Council Members Chairman Nicol Horrell Cr Rowly Currie Cr Jeremy McPhail Cr Lloyd McCallum (Deputy) Cr Robert Guyton Cr Maurice Rodway Cr Ross Cockburn Cr Grant Hubber Cr Eric Roy Cr Neville Cook Cr Lyndal Ludlow Cr David Stevens Ordinary Meeting of Council (Te Huinga Tu) 10.30 am 12 December 2018 A G E N D A (Rarangi Take) 1. Welcome (Haere mai) 2. Apologies (Nga Pa Pouri) 3. Declarations of Interest 4. Public Forum, Petitions and Deputations (He Huinga tuku korero) 5. Confirmation of Minutes (Whakau korero) (a) Ordinary Meeting of Council 7 November 2018 6. Adoption of Committee Resolutions (a) Organisational Performance and Audit Committee 27 November 2018 (b) Strategy and Policy Committee 28 November 2018 7. Notification of Extraordinary and Urgent Business (He Panui Autaia hei Totoia Pakihi) 7.1 Supplementary Reports 7.2 Other NB: Councillors are reminded to advise the Chairman, at least a day prior to the meeting, of your intention to raise any matters. 8. Questions (Patai) 9. Chairman and Councillors’ Reports (Nga Purongo-a-Tumuaki me nga Kaunihera) 10. Staff Report - 18/C/92 Item 1 - Chief Executive’s Report ................................................................................ 39 Item 2 - Financial Report as at 31 October 2018 ......................................................... 67 Ordinary Meeting of Council – 12 December 2018 Item 3 - People Water and Land Programme – Regional Forum Lead......................... 75 Item 4 - Annual Consent Charges Complaint ............................................................... 80 Item 5 - Final Hearing Panel Member for Proposed Southland Regional Pest ........... 87 Management Plan........................................................................................... Item 6 - Final Swimmability Targets ............................................................................. 92 Item 7 - Fiordland Marine Regional Management Pathway Plan Annual Report 2017/18........................................................................................................... 101 Item 8 - Annual Review of the Operational Plan for the Fiordland Marine Regional Pathway Management Plan ............................................................................ 108 Item 9 - Councillors’ Meeting Schedule – October to Year End 2018 ......................... 142 Item 10 - Draft 2019 Schedule for Annual Catchment Liaison and Regional Services Committee Meetings ...................................................................................... 150 Item 11 - Update on Land and Water Services Activities ............................................... 154 Item 12 - 2018 Perceptions Survey ................................................................................ 158 11. Extraordinary and Urgent Business (Panui Autaia hei Totoia Pakihi) 12. Public Excluded Business (He hui Pakihi e hara mo te iwi) Confirmation of Minutes Meeting of Council – 7 November 2018 . Southland Regional Development Agency – Formation Agreements Adoption of Committee Resolutions Organisational Performance and Audit Committee – 27 November 2018 . Bad Debts . Members’ Interest Register . Divisional Update . Overview Governance Level Risk Management Staff Report - 18/C/92 Item 13 - Rule 52A – Manapōuri Hydro-electric Generation Scheme ....................... 232 R A Phillips Chief Executive RECOMMENDATIONS IN COUNCIL REPORTS ARE NOT TO BE CONSTRUED AS COUNCIL POLICY UNTIL ADOPTED BY COUNCIL 2018 December 12 - Ordinary Page 2 Meeting of Council.docx Ordinary Meeting of Council – 12 December 2018 Confirmation of Minutes Ordinary Meeting of Council – 7 November 2018 2018 December 12 - Ordinary Page 3 Meeting of Council.docx Minutes of the Ordinary Meeting of the Southland Regional Council, held in Regional House, corner North Road and Price Street, Invercargill, on Wednesday, 7 November 2018 at 10.30 am ___________________________________________ Present: Chairman N Horrell (Chair) Cr NMA Cook Cr E R Currie Cr R Guyton Cr G Hubber Cr L Ludlow Cr L McCallum Cr J McPhail Cr M Rodway Cr E Roy Cr D Stevens In Attendance: Mr R A Phillips (Chief Executive) Mr N Selman (Director, Corporate Services) Mr V Smith (Director, Policy Planning & Regulatory Services) Mr G Sevicke-Jones (Director, Science & Information) Mrs L Hicks (Policy & Planning Manager) Ms T Robb (Snr Policy Planner) Mr A Morgan (Team Leader, Policy & Planning) Ms A Meade (Biosecurity Manager) Mrs J Brown (Executive Assistant) 1 Welcome (Haere mai) The Chairman welcomed members to the November meeting of Council. 2 Apologies (Nga Pa Pouri) Resolved: Moved Cr McCallum, seconded Cr Hubber, that an apology for absence be recorded on behalf of Cr G R Cockburn. Carried 3 Declarations of Interest Cr Rodway noted in relation to the item 3, Draft Strategic Director for the Review of the Regional Coastal Plan for Southland, that there is reference to the Southland Conservation Board being involved in that work. He noted that he was a member of the Southland Conservation Board, but has deliberately not been part of any Environment Southland is the brand name of Southland Regional Council Ordinary Meeting of Council – 7 November 2018 discussions on these matters in that forum, but acknowledged there could be a perception of a conflict of interest. 4 Public Forum, Petitions and Deputations (He Huinga tuku korero) Mr Doug Fraser was welcomed to the meeting at this time. Mr Fraser spoke to his PowerPoint presentation (copy appended), expressing his concerns about increasing costs he is facing from Environment Southland, and asked for Council to consider whether this was fair and equitable. Following the conclusion of his presentation and response to questions from the meeting, the Chairman indicated that he would seek a report on the issues raised, and the matter would be given further consideration at another meeting. 5 Confirmation of Minutes (Whakau korero) (a) Ordinary Meeting of Council – 28 September 2018 Resolved: Moved Cr Rodway, seconded Cr Ludlow, that the minutes of the Ordinary Meeting of Council held on 28 September 2018 be taken as read and confirmed as a true and correct record. Carried (b) Ordinary Meeting of Council – 31 October 2018 Resolved: Moved Cr McCallum, seconded Cr Hubber, that the minutes of the Ordinary Meeting of Council held on 31 October 2018 be taken as read and confirmed as a true and correct record. Carried 6 Adoption of Committee Resolutions (a) Otago Southland Regional Transport Committees – 12 October 2018 Cr McCallum suggested that the roles of both Crs Roy and McPhail needed to be clarified, as the way they were noted in the minutes suggested they were the Chair and Deputy Chair of Council, rather than the Chair and Deputy Chair of the Southland Regional Transport Committee. Page 2 Ordinary Meeting of Council – 7 November 2018 Resolved: Moved Cr McPhail, seconded Cr Cook, that Council adopt the resolutions of the Otago Southland Regional Transport Committees meeting held on 12 October 2018. Carried (b) Strategy and Policy Committee – 17 October 2018 Cr Hubber spoke to the key items discussed at this meeting, which included the adoption of the revised PIP implementation programme, and the update on the science symposium Resolved: Moved Cr Hubber, seconded Cr Rodway, that Council adopt the resolutions of the Strategy & Policy Committee meeting held on 17 October 2018. Carried (c) Regulatory Committee – 17 October 2018 Cr Cook spoke to his report, noting the increasing activity in the consent processing area, and also in the associated consents requiring monitoring. Resolved: Moved Cr Cook, seconded Cr Ludlow, that Council adopt the resolutions of the Regulatory Committee meeting, held on 17 October 2018. Carried (d) Organisational Performance and Audit Committee – 18 October 2018 Cr Rodway highlighted the key matters discussed at this meeting, and noted the attendance of auditor Mike Hawken and the discussions held around the Annual Report. Resolved: Moved Cr Rodway, seconded Cr McCallum, that Council adopt the resolutions of the Organisational Performance and Audit Committee meeting, held on 18 October 2018. Carried Page 3 Ordinary Meeting of Council – 7 November 2018 (e) Regional Services Committee – 18 October 2018 Resolved: Moved Cr Stevens, seconded Cr McCallum, that Council adopt the resolutions of the Regional Services Committee meeting, held on 18 October 2018. Carried 7 Notification of Extraordinary and Urgent Business (He Panui Autaia hei Totoia Pakihi) 7.1 Supplementary Reports There were no supplementary reports tabled for inclusion in the agenda. 7.2 Other There were no other items of business raised by Councillors for inclusion in the agenda. 8 Questions (Patai) There were no questions asked by the meeting. 9 Chairman and Councillors’ Reports (Nga Purongo-a-Tumuaki me nga Kaunhihera) Chairman’s Report The Chairman’s report set out items he had been involved in on the Council’s behalf since the last meeting. In particular, it included a report on the Regional Sector Study Tour to the Murray Darling region in Australia. Cr Guyton noted in the report there was a statement where the Chairman appeared to be musing to himself, and was ultimately expressing a personal opinion. The point was noted, and Cr Horrell also advised that it was intended to have a workshop session with Council on this matter, where more detail of the tour and the learnings would be provided. Councillors’ Reports The joint report by attendees at the LGNZ Zone 5-6 meeting on Stewart Island was noted, and Councillors