities of a franchised citizen for an entire week. The training is objective and practical with city, county and state governments operated by the students elected to the various offices. Activities include legislative sessions, court proceedings, law enforcement presentations, training in various topics, assemblies, journalism and recreational programs. High school juniors are selected by local American Legion Posts to attend the program. Selection can be made as well by the Executive Director, especially for students in areas under represented by American Legion Posts. In most cases, expenses associated with attending this program are paid by a sponsoring American Legion Post, a local business or another community-based organization. We want to congratulate William Reno, Liam Richardson, Meghan Stinson, Kyle Vargas, and Isabelle Wells for their commendable achievement! 4 3. MCHS Track and Field Team LTC. Edward Stepanchuk Eight members of the MCHS Track and Field Team competed at the state meet that was held at the University of Kentucky’s Outdoor Track and Field Complex. Billy Artrip was the Region 6 champion in the pole vault event securing his place in the state meet. He finished 7th in state with a personal best and school record of 12 feet, 6 inches clearance. Aaron Anderson and partner Joseph Newell competed in the unified mixed shot put and placed 11th. Aaron and Joseph were Region 6 champions, this was Aaron’s second year in a row as regional champion. Col. Stepanchuk is the head coach for the team and Erica Price is the head coach for the unified team. Assistant coaches are Bill Bruening and Krista Reeves. Congratulations to the following state competitors: Aaron Anderson Jarrett Forrest Luke Poole James Short Billy Artrip Joseph Newell Andrew Rutledge Jacob Toy 5 August 2019 Maintenance Report Craft Labor Hours Labor Costs Material Costs Total Costs Doors/Hardware 40 $1,000.00 $150.00 $1,150.00 Electrical/Lighting 145 $3,625.00 $17,451.82 $21,076.82 Gen Maintenance 152 $3,800.00 $6,514.58 $10,314.58 Glass/Window 16 $400.00 $210.00 $610.00 HVAC 190 $4,750.00 $12,057.06 $16,807.06 Key/Lock/Requests 32 $800.00 $0.00 $800.00 Kitchen Equipment 16 $400.00 $0.00 $400.00 Mowing/Landscape contract $16,700.00 $0.00 $16,700.00 Painting contract $35,070.00 $1,268.46 $36,338.46 Playgrounds 20 $500.00 $0.00 $500.00 Plumbing 15 $375.00 $686.00 $1,061.00 Special Projects 360 $9,000.00 $21,064.31 $30,064.31 Totals 986 $76,420.00 $59,402.23 $135,822.23 Other Hours Holiday Hours 48 $1,200.00 Vacation 88 $2,200.00 Sick 8 $200.00 Professional Leave 0 $0.00 Personal 0 $0.00 Total 144 $3,600.00 Grand Totals 1130 $80,020.00 $59,402.23 $139,422.23 6 Transportation Department Activity Highlights JULY 2019 • We drove a total of 24 field trips, traveled 1142.00 miles and transported approximately 1761 passengers in the month of July for extra- curricular trips. • We held our annual 8 hour update on August 1st and 2nd. • August 15th will be here soon. We are tying up loose ends and preparing for a new school year. • Our driver trainers have finished training two new drivers and we are sending them for their road test before school starts. 7 JULY 2019 BOARD AGENDA REPORT TRANSPORTATION FIELD TRIP PAYMENT HISTORY - JULY 1-31, 201 NUMBER CUSTOMER(S) GROUP(S) REASON/DESTINATION AMOUNT(S) OF TRIP(S) BOARD FFA RICHMOND $ 236.00 1 BOARD TOTAL $ 236.00 1 DISTRICT CHILDCARE DISTRICT CHILDCARE 10TH FRAME $ 915.25 20 DISTRICT CHILDCARE DISTRICT CHILDCARE BOONESBORO POOL $ 815.13 8 DISTRICT CHILDCARE DISTRICT CHILDCARE KY CHILDREN'S GARDEN $ 262.25 1 DISTRICT CHILDCARE DISTRICT CHILDCARE WINCHESTER $ 156.00 2 DISTRICT CHILDCARE DISTRICT CHILDCARE LEXINGTON $ 599.76 4 DISTRICT CHILDCARE $ 2,748.39 35 MSE FRC MT. STERLING LOCATIONS $ 139.00 1 MSE $ 139.00 1 MIGRANT MIGRANT ED PROGRAM BCTC LEESTOWN $ 352.25 1 MIGRANT EDUCATION $ 352.25 1 UPWARD BOUND UPWARD BOUND/AIDE MSU $ 187.38 1 UPWARD BOUND $ 187.38 1 SFS DISTRICT