Committee on Finance and Facilities Agenda Item 4.H.i. DESCRIPTION OF PERMANENT IMPROVEMENT PROJECT FOR CONSIDERATION June 18, 2020 WINTHROP UNIVERSITY PROJECT NAME: High-Voltage Electrical Substation & System Upgrade REQUESTED ACTION: Increase Budget REQUESTED ACTION AMOUNT: $1,801,517 Internal Projected Cost: $1,831,517 INITIAL CHE APPROVAL DATE: 11/27/2019 (Phase I Staff Approval) Project Budget Previous Change Revised Professional Service Fees $ 30,000 $ 161,047 $ 191,047 Renovations – Utilities -- 1,476,470 1,476,470 Contingency -- 164,000 164,000 Total $30,000 $1,801,517 $1,831,517 Source of Funds Previous Change Revised FY 2019-20 Capital Reserve Fund $ 30,000 $ 593,642 $ 623,642 Federal EDA Grant -- 1,207,875 1,207,875 Total $30,000 $1,801,517 $1,831,517 DESCRIPTION: Winthrop University seeks the Commission’s recommendation to approve this project that will replace the university’s main substation of its 50-year-old electric distribution system. According to the university, only four of the five circuit breakers are currently functional, and the connecting wire is at the end of its useful life. This project was included in Winthrop’s most recent CPIP as a year one project. SOURCE OF FUNDS: The following outlines the funding source for Phase II of the project: • $623,642 from FY 2019-20 Capital Reserve Funds; and • $1,207,875 from a federal EDA grant. Winthrop University received $7.5 million from the Capital Reserve Fund in FY 2019-20 for its Strategic Risk Management Plan. Included in its budget request was funding to replace this substation. In addition, the university received a $1.2 million federal EDA grant award for the restricted purpose of upgrading its electrical distribution system. E&G MAINTENANCE NEEDS: The college utilizes its institutional capital project funds, or excess debt service, to address deferred maintenance needs. According to the university, the fund has an uncommitted balance of $5 million. 1 Committee on Finance and Facilities Agenda Item 4.H.i. ANNUAL OPERATING COSTS/SAVINGS: Winthrop University projects this project to result in no changes to its annual operating costs. 2 FORM A-1, PAGE 1 OF 2 )OR '(3$570(17 USE ONLY CHE JBRC (For 'HSDUWPHQW Use Only) 6)$$ $ JBRC Staff By Jennifer LoPresti at 12:39 pm, Apr 16, 2020 $'0,1 Staff SUMMARY NUMBER A-1 Form Mailed SPIRS Date Summary FORM NUMBER PERMANENT IMPROVEMENT PROJECT REQUEST 1. AGENCY H47 Winthrop University Code Name Justin Oates 803-323-2205 Contact Person Phone 2. PROJECT 95824582 High-Voltage Electrical Substation & System Upgrade Project # Name N/A Facility # Facility Name County Code 46 - York Project Type 4 - Replace Existing Facilities/Systems New/Revised Budget $1,831,517.00 Facility Type 7 - Utilities 3. CPIP PROJECT APPROVAL FOR CURRENT FISCAL YEAR CPIP priority number 1 of 5 for FY 2020 . 4. PROJECT ACTION PROPOSED (Indicate all requested actions by checking the appropriate boxes.) Establish Project Decrease Budget Close Project Establish Project - CPIP ✘ Change Source of Funds Change Project Name Increase Budget X Revise Scope Cancel Project 5. PROJECT DESCRIPTION AND JUSTIFICATION (Explain and justify the project or revision, including what it is, why it is needed, and any alternatives considered. Attach supporting doucmentation/maps to fully convey the need for the request.) This project is a component of the Winthrop Strategic Risk Management plan and will replace the 50+ year- old electric distribution system. The main substation will be replaced by a substation with five 4,160-volt circuit breakers and wiring that would be significantly more reliable. Currently, only four of five circuit breakers continue to function and the connecting wiring is at the end of its useful life. Despite regular and careful maintenance, ongoing issues with cracks and leakages create a potential for system failure. While the need for this type of project may not be apparent to students, faculty, and staff, it will enhance the university's capacity to provide a learning and living environment that is dependable, safe, and efficient, meeting Winthrop's sustainability and energy efficiency goals while reducing the university's vulnerability to system failures. 6. OPERATING COSTS IMPLICATIONS Attach Form A-49 if any additional operating costs or savings will result from this request. This includes costs to be absorbed with current funding. 7. ESTIMATED PROJECT SCHEDULE AND EXPENDITURES Estimated Start Date:December 2019 Estimated Completion Date: August 2021 Estimated Expenditures: Thru Current FY: $ $28,000.00 After Current FY: $ $1,803,517.00 FORM A-1, PAGE 2 OF 2 8. ESTIMATES OF NEW/REVISED PROJECT COSTS PROJECT # 95824582 1. Land Purchase ----> Land: Acres 2. Building Purchase ----> Floor Space: Gross Square Feet 3. 191,047.00 Professional Services Fees 4. Equipment and/or Materials ----> Information Technology $ 5. Site Development 6. New Construction ----> Floor Space: Gross Square Feet 7. Renovations - Building Interior ----> Floor Space: Gross Square Feet 8.1,476,470.00 Renovations - Utilities 9. Roofing - Roof Age 10. Renovations - Building Exterior ENVIRONMENTAL HAZARDS 11. Other Permanent Improvements 12. Landscaping Identify all types of significant environmental hazards 13. Builders Risk Insurance (including asbestos, PCB's, etc.,) present in the project 14. Other Capital Outlay and the financial impact they will have on the project. 15. Labor Costs Type: 16. Bond Issue Costs 17. Other: Cost Breakdown 18.164,000.00 Contingency Design Services $ Monitoring $ $$1,831,517.00 TOTAL PROJECT BUDGET Abate/Remed $ Total Costs $ 0.00 9. PROPOSED SOURCE OF FUNDING Transfer Rev Rev Exp Previously Original/Revised to/from Object Treasurer's Sub Sub Source Approved Amount Increase/Decrease Budget Proj. # Code ID Number Fund Fund (0) CIB, Group 0.00 8115 3043 3043 0.00 (1) Dept. CIB, Group 0.00 8115 3143 3143 0.00 (2) Institution Bonds 0.00 3235 0.00 (3) Revenue Bonds 0.00 3393 0.00 (4) Excess Debt Service 0.00 3497 0.00 (5) Capital Reserve Fund 30,000.00 593,642.00 623,642.00 8895 3603 3603 FY2020 H.4001 0.00 (6) Appropriated State 0.00 8895 68800100 1001 3600 0.00 (7) Federal EDA Grant 1,207,875.00 1,207,875.00 78800100 5787 EDA # 04-79-07326 0.00 (8) Athletic 0.00 88800100 3807 0.00 (9) Other (Specify) 0.00 98800100 3907 0.00 0.00 TOTAL BUDGET $$$$30,000.00 $1,801,517.00 $1,831,517.00 SUBMITTED BY: VP of Finance & Business Affairs April 16, 2020 Signatureif of Authorized Official and Title Date APPROVED BY: (For 'HSDUWPHQW Use Only) Authorized Signature and Title Date Revised H47 9582 PERMANENTIMPROVEMENTPROJECTS REQUIREDINFORMATIONFOR PHASEIICONSTRUCTIONBUDGET 1. Provide the total projected cost of the project. Attach a summary of the costs prepared during the A&E pre-design phase to support the total cost. The projected cost of this project is $1,831,517.00. 2. Identify the source(s) of funds for construction. If any private or federal funds are included, attach a letter guaranteeing the availability of the funds. Capital Reserve Fund H.4001 and restricted federal EDA grant funds. 3. Describe and define each fund source to be used for construction. Cite any statutory authority, including the code section other provision of law for use of the funds for permanent improvement projects. If the source includes any fee, provide the name of the fee, the fee amount, the frequency of collection and when the fee was first implemented. Capital Reserve Fund H.4951, and in addition, the university applied for and was awarded restricted federal EDA grant funds for the specific purpose of upgrading the university's outdated electrical distribution systems. 4. Provide the current uncommitted balance of funds for each source described above. The EDA grant award is $1,207,875.00, which will all be used to fund this project. This is the full amount awarded as of March 18, 2020 and none has been spent as used State money for Phase 1. The remaining balance of the FY20 funds is $7.5M minus projects up for approval ($4.9M) would leave a balance of $2.6M. 5. If institution or revenue bonds are included as a source, provide when the bonds were issued. If not issued yet, provide when the bond resolution is expected to be brought for State Fiscal Accountability Authority approval. N/A 6. If a student fee is used to fund debt service, provide the current amount of the fee collected annually or by semester. Specify which. N/A 7. Indicate whether or not the use of any funds for construction will require an increase in any student fee or tuition. Describe any increase in student fees effected in prior years that has contributed to the availability of these funds. As this project is being funded by Capital Reserve and restricted federal grant funds, no student fees are being used or affected by this project. 8. If the project qualifies for the JBRC policy requirement to meet the LEED certification/Green Globes certification as the conservation measure, please attach the findings of a cost-benefit analysis showing the anticipated energy savings over the life of the project. Additionally, attach the checklist of items to be included to achieve LEED points or a description of the energy measures to achieve LEED. N/A Rev. July 29, 2018. PERMANENTIMPROVEMENTPROJECTS REQUIREDINFORMATIONFOR PHASEIICONSTRUCTIONBUDGET 9. If the project does not qualify for the JBRC policy requirement to meet the LEED certification/Green Globes certification as the construction measure, provide what savings/conservation measures will be implemented within the project. Explain the energy savings measures to be implemented as part of this project. If there are no energy savings measures included, state that and explain why.