San Joaquin Regional Rail Commission July 2, 2020 Special Board Meeting ITEM 1 Call to Order, Pledge of Allegiance, Roll Call ITEM 2 Public Comments Please use the GoToMeeting chat function to alert staff if you wish to make a Public Comment. Alternatively, you can write in your public comment to [email protected] and staff will read the comment aloud. Please keep public comments to 240 words or two minutes. 3.1 Minutes of SJRRC Board Meeting June 5, 2020 3.2 Rail Commission/ACE Monthly Expenditure 3.3 ACE Monthly Fare Revenue ITEM 3 3.4 ACE Ridership Consent Calendar 3.5 ACE On-Time Performance 3.6 Update on Positive Train Control 3.7 Washington Update ITEM 4 Public Hearing: Presentation and Approval of a Resolution Adopting the SJRRC/ACE Combined Fiscal Year 2020/2021 Work Program and Operating Budget in the amount of $23,334,425, the SJJPA Fiscal Year 2020/2021 Work Program and Operating Budget of $65,862,796 and a Combined Capital Budget in the amount of $89,848,794 (Brian Schmidt/Kevin Sheridan) CURRENT YEAR HIGHLIGHTS . ACE carried over 1.05 million passengers and was on pace for a record ridership year until the COVID-19 Stay at Home Orders went into effect. Saturday Service was introduced in September 2019. Suspended due to COVID-19. Positive Train Control was initiated in December 2019 on the Caltrain Corridor. ACE is currently fully interoperable with both Host Railroads ahead of the December 31, 2020 deadline. 17 Passenger Rail Cars were procured, with delivery scheduled to begin in November 2021 through March 2022. Four (4) new Tier IV Siemens locomotives were delivered and put in Operation. 2020/2021 OPERATING BUDGET . Costs for the 2020/2021 Budget reflect the operation of two (2) roundtrips, including Shuttle Services . However, all associated operating agreements being brought before the Board are for a full 4 train schedule to allow for seamless Service restoration. Enhanced cleaning and disinfecting procedures continue on the equipment to ensure passenger safety. Planning and Valley Rail Service Expansion activities are not affected and continue to move forward. 2020/2021 OPERATING BUDGET . Implemented cost reduction strategies beyond service-related expenses, including: . Employee travel . Office supplies . Ticketing services . Workforce transition from daily maintenance to Capital Overhaul . New Revenue Work Strategies: . Equipment maintenance services for Caltrans-owned rail equipment. These agreements include funding for Staff as well and Herzog. Modifications to oldest ACE locomotives into cab or alternative power cars. When ridership increases to a point where social distancing is not possible with the current two trains operating 10 cars each (High on-board count of 450 riders), Staff will bring back a service restoration plan for increasing service levels and a request for additional funding for the increased service level. PROJECT MANAGEMENT, SERVICES, & SUPPLIES PROJECT MANAGEMENT, SERVICES, & SUPPLIES . Salaries/Benefits/contracted Help: -19% . Vacant Positions . Computer Systems : -32% . FY 19/20: PC Desktop and Server updates . Transportation & Travel : -38% . Travel reduced due to COVID-19; in-person meetings now via teleconference . Professional Service Legal : 7% . Legal Services pertaining to Capital Projects and ACE Expansion CONTRACTED AND SHUTTLE SERVICES CONTRACTED AND SHUTTLE SERVICES . Reduced 50% or more due to reduction in service from FY19/20: • Consumables • Operation Leases: Rail Car Storage at Tamien Yard • Fuel • Ticketing Services • Communication Ops • Emergency Ride Homes . Insurance : 14% . Renewed March 2020 . Wi-Fi : 32% . New Wi-Fi system OPERATING REVENUE 2020/2021 CAPITAL BUDGET .Capital Budget = $89,848,794 .Unchanged from June presentation .Revenue sources include: . Senate Bill (SB-) 132 . Transit and Intercity Rail Capital Program (TIRCP) . State Rail Assistance (SRA) . Federal 5307, 5337, and Congestion Mitigation and Air Quality (CMAQ) . Affordable Housing and Sustainable Communities (AHSC) . Measure K Smart Growth 2020/2021 CAPITAL PROJECTS – ACE/SJRRC .Included in the Capital Budget are a number of multi-year, multi-phase projects, including: .Stockton Diamond Grade Separation .ACE Extension – Stockton to Natomas .ACE Extension – Lathrop to Ceres/Merced .Rail Car Purchase .Platform Extensions Projects .Robert J. Cabral Station Expansion .Railcar Midlife Overhaul .Cabral Station Track Extension .East Channel Street Improvements .Tracy ACE Station Improvements 2020/2021 CAPITAL PROJECTS – SJJPA .The Draft Capital Budget also includes SJJPA projects, contributing funding to: .Madera Station Relocation .Stockton Wye .Oakley Station Platform .Network Integration Planning .Safety & Security Projects throughout the San Joaquins Corridor .Fencing and security improvements at Western Pacific Depot RECOMMENDATION . Recommendation: . Approve of a Resolution Adopting the SJRRC/ACE Combined Fiscal Year 2020/2021 Work Program and Operating Budget in the amount of $23,334,425, the SJJPA Fiscal Year 2020/2021 Work Program and Operating Budget of $65,862,796 and a Combined Capital Budget in the amount of $89,848,794 ITEM 5 Approve a Resolution of the Board of Commissioners of the San Joaquin Regional Rail Commission Approving Agreements for Shuttle Services for the Altamont Corridor Express (ACE) Service for Fiscal Year 2020/2021 and Authorizing the Executive Director to Execute Any and All Documents Needed with the Following Agencies: a. Santa Clara Valley Transportation Authority $990,157 b. Livermore-Amador Valley Transportation Authority $202,408 c. Contra Costa County Transportation Authority $131,395 (Brian Schmidt) BACKGROUND . Shuttle services for the Altamont Corridor Express began with the start of train service in October 1998. The ACE shuttles provide an essential transit link by directly connecting passengers to employers, business parks and other transit modes such as BART. Passengers with a valid ACE ticket are entitled to use the shuttle services free of charge. The Agreements also provide for missed transit connections and alternate service options in case of an emergency (Bus Bridges). On April 6, 2020 the ACE Service decreased to two round-trips due to the COVID-19 pandemic. All shuttle partners continued to provide service for passengers. BACKGROUND . During full-service Santa Clara Valley Transportation Authority (VTA) uses a mixture of transit buses and shuttle vans to provide service on eight (8) routes connecting with the ACE trains at the Santa Clara Great America Station. The VTA shuttle buses transport approximately 33% of total ACE ridership to major employment sites in the Silicon Valley. The projected total operating cost for full service is $1,934,171 for FY 20/21. The ACE service portion of this cost is $990,157 (51%). Until full service is back in operation, the cost for service is based on per revenue hour in service. The estimated amount for two roundtrips per month is $495,079. The estimated amount for three roundtrips per month is $742,618. BACKGROUND . During full-service the Livermore-Amador Transportation Authority (LAVTA) operates two routes for the ACE service: Route 54, serves as the ACE shuttle from the Pleasanton ACE station to Bernal Business Park, Hacienda Business Park, Carr America and the Dublin/Pleasanton BART station and Route 53 is a BART express bus. The bus leaves the Pleasanton ACE Station and goes directly via the highway to West Dublin BART station. The bus also serves the employment centers surrounding Stoneridge Mall. The FY 20/21 operating cost for full service is $337,347. The ACE service portion of this cost is $202,408 (60%). Until full service is back in operation, the cost for service is based on per revenue hour in service and ridership. The estimated amount for two roundtrips per month is $101,204. The estimated amount for three roundtrips per month is $151,806. BACKGROUND . During full-service, the Contra Costa County Transportation Authority operates three buses for the ACE service. The routes serve Bishop Ranch and the San Ramon Transit Center from the Pleasanton Station. The FY 20/21 cost for these services is $292,013. The ACE service portion cost is $131,395 (45%). Until full service is back in operation, the cost for service is based on per mile and per revenue hour in service. The estimated amount for two roundtrips per month is $65,698. The estimated amount for three roundtrips per month is $98,547. BACKGROUND . SJRRC only pays for the actual shuttle services provided for the three (3) agreements. Actual costs for the foreseeable future will continue to be lower than the approved amount as long as service remains at the two (2) train level. Approving the higher contract amount allows for a seamless restoration of Service without have to go back to the three agencies for contract amendments for the added services. FISCAL IMPACT & RECOMMENDATION . Fiscal Impact: . Expenses and Revenues for shuttle services are identified in the Fiscal Year 2020/2021 ACE Shuttle Services budget. Recommendation: . Approve a Resolution of the Board of Commissioners of the San Joaquin Regional Rail Commission Approving Agreements for Shuttle Services for the Altamont Corridor Express (ACE) Service for Fiscal Year 2020/2021 and Authorizing the Executive Director to Execute Any and All Documents Needed with the Following Agencies: a. Santa Clara Valley Transportation Authority $990,157 b. Livermore-Amador Valley Transportation Authority $202,408 c. Contra Costa County Transportation Authority $131,395 ITEM