Kirk Ella and West Ella Parish Council Minutes of the Parish Council Meeting held on Monday 8th September 2014 at 7.00pm Those Present:- Councillors; Mrs. M. Raymond (Chairman), Mr. T. Green, Mrs. M. Jackson, Mrs. D. Kaye, Mr. S. Raymond, Mr. D. Robinson, Mrs. E. Robinson and Mr. M. Whitehead. Mrs. A. Pickering – Clerk It is with great sadness that we had to announce the death in June, of Councillor David Jordan, our Vice-Chairman. David had served on the Parish Council since its inception in 2000. Councillor Jordan will be sadly missed. A two minute silence followed. 1994 Declaration of Interests PECUNIARY - NONE NON-PECUNIARY - NONE 1995 Public Speaking - None. 1996 Apologies for Absence - None. 1997 Chairman’s Opening Remarks - The Chairman thanked Cllr. Mr. T. Green who spearheaded the Hands Off campaign, thanks were given to all the Councillors who had delivered leaflets and made financial contributions to the campaign. Thanks were given to Cllr. Mrs. M. Jackson for her work looking into the possibility of a new location for the Christmas tree. Cllr. Mr. S. Raymond was thanked for drilling and fixing the plaque on the memorial seat on South Ella Way. The Chairman expressed her gratitude to such a hard working team. The Chairman welcomed Mr. J. Bailey to the meeting, a prospective new Councillor. 1998 Law & Order Local Police Report - The current crime figures had been circulated. There had been a total of twelve reported incidents during the month of August, an increase on previous months. 1999 Minutes of Previous Meeting - The minutes of the meeting held on Monday 9th June 2014 were accepted as a true and faithful record of what took place, and were duly signed by the Chairman. 2000 Matters Arising from Minutes Minute 1986 (1964) - The Clerk reported that Cllr. Mr. T. Green had been added to the list of signatories for the Parish Council bank account and the name of the late Cllr. Mr. D. Jordan had been removed. Minute 1986 (1967) - It was reported that The Honourable Company of Masters Mariners had reimbursed the Parish Council for the plaque [£61.56] which had been fitted to the seat by Cllr. Mr. S. Raymond. Photographs of the seat had been emailed to them. Minute 1986 (1969) - Cllr. Mr. M. Whitehead advised that E.R.Y.C. are not happy about the idea of traffic lights at the junction of Great Gutter Lane and the A164 but would consider installing a roundabout which would slow traffic down. The three Ward Councillors will be carrying out a survey of Kirk Ella and West Ella residents to obtain their views and collect signatures for presentation to the E.R.Y.C. Overview and Scrutiny Committee. AJP1265/25.09.2014 Page 1 Chairman’s Initials ___________ Kirk Ella and West Ella Parish Council Minutes of the Parish Council Meeting held on Monday 8th September 2014 at 7.00pm Minute 1987 - A further £17.50 had been collected from Kirk Ella News from the sale of Heritage Trail books. Minute 1988 - The Chairman thanked Cllr. Mr. D. Robinson for joining the Parish Council. Minute 1990 - Cllr. Mrs. E. Robinson advised that she would not have the time to assist Cllr. Mr. M. Whitehead with the preparation of an emergency plan for Kirk Ella and West Ella. The Willerby Parish Council had asked about the possibility of including a contact name on their emergency plan which could be used in the event of a major emergency. Cllrs. Mrs. E. Robinson and Mr. M. Whitehead agreed to be the contacts on behalf of the Parish Council. Minute 1991 - It was reported that the applicants will not be appealing against the E.R.Y.C.‘s decision to refuse the application for the erection of a wind turbine (13/02629/STPLF). Residents are to be congratulated on their successful campaigning. 2001 Finance Parish Council Cheques The following cheques were approved for payment in July:- 101182 Cllr. Mrs. E. Robinson (Plants/Bulbs/Compost) £28.80 101183 Staff Wages (minus Pension Contribution and PAYE) £520.89 101184 E.R.Y.C. (Pension Contribution Employer & Employee) £167.00 101185 Internet/Telephone/Fuel Allowance £125.42 101186 L & K Warcup Construction Ltd (Seat Base) £486.00 101187 Cllr. Mrs. E. Robinson (Plants/Bulbs/Compost) £19.20 The following cheques were approved for payment in August:- 101188 Internet £12.09 101189 Staff Wages (minus Pension Contribution and PAYE) £520.89 101190 E.R.Y.C. (Pension Contribution Employer & Employee) £167.00 101191 Room Rental/Storage/Electricity etc. £600.00 The following cheques were presented for approval/payment in September:- st 101192 PKF Littlejohn LLP (Audit Fee Year Ending 31 Mar 2014) £120.00 101193 Glasdon Manufacturing Limited (Seat Plaque) £73.87 101194 Supplies (Stationery) £14.69 101195 Staff Wages (minus Pension Contribution and PAYE) £520.89 101196 E.R.Y.C. (Pension Contribution Employer & Employee) £167.00 101197 Internet/Fuel Allowance £95.42 The following deposits had been made into the bank account:- £88.50 Sale of Heritage Trail Books and Maps £200.00 Donations towards Seat, South Ella Way £46.50 Sale of Heritage Trail Books £10.50 Sale of Heritage Trail Books £0.77 Bank Interest Report by Chairman of the Finance Working Group - Cllr. Mr. T. Green presented the finance report to the end of the financial year. An explanation of variances was given. Cllr. Green was thanked for his hard work with the accounts. East Riding Pension Fund Statement of Policy - The amended Statement of Policy was presented to Council and subsequently approved. AJP1265/25.09.2014 Page 2 Chairman’s Initials ___________ Kirk Ella and West Ella Parish Council Minutes of the Parish Council Meeting held on Monday 8th September 2014 at 7.00pm Annual Return for the financial year ended 31st March 2014 - The Clerk reported that the Annual Return had been signed off by the External Auditor. It should be noted that the Council Tax Support Grant figure should not have been included in box 2 of the return [annual precept] but in box 3 [total other receipts]. Cllr. Mr. T. Green and the Clerk were thanked for their hard work with the accounts. 2002 Correspondence Election of Vice-Chairman - The Chairman asked for nominations for the vacancy of Vice- Chairman. Cllr. Mr. T. Green was proposed by Cllr. Mr. S. Raymond and seconded by Cllr. Mrs. D. Kaye. All members were unanimously in favour. Cllr. Green was duly appointed and an Acceptance of Office form completed. Co-option of New Councillor and Acceptance of Office - The Clerk reported that the vacancy notice had been advertised on the Parish Council notice boards from 6th August 2014 to 26th August 2014. A letter had been received from Electoral Services at E.R.Y.C. on 28th August, advising that a request to fill the vacancy by way of election had not been received within the prescribed time period and therefore the vacancy could now be filled by co-option. The Chairman invited Mr. John Bailey to address the meeting to give some background information about himself. Mr. Bailey was then asked to leave the room to enable Councillors to have a private discussion. On Mr. Bailey’s return to the meeting, a proposal was made by Cllr. Mr. T. Green, to co-opt Mr. John Bailey on to the Kirk Ella & West Ella Parish Council with immediate effect. This proposal was seconded by Cllr. Mr. D. Robinson. All members were unanimously in favour. The Chairman welcomed Mr. Bailey to the Parish Council and invited him to join the meeting. The Clerk provided Cllr. Mr. J. Bailey with an Acceptance of Office form and Register of Members’ Interests form for completion. Hull City Council Boundary Change Update - Cllr. Mr. T. Green briefed members on the excellent work being undertaken by the “Hands Off” Campaign Group which was formed in June, headed by Mr. John Dennis, Mayor of Hedon. Residents had been kept fully informed of events via leaflets and grapevine messages. Banners and posters had been placed in prominent places around the East Riding. All residents are urged to submit their voting slips by the closing date, 26th September. Cllr. Green expressed his gratitude to all residents who had been involved with the campaigning. Recording of Council Meetings - The Clerk read out an email from Mr. Mathew Buckley, Head of Legal and Democratic Services, E.R.Y.C. advising that Amendments to the Public Bodies (Admission to Meetings) Act 1960 now provide that members of the public can film, photograph or make an audio recording of proceedings at meetings of Town and Parish Council for those parts of the meeting that are open to the press and public. This was accepted by all members present. Email from Willerby Parish Council re. Emergency Planning - See minute 2000 (1990). Thank you letters for street sign planting and property frontages - Cllr. Mrs. E. Robinson was given permission to continue to send thank you letters to residents, Clerk to make changes to the current letter. It was also agreed to put a note in the next Chairman’s Message. It was reported that ten bags of daffodil bulbs had been ordered from the E.R.Y.C. for planting on East Riding land. AJP1265/25.09.2014 Page 3 Chairman’s Initials ___________ Kirk Ella and West Ella Parish Council Minutes of the Parish Council Meeting held on Monday 8th September 2014 at 7.00pm General Correspondence - The following general correspondence had been circulated to Parish Councillors since the June Parish Council Meeting. Swanland Festival Haltemprice and Hunsley CP Meeting 19 June A Message from your Chairman Biowise Meeting 30th June 2014 East Riding Parish News June and August 2014 Town and Parish Council Event 9 July No more wind farms