PRE-BID CONFERENCE FLORENCE RECREATION CENTER RENOVATION WRA JOB NO. 1638 CITY OF MESQUITE March 22, 2017 10:00 AM 1. INTRODUCTIONS CITY OF MESQUITE Mr. Robert Blankenship, Park Project Manager Ms. Elizabeth Harrell, Director of Parks and Recreation WRA ARCHITECTS Mr. Tony Apel, Principal Mr. Gio Velazquez, Project Architect 2. ATTENDANCE RECORD A. Sign record and indicate company represented. B. Signature indicates attendee confirms receipt of Pre-Bid Conference Summary of Topics. C. Attendance Record will be supplied to each Contractor in the form of an addendum. BID DATE: April 4, 2017 TIME: 2:00 PM PLACE: City of Mesquite Purchasing Department 1515 North Galloway Mesquite, Texas 75149 Phone: 972-288-7711 3. ADDENDA ISSUED: (Addenda No. 1 issued 3/20/2017, Addenda No. 2 to be issued 3/23/17). No oral interpretation of the meaning of the plans, specifications or other bid documents will be made to any bidder. Every request for such interpretation should be in writing addressed to City of Mesquite Purchasing at above address or [email protected] and WRA Architects Inc. and to be given consideration, must be received by March 30, 2017. Any and all such interpretations and any supplemental instructions will be in the form of written addenda to the contract documents which, if issued, will be via city website not later than one day prior to the date fixed for the opening of bids. Failure of any bidder to receive any such addendum or interpretation shall not relieve such bidder from any obligation under this bid as submitted. All addenda so issued shall become part of the contract documents. 4. RECEIPT AND OPENING OF SEALED BIDS: The Owner invites Competitive Sealed Proposals (CSP) on the forms prepared by the Owner; a copy of the forms is included in the specifications, all blanks of which must be appropriately filled in. Competitive Sealed Proposals will be received by the Owner at the time and place indicated in the "Advertisement for Bids” and then at said place will be opened, read publicly and then evaluated. The Owner may consider informal any bid not prepared and submitted in accordance with the provisions hereof and may waive any informalities or reject any and all bids. Any bidder may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified shall not be considered. No bidder may withdraw a bid until forty five (45) days after the actual opening thereof. WRA Architects, Inc., 12377 Merit Drive, Suite #1800, Dallas, Texas 75251, 214-750-0077, Fax 214-750-5931, www.wraarchitects.com 3/22/2017 W:\16\1638 Florence Rec. Ctr. Renovation\07-Bidding And Negotiation\Pre-Bid Meeting\1638 Pre-Bid Agenda & Notes - Florence Recreation Center Renov.Docx 1 of 4 PRE-BID CONFERENCE FLORENCE RECREATION CENTER RENOVATION WRA JOB NO. 1638 CITY OF MESQUITE All Bids must be submitted on forms prepared and furnished in the specifications (in duplicate - one to be submitted with the CSP and one to be retained by the Bidder for his records). Only the original shall be signed. Each CSP must be submitted in a sealed envelope bearing on the outside the name of the Bidder, address, and the name of the project for which the Bid is submitted. If forwarded by mail, the sealed envelopes containing the CSP must be enclosed in another envelope addressed as specified in the Bid Form. 5. METHOD OF BIDDING: The Owner will receive Competitive Sealed Proposals on a Lump Sum basis which shall be comprised of all divisions of the work as noted in drawings and specifications. The CSPs shall also include all information requested in the special provisions. 6. TELEGRAPHIC MODIFICATION: The Owner will not accept telegraphic modification of Bid after receipt by the Owner of any CSP submitted. 7. QUALIFICATIONS OF BIDDER: The Contractor must provide the Qualification Information requested in the Bid Form Information included in the specifications. This information must be turned in with the Bid Form. 8. SUBCONTRACTS: The bidder is specifically advised that any person, firm or other party to whom it is proposed to award a subcontract under this contract must be acceptable to the Owner. Before using the bid of a sub-contractor, the Bidder shall investigate and satisfy himself that the sub- contractor he will propose to the Owner can satisfy all of the requirements above expressed. The Owner reserves the right to reject any bid if the evidence submitted by, or investigation of, such bidder fails to satisfy the Owner that the bidder and/or any sub-contractor he proposes can properly qualify to carry out the work contemplated therein. 9. BID SECURITY: All bidders must submit with bid either a Bid Bond on the form provided herein, a cashier’s or certified check in the amount of five percent (5%) of the total bid (including all alternates). 10. LIQUIDATED DAMAGES FOR FAILURE TO ENTER INTO CONTRACT: If a Contractor fails to enter into a contract 10 days after notice of award, the Owner may cash the Contractor’s Bid Security as liquidated damages for failure to enter into contract. WRA Architects, Inc., 12377 Merit Drive, Suite #1800, Dallas, Texas 75251, 214-750-0077, Fax 214-750-5931, www.wraarchitects.com 3/22/2017 W:\16\1638 Florence Rec. Ctr. Renovation\07-Bidding And Negotiation\Pre-Bid Meeting\1638 Pre-Bid Agenda & Notes - Florence Recreation Center Renov.Docx 2 of 4 PRE-BID CONFERENCE FLORENCE RECREATION CENTER RENOVATION WRA JOB NO. 1638 CITY OF MESQUITE 11. TIME OF COMPLETION: AN UPDATED SCHEDULE WILL BE ISSUED IN ADDENDA NO. 2 12. CONDITIONS OF WORK: Each bidder must inform himself fully of the conditions relating to the construction of the project and the employment of labor thereon. Failure to do so will not relieve a successful bidder of his obligation to furnish all materials and labor necessary to carry out the provisions of his contract. Each bidder should visit the project site and be thoroughly familiar with all existing conditions. 13. NOTICE OF SPECIAL CONDITIONS: Attention is particularly called to those parts of the contract documents and specifications, which deal with the following: a. Insurance Requirements. b. Contract Form. c. General Clauses and Conditions. d. All Bid Forms requested. e. Standards of Conduct f. Inspections and Testing of Materials (Section – 01400 – Quality Requirements) g. Alternate Bids – (Section – 01 23 00) – To be discussed in detail. 14. LAWS AND REGULATIONS: The bidder's attention is directed to the fact that all applicable Federal Laws, State Laws, Municipal Ordinances, and rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the contract throughout, and they will be deemed to be included in the contract. 15. METHOD OF AWARD – COMPETITIVE SEALED PROPOSALS - “BEST VALUE”: The contract will be awarded to the responsible bidder submitting the CSP “best value” complying with the conditions of the Invitation for Bids, provided it is in the interest of the Owner to accept it. Each sealed bid will be evaluated per the specified evaluation criteria and ranked. The award of the contract may include full consideration of completion time, and Owner bid alternates. The bidder to whom the award is made will be notified at the earliest practicable date. The Owner, however, reserves the right to reject any and all bids and to waive any informality in the bids received whenever such rejection or waiver is in the interest of the Owner. The Owner also reserves the right to reject the bid of any bidder who has previously failed to perform properly, or to complete on time, contracts of a similar nature; who is not in a position to perform the contract; or who has habitually and without just cause neglected the payment of bills or otherwise disregarded his obligations to sub-contractors, material men, or employees. 16. SAFETY CONDITIONS: Contractor will be responsible for all safety programs at the construction site. 17. SUPERVISION: Full time foreman at all times when work is being carried on. (Must be qualified.) WRA Architects, Inc., 12377 Merit Drive, Suite #1800, Dallas, Texas 75251, 214-750-0077, Fax 214-750-5931, www.wraarchitects.com 3/22/2017 W:\16\1638 Florence Rec. Ctr. Renovation\07-Bidding And Negotiation\Pre-Bid Meeting\1638 Pre-Bid Agenda & Notes - Florence Recreation Center Renov.Docx 3 of 4 PRE-BID CONFERENCE FLORENCE RECREATION CENTER RENOVATION WRA JOB NO. 1638 CITY OF MESQUITE 18. PRE-CONSTRUCTION CONFERENCE: Prior to issuance of Notice to Proceed. 19. ADDITIONAL INFORMATION: a. The Owner, City of Mesquite, is exempt from State or Sales Tax. b. City Trade registration fees will be paid by each individual subcontractors. c. Use bid forms provided in the specifications. Fill in all blanks. Provide signature by responsible party. d. Construction Staging and Storage of material is limited and shall be reviewed and approved by the Owner. e. Calendar Days for Bid. 20. GENERAL PROJECT SCOPE, LOCATION & PHASING 1. Existing Adjacent Elementary School Project Building and Site a. The adjacent elementary school project construction will continue during the summer. The adjacent Park site will be redeveloped by the Elementary School Contractor and is scheduled to be complete by October 1, 2017. b. The Elementary School Contractor will be demolishing the adjacent Elementary School and link to this Recreation Center. The School project Contractor will be responsible to infill the wall where the link is demolished. This work is scheduled for this summer 2017. c. The existing Fire Alarm Panel for the existing school and recreation center is currently located in the Elementary School.