ANNUAL VESTRY MEETING FOLLOWED BY ANNUAL PAROCHIAL CHURCH MEETING th Sunday 25 October 2020 11.15am …………………………………………………… 1 AGENDA The Annual Vestry Meeting and the Annual Parochial Meeting to be held on Sunday 25th October 2020 following the morning service ¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬ ANNUAL VESTRY MEETING 1. Welcome and Opening Prayer 2. Apologies for Absence 3. Minutes of the Annual Vestry Meeting held on 28 April 2019 4. Matters Arising 5. Election of Church Wardens ¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬ ANNUAL PAROCHIAL CHURCH MEETING 1. Apologies for Absence 2. Minutes of the Annual Parochial Church Meeting held on 28th April 2019 3. Declaration of Any Other Business (to be notified in advance) 4. Matters Arising 5. Reports - Electoral Roll - PCC and Church Reports - Treasurer’s Report and Audited accounts for the year ending 31st December 2019 6. Elections - Election of 3 Deanery Synod Representatives - Election of Lay Representatives to serve on the PCC - Election of Sidesmen and Sideswomen - Approval of Independent Examiner 7. Any Other Business 8. Closing Comments and Prayer 2 ¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬ St Peter’s Church, Yoxall Minutes of the Annual Vestry Meeting Sunday, 28th April, 2019 after the Morning Service Present: Revd Preb M Peters (Chair), W Ravenhall, M Ravenhall, M Binsley, R Shaw, A Stone, P Stone, S Scriven, J Rickard, S Piper, M Gunton, V John, D Elliott, S smith, H Smith, K Davies, M Payne, P Bradley, V Bradley, M Piper, J Sambrook, J Sambrook, R Ireland, E Binsley, S Loakes, K Loakes, S Phillips, M Finch, F Finch, A Weaver, S Stebbings, D Muir, G Morris, A Cregan, B Child, D Child, W Bradley, R Payne. The meeting opened at 11.30 am 1. Welcome and Opening Prayer Revd Marilyn opened the meeting by thanking Molly Gunton and Deanne Bell for all their hard work as wardens over the year, especially in the vacancy, together with the Assistant Wardens, Sue Piper, Rosemary Payne, Wendy Ravenhall and also Bill Child. 2. Apologies for Absence Deanne Bell, R Lester, M Buxton, M Swinnerton, G Ireland. 3. Minutes of the Annual Vestry Meeting held on Sunday, 15th April, 2018 Agreed that the minutes be signed as a true and correct record Proposed: M Ravenhall Seconded A Cregan All in favour 4. Matters Arising None Election of Church Wardens Agreed: the Election of Churchwardens for 2019 as follows:- Deanne Bell: Proposed W Ravenhall Seconded E Binsley Kay Davies: Proposed W Ravenhall Seconded Sue Piper All in favour Revd Marilyn offered huge thanks to Molly Gunton for all that she has contributed over the past year. There being no other business, the chairman declared the meeting closed at 11.40 am. Signed _____________________________ Date ________________ 3 St Peter’s Church, Yoxall Minutes of the Annual Parochial Church Meeting Sunday, 28th April, 2019 after the Morning Service Present: Revd Preb M Peters (Chair), W Ravenhall, M Ravenhall, M Binsley, R Shaw, A Stone, P Stone, S Scriven, J Rickard, S Piper, M Gunton, V John, D Elliott, S smith, H Smith, K Davies, M Payne, P Bradley, V Bradley, M Piper, J Sambrook, J Sambrook, R Ireland, E Binsley, S Loakes, K Loakes, S Phillips, M Finch, F Finch, A Weaver, S Stebbings, D Muir, G Morris, A Cregan, B Child, D Child, W Bradley, R Payne. 1. Apologies for Absence Deanne Bell, R Lester, M Buxton, M Swinnerton, G Ireland. 2. Minutes of the Annual Parochial Church Council Meeting held on Sunday, 15th April, 2018 Agreed that the minutes be signed as a true and correct record Proposed: E Binsley Seconded: W Bradley All in favour 3. Declaration of Any Other Business: 0 items 4. Matters Arising None 5. Reports 5.1 Electoral Roll There are 110 members on the Electoral Roll. P Bradley was thanked for his work, especially during the full review of the roll. 5.2 PCC and Church Reports In addition to the reports circulated, two successful Craft Days should be added to the Special Events. Revd Marilyn thanked God for the range and number of activities in the church. 5.3 Treasurer’s Report Revd Marilyn thanked Malcolm Piper for all the day to day work in handling the money and paying the bills. It was asked if fund raising projects had been discussed as planned at last year’s APCM. Over the last 5 years the level of day to day giving had dropped from £36,000 to £25,000. Revd Marilyn explained that the PCC had met a fundraiser from Elford, who had conducted a successful campaign. But Yoxall was in a different position in that the church had substantial reserves, and it was not felt appropriate to ask the village for more than was already contributed through the fete etc. She added that it was the responsibility of those who worshipped in the church to support its day to day running. M Piper commented that taking out special costs, the church was losing £80 - £100 per week. If every adult in the congregation contributed an extra £2 per week the loss could be eliminated. Mission would encourage more people to come to church but it would be a long term goal to expect them to contribute to the church. Agreed: to accept the accounts for the year 2018. Proposed Revd Marilyn. All in favour. 4 6. Elections 6.1 Election of Lay Representatives to serve on the PCC Name Proposer Seconder Michael Binsley D Bell F Finch Peter Bradley W Bradley M Piper Warren Bradley R Shaw M Ravenhall Bill Child R Payne S Piper Diane Child R Payne S Piper Sue Phillips J Johnson K Davies Malcolm Piper P. Bradley V John Gay Richardson A Cregan G Moore Robert Shaw P Stone W Bradley Proposed: Revd Marilyn All in favour Revd M Binsley’s licence has changed from Ordained Local Minister to Permission to Officiate. He is therefore no longer automatically on the PCC but has to be nominated in the usual way. Revd Marilyn thanked him warmly for everything he did for the church. Wendy Ravenhall has retired from the PCC but will continue as Assistant Warden. Revd Marilyn thanked her for all she contributed to the PCC and the church. 6.2 Election of Sidesmen and Sideswomen The following were elected to serve as sidesmen and sideswomen: Elizabeth Binsley; Deanne Bell; Jane Bradley; Warren Bradley; Peter Bradley; Valerie Bradley; Molly Gunton; Bill Child; Diane Child; Simon James; Jenny James; Ken Loukes; Diana Muir; Rosemary Payne; Michael Payne; Sue Piper; Malcolm Piper; Michael Ravenhall; Wendy Ravenhall; Shirley Scriven; Ann Stone; Peter Stone; Margaret Swinnerton. All in favour. 6.3 Appointment of Auditor Agreed that the Diocesan Board of Finance should be approved auditor for the coming year. All in favour 7. Any Other Business 7.1 M Ravenhall asked to be kept informed of any changes in the price of the Fisherman. 7.2 The post of Rector to the Benefice has been offered to the single applicant but it was declined as he prefers to stay in his home diocese. Feedback from the Archdeacon indicated that the profile was accurate, the Familiarisation Day worked well and the interview was good. Advertising again would start soon, but there had been two expressions of interest in the House for Duty post and this would go ahead as soon as possible before appointing the Rector. Rosemary Payne and Robert Shaw were thanked for their part in the interview process. The Archdeacon has renewed the licence of Revd Marilyn for a further 6 months. 7.3 Malcolm Piper requested that someone volunteer to shadow his work due to his possible move away from the village. 5 8. Closing Comment and Prayer Revd Marilyn was thanked for leading the church forward over the last year. Revd Marilyn thanked everyone for their support, and especially Revd Mike and Revd Frank. There being no other business, the meeting closed with prayer at 12.30 pm Signed _____________________________ Date ________________ 6 CHURCH ACTIVITY REPORTS FOR JANUARY – DECEMBER 2019 1. ELECTORAL ROLL In April 2019 a new electoral roll was established of 110 members for the AGM of St Peter’s PCC according to the Church of England representation rules. During the year up to the 31st December 2019 nil members have been added although 3 members have moved from the area and 2 members have died, bringing the year’s total on the electoral roll to 105 members as at 31st of December 2019. Peter Bradley Electoral Role Officer 2. PCC Six meetings were held during 2019 with an additional extraordinary meeting, with an average attendance of 12 members. The meetings were chaired by Revd Marilyn Peters. W Ravenhall and M Gunton resigned at the APCM, and D Child and B Child resigned in July 2019. They were thanked for their service and support over the years. Sarah Deall from the Diocesan Board of Finance continues to prepare the quarterly statements and annual accounts. We are very grateful to Malcolm and Sue Piper for continuing to handle the cash and pay bills. Rosemary Payne PCC Secretary 3. PRIEST-IN-CHARGE “The voice of one crying out in the wilderness; ‘Prepare the way of the Lord, make his paths straight.’” (Matthew 3:3) Therefore, prepare your minds for action; discipline yourselves; set all your hope on the grace that Jesus Christ will bring you when he is revealed. (1Peter 1: 13) 2019 – a year of hopes and anticipation and problems and frustrations, in some ways like any other but in other ways unique and special. Like any other in that we had our challenges and disappointments, our high points and deep joys. We had times of spiritual depth and times of pessimism at what we wanted to achieve but didn’t.