SAMPLE CONDITION REPORTS From The Museum of Texas Tech University • General Condition Report - A report designed for a wide range of artifacts that uses a checklist plus remarks to record condition issues. • Condition Report for Fine Arts Objects - Specifically for fine arts. Uses a narrative style. • Originating/Ongoing Condition Report - Used to monitor the condition of an artifact while on loan for exhibit. Additional "Ongoing" pages can be added if the exhibit is travelling to multiple venues. From the Museum Forms Book • Arizona State Museum - A general-purpose form that uses a checklist format. • Georgia Museum of Art - Specifically for two-dimensional artwork. Uses a more structured narrative format. • Virginia Museum of Natural History - Specific to taxidermy mounts. Includes a very specialized checklist/grid. • Museum and Art Gallery of the Northern Territory - Specific to boats! Also includes space to note treatments. • Idaho State Historical Museum - Includes treatment and storage recommendations and specialized handling instructions. • University of Iowa Medical Museum - Used to evaluate suitability of artifacts for loan or exhibit. From Museum Registration Method • MRM5 Museum - Specific to two-dimensional artwork. Uses a combination of checklist and narrative styles. CIOOC 211 Condition Reports: Reporting Damage and Loss Lubbock, TX - July 1. 2011 tt _ catalog / accession /loan \ location GENERAL CONOmON REPORT MUSEUM OF TEXAS TECH UNIVERSITY Artifact/Type: _ Purpose of Report: Photodocumentation (B&W /Color): . _ _ accession (dept. ) PROVENIENCE _ loan (from ) Continent & Country: _ _ inventory (dept. ) State/ Province: _ other _ Site: Feature: _ Level/Strat: Date/Time Period: _ Previous Assigned If: _ DIMENSIONS MATERIALS Height(cm): _ Warp & Weft: _ Length/pep.th(an): _ Pile: Width/ Diameter(cm): _ Additional Elements: _ INDrvIDUAL COMPONENTS - General (Ceramic, Stone, Etc.) 1. 5. _ 9. _ 2. ~. _ 10. _ 3. 7. _ 11. _ 4. 8. _ 12. _ Description: Rough Sketch: More information on reverse side General Condition: Stability: r ri ori! y: Recommendation: Excellent Stable _ 1 (low) Inhouse Good Unstable 2 Conscrv ator Fair 3 Monitor Poor _ 4 (high) Ot/H'r _ OVFJ\ )})}»})})}) [<erort By: catalog / accession / loan CONDmON REPORT for Fine Arts Objects MUSEUM OF TEXAS TECH UNIVERSITY Type of Object: . _ Purpose of Report: Title: _ ____accession (dept. ) Artist/ Maker: ----------------- _ loan (from ) Signature/ Date: _ YES NO Where? _ _ inventory (dept. ) Media/ Materials Used: ----.------- other --------- Support (type & materials used): _ ---------------- Framed: Backing: Hangers~ G lazin~ YES YES _ WIRE YES NO NO 0- RIN GS NO ------ Dimensions: DescriptioI! ~ Rough Sketch: r ~-- -------------------------------------- More information on reverse side General Condition: Stability: Priority: Recommendation: Excellent Stable 1 (low) Inhollse Cood Unst<1ble 2 Conserviltor F <1 ir J Monitor Poor 4 (high) Other _ l\l'IH)rl I~y: _ I )all'/ D<1lc Updated: . _ MUSEUM OF TEXAS TECH UNIVERSITY ORIGINATING CONDITION REPORT ill NUMBER: TTU 1959-241 OBJECT/TITLE: The Legend of Pecos Bill ARTIST/MAKER: Harold Van Schmidt MATERIAL: Oil on canvas, framed DATE: 1948 DIMENSIONS: 39" x 45" CONDITION: Canvas loose on stretcher. Minor crackling throughout. Concentric crackling radiating from top left corner. Stretcher mark around all edges, heaviest along bottom and lightest along top. Small black spots on left proper sleeve, on and around moon, and near cougar's head. Small spots of loss on stomach and near horses in right foreground. Very minor surface dust. FRAME: Minor chips, scratches, and wear throughout. Finish worn on all corners. Minor fraying to fabric. Minor dust. Some tarnish and smudges to brass plaque on reverse. Reported by: Matt Renick Date: 4 Dee 2003 MUSEUM OF TEXAS TECH UNIVERSITY ONGOING CONDITION REPORT ill NUMBER: TTU1959-241 OBJECT: Yon Schmidt Legend of Pecos Bill INSTITUTION:_M_us_e_u_m_X _ CONTACT PERSON:------------------- INCOMING CONDITION: SIGNED:------------ DATE: OUTGOING CONDmON: SIGNED: _ DATE: ~ . ARIZONA STATE MUSEUM i CONDITION REPORT Cat. Ii ---------- Object: _ Recorder: _ Datc: _ Matenals (Generdl): _ Damagc (If Known) Due tl}- Phvsical- Biol~- __ Fire/SmokelWatcr- _ __ AbradedlWom- _ __ PastlPresent Insect Damage or Infestation" __ Displayllntcrpretivc Programs- _ __ BrinlelDry- _ __ PastlPrcscnt Mold- __ HandlinglShipping- _ Broken _ __ Other _ __ Storage _ __ BumedJCharre:d- _ __ Pesticide Use _ __ Othcr _ __ Crackcd _ __ Cut/SplitITcar4' _ Smell E\;dencc of- __ FoldcdJCreascd- _ __ Chemical _ __ PrehistoriclEthnographic Deposits- _ _ Hole _ _Moldy _ __ PrehistoriclEtlmographic U~ _ __ Discolorcd_. ~ __ Other _ _ Darkcncd _ __ PrehistoriclEthnographic R.cpairs- _ __ Drawing on back __ MinorlMajor Restoration - _ _Dye Blecding _ __ Minor /Major Repair- _ _ Fadcd _ Stability• Other -------------- _Staincd _ Stablc Modem Usc _ __ Distortcd _ __ UDstablc _ __ Bcnt ~ __ UDccrtain, _ Parts are• _ Crushcd _ N Detached ----------- _Warpcd _ Gencral Condition- 0 __ Missing _ __ FraycdJShrcddcd--------- __ E!Ccllcnt (pcrfect) __ Mo..;ng _ __ Shcdding, _ __ Good (Minimal. minor ddects) Loose __ Weave BreakagelLoss- _ __ Fair (Many defects, but s.able) __ Selvage BreakagelLoss- _ __ Poor (Might nced stabilization) Q£QQsits __ Warp Breakage 1Loss- _ __ CorrosionlTamish- _ __ Weft BreakagelLoss- _ Action. Complctcd-Datc __ Crystalline _ Wrinklcd _ __ Frozcn _ __ Encrustations _ __ Surface Damagcd _ __ Vacuumcd _ __ Marks _ __ Bucklcd1Liftcd Areas- _ Action Recommcndation• _ChippcdlFlakcd- _ -Dusty-------- __ Nonc __ GrcasylWa.xy- _ __ Cracklcd/Crazed- _ __ Monitor _ __ SOilcd _ __ Powdercd _ __ Finger Marks _ SCratchcd _ __ To Conscnation, _ __ Other Dcposits _ _ Spallcd _ __ Other _ Comments: _ Check conditIOns if thc:y apply, use space: at end of condition to clarify "wherc" and "what." "If used, cross out tt:nn that docs not apply. 11f20/% REI! - -------~-~---------- l Georgia Museum of Art] 1.0. # REPORTED BY: DATE: ARTIST: TITLE: OVERALL CONDITION (check one): Excellent Good Fair Poor FRAME: Losses: Abrasions/Scratches: Soiled/Stained: Miters: Other: IMAGE: Abrasions/Rubs: Accretions: Cracking: Folds: Tears/Rips: Losses: ~pairs: Foxing: Scratches: Soiled/Stained: Surface Distortions (i.e. buckling): Other: 118 .J [Virginia Museum of Natural History] CONDITION REPORT - MOUNTED SPECIMENS Reported by: date: _ CATALOG NO. _ COMMON NAME _ PREPARATOR _ GENUSISPECIES _ PREP. NO. _ FAMILY _ NATIJRE OF SPECIMEN: _full mowlt head & shoulders __ cast other: _. _ NATIJRE OF BASE I SUPPORT: _ CONDmON of specimen _ Excellent Good Fair Poor Condition of base Excellent Good Fair Poor _ steady wobbles IDENTIFYING MARKSILABELS (list initials, numbers, sketch; note location on specimen) ___ tag ___ tatoo ___ other ___ none PREPARATION REPORTS: EVIDENCE OF PREVIOUS REPAIRS(rREATMENTS __ ~prior to mounting none ___ mounting/taxidenny records _ re-attached parts dale: _ other _ source: _ BIOLOGICAL DAMAGE CHEMICAL DAMAGE _ none none _ powdery deposits _ mold I mildew stains _ crystalline deposits insects _ active inactive _ faded (foxed) odorous type insects _ other _ PHYSICAL DAMAGE Broken I Cracked Loose Detached G~ Dirty I Dry Holes WaIJ:Z Worn Dis- Other Tom Dusty Damage spots colored Ears Antlerslhoms Eye openings Beaks I bills Nose region Mouth Wings Legs Fins Feet Tail Bcdy Feathers Hair Base I Support COMMENTS: LOCATION OF SPECIMEN 121 YM1'lH . Z41uly 1990 MUSEUM AND ART GALLERY OF THE NORTHERN TERRITORY MARITIME VESSEL - EXHIBITION MAINTENANCE REPORT Accession Number: ------------ Name of Boat: -------------- General Condition: o good o fair o unstable o presence of dust/dirt o presence of mould o visible insect activity [past or present] (identify the location(s) on diagram) o sample of fTass/insect obtained o insect identified Additional problems: o major damage to wood _ o corrosion ofmetal _ o loose components _ o inadequate support system/cradle _ o other Treatment carried out: o Dry cleaning- [] brush/vacuuming o other o Wet cleaning - o 30 water:70 ethanol + Terrie N9 detergent o other -------------------- o Fumigation - LJMeBr C Freezing C Other Completed by: Date: 101 ARTIFACT CONDITION REPORT IDAHO STATE HISTORICAL MUSEUM Object Person reportin~2 _ Accession number Date of report~---------------- Inventory location Photographs: BIW Neg# Site COlor Slide # ------------------ Physical description of object(color; construction; materials; size--LxWxH inches/cm): _ Structure: glass Surface decoration/attachments ceramic ---------------- metal wood Structural damage textile -------------------- basket paper Areas of insecurity/weakness _ leather Surface: unfinished Areas of loss varnished painted patina veneer Previous repairs/restorations _ glazed unglazed oiled Previous aItera tions/addi tions/modific.a tio ns other Condition: Degree of damage (slight, moderate, major, extreme) _ __ dirt/grime worn abrasions Location of damage (draw sketch or diagram) stained corrosion tarnish __ warping __ Shrinking __ !laking -powdering holes tears scratches __ bulges cracked rotted __ insects/roden ts __ mold/mildew __ moisture damage __ embrittlement aa:retions delamination deformations other " 97 --------------------- ..--.q University of Iowa Hospitals and Clinics Medical Museum CONDITION REPORT Object Number: _ Report Date _ Object Name: _ Value ----- Borrower: -------------------------- Report completed by: _ Summary of Condition: o Unsuitable for exhibition or loan o Requires Conservation Treatment" o Minor treabnent/