TABLE OF CONTENTS INTRODUCTION: A Guide to this Guide ...................................................................4 What’s New in Version 2.0 ..............................................................5 Contributors to Version 2.0 ..............................................................6 About the Charles Pankow Foundation ...........................................6 Chapter 1: Design-Build, the Design-Phase Manager and Team ............7 1.1 The Design-Build Method of Project Delivery .................................7 1.2 How Design-Build Teams are Structured ........................................8 1.3 Role of the Design-Phase Manager ................................................8 1.3.1 What the Design-Phase Manager Does ..............................9 1.3.2 Difference between the Design-Phase Manager and the Designer-of-Record .....................................................10 1.3.3 Design-Phase Manager Credentials ...................................11 1.3.4 What the Design-Phase Manager Needs to Know ............11 1.3.5 Alternative Ways to Staff a Design-Build Design Team .....12 1.4 Business Drivers under the Design-Build Model —and What They Mean for the Design-Phase Manager ............13 1.4.1 The Business of Designers .................................................13 1.4.2 The Business of Builders.....................................................14 1.5 Cultural Differences under the Design-Build Model —and Getting to Know The Team .................................................15 1.5.1 The Culture of Designers ....................................................15 1.5.2 The Culture of Builders .......................................................16 1.5.3 Putting Them All Together ..................................................17 1.5.4 The Ethical Imperative ........................................................17 Chapter 2: Design-Builder Selection ...........................................................19 2.1 Common Design-Build Team Selection Methods .........................19 2.1.1 Cost-Based Selection ..........................................................19 2.1.2 Qualifications-Based Selection ...........................................20 2.1.3 Best-Value Selection ...........................................................21 2.2 Design-Phase Manager’s Role during Selection ...........................21 2.3 Phases of a Best-Value Design-Build Selection ............................22 2.3.1 Qualifications Package ........................................................22 2.3.2 Owner’s Shortlist ................................................................23 2.3.3 Proposal Preparation ..........................................................24 2.3.4 Interview .............................................................................25 2.3.5 Award ..................................................................................25 CHARLES PANKOW FOUNDATION | DESIGN-PHASE MANAGER’S GUIDE 1 Chapter 3: Building and Sustaining a Functional and Successful Design Solution .................................27 3.1 Assembling the Design Team Based on the Owner’s Needs .............................................................27 3.1.1 Primary Design Consultants ......................................................................................................27 3.1.2 Specialty Design Consultants ....................................................................................................28 3.2 Motivating the Design Team and Engendering Trust and Respect .....................................................29 3.3 Kick-Off Strategies to Begin the Job Right ..........................................................................................31 3.3.1 Mission Statement and Team Chartering .................................................................................31 3.3.2 Project Vision ............................................................................................................................31 3.3.3 Performance Expectations ........................................................................................................31 3.3.4 Roles and Responsibilities .........................................................................................................32 3.4 Achieving Collaboration .......................................................................................................................32 3.4.1 Team Collaboration ...................................................................................................................33 3.4.2 Importance of Communication ..................................................................................................34 3.4.3 Information Management and Electronic Communication ......................................................34 3.4.4 Meetings during the Design Process ........................................................................................35 Chapter 4: Contracts and Subcontracts ............................................................................................................37 4.1 Best Practices in Contracting for Design-Build Services .....................................................................37 4.2 Teaming Agreements or Memoranda of Understanding during Selection Process...........................38 4.2.1 Exclusivity and Non-Disclosure ................................................................................................40 4.2.2 Inclusion of Subcontract as Part of the Teaming Agreement ...................................................40 4.2.3 Addressing Changes in Circumstances during the Design Selection Process .........................40 4.3 Standard Form Design-Build Subcontracts .........................................................................................41 4.4 Negotiating the Subcontract ................................................................................................................41 4.5 Key Subcontract Terms and Issues to Consider in the Design Subcontract .......................................42 4.5.1 Scope of Work Definition ..........................................................................................................43 4.5.2 Commercial Terms in the Design Subcontract .........................................................................44 4.5.3 Risk-Sharing Provisions ............................................................................................................44 4.5.4 Professional Liability Insurance and Errors and Omissions Contingencies .............................45 4.5.5 Indemnification Clauses and the Duty to Defend ......................................................................46 4.5.6 Flow-Down Clauses ...................................................................................................................47 4.6 Other Legal Considerations in Contracting ..........................................................................................47 4.6.1 Public-Private Partnerships .......................................................................................................47 4.6.2 BIM Ownership .........................................................................................................................48 4.6.3 Electronic Communications, Project Documentation, and Copyrights ....................................48 4.6.4 Performance-Based Criteria .....................................................................................................49 4.6.5 Authority to Change the Design ................................................................................................49 4.6.6 Warranties and Post-Occupancy Issues ...................................................................................50 4.7 Resolving Conflict .................................................................................................................................50 4.7.1 Avoiding Disagreements ...........................................................................................................51 4.7.2 Dealing with Errors and Omissions ..........................................................................................51 4.7.3 Addressing Changed Conditions ...............................................................................................52 4.7.4 Techniques for Dispute Resolution ............................................................................................52 Chapter 3: Building and Sustaining a Functional and Successful Design Solution .................................27 Chapter 5: Work Breakdown Structure and Schedule ...................................................................................55 3.1 Assembling the Design Team Based on the Owner’s Needs .............................................................27 5.1 Project Phases and the Work Breakdown Structure ...........................................................................55 3.1.1 Primary Design Consultants ......................................................................................................27 5.2 Developing the Design Schedule .........................................................................................................57 3.1.2 Specialty Design Consultants ....................................................................................................28 5.2.1 Design Schedule Elements .......................................................................................................57