GBOS Grant Cycle History Group 2019 Requested 2019 granted 2020 requested 2020 granted 2021 request Little Bears Playhouse, Inc $12,045 $9,420 $10,000 $9,333 $10,000 Challenge Alaska $10,000 $6,680 $10,000 $8,945 $10,000 Glacier Valley Transit $5,000 $4,280.00 $5,000 $4,765 $6,000 Girdwood Art Institute $6,000 $4,440 $4,440 $4,612 $5,820 Girdwood Community Club $8,000 $5,180 $8,000 $7,345 $8,000 total $41,045 $30,000 $37,440 $35,000 $39,820 Four Valleys CS $20,000 $20,000 $20,000 $25,000 $25,000 Municipality of Anchorage Girdwood Parks & Recreation Non-Profit Recreation Organization Grant Funding Information Instructions for Grant Reviewers: Applicants will have the opportunity to present their programs at the September 15, 2020 Grant Presentation meeting. GBOS members will receive a copy of each application and an evaluation worksheet. Please read the applications and complete the evaluation worksheet prior to the October 19, 2020 GBOS meeting. As part of this process, you will determine the amount that you recommend is funded for each program. Grant funding will be voted on at the October 19, 2020 regular meeting. Bring your completed evaluation worksheets to the meeting. At that meeting, programs will be discussed and GBOS members will provide their recommendations for funding. GBOS funding amounts will be averaged and adjusted to meet the budget of $35,000, and the revised average will be voted on. Email your completed evaluation worksheets to [email protected] after the October 19, 2020 meeting. These will be held with other grant documents for auditing purposes. Below is information provided to grantees with their Non-Profit Recreation Grant application, which should be helpful to you in evaluating. Please familiarize yourself with the application criteria before completing the evaluation worksheet for each program. Non-Profit Recreation Organization Grant Funding Information BUDGET YEAR 2021 The Parks and Recreation Department strives to ensure that comprehensive and diverse recreation programs and activities are made available to the community. The objective of this grant program is to provide funding assistance to non-profit organizations to operate a variety of quality recreation programs. How do we define recreation? Recreation: Consists of leisure time activities that contribute to healthful living. Enhances participation and skill-building. Instills positive personality characteristics. Expands one’s interests and increases quality of life. Eligible programs fall into one or more of the following categories: I. Enable citizens to participate in recreation activities. Grant funds will be specifically used to: A. Provide scholarships to individuals, or B. Directly result in a quantifiable fee reduction to the participant. II. Expand existing recreational programming. The grant funded program will fill a need in the community that: A. Can’t be met by the Municipality as effectively or efficiently, or B. Is not currently being met by another agency in the community. III. Depending upon the level of funding available, the following will be considered on a limited basis: A. Innovative unique programs requiring seed money. B. One time special recreational opportunity for the community. Additional grant funds will not be solicited in the future. Restrictions on this funding: I. The organization must have obtained non-profit status recognized by the State of Alaska before a contract can be executed. Informal associations are not eligible for grants. II. There are no guarantees of annual funding; the intent is for your group or program to become self-sufficient. III. This grant funding is subject to the availability of funds lawfully appropriated for disbursement. IV. The intent is to supplement your budget, not to fund your program in total. It should be noted that funding is provided, in full, within a reasonable period upon execution of the contract. V. Grants are for direct program expenses only, such as program supplies, equipment or facility rental for program activities, program staff wages (to a limited degree), program travel expenses within the Anchorage area, etc. VI. Grant funds may not be used for general operating or administrative expenses of your organization, such as administrative personnel expenses, non-program space rent or utility costs, liability insurance, office supplies, audit or legal fees, fund-raising expense, etc. VII. Recreation programming is the goal; grant funds are not to be used for construction activities or capital equipment. NOTE: This is not intended to be a closed list, but rather a sampling of the key restrictive parameters. Evaluation Criteria – The Grant Review Committee will evaluate your application based on: I. Purpose of the Program: What demonstrated community need is being met? What is the impact on the community if this program is not provided? What other programs/agencies exist to meet this need? How do they compare to this program? II. Management of the Program: Does your application show effective management of financial and human resources? Are there appropriate technical skills and knowledge of this program service? Is it fiscally responsible? Does it have a proven ability/track record? III. Community Support of Program: Are the following elements evident in your application? Strong participation, volunteer services, financial support from other funding sources such as private and corporate contributions, user fees, in-kind donations? IV. Specifics of Program: Target population – who benefits from your program? Is it cost-effective? Did you include a well thought out concept and organized plan of action? Does it include measurable results? Is this a recreation oriented program? V. Appearance: Is the application neat and no longer than 6 pages? Applications in excess of 6 pages will be returned. Please be concise and complete in your application. 2021 GBOS Non-Profit Grant 2020 Achievements: • 3 Girdwood Athletes—Scholarship $3,170 • 40 Girdwood Volunteers—Received $8,500 in training • 9 Girdwood based Keil Center Rentals (Challenge Building)— Received over $9,000 in discounts • Dormitory remodel complete pending Fire Marshal review 2021 Plans: • 40th season of operations! • Operate safely during COVID-19 Pandemic • Continue to focus on building relations within the Girdwood community • Invest in maintenance on the Keil Center • Year-Round Girdwood operations pending VA Grant (will not affect Girdwood Fine Arts Camp) GBOS 2021 Grant Cycle Girdwood Arts Camp Program Description • 2 consecutive weeks in the summer: dates for 2021 are July 26 -August 6th • Annual program for 34 years without interruption since 1986 • Primary camp for ages 5-8, one 2-hr session and one 3-hr session a day • Intermediate camp for ages 9-15, one 4-hr session a day • Focus intensives • Quality art instruction – out of state and local • Public show of works at the end of the camp. Demonstrated need • Full enrollments • 34 years of success • Funding for arts in public schools is decreasing • Anchorage is far away • 2020 – particular need due to limited recreation / enrichment options in COVID times Program Report 2020 • COVID precautions and safety measures: masks donated by Denise Gallup; sanitizers; extra cleaning routines; halved enrollment to facilitate distancing. • 33 kids and 4 teenage apprentices – we halved our enrollment and limited enrollment only to full two weeks for all sessions. That drastically cut our enrolled numbers (usually around 75) and consequently tuition. • Community mural at the playground – painted by kids led by a Dena’na artist and activist • Very positive reports from kids and families – much appreciation for our program in this particular year. Program Outlook for 2021 • Estimate 80 kids and teen apprentices in 2020 • 250 community members and families at the Final Show • Focus Intensive • Winter intensives – if all goes well with COVID Reasonable Fees • $250 for 2 weeks - Primary camp / $350 for 2 weeks – Intermediate camp • Accessible tuition for quality program for Girdwood kids. Tuition has not been raised in 9 years • GBOS sibling scholarships and Atwood Foundation/Forest Fair need-based scholarships • Comparable programs charge more Volunteer and Local Business Support • Directors and Board members volunteer time to plan and administer camp • Families, community members, teenagers, retired teachers. • Local businesses donate and support generously: • Spoonline Catering and BakeShop provided generous discounts • Lions Club offered their tents for outdoor programming • Community building and inter-organizational support in Girdwood Valley: • Challenge Alaska provides an extremely generous rent discount • Glacier Valley Transit – in better times provides rides to the kids when mural is repainted every other year • Four Valleys courageously handles our registration and communication with families Ability to continue with reduced funding • Staff will be required to teach more • Fewer professional artists • Less exposure to variety among instructors and media • Fewer scholarships • Fewer kids able to participate. Other Funding • No raised tuition -> we seek funding instead • Continuous Funding: GBOS, AK State Council on the Arts, KMTA, Pick.Click.Give, Forest Fair Committme, Atwood Foundation • Individual donors • 2020 additional funding: MUNI Mayor’s Arts Grant and COVID CARES Act • Approaching Carr Foundation and Kumon Foundation GBOS 2020 FUNDING REPORT • GBOS 2020 grant $4612 • The money was split between sibling scholarships (6 = $1900), 4 apprentice salaries