REPUBLIC OF ZAMBIA DEVOLUTION PLAN MINISTRY OF FISHERIES AND LIVESTOCK MINISTRY OF FISHERIES AND LIVESTOCK LUSAKA March, 2016 MINISTRY OF FISHERIES AND LIVESTOCK SECTOR DEVOLUTION PLAN _____________________________________________________________________________________________ TABLE OF CONTENTS ACRONYMS ............................................................................................................................ v 1.0 INTRODUCTION ...................................................................................................... 1 1.1 BACKGROUND TO THE DEVOLUTION PROCESS IN THE MINISTRY ................. 1 1.1.1 The Public Service Reform Programme .............................................................. 1 1.1.2 National Agriculture and Livestock Policy and Restructuring .............................. 2 1.1.3 Vision of the MFL ................................................................................................ 2 1.1.4 Mission Statement of the Ministry ....................................................................... 2 1.1.5 Objectives of the Ministry .................................................................................... 2 1.1.6 The National Decentralization Policy .................................................................. 3 1.1.7 The Decentralization Implementation Plan ......................................................... 3 1.2 THE MINISTRY OF FISHERIES AND LIVESTOCK - DAP ....................................... 4 1.2.1 Development of the Plan ..................................................................................... 4 1.2.2 Objectives of the Plan ......................................................................................... 4 1.2.3 Plan Action Areas ............................................................................................... 5 1.2.4 Outline of the MFL - SDAP ................................................................................. 5 2.0 DEFINITION OF FUNCTIONS TO BE DEVOLVED AND THOSE TO REMAIN WITH THE MINISTRY ............................................................................................................ 6 2.1 WORKING DEFINITIONS ......................................................................................... 6 2.2 MANDATE OF THE MINISTRY................................................................................ 7 2.2.1 General Mandate ................................................................................................ 7 2.2.2 Specific Mandate ................................................................................................ 7 2.3 DEFINITION OF FUNCTIONS TO BE DEVOLVED TO THE COUNCILS................. 8 2.3.1 Broad Categories Functions ............................................................................... 8 2.3.2 Specific Functional Activities ............................................................................... 8 2.4 FUNCTIONS TO REMAIN AS MINISTERIAL RESPONSIBILITY AFTER DEVOLUTION ........................................................................................................... 9 2.4.1 At Ministry Headquarters .................................................................................... 9 i MINISTRY OF FISHERIES AND LIVESTOCK SECTOR DEVOLUTION PLAN _____________________________________________________________________________________________ 2.4.2 At Provincial Office Level .................................................................................. 10 2.4.3 At District Office Level ....................................................................................... 11 3.0 ASSESSMENT OF ORGANIZATIONAL STRUCTURE IMPLICATIONS OF DEVOLUTION ON THE MINISTRY AND COUNCILS AND RECOMMENDATIONS ........... 12 3.1 ASSESSMENT OF ORGANIZATIONAL STRUCTURE IMPLICATIONS OF DEVOLUTION ON THE MINISTRY ........................................................................ 12 3.1.1 Current Organizational Structure of the Ministry ............................................... 12 3.1.2 Organizational Structure Implications of Devolution on the Ministry ................. 13 3.2 ASSESSMENT OF ORGANIZATIONAL STRUCTURE IMPLICATIONS OF DEVOLUTION ON THE COUNCILS ....................................................................... 14 3.2.1 Current Organizational Structure of Councils .................................................... 14 3.2.2 Organizational Structure Implications of Devolution on the Councils ................ 15 3.3 RECOMMENDATIONS ........................................................................................... 16 4.0 ASSESSMENT OF HUMAN RESOURCE IMPLICATIONS OF DEVOLUTION ON THE MINISTRY AND COUNCILS AND RECOMMENDATIONS.......................................... 18 4.1 ASSESSMENT OF PERSONNEL IMPLICATIONS OF DEVOLUTION ON THE MINISTRY ............................................................................................................... 18 4.1.1 Staff Members Currently Performing the Functions to Be Devolved ................. 18 4.1.2 Movement of Staff to Councils .......................................................................... 20 4.1.3 Personnel Implications of Devolution on the Ministry ........................................ 20 4.2 ASSESSMENT OF PERSONNEL IMPLICATIONS OF DEVOLUTION ON COUNCILS ............................................................................................................. 21 4.3 RECOMMENDATIONS ........................................................................................... 22 4.4 FUNCTIONS OF THE SERVICE COMMISSIONS (PUBLIC SERVICE COMMISSION AND LOCAL GOVERNMENT SERVICE COMMISSION) .............. 24 4.5 STATUTORY DISTRICT VETERINARY OFFICE ................................................... 25 4.6 STATUTORY DISTRICT FISHERIES OFFICE ....................................................... 26 5.0 ASSESSMENT OF FINANCIAL AND ASSETS IMPLICATIONS OF DEVOLUTION ON THE MINISTRY AND COUNCILS AND RECOMMENDATIONS ................................... 27 ii MINISTRY OF FISHERIES AND LIVESTOCK SECTOR DEVOLUTION PLAN _____________________________________________________________________________________________ 5.1 ASSESSMENT OF FINANCIAL AND ASSETS IMPLICATIONS OF DEVOLUTION ON THE MINISTRY ................................................................................................ 27 5.1.1 Current Financing Arrangements for Functions to be Devolved to Councils ..... 27 5.1.2 Financial Management and Accounting Systems ............................................. 30 5.1.3 Financial Implications of Devolution on the Ministry ......................................... 31 5.1.4 Current Inventory of Assets of the Ministry ....................................................... 31 5.1.5 Assets Implications of Devolution on the Ministry ............................................. 32 5.2 ASSESSMENT OF FINANCIAL AND ASSETS IMPLICATIONS OF DEVOLUTION ON COUNCILS ....................................................................................................... 32 5.2.1 Current Financing Arrangements of Councils ................................................... 32 5.2.2 Financial Implications of Devolution on Councils .............................................. 33 5.2.3 Current Inventory of Council Assets.................................................................. 34 5.2.4 Assets Implications of Devolution on the Councils ............................................ 34 5.3 RECOMMENDATIONS ........................................................................................... 34 6.0 ASSESSMENT OF POLICY AND LEGAL IMPLICATIONS OF DEVOLUTION ON THE MINISTRY AND COUNCILS AND RECOMMENDATIONS.......................................... 36 6.1 ASSESSMENT OF POLICY AND ADMINISTRATIVE CIRCULARS IMPLICATIONS OF DEVOLUTION ON THE MINISTRY .................................................................. 36 6.1.1 Current Internal and External Policies and Administrative Circulars Used by the Ministry to Guide the Provision of the Functions to be Devolved ................................... 36 6.1.2 Policy and Administrative Circulars Implications of Devolution on the Ministry . 37 6.2 ASSESSMENT OF LEGAL IMPLICATIONS OF DEVOLUTION ON THE MINISTRY ................................................................................................................................ 37 6.3 ASSESSMENT OF POLICY AND LEGAL IMPLICATIONS OF DEVOLUTION ON COUNCILS. ............................................................................................................ 40 6.3.1 Current Policies and Administrative Circulars of Councils ................................ 40 6.3.2 Policies and Administrative Circulars Implications of Devolution on Councils ... 40 6.4 EXISTING LEGISLATION, REGULATIONS AND PROCEDURES USED IN COUNCILS TO GUIDE THE PROVISION OF LOCAL SERVICE DELIVERY ........ 41 6.5 RECOMMENDATIONS ........................................................................................... 41 iii MINISTRY OF FISHERIES AND LIVESTOCK SECTOR DEVOLUTION PLAN _____________________________________________________________________________________________ 7.0 GENERAL RECOMMENDATIONS ......................................................................... 43 ANNEX I: IMPLEMENTATION MATRIX FOR DEVOLUTION ACTION PLAN AREAS ........ 45 ANNEX 2: STAFF RETURNS............................................................................................... 53 LIST OF FIGURES Figure 1: Proposed Organizational Structure of the Department of Agriculture, Fisheries and