Public Disclosure Authorized GOVERNMENT OF SAMOA LAND TRANSPORT AUTHORITY SAMOA PILOT PROGRAM FOR CLIMATE RESILIENCE Public Disclosure Authorized Public Disclosure Authorized Enhancing The Climate Resiliency Of The Upolu West Coast Road Social Development Report Developing the LARF for the Upolu WEST COAST ROAD Report Prepared for: Chief Executive Officer Land Transport Authority Government of Samoa Report Prepared by: Land Transport IPA Ltd Public Disclosure Authorized Authority PO Box 3686 APIA, SAMOA Date Issued: March 2012 PILOT PROGRAMME FOR CLIMATE RESILIENCE (PPCR) ENHANCING THE CLIMATE RESILIENCE OF WEST COAST ROAD, UPOLU ISLAND, SAMOA Social Development Report Table of Contents 1. Introduction ......................................................................................................................................................3 2. Outputs ..............................................................................................................................................................3 3. Approach/Methodology ...................................................................................................................................3 4. Consultation ......................................................................................................................................................4 5. Stakeholders – Government, Corporations and Private Entities ..................................................................4 5.1 Issues .........................................................................................................................................................4 5.1.1 Planning Coordination and communication ...................................................................................4 5.1.2 Roles and responsibilities ................................................................................................................5 5.1.3 Proper Acquisition of land for works - Easements.........................................................................5 5.1.4 Awareness .........................................................................................................................................6 5.2 Sui o le Nuu - SNs (Village Mayors) .........................................................................................................6 5.2.1 Project Completion and Quality .......................................................................................................6 5.2.2 Compensation and Road Reserve ....................................................................................................7 5.2.3 Guidelines and policies .....................................................................................................................7 5.2.4 Structural and Road Safety ...............................................................................................................7 5.3 Communities (Family/Community representatives) ............................................................................8 5.3.1 Consider relocation of WCR .............................................................................................................8 5.3.2 Consideration for Natural Resources - water .................................................................................8 5.3.3 Road use and facility management programme .............................................................................8 5.3.4 Contractors and quality environment .............................................................................................9 5.3.5 Land and continuing dialogue ..........................................................................................................9 6. LARF – The Land Acquisition and Resettlement Framework .......................................................................9 7. SUMMARY ....................................................................................................................................................... 10 List of Annexes Annex 1: Consultation Information Material Annex 2: Consultation Minutes Documentation Annex 3: Draft Land Acquisition and Resettlement Framework (LARF) Annex 4: Final Land Acquisition and Resettlement Framework (LARF) 2 PILOT PROGRAMME FOR CLIMATE RESILIENCE (PPCR) ENHANCING THE CLIMATE RESILIENCE OF WEST COAST ROAD, UPOLU ISLAND, SAMOA Social Development Report 1. Introduction This report lays out the steps for the gathering of essential information to assist the preparation of the Land Acquisition and Resettlement Framework (LARF) for the West Coast Road (WCR) and consequently for the inclusion of these issues identified for further consideration during the implementation phase of the PPCR - WCR project. 2. Outputs The main outputs for the Social Assessment as outlined in the terms of reference are as follows: a) The production of a draft LARF and information material for the consultations that was prepared jointly by the environment and social experts and these are included as annex 1. b) Providing a copy of all documentation of Public Consultations Meetings. These documents are attached as annex 2. c) From the consultations and all public meetings provide a Draft West Coast Road LARF. The draft LARF provided in this report which is attached as annex 3 closely mirrors work previously done for the Vaitele Street widening project by BECA International under SIAM 2. d) The work of this report is to produce a FINAL WCR Land Acquisition Resettlement Framework of which will be included as annex 4. 3. Approach/Methodology Extensive research of the appropriate documents was undertaken which was followed by personal visits to all stakeholders for a one-on-one consultation to collect information to present at the stakeholders workshop. After visiting the stakeholders individually, a Workshop was then initiated with Sui o le nuu (SN)/village mayors to provide awareness on the project and to alert them to the main community consultation to follow. This opportunity was utilized further to receive information from SN on their own experiences on similar projects from the past and on going which would assist the team greatly in assessing other processes required to ensure smooth implementation of the project. A stakeholder’s workshop followed to present a summary of issues raised by the various agencies and ministries. It was the forum that also allowed the different bodies to share concerns given the experience notably of Vaitele street widening, and also provided the platform to share and hear what other stakeholders’ future plans were hence encouraging better coordination and planning for better outcomes not just for the WCR but for similar works in future. The final workshop included all of the communities who live alongside the WCR. Again this was another opportunity for members of the community to gain further understanding of the project and to allow them to voice any concerns and issues pertaining to the project. All issues raised by those consulted have been recorded by the team and are included in the various annexes as confirmation. The main summaries of the viewpoints presented at our consultations are provided in the following section. 3 PILOT PROGRAMME FOR CLIMATE RESILIENCE (PPCR) ENHANCING THE CLIMATE RESILIENCE OF WEST COAST ROAD, UPOLU ISLAND, SAMOA Social Development Report 4. Consultation A number of important meetings and consultations were undertaken to provide an insight on the views and general attitude of various stakeholder and community groups on the idea of the WCR project. Presentations were led by different members of the team. For consultations with government agencies, ministries and select private entities, discussions were led by the social development expert Mr. Chris Solomona and supported by the environmental expert Ms. Ofeira Faasau, while the general consultations with village and community leaders and the public were led by the team leader Leiataua Isikuki Punivalu. The Ministry of Women Culture and Development were responsible for the coordination and logistics for all workshops. The representatives from LTA Mr. Laulu Sone (PR) and Mr. Michael Anderson (LTA PPCR Consultant) worked alongside the team to further promote the project in relation to any technical queries. 5. Stakeholders – Government, Corporations and Private Entities Those consulted included Ministries of Environment, Finance, Communications, Police and Fire, Works and Infrastructure and Women and Culture. Corporations included those of Samoa Water Authority, Electric Power Corporation, Samoa Airport Authority, Samoa Shipping Corporation and private communication companies namely Blue Sky Samoa and DIGICEL Samoa. The following issues were raised by officials and participants at both the personal interviews and during the workshops and are mostly a personal indication of the experiences they had confronted during the Vaitele Street Widening Project and other recent road rehabilitation projects. In light of these issues, the areas to consider for improvements are noted as well as recommendations to LTA for their consideration leading to the road construction phase to assist with the effective mobilization of the project. 5.1 Issues 5.1.1 Planning Coordination and communication Many of the officials consulted reiterated the importance of effective planning, coordination and communication to minimize delays and keep budget over-expenditure to a minimum. This was a prominent lesson from the Vaitele Street widening project, in that many of the