I hereby give notice that an ordinary meeting of the Catchment Operations Committee will be held on: Date: Wednesday, 9 April 2014 Time: 10.00am Venue: Tararua Room Horizons Regional Council 11-15 Victoria Avenue, Palmerston North CATCHMENT OPERATIONS COMMITTEE AGENDA MEMBERSHIP Chair Cr MC Guy Deputy Chair Cr JJ Barrow Councillors Cr LR Burnell, QSM Cr DB Cotton Cr EB Gordon (ex officio) Cr RJ Keedwell Cr PJ Kelly JP Cr GM McKellar Cr DR Pearce Cr PW Rieger QSO JP Cr BE Rollinson Cr CI Sheldon Michael McCartney Chief Executive Contact Telephone: 0508 800 800 Email: [email protected] Postal Address: Private Bag 11025, Palmerston North 4442 Full Agendas are available on Horizons Regional Council website www.horizons.govt.nz Note: The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted. Items in the agenda may be subject to amendment or withdrawal at the meeting. for further information regarding this agenda, please contact: Julie Kennedy, 06 9522 800 CONTACTS 24 hr Freephone : [email protected] www.horizons.govt.nz 0508 800 800 SERVICE Kairanga Marton Taumarunui Woodville CENTRES Cnr Rongotea & Hammond Street 34 Maata Street Cnr Vogel (SH2) & Tay Kairanga-Bunnythorpe Rds, Sts Palmerston North REGIONAL Palmerston North Wanganui HOUSES 11-15 Victoria Avenue 181 Guyton Street DEPOTS Levin Taihape 11 Bruce Road Torere Road Ohotu POSTAL Horizons Regional Council, Private Bag 11025, Manawatu Mail Centre, Palmerston North 4442 ADDRESS FAX 06 9522 929 Catchment Operations Committee 09 April 2014 TABLE OF CONTENTS 1 Apologies and Leave of Absence 5 Leave of Absence has been granted to Cr Sheldon 2 Public Speaking Rights 5 3 Supplementary Items 5 4 Members’ Conflict of Interest 5 5 Confirmation of Minutes Catchment Operations Committee meeting, 12 February 2014 7 6 River and Drainage Engineering Report (PRD 01 02) Report No: 14-64 11 Annex A - Schedule of Completed Works 36 7 Terms of Reference - Scheme Liaison Committees (PRD 05 00) Report No: 14-58 51 Annex A - Draft Terms of Reference for River and Drainage Scheme Liaison Committees 53 8 Burkes Pumpstation Update (PRD 04 09 & PRD 07 12 57) Report No: 14-59 55 Annex A - Burkes Pumpstation - Revised Programme 59 9 Issues Arising from Annual Ratepayer Meetings April / May 2013 - Final Update (PRD 05 00) Report No: 14-60 61 Annex A - Issues Arising from River and Drainage Scheme Meetings - April/May 2013 63 10 Sustainable Land Use Initiative (SLUI) Report No: 14-57 77 Annex A - SLUI Overview and Plan Progress 85 Annex B - SLUI Implementation Progress 86 Annex C - SLUI Target Farms and Priorities 87 11 Poplar and Willow Breeding Programme Report No: 14-56 89 Annex A - Poplar and Willow Breeding Programme 91 Page 3 Catchment Operations Committee 09 April 2014 12 Regional Land and Coast Report No: 14-65 133 Annex A - Regional Land and Coast Works 139 Annex B - Large Deep Seated Land Slide Training Day 141 13 Whanganui Catchment Strategy Report No: 14-61 149 Annex A - Completed Works for Whanganui Catchment Strategy for the 2013-14 Year 153 14 Farm Optimisation – Dr Alec Mackay (approximately 1.00pm) Report No: 14-62 155 15 Members’ Questions 16 Public Excluded Section 16.1 Procedural motion to exclude the public 157 PX1 Forestry Update Report No: PX14-63 PX2 Committee to consider whether any item in the Public Excluded minutes can be moved into the public domain, and define the extent of the release. PX3 Members’ Questions Page 4 Catchment Operations Committee 09 April 2014 AGENDA 1 Apologies and Leave of Absence Leave of Absence has been granted to Cr Sheldon. 2 Public Speaking Rights Notification to speak is required by 4pm on the working day prior to the meeting. Further information is available on www.horizons.govt.nz\Council\ or by phoning 0508 800 800. Petitions/Deputations Deputations: Written notice (fewer than 150 words) concerning the nature of the deputation must be lodged with the Chief Executive at least 2 working days before the date of the meeting and subsequently approved by the Chairperson. Petitions: Written notice to the Chief Executive is required at least 2 working days before the date of the meeting. Further information is available on www.horizons.govt.nz\Council\ or by phoning 0508 800 800. 3 Supplementary Items To consider, and if thought fit, to pass a resolution to permit the Committee/Council to consider any further items relating to items following below which do not appear on the Order Paper of this meeting and/or the meeting to be held with the public excluded. Such resolution is required to be made pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended), and the Chairperson must advise: (i) The reason why the item was not on the Order Paper, and (ii) The reason why the discussion of this item cannot be delayed until a subsequent meeting. 4 Members’ Conflict of Interest Members are reminded of their obligation to declare any conflicts of interest they might have in respect of the items on this Agenda. Page 5 Catchment Operations Committee 09 April 2014 Minutes of the second meeting of the ninth triennium of the Catchment Operations Committee held at 10.00am on Wednesday 12 February 2014, in the Tararua Room, Horizons Regional Council, 11-15 Victoria Avenue, Palmerston North. PRESENT Crs MC Guy (Chair), JJ Barrow, LR Burnell QSM, DB Cotton, EB Gordon (ex officio) (to 12.12pm), RJ Keedwell, PJ Kelly JP, GM McKellar, DR Pearce, PW Rieger QSO JP, and BE Rollinson. IN ATTENDANCE Chief Executive Mr M McCartney (to 12.12pm) Group Manager Operations Mr AD Cook Committee Secretary Mrs JA Kennedy ALSO PRESENT At various times during the meeting: Mr C Mitchell (Group Manager Environmental Management), Mr G Cooper (Manager-Land), Ms K Ritani (Communications Manager), Mr D McKee (Project Engineer), Mr J Bell (Design Engineer), Mr P Blackwood (Manager Investigations & Design), and Mr Wheeler (Design Engineer). The Chairman welcomed everyone to the meeting. APOLOGIES COP 14-09 Moved Gordon/Keedwell That the Committee: receives an apology from Cr Sheldon. CARRIED PUBLIC SPEAKING RIGHTS There were no requests for public speaking rights. SUPPLEMENTARY ITEMS There were no supplementary items to be considered. MEMBERS’ CONFLICTS OF INTEREST There were no conflicts of interest declared. CONFIRMATION OF MINUTES COP 14-10 Moved Rieger/McKellar That the Committee: confirms the minutes of the Catchment Operations Committee meeting held on 14 November 2013 as a correct record, and notes that the recommendations were adopted by the Council on 26 November 2013. CARRIED Page 7 Catchment Operations Committee 09 April 2014 RIVER AND DRAINAGE ENGINEERING REPORT (PRD 01 02) Report No 14-05 This item reported on progress with river and drainage activities for the period 1 November 2013 to 31 January 2014. The Group Manager Operations (GMO) commented on a busy period with good progress made on preparatory work associated with programmed capital works and good progress with scheduled maintenance programmes. The GMO introduced Mr McKee (Project Engineer) and Mr P Blackwood (Manager Investigations & Design) who were present to speak and assist with reporting on items contained in the report. A range of photographs, maps and a video were used to depict various activities and identify location of works. The GMO referred Members to paragraph 5.5 and the corresponding draft document at Annex A which updated the respective responsibilities of Palmerston North City Council and Horizons Regional Council for maintenance of flood control, channel management and river bank amenity assets within Palmerston North City. The Chair took Members through the report page by page and clarification was sought on the various activities and projects. The GMO elaborated on the additional flood damage repair work required within the Rangitikei River Scheme and also within the Pohangina-Oroua Scheme, due to flood events in 2013. Approval by the Committee for unbudgeted expenditure for reinstatement works on both schemes was sought in the recommendations. There was discussion around the options available for managing debt and the financial implications, with a suggestion to include it as a topic for discussion at the upcoming Councillor Strategy Session. COP 14-11 Moved Rieger/Gordon That the Committee recommends that Council: a. receives the information contained in Report No. 14-05 and annexures; b. approves unbudgeted expenditure of $268,000 on flood damage reinstatement works within the Rangitikei River Scheme, including $53,600 expenditure against the general rate reserve; and c. approves unbudgeted expenditure of $68,000 on flood damage reinstatement works within the Pohangina-Oroua Scheme, including $13,600 expenditure against the general rate reserve. CARRIED KOPUTAROA SCHEME - AUDIT REPORT (PRD 04 07) Report No 14-06 This item reported on the findings of the Koputaroa Scheme Audit and sought the Committee’s approval for the release of the audit to scheme stakeholders. The Group Manager Operations (GMO) explained that the audit was undertaken sooner than programmed due to growing demand from the Liaison Committee for a rates review. He introduced Mr Wheeler (Design Engineer) who explained where the rates calculation required adjustment to reflect changes in the estimated maintenance expenditure in each area. Mr Wheeler referred to the recommendations outlined at page 113. He identified the affected areas for the proposed rates changes and explained the benefits to be gained through adjustments in the estimated maintenance expenditure in each area. Members asked questions of clarification and discussion ensued around when the proposed rates adjustment would be implemented. It was noted that the findings would be communicated to the Scheme Liaison Committee. It was further noted that while officers proposed changes to the rating system would be implemented through the 2015-25 Long Term Plan, the Scheme Liaison Committee may desire earlier implementation and could submit to the 2014-15 Annual Plan Page 8 Catchment Operations Committee 09 April 2014 accordingly.