Cumbria County Archery Association Cumbria County Archery Association Annual General Meeting Minutes Held on 27th November 2016 at Penrith Leisure Centre. Those Present Name Club Name Club Simon Degler Sellafield AC Andy Carr Eagle Bowmen Stuart Burnett Sellafield AC Jamie Johnston Eagle Bowmen Christine Burnett Sellafield AC Rob Edmondson Keswick Chris Battersby Eagle Bowmen June Houghton Keswick Ru Lochlea Sellafield AC Dru Ridding Millom Archers Jim Skivington Sellafield AC Ashleigh Dixon Millom Archers Tony Tideswell Kendal Bowmen Sarah Knowles Millom Archers Malcolm Arnott Sellafield AC Andrew Ridding Millom Archers Derek Longrigg Maryport Robert Edmondson Keswick Jeff Higham Maryport June Houghton Keswick Derek Longrigg Maryport Apologies Roger Payne, Freya Wise, Gary Pimblett, Craig Benson. Minutes of the previous meeting The minutes of the previous AGM held on 29th November 2015 were reviewed for accuracy. These minutes were approved. Proposed: Simon. Seconded: Chris. Carried unanimously. Page 1 of 17 Maters Arising There were no other matters arising from the previous AGM . The actions from the previous AGM were reviewed. Action 37 about the Pentangle was discussed. See Actions list below. Correspondence See Appendix A below. Officers Reports – Chair - Simon Degler Again I’d like to thank all the County Officers for all the work they put into the running of CCAA. Because of their efforts my job becomes very easy. Thanks again to Chris as Tournament organiser for running all the shoots and helping us make some money which supports the spending on things like the hall hire for Squad sessions and travel to conferences etc. where necessary so that people aren’t out of pocket when on official business. Shoots this year have been well-attended, with the County Outdoor event being the largest I’ve seen for many years. As stated last year Chris is still looking to stand down from the Tournament Organiser’s role after many years of service, however so far there are no names forthcoming although Chris has said that he is happy to assist during the first year to give an extended handover. We now have many tournaments (Target, Clout and now Flight) throughout the calendar and have made Penrith the main venue for the events. This helps with attracting archers from out of the County due to the ease of access via the main roads. As a suggestion the role could be potentially split between two people. One could take on Target shoots whereas someone else could take on the Clout and Flight shoots. This is just a suggestion if someone out there feels the role to be too daunting to do on their own seeing the number of events which are put on over the year. As a thank-you to Chris and to recognise his services to the sport I completed the necessary forms to nominate him to Archery GB for the Hartwell Trophy, which he won. Well done Chris. Squad sessions are generally well attended (there have been a couple of exceptions where there have been clashes, but that can be expected). Duncan Busby came up for a weekend to help our compound archers. This was well received by all who attended. I attended one of the days out of interest and found it fascinating. We are looking to do a similar event for recurve archers next year using Alan Wills. Ru has developed a new team T shirt which looks fantastic. I’m looking forward to seeing us shooting in it next year. Congratulations to Alan Wills who set a world record earlier this year and came 6th at the World Field Championships. Alan also scored the top score in the BA Postal League for (I think) the 8th year running, but this time managed that elusive perfect 600 for the first time. Well done. Alan is still an inspiration to us all. Page 2 of 17 Chairman’s note: did NCAS award Alan £100 for representing GB and similarly did CCAA match that £100 as we have done in the past? Thanks also go to Jim for the work he’s put in to starting off new clubs and introducing more members to the sport. Not only is he widening the interest having more County members helps to bring in more revenue from annual subs and potential tournament entries. I am willing to stand for another year should the rest of the Committee be happy that I do so. Matters arising from Chairman’s report The score of 600 by Alan was queried as to if it was a new record. It was only a score for the Postal League, it wasn’t shot at a Record Status event. Vice Chair - Freya Wise Post Meeting Note (abridged): Craig and I organised an Alf Davies memento medal for Ray before we took the trophy off him. Craig is waiting for a receipt from the engravers to send to Chrissey. Secretary - Stuart Burnett It’s been a fairly quiet year, with no meetings since the AGM in November 2015. I have attended NCAS Committee Meeting on 23rd January, and 19th November. I was unable to attend the NCAS AMG on 19th March or the meeting on 7th May, due to personal circumstances. The Minutes of all meetings were circulated by email, as soon as they were available. I am happy to continue as County Secretary for another year. Treasurer - Chrissey Burnett CCAA have made a profit during 2015-16 in line with previous years. Affiliation fee income appears to have significantly increased, however this is due to timing of receiving and banking affiliation cheques at the end of the year 2014-15 and is in line with 2013/14. Shoot income is stable thanks to Chris’s efforts providing well supported County competitions. Expenditure on equipment has increased due to 60th Anniversary medals as agreed last AGM and better recording in the accounts spreadsheet. Archers expenses are stable. Expenditure associated with County held shoots have increased due to slight increases in equipment hire, transport and venue hire. Coaching costs are up due to additional compound coaching weekend with Duncan Busby but is on par with 2014 on last year as a number level 1 courses have been funded. Cost for Squad training days have included the expenses for the Duncan Busby compound training weekend. I will attempt to answer any questions but I may have to review information in the records and provide an answer after the meeting. County Treasurers Report AGM 2016 November 2016 Page 3 of 17 Trading Position for the Year ending 30 September 2015 2015/16 2014/15 2013/14 Current Account Balance 1 Oct 15 £14,838.99 £13,199.39 £10,176.59 Reserve Account Balance 1 Oct 15 £3,746.42 £3,744.57 £3,742.88 Total Cash at Start of the Year £18,585.41 £16,943.96 £13,919.47 Income Affiliation Fees £3,339.75 £1,416.25 £2,647.00 Coaching Income £0.00 £0.00 £0.00 Shoot Income £5,762.10 £6,589.94 £5,447.76 Grants, Sponsorship, Interest £0.00 £0.00 £0.00 Reserve account interest £1.87 £1.85 £1.22 Total Income £9,103.72 £8,008.04 £8,095.98 Expenditure Equipment £2,264.72 £721.95 £1,239.48 Officers Expenses £0.00 £222.00 £180.25 Affiliation fees (to NCAS) £113.00 £0.00 £76.25 Shoot Expenses £2,382.53 £4,093.64 £2,530.98 Coaching Expenses £808.00 £340.00 £820.00 Archers Shoot Expenses £1,080.00 £1,014.00 £225.00 Total Expenditure £6,648.25 £6,391.59 £5,071.96 Profit during Year £2,455.47 £1,641.45 £3,024.02 Cash at Start of Year plus Profit £21,040.88 £18,585.41 £16,943.49 Current Account Balance at 30 Sep 16 £17,292.59 £14,838.99 £13,199.39 Reserve Account Balance at 30 Sep 16 £3,748.29 £3,746.42 £3,744.10 Total Cash at End of the Year £21,040.88 £18,585.41 £16,943.49 Page 4 of 17 Shoot Analysis Head to Combined Indoor Frost Bite County Clout County Pentangle 2015/16 Head Fita (Feb 2016 (March Champs (2 day Open Shoot (October (Nov Portsmouth) 2016) Outdoor July) Flight (June 2015) 2015) (Open (July) 2016) May 2016) Entries Senior £1,152.00 £900.00 £486.00 £126.00 £1,288.00 £1,614.00 £462.00 Entries Junior £90.00 £91.00 £25.00 £45.00 Raffle £60.00 £73.00 £96.00 £45.00 £92.00 Sale of Badges £21.00 £15.00 Other £74.10 Total Income £1,212.00 £1,063.00 £694.00 £196.00 £1,380.00 £1,703.10 £507.00 £0.00 Prizes £17.97 Record Status fee £25.00 £25.00 £70.00 Medals £112.00 Target Faces 55.82 £24.30 £123.50 Venue Hire £423.00 £423.00 £423.00 £253.80 £253.80 £126.90 £126.90 Boss Hire £80.00 £80.00 £60.00 £45.00 £210.00 Transport £15.00 £15.00 £20.00 £20.00 Organisers Expenses £10.00 £10.00 Gifts £19.98 £10.00 £15.00 £43.00 £9.00 Judges travel £20.00 £60.00 £24.00 expenses Misc. £26.08 £30.00 £10.00 Total Expenditure £623.80 £538.00 £528.00 £69.30 £648.38 £523.80 £169.90 £196.90 Unpaid Profit/Loss £588.20 £525.00 £166.00 £126.70 £731.62 £1,179.30 £337.10 -£196.90 £3,653.92 Page 5 of 17 County Coaching Organiser - Gary Pimblett This year we have run a Level 1 course gaining the county another 5 level 1 coaches, well done to all concerned.