July 2011 Issue 33 The Swimming Pool Newsletter for the SWIMS Network Inside this issue SHALL Copyright Workshop 2011 -Bristol 17th May 2 A day in the life of … Jenny Toller 4 Featured Library Service – WSM 6 NHS Evidence - presentation to South West trainers 8 News from around the Network 9 Sharing good practice – bargain barcodes 11 And finally….. 12 The Swimming Pool Page 2 Conference Report /Study day reports SHALL Copyright Workshop 2011 – Bristol 17th May The Bristol workshop was led by Naomi Korn, a copyright consultant, and Helen Bingham, in place of Charles Oppenheim who was unfortunately unable to be there. Following introductions and a brief outline of the day we were challenged to complete a small quiz that tested our knowledge of copyright before the workshop began in earnest. For instance, we discovered that Intellectual Property Rights can be bought, sold, rented, gifted or bequeathed, as well as the fact the copyright exceptions can be over-ridden by contracts. Facilitators, Naomi Korn and Helen Bingham The workshop presentations and teaching clearly assumed that we all had some baseline knowledge of copyright as we were taken through the varying levels of permissions: Fair Dealing - whereby users can make copies for themselves, Library Privilege which applies to all NHS libraries – by definition “prescribed libraries” - allowing library staff to make copies on behalf of users. These of course are superseded by NHS England CLA licence (currently expired, but being renegotiated and so still stands) which allows for more flexibility such as scanning articles, providing multiple copies, and for ILLs. However, we were reminded that we need to keep in mind that the NHS CLA only applies to England, so, for instance, we would not be able to supply more than one article from a single issue to an NHS library in Wales or Scotland, which we would be able to do under Library Privilege. Electronic licences were also discussed, specifically with reference to the National Core Content. While attempts have been made to streamline them so that they all permit the same level of use, it was interesting to learn that EBSCO are not able to offer the same permissions as other suppliers, i.e. we would not be able to use full-text articles from CINAHL, and EBSCO product, in course packs. Another point to note is that while the NHS England Framework Agreement expires in July 2011, a new agreement is being developed that will encourage the use of more standardised licences so that we don‟t have to check the detail of several licences for journals purchased on a local basis. We finished the day by working through various scenarios with regards copyright, e.g. Scenario two: The NHS/CLA Licence allows copying of several articles from a single issue if they are on the same theme; it also allows multiple copies to be made. Does this mean I can make multiple copies of the several themed articles from the same issue, e.g. for a journal club? Page 3 The Swimming Pool I shall leave it to you to decide what the answer is – it is not quite as straightforward as you might think – if you are a bit stumped, please do contact me! The main message that I took away from the day was that we need to read the small print, especially with regards any e-licences that we hold for individually purchased e-journals. Even when it comes to the NHS England CLA we need to be sure that we are clear with regards the various clauses of the licence and any changes to it, i.e. what is defined as an “authorised user” has been expanded in recent years to include students on placement. All the presentations, links and FAQs are now made available on the SHALL website, full details in the box below. During the day, Naomi Korn was keen to highlight the Hargreaves Report on Intellectual Property and Growth due to be published the following day. If recommendations are adopted it may well have implications for us as library staff, for instance it recommends that format shifting be allowed, i.e. “digital copying of medical and other journals for computerised 1 analysis in research” which I assume would be permitted without need of a licence like the NHS CLA – the report is available at http://www.ipo.gov.uk/ipreview.htm Attendees at the Copyright Workshop 1 – Intellectual Property Office, 18th May 2011 “The Hargreaves Report shows potential to boost economy.” http://www.ipo.gov.uk/about/press/press-release/press-release- 2011/press -release-20110518.htm Press release. (Accessed 19th May 2011) Sam Burgess Head Librarian Great Western Hospital (W01) Resources from the 2011 SHALL Copyright Workshops delivered by Naomi Korn and Professor Charles Oppenheim These are now available at http://www.libraryservices.nhs.uk/forlibrarystaff/membersarea/Copyright_Resources.html (note that this is the members only section of the site – if you don‟t have a password, register for one at http://www.libraryservices.nhs.uk/register.aspx). The resources include the slides and group work questions from the workshops, a set of FAQs, and tip sheets on topics such as document supply, multiple copies and the NHS CLA licence for HE librarians. Here you will also find information about how to raise questions not answered by the FAQs Helen Bingham Page 5 The Swimming Pool Page 4 A day in the life of … Jenny Toller Electronic Knowledge Resources Manager, NHS South West Wed 8th June I‟m the Electronic Knowledge Resources Manager for NHS South West. My job is to manage the SWIMS system, to oversee administration of the SWIMS ILL network, and to manage NHS South West regional electronic resources. I also help out with overseeing national systems such as the link resolver and HLISD. My office base is the Severn Deanery in Bristol. A very pleasant workplace but sadly not a library – which I do miss - I‟m a libraria n by training and have spent most of my career in HE libraries. Start the day by cycling to my office at the Severn Deanery in Bristol. 5 miles – not too hilly and mostly on dedicated cycle track – but the laptop weighs heavy in my bike bag. As soon as I am underway it starts to rain. Serious rain. When I arrive I feel more like I have swum to work rather than cycled. Choose a desk, then switch on the phones and dock the laptop and, while it is firing up I dry off and change. I found my Nancy Pearl action figure http://www.mcphee.com/laf/ at home last I found my Nancy Pearl action figure http://www.mcphee.com/laf/ at home last night so I‟ve brought her into the Deanery so I‟m not the only librarian. Also it gets a bit noisy sometimes so maybe she can help in that respect. She has an „amazing push-button shushing action‟. Once logged into my email, my first job, as always, is to forward the SWIMS final overdues. No meetings or WebEx‟s today but I‟ve got a variety of things on the go at the moment: I‟m working with colleagues on an enhanced circulation statistical report; on behalf of several SHAs I‟m taking forward outstanding problems with the way that ProQuest holdings display in My Journals search results; keeping in touch with the other OLIB User Group committee members regarding the planning for our upcoming conference; liaising with OCLC over problems with SWIMS fine payments. This morning I am also putting together my suggestions for HDAS improvements and looking through recent LIS-E-RESOURCES mailings for anything of interest. At the same time I‟m also keeping an eye out for emails from SHA colleagues – David Cameron‟s speech yesterday may prompt further discussion or meetings at the SHA. Also of course eavesdropping on the office chat in case I pick up anything of interest. Page 5 The Swimming Pool Page 6 Quick lunch and then a walk round a nearby public field which is an oasis amongst the office buildings and fast roads here. The chiff-chaffs and blackcaps are in good voice at the moment. The same issues continue to evolve during the afternoon and generate more discussions at a tangent. I take a little time to make sure I‟m ready for tomorrow‟s meetings, and I have a phone conversation with our IT manager about how networks allocate IP addresses, in case this can help me with some SWIMS related login problems. As queries pop up in my email during the day I try to respond as soon as I can; today they include how to send emails to LIS-SWRLIN, WorldView disconnections, SWIMS reporting, and how to implement SWIMS emailed overdues. My bike ride home takes me back past Filton airfield with Concorde parked in the distance (I‟m no biking athlete but I go faster than Concorde does now), then once home, after I recover it‟s straight on with daily fiddle practice and, with my husband, organising our musician friends for upcoming gigs. Apology to Ruth Compton Apologies to Ruth Compton who was wrongly acknowledged as 'Sue Compton' in the July issue for her contribution to the Library Assistants' Away Day article. I am pleased to say that she was correctly acknowledged for her Day in the life piece. Trish McLean The Swimming Pool Page 6 Featured Library Service – North Somerset Healthcare Library: small but perfectly formed - WSM A day in the life of …. The Royal Berkshire Hospital Library and e-Learning Hub Nestling snugly on the edge of the Bristol Channel, Weston General Hospital is the smallest Acute Trust in the south west region.