Notice Inviting e-Tender P a g e ||| 111 NIT [ NOTICE INVITING e-TENDER ] No. : WBKP/CP/NIT - 175 / BENGALI BOOKS FOR LIBRARY /TEN Dated : 24 / 09 /201 8 e-Tender FOR PROCUREMENT OF BENGALI BOOKS FOR KOLKATA POLICE LIMELIGHT LIBRARY KOLKATA POLICE DIRECTORATE Tender Section, 18, Lalbazar Street, Kolkata – 700 001. Ph. : (033) 2250 5275 / (033) 2250-5048 e-Mail : [email protected] 222 ||| P a g e Notice Inviting e-Tender TABLE OF CONTENTS NOTICE INVITING e-TENDER .................................................................................................................................. 3 I. PRE-BID QUALIFICATIONS ............................................................................................ 4 1. Company Registration : ...................................................................................................................... 4 2. Undertaking Regarding Blacklisting : ................................................................................................. 4 3. Partnership Firm (if applicable) :........................................................................................................ 4 4. Annual Turnover : ............................................................................................................................... 4 5. Work Experience : ............................................................................................................................... 4 6. PAN No. : .............................................................................................................................................. 4 7. Goods & Services Tax (GST) : .............................................................................................................. 4 8. Office for Communication : ................................................................................................................ 4 III. INFORMATION FOR THE BIDDER .................................................................................. 5 1. Responsibility : .................................................................................................................................... 5 2. e-Tender Address : .............................................................................................................................. 5 3. Earnest Money Deposit (EMD) : ........................................................................................................ 5 4. EMD Exemption : ................................................................................................................................ 5 5. Taxes & Other Clearance Certificates : .............................................................................................. 5 b) Any claim of GST or any other prevalent Taxes & Duties, if applicable, should be clearly mentioned against the rate of item. The amount of such taxes & duties, if required should be shown separately .............................................................................................................. 5 6. Submission of Bids : ............................................................................................................................ 5 7. Type of Bid : ......................................................................................................................................... 5 8. Evaluation Process : ........................................................................................................................... 5 9. Tender Acceptance & Rejection : ...................................................................................................... 6 10. Proforma Invoice (PI) : ........................................................................................................................ 7 11. Letter of Intent/Acceptance (LoI/LoA) : ............................................................................................ 7 12. Security Deposit (SD) : ........................................................................................................................ 7 13. Bill of Materials : ................................................................................................................................ 7 14. Delivery : .............................................................................................................................................. 8 The delivery period shall in no case exceed a period of 7 to 15 Days from the date of the issuance of Work Order. The Commissioner of Police reserve the right to extend the delivery period against any satisfactory reason thereafter ............................................................. 8 15. Payment : ............................................................................................................................................. 8 16. Grounds for Blacklisting : ................................................................................................................... 8 17. Disputes & Arbitration : ...................................................................................................................... 8 18. Force Majeure Clause : ....................................................................................................................... 9 V. AWARD OF CONTRACT ................................................................................................ 9 VI. TECHNICAL SPECIFICATIONS -- BENGALI books for kolkata police LIMELIGHT LIBRARY. ......................................................................................... 9 VII. GUIDELINES FOR SUBMISSION OF e-TENDER................................................................. 9 1. General guidance for e-Tendering : ................................................................................................... 9 2. Submission of Tenders :...................................................................................................................... 9 VIII. CHECK LIST TO BE UPLOADED ONLINE ........................................................................ 10 ANNEXURE – I........................................................................................................................................................ 12 ANNEXURE – II ...................................................................................................................................................... 13 ANNEXURE – III ..................................................................................................................................................... 15 Notice Inviting e-Tender P a g e ||| 333 NOTICE INVITING e-TENDER e-Tenders are invited by the Commissioner of Police, Kolkata from the bonafide, authorised Dealers / Publishers /Traders henceforth referred to as Bidders in various portions of e-tender document for PROCUREMENT OF BENGALI BOOKS FOR KOLKATA POLICE LIMELIGHT LIBRARY . The detailed tender document can be downloaded from https://wbtenders.gov.in . Bidder has to submit their bid correctly duly digitally signed in this portal online. Necessary link may also be followed at Kolkata Police Official Website – http://www.kolkatapolice.gov.in . Name of Work PROCUREMNT OF BENGALI BOOKS FOR KOLKATA POLICE LIMELIGHT LIBRARY Quantity As per list provided in ANNEXURE III. Estimated Cost Rs. 08.00 lakh (eight lakhs) only Earnest Money Deposit Rs 16,000/- (Rupees sixteen thousand) only through online submission. No alternative will be accepted. Date of Uploading of NIT Documents Online 25.09.2018 at 16.00 hrs. (Publishing Date) Documents Download start Date & Time 26.09.2018 at 12.00 hrs. (Online) Bid submission Start Date & Time (Online) 26.09.2018 at 12.00 hrs. Documents Download End Date (Online) 09.10.2018 up to 15.00 hrs. Bid submission Closing Date (Online) 09.10.2018 up to 15.00 hrs. Technical Bid opening Date & Time 11.10.2018 up to 14.30 hrs. Type of Bid : Two bid systems Technical and Financial Bid to be submitted separately. Financial Bid of only technically qualified bidders shall be opened. Validity of Offers 365 Days from the date of opening of Commercial Bid Office of the Commissioner of Police, Kolkata. Tender Opening Location 18, Lalbazar Street, Kolkata – 700 001. • Tender Section – Ground floor Main Building Kolkata Police, Contact Details – Hqrs. Lalbazar, 18, Lalbazar street, Kolkata - 700 001. Respective Offices on any working day during Phone – (033) 2250-5275 / 5048. office hours (10:00 hrs. to 17:30 hrs.) e-Mail – [email protected] • . Bidders are requested to read the instruction carefully before submission of e-Tender. Defective e-Tender Bids are liable to be cancelled. 444 ||| P a g e Notice Inviting e-Tender I. PRE-BID QUALIFICATIONS 1. Company Registration : The responding Bidder should be registered under statutes of India. The organization should be of repute and be incorporated / registered in India. 2. Undertaking Regarding Blacklisting : a) The bidder should not have been blacklisted by any Central/State Government/Public Sector Undertaking for the tendered item and/or any other item. An undertaking in this regard should be submitted by the bidder in the form of affidavit, otherwise the bid shall be summarily rejected. b) If the selected firm is found/detected Blacklisted by any Central/State Government/Public Sector Undertaking (for the tendered item or any other item) at any stage of procurement process, the acceptance of the selected firm and/or the supply order etc., if issued would be treated