Proposal BibTag Timing system Author : Marcos Torrens MYLAPS Sports Timing Prepared for: Ocean Lava Date: June 3, 2016 MYLAPS Sports Timing Zuiderhoutlaan 4 2012 PJ Haarlem Netherlands P +31 (0)23 7600 100 W mylaps.com Contents Introduction ............................................................................................................................................. 3 Our proposal ............................................................................................................................................ 6 Financials ................................................................................................................................................. 7 Terms and conditions .............................................................................................................................. 9 About MYLAPS ....................................................................................................................................... 11 Appendix 1 BibTag reference list .................................................................................................. 12 Appendix 2 System components .................................................................................................. 13 Appendix 3 Timing & Scoring ........................................................................................................... 15 Appendix 4 Additional services ........................................................................................................ 16 Confidential: All information in this document is confidential and cannot be shared with other organizations and other persons without written permission of MYLAPS. Contents 2 This document is confidential and cannot be shared with other organizations and other persons without written permission of MYLAPS. Introduction Reliable event timing In 2009 MYLAPS introduced the BibTag system at the Melbourne Marathon. After a very extensive period of testing a revolutionary timing tag installed on the athlete’s bib was a fact. We are constantly testing and analyzing on the reliability and accuracy of our systems. On top of that, all systems are equipped with a GPRS modem in order to provide a central overview of all timelines and to facilitate live timing services. Worldwide almost all major marathons trust on the MYLAPS quality and therefore MYLAPS is the partner of choice of for the following major city marathons: Boston, Chicago, Hong Kong (73.000 participants!), Berlin, Kuala Lumpur, Melbourne, Sydney, Dubai, Beirut, Rotterdam and Madrid. Ease of handling and logistics MYLAPS equipment is designed to be operated intuitively and can be installed and transported easily. All timelines can be managed from a central point using the mobile network. Bib printing and mounting of BibTag to bib services are available in cooperation with partners. High quality service and support: MYLAPS offers 24/7 support which means that in case of urgent support you are always able to speak to one of our technical support engineers. High quality products and support belong to the core values of MYLAPS. When needed, engineers from MYLAPS or trusted partners can provide system training and event support. Events choose MYLAPS BibTag for the following reasons: Proven quality High reliability of the results. Easy handling 24/7 support Contents 3 This document is confidential and cannot be shared with other organizations and other persons without written permission of MYLAPS. Timing solution Efficiency and reliability are two important factors for a race organizer. In the last five years the MYLAPS BibTag system proved to deliver these two factors for every event where it has been used. The BibTag system is the timing-system with the timing Tag on the Bib. The BibTag is a lightweight UHF-Tag which is optimized for the running sports. A spacer is placed on the Tag for optimal detection and to make sure that the quality of the signal is clear in all conditions. Runners only need to attach the bib number to their shirts like they are already used to. BibTags are disposable and do not need to be collected after the race. In other words: minimal pre-race handling, no post-race handling and ease of use for participants. The last two years MYLAPS developed new solutions in order to make the BibTag system suitable for all mass participation active sport events. From Tag to Time, all has been optimized for the athlete and the organization. For all types of active sport events (running, cycling, triathlons, mud runs, obstacle runs) the MYLAPS BibTag system is the ultimate solution. 1. Timing of running events with a BibTag attached to the bib 2. Timing of cycling events with a BibTag attached to a number plate on the handlebars 3. Timing of triathlons, mud runs, obstacle runs with the MYLAPS Multisports Tag Running Cycling Triathlon Contents 4 This document is confidential and cannot be shared with other organizations and other persons without written permission of MYLAPS. By investing in the BibTag system no other timing systems are required to time cycling or triathlon events. These types of events can be timed with exactly the same system with the same guaranteed reliable results. Included with the system is a free of charge software package in order to time the events. With the MYLAPS Timing & Scoring Software running on your laptop, you can operate all systems and process race results in a few mouse clicks or export results to 3rd party scoring software. Via the GPRS modem in the BibTag portable decoders you have remote access to all decoders used during your events so timing can easily be done from one location. System updates For the BibTag system MYLAPS offers free of charge half yearly firmware updates and software updates for the MYLAPS Timing & Scoring software. Support As a MYLAPS partner you always have access to free remote 24/7 support. Our dedicated support team is ready if needed via our emergency support line. Furthermore you have the opportunity to participate in webinars and the MYLAPS customer conference where we train and inform our partners on our current products and new developments. Optional services Additional (optional) value added services are mentioned in Appendix 4. The MYLAPS Event App is our latest service for our customers. This app is the most complete all-in- one app in the sports events industry. 5 This document is confidential and cannot be shared with other organizations and other persons without written permission of MYLAPS. Our proposal Efficiency and reliability are 2 important factors. The MYLAPS BibTag system is offering the best efficiency and reliability for automatic timekeeping and is very easy to operate. The BibTag system is the timing-system with the Tag on the Bib. The Tag is a lightweight Tag which is optimized for the running sports. MYLAPS placed a spacer on the Tag for optimal detection and to make sure that the quality of the signal is clear in all conditions. Runners only need to attach the bib number to their shirts like they are already used to. BibTags are disposable and do not need to be collected after the race. In other words: minimal pre-race handling, no post-race handling and ease of use for participants. The BibTag system is specially designed for the running sport. From Tag to Time, all has been optimized for the runner and the organization. Our proposal Our 6 This document is confidential and cannot be shared with other organizations and other persons without written permission of MYLAPS. Financials The MYLAPS BibTag system is available in two versions: a 4 meter system and an 8 meter system. Based on the requirements as discussed the 4 meter system would be suitable for a start/ finish location. For future expansion an 8 meter setup might be of interest. At every timeline the use a Main and a Backup system is recommended, especially for start and finish lines. With the use of a backup system we guarantee the highest MYLAPS detection rates. Accessoires Description List price USB reader, start button, start button cable € 756,56 *Pricing above is for timing systems only. BibTag’s, shipping, event support and services are not included BibTag pricing Description Price per unit BibTag pre-paid (incl. usage) € 1,20 Disposable multisports tag pre-paid (incl. usage) € 1,50 Financials 7 This document is confidential and cannot be shared with other organizations and other persons without written permission of MYLAPS. Start numbers (optional) Bib production can also be arranged via MYLAPS. All we need is the actual Bib design and the requirements of the Bib. The costs per Bib start from €0,50, this includes: one sided printing full color Tyvek material (160x225mm) 4 punctured holes (to attach the bib with safety pins) Sticking of the BibTag to the Bib Black and white printing on the back of bib (for medical passport) Other requests regarding size and printing are possible but additional costs are applicable. Event support and training (Optional) Description Price per unit Training onsite (Full day) € 550,00 Event support** (Full day) p.p. € 550,00 *A two day training at the MYLAPS head office in the Netherlands is free of charge **Event support fee does not include flight and lodging Financials 8 This document is confidential and cannot be shared with other organizations and other persons without written permission of MYLAPS. Our Proposal Our BibTag system is the ideal solution for mass sports events. 1 system 8 meters (also to be split in 1 main, 1 backup of 4 meters line) offer