. Nomination Pack Contents Thursday 12 August 2021 This nomination pack is for use by candidates who are standing at a parish by-election on 12 August 2021. Please complete the Nomination Contact Details form and deliver along with your nomination papers to the Returning Officer, Mercury House, Station Road, Richmond, North Yorkshire DL10 4JX Delivery of Nomination Papers Please arrange for an informal check by submitting your forms by email to [email protected] before delivering them. Please be aware the Elections Team will be available on Friday 9 July, Monday 12 July, Wednesday 14 July and Friday 16 July at Mercury House, Station Road, Richmond DL10 4JE to accept delivery of nomination papers by appointment only. Please contact the Election Team on 01748 901018 or email: [email protected] to make an appointment to deliver the nomination papers. It may take 15-30 minutes to process the nomination paper. The following papers must be delivered by hand and completed by all candidates: 1a: Nomination paper (please see note on GDPR overleaf) 1b: Home address form 1c: Candidate’s consent to nomination The following papers can be delivered by hand or by post: If you are standing as a party candidate you must produce a certificate from the “Nominating Officer” of the party allowing your nomination. The certificate should include the description to be used on the ballot paper. 2: Certificate of authorisation 3: Request for a party emblem Ensure that where signatures are required, you submit the original signed version of each completed paper. Documents without original signatures cannot be accepted. Note: The use of tippex/correction fluid is strictly prohibited and any form (including the nomination paper) will be rejected if tippex/correction fluid has been used. p.1/3 General Data Protection Regulation (GDPR) Data protection legislation applies to the processing of all personal data. Please contact the Information Commissioner's Office for further information about how the legislation affects you. When collecting subscriber information, you should point out what the information will be used for, and how personal data will be processed and kept secure. The lawful basis to collect the information in these forms is that it is necessary for the performance of a task carried out in the public interest and exercise of official authority as set out in the Representation of the People Act 1983 and associated regulations. You should also explain that the information will be shared with the Returning Officer. For further information on data protection and data processing, you should refer to the Returning Officer’s privacy notice on our website. Register of Electors Once you officially become a candidate you are entitled to receive a free copy of the electoral register of the parish or parish ward where you intend to stand. The electoral register contains people’s personal data and so its use is very carefully controlled. As a candidate you can use them to: • Complete your nomination form • Help you campaign • Check that donations are permissible You must not release to any person any details that appear only in the electoral register and not on the open register which is available for general sale. You must not use the electoral register for any other purpose not listed above. If you have supplied your copy of the electoral register to campaign workers, they must also comply with the requirements above. You must not make copies of the Register. Three update lists to the electoral registers are published in the lead-up to the poll, including the list of newly registered electors when it is published five working days before the poll You must ensure that you keep the electoral register secure. Once you no longer need the register for any electoral purpose, you should securely destroy any copies supplied to you as a candidate in accordance with the Information Commissioner’s guidelines. Parish candidates will be supplied with a Register Request form to be completed and returned before the electoral register will be provided (a signed copy can be emailed to [email protected]. However, the parish/town clerk have a copy of the Electoral Register and they may be able to assist you with the Electoral number of your subscribers. Further information on this is contained in Part 4 of the Electoral Commissions’ guidance for candidates and agents. p.2/3 General Information • Timetable of key election dates - these deadlines are statutory • Declaration of Secrecy Guidance The Electoral Commission provides guidance for candidates and agents standing at local election. Their guides contains details of the election processes and lays out rules on how to conduct your campaign. It explains what you can and cannot do. Failure to follow these rules could result in you committing electoral fraud or breaching electoral law. When an electoral offence has been committed, pleading ignorance of the law is not a valid defence. The police are the relevant body for investigation and/or prosecution of any election offence and any breach should be referred to them. Visit the Electoral Commission’s website for further information. Candidates should refer to the Representation of the People Acts and related Regulations, The Political Parties, Elections and Referendums Act 2000, Local Election Rules 2006 and take their own legal advice. To be issued after close of nomination • Candidates Expenses Maximum Limits • Return of Election Expenses forms [Note the District Council does not reimburse any Election Expenses] To be issued after close of nomination if the election is contested • Polling Stations List • Request for Postal and Proxy Voters Lists • Appointment of Counting Agents and Polling Agents • Details of opening sessions of postal votes and appointment of agents to attend • Arrangements for verification and counting of votes Contact Details: [email protected] Election Team: 01748 901018 Council’s Main Number: 01748 829100 Mercury House, Station Road, Richmond DL10 4JX p.3/3 Richmondshire District Council Nomination Contact Details (Parish) Date Time Initials of Initials of Order of received received RO/DRO Electoral Team delivery Use only Use Office Please complete the information below and deliver this form with your nomination forms. Candidate name Party (if any) Contact details Candidate home phone Candidate mobile Candidate e-mail The data controller will only use the information you have provided on this form for electoral purposes and will look after your personal information securely, following data protection legislation. The data controller will not give personal information about you and the personal information you may provide on other people to anyone else or another organisation unless required by law. The lawful basis to collect the information in this form is that it is necessary for the performance of a task carried out in the public interest and exercise of official authority as vested in the Returning Officer as set out in Representation of the People Act 1983 and associated regulations. The Returning Officer is the Data Controller. For further information relating to the processing of personal data you should refer to the privacy notice on our website. Parish Candidate checklist This checklist is designed to assist candidates standing in a parish council election1 in England in preparing to submit their nomination, and should be read alongside the Electoral Commission's Guidance Task Tick Nomination form (all candidates) Add your full name – surname in the first box and all other names in the second Optional - Use the commonly used name(s) box(es) if you are commonly known by a name other than your full name and want it to be used instead of your full name Description – Party candidates can use a party name or party description shown on the Electoral Commission’s website and supported by a certificate of authorisation from that party. Any candidate may use a description that is not likely to lead electors to associate the candidate with a registered political party (no more than six words) eg teacher, or can use ‘Independent’ or leave this blank. Whatever you enter in this box will appear as your description on the ballot paper Subscribers – both subscribers must sign and have their name printed. Use a copy of the electoral register to make sure the elector number of both subscribers is accurate. When collecting subscriber information ensure that you explain what the information will be used for and that the information will be shared with the Returning Officer. Method of submitting the form to the RO: in person (but not limited to you) by hand, to be accompanied by the home address form. It cannot be submitted by post, fax, e-mail or other electronic means. (For informal check these can be emailed) Candidate’s home address form (all candidates) Add your full name Add your home address in full Add your qualifying address, or qualifying addresses, and indicate which of the qualifications you’ve declared on your consent to nomination the address(es) relate to. Add the full name and home address in full of the person attesting your home address form (which must be the same person as signs your consent to nomination form) Optional - If you do not want to have your home address printed on the ballot papers, complete part 2 of the form, giving the name of the relevant area or, where outside the UK, the country, in which your home address is situated, and sign the form. Method of submitting the form to the RO: in person (but not limited to you or your agent), by hand, to be accompanied by the nomination form. It cannot be submitted by post, fax, e-mail or other electronic means.