Executive Director From: Lawson, Nick <[email protected]> Sent: Monday, April 28, 2014 11:52 AM To: Executive Director ([email protected]) Cc: [email protected]; Peter Clarkson ([email protected]); Sean Craig ([email protected]); Tyree Mullaney ([email protected]) Subject: MVFL Applications - Sahtu Land Use Plan Conformity Review Attachments: sahtuconsultationsMVFL.pdf Scott, As per my telephone message, I hope you can convey the following message and attached information to the Board to assist with its deliberations with respect to correspondence dated April 8 from SSI to the Planning Board. To date we have been unsuccessful in speaking with the Chair of SSI but are continuing to try and connect with her to discuss the concerns expressed in the letter. At, this point I wanted to provide you with information which I trust will assist the Board at its meeting today. 1) Consultation – I am attaching a summary of consultations in the Sahtu Settlement Area (excerpted from the PDR filed with the applications). The attachment contains summaries and attendance logs for all formal meetings. As illustrated, the attached indicates that the MVFL visited all Sahtu communities at least once and the three communities directly affected by the project twice. The attachment also indicates that the MVFL team met with all Designated Sahtu Organizations at least once and in most cases on several occasions. 2) Benefits – The GNWT expects to receive a draft Access and Benefits Agreement from the Yamoga Land Corporation by mid week for review and further discussion towards reaching an agreement shortly. The wider discussion of community benefits will also be a point of discussion between the GNWT and SSI when both parties are able to connect. I trust the Planning Board will find this information useful and we look forward to speaking with you. Nick Lawson Stantec Consulting Limited 1 Table 5-1 Community Consultation Record (from MVFL PDR) Community Date and Time Group Wrigley February 20, 2013 Pehdzeh Ki First Nation Council Public January 8, 2014 Public and Pehdzeh Ki First Nation Fort Simpson February 21, 2013 Chamber of Commerce Village Council Public January 8, 2014 Deh Cho First Nations January 9, 2014 Public Inuvik March 5, 2013 Town Council January 16, 2014 March 5, 2013 Gwich’in Land Use Planning Board January 15, 2014 March 5, 2013 Department of Fisheries and Oceans March 5, 2013 Aboriginal Affairs and Northern Development January 17, 2014 Canada March 5, 2013 Inuvik Community Corporation March 5, 2013 Public Inuvik Chamber of Commerce January 16, 2014 Public March 7, 2013 Inuvialuit Regional Corporation Inuvialuit Development Corporation March 7, 2013 Nihtat Gwich’in Council Nihtat Gwich’in Renewable Resource Council Inuvik Native Band Gwich’in Tribal Council Gwich’in Land and Water Board January 15, 2014 Nihtat Gwich’in Council Nihtat Gwich’in Renewable Resource Council Inuvik Native Band January 15, 2014 Gwich’in Land and Water Board January 16, 2014 Gwich’in Tribal Council Tsiigehtchic March 6, 2013 Gwichya Gwich’in Council January 14, 2014 Gwichya Gwich’in Renewable Resources Council Public Fort Good Hope June 18, 2013 Public December 3, 2013 Public Yamoga Land Corporation Ft Good Hope Metis Land Corporation Table 5-1 Community Consultation Record (from MVFL PDR) Community Date and Time Group Kasho Got’ine Land Corporation Fort Good Hope Charter Community Council Fort Good Hope Renewable Resource Council Tulita April 23-24, 2013 Tulita Land Corporation Public Fort Norman Metis Local #60 Land Corporation Tulita Renewable Resource Council December 5, 2013 Tulita Land Corporation Public Tulita Renewable Resource Council Norman Wells April 22, 2013 Public December 2, 2013 Public December 6, 2013 Norman Wells Land Claim Corporation Norman Wells Renewable Resource Council Deline April 23, 2013 Charter Community of Deline Deline Land Corporation Colville Lake December 4, 2013 Behdzi Ahda’First Nation Mackenzie Valley Fibre Line Project Community Engagement Meeting Summary Group: Public Meeting Location: Norman Wells, NT Date: December 2, 2014, 6:00 pm Participants: See attached participant list. GNWT Delegation – Peter Clarkson (GNWT), Sean Craig (GNWT) Nick Lawson (Stantec) Meeting Summary Introductions were made. The GNWT delegation made a presentation to the group (copy attached), addressing the following main points: The GNWT has initiated planning for the construction of the Mackenzie Valley Fibre Optic Line (MVFL), which involves burial of a fibre optic cable between Checkpoint Junction and the Town of Inuvik. This has included previous community engagement sessions in 2013, analysis of environmental conditions and approvals required, qualifying 3 contracting groups to bid on the project. The project would provide improved telecommunications infrastructure, delivering additional capacity and increased speed allowing for improvements to the delivery of government services (health care, education, general government services) and improvements to residential and business telecommunication services. The MVFL would provide the backbone telecommunications link. Phase II of the project would involve local connections from the MVFL to serve local users in the communities along the line. The target date for the MVFL being in service is mid- 2016. The GNWT intends to award a contract to one of the 3 qualified contracting groups in Spring 2014 to enable design to be completed and allow construction to commence in early 2015. To further project planning and development the GNWT intends to apply for a land use permit in February 2014 to permit installation of the fibre optic cable. Comments/Questions What incentives will there be for the project contractor to use local resources? Response: Bidders will receive points for the use of local and northern resources during the evaluation of their bid. How will the use of local resources be enforced after contract award? Response: ??? Page | 1 What opportunities will there be for local resources on the project? Response: Specialized cable laying equipment may need to be brought in; however, opportunities for local involvement include supply of heavy equipment (Cats, Loaders, etc.); supply and operation of camps; transportation of equipment, supplies and personnel; employment as surveyors, equipment operators, monitors, labourers, etc. Meeting adjourned at approximately 7:00 pm. Page | 2 Mackenzie Valley Fibre Line Project Community Engagement Meeting Summary Group: Behzdi Ahda First Nation Council Location: Colville Lake Band Office, NT Date: December 4, 2013, 2:30 pm Participants: See attached participant list. GNWT Delegation – Peter Clarkson (GNWT), Sean Craig (GNWT) Nick Lawson (Stantec) Meeting Summary Introductions were made. The GNWT delegation made a presentation to the group (copy attached), addressing the following main points: The GNWT has initiated planning for the construction of the Mackenzie Valley Fibre Optic Line (MVFL), which involves burial of a fibre optic cable between Checkpoint Junction and the Town of Inuvik. This has included previous community engagement sessions in 2013, analysis of environmental conditions and approvals required, qualifying 3 contracting groups to bid on the project. The project would provide improved telecommunications infrastructure, delivering additional capacity and increased speed allowing for improvements to the delivery of government services (health care, education, general government services) and improvements to residential and business telecommunication services. The MVFL would provide the backbone telecommunications link. Phase II of the project would involve local connections from the MVFL to serve local users in the communities along the line. The target date for the MVFL being in service is mid- 2016. The GNWT intends to award a contract to one of the 3 qualified contracting groups in spring 2014 to enable design to be completed and allow construction to commence in early 2015. To further project planning and development the GNWT intends to apply for a land use permit in February 2014 to permit installation of the fibre optic cable. Comments/Questions Will the MVFL route follow the old CN Telecommunications line? Response: It will follow the existing road Rights of Way between Checkpoint Junction and Fort Good Hope and then follow the Mackenzie Gas pipeline and Mackenzie Valley Highway corridors between Fort Good Hope and the Dempster Page | 1 Highway. There is some overlap with the old CN route but the MVFL route was selected to stay within the transportation and utilities corridor defined in the Sahtu and Gwich’in Settlement Regions. Will it follow the same route as the proposed winter road between Fort Good Hope and the Dempster Highway? Response: Yes, presuming that route is the same as the route proposed for the all- weather highway. Will the bidders be notified that they should work with businesses and people in the NWT? Response: Yes, bidders have been notified that there are people and equipment available in local communities along the route. Bidders will receive points during the evaluation of their bids for the use of local businesses and provision of local employment. The more local involvement in a bid, the more points a bidder will receive during the evaluation. Colville Lake has a camp that is sitting in Norman Wells that is not currently being used. Can this be made available to the project? Response: Yes, bidders could choose to contract the use of the camp for the project.