Chapter-13 Administration 13.1 Administrative and managerial issues of Directors on 12 August 2002 comprising of Bangladesh Bank are presented in this four non-executive directors to assist the chapter. Board in discharging its oversight responsibilities on financial reporting, internal Appointment of New Governor control and compliance and auditing process. 13.2 Mr. Fazle Kabir took charge as Mr. Aminur Rahman Chowdhury, FCA was Governor of Bangladesh Bank from 20 March appointed as a non-executive financial 2016 after the resignation of Dr. Atiur Rahman adviser to the Audit Committee on 9 June on 15 March 2016. 2015 in place of Dr.Jamaluddin Ahmed, FCA Appointment of New Directors in the Board to assist the Committee on issues related to accounting and financial reporting. The Audit 13.3 Mr. Abu Hena Mohd. Razee Hassan committee of the Board of Bangladesh Bank was nominated as the Director of the Board in for FY16 was also reconstituted but yet not place of Mr. Md. Abul Quasem with effect from finalised. Five meetings of the previous Audit 10 April 2016. Dr. Jamaluddin Ahmed and Dr. Committee were held during FY16. Rushidan Islam Rahman were appointed as In accordance with the Internal Audit Directors of the Board with effect from 13 Department Charter approved by the Audit March 2016. Mr. Md Eunusur Rahman was Committee of the Board of Directors of the appointed as Director of the Board in place of BB, the Internal Audit Department (IAD) Dr. M Aslam Alam with effect from 21 March indentified 55 auditable units (departments/ 2016. Mr. Mohammad Naushad Ali offices/units/cells) and constructed audit plan Chowdhury was appointed as Secretary to the for FY16. Audits were conducted four times a Board in place of Mr. Md. Nazimuddin with year in 11 auditable units, twice a year in 9 effect from 14 June 2016. Twelve meetings of auditable units, once a year in 3 auditable the Board of Directors were held during FY16. units identified as high risk, and once a year Executive Committee in the rest of 32 auditable units identified as medium or low risk. The audit reports were 13.4 Under section 12(1) of Bangladesh placed before the Governor and the Audit Bank Order 1972 (President's Order No. 127 Committee of the Board. Five meetings of the of 1972), the Executive Committee during Audit committee were held during FY16. The FY16 was reconstituted but yet not finalised. guidance / directives / recommendations During FY16, three meetings of the Executive received by the IAD from the Governor and Committee were held. the Audit Committee were conveyed to relevant auditable units for implementation. Audit Committee of the Board Progress reports on implementation of these 13.5 In line with the international best guidance/directives/recommendations were practices for strengthening good governance, placed before the meeting of the Audit an Audit Committee was formed by the Board Committee. 123 Chapter-13 Administration Executive Management Team Sanctioned and Working Strength of Officials and Staff 13.6 The Executive Management Team (EMT) consists of Governor, Deputy 13.10 The sanctioned and working strength Governors, Economic Adviser and all of officials and staff as on 30 June 2016 were Executive Directors. This team reviews the as follows: implementation status of Bank's overall activities. A total of four meetings of the EMT Category Sanctioned Working Vacant strength strength were held during FY16. Class-I 5244 4019 1225 New Appointment in Different Posts Class-II 1019 117 902 13.7 A total of 43 officials/ staffs were Class-III 1857 1324 533 appointed in different posts during FY16. New Class-IV 587 266 321 appointment during FY16 was as follows: Total 8707 5726 2981 Assistant Director (General) 5 During FY16, working strength of officials Assistant Director (Statistics) 7 (Class-I & Class-II) decreased by 6.64 percent Assistant Director (Engineering-Civil) 6 to 4136 from 4430 and that of staffs (Class-III Assistant Director (Engineering-Mechanical) 1 & Class-IV) decreased by 2.87 percent to Staff 24 1590 from 1637. At the end of the fiscal year, Total 43 the ratio of officials to staff remained about Retirement, Voluntary Retirement, 2.6:1. About 34.24 percent of the sanctioned Resignation, Death, Compulsory posts remained vacant on 30 June 2016. Retirement, Removal and Suspension Promotion 13.8 The number of official/staff of the 13.11 During FY16, 1003 officials and 278 Bank under retirement/ voluntary retirement/ staffs were promoted to their next higher resignation/ removal/ suspension/ death grade. during FY16 was as under: Retirement 267 Number of Officers on Deputation/ Lien Voluntary Retirement 9 13.12 At the end of FY16, 65 officials of the Resignation 10 Bank were working on deputation at different Death 15 institutions of the country and abroad. 41 Compulsory Retirement 6 officials were on lien, of which 26 were Removal 2 working within the country and 15 abroad. Suspension - Total 309 Reorganisation/ Newly Established Creation/ Abolition of Posts Departments of the Bank 13.9 In FY16, 396 new posts of officials 13.13 During FY16, a department named and 187 posts of staffs were created. "Bankers Selection Committee Secretariat" Considering the importance of the job, 50 was established in Bangladesh Bank, Head posts of officials were upgraded by abolishing Office as per the gazette issued by the these posts during this period. At the end of Ministry of Finance in order to recruit officer the year, the total number of sanctioned post Class-I and officer Class-II for 14 Government stood at 8707 compared to 8124 in the banks and financial institutions. Another previous year. department named "Financial Institutions 124 Administration Chapter-13 Inspection Department" was also established documents which are moving inward or in Bangladesh Bank, Head Office to make outward can be searched through DMS. The inspection more effective and timely. An unit process of implementing e-noting system is named "JICA Project Implementation Unit" going on. In order to create a central archive under SME & Special Programmes for all documents, document archive process Department and a cell named "Income Tax has been initiated. E-attendance system has Assessment Cell" were established under been introduced. Automated system for Expenditure Management Department-1. An ordinary leave has been incorporated under unit named "Central Project Monitoring Unit" leave management system. Employees can under Financial Sector Support and Strategic now apply for ordinary leave through this Planning Department was also established to system. These steps make day to day work as Focal Point of all projects currently operational services more comfortable for the running in Bangladesh Bank. employees as well as help the bank to create Welfare Activities and Approval of a paperless environment. Scholarship Training Courses, Workshops, and 13.14 During FY16, an amount of Taka 0.24 Seminars Conducted by the Bangladesh million was given as medical assistance from Bank Training Academy (BBTA) the Karmachary/ Karmakarta Kallyan Tahbil, established under the auspicious of the 13.18 With a view to improving theoretical Governor. Besides, an amount of Taka 73.12 and practical knowledge as well as increasing million was allotted to Bangladesh Bank professional skill and efficiency of officials of Schools, Mosques, Clubs, Day Care, Bangladesh Bank, commercial banks, non- Freedom Fighters' Welfare Units, etc. to carry bank financial institutions, government and out their recreation and welfare activities. non-government organisations, Bangladesh Foreign Training and Study Bank Training Academy (BBTA) conducts a wide range of activities. To add values to 13.15 A number of 606 officials of the Bank knowledge management process, apart from participated in different training courses/ training, different types of seminars, workshops seminars/ workshops in abroad during FY16. are also arranged by BBTA. In view of Moreover, 16 officials were approved of enhancing the capacity of the faculty members deputation /study leave in abroad. and updating them with the changing Domestic Training and Study knowledge frontiers in various fields relating to economics, finance and banking BBTA also 13.16 During FY16, a total of 712 officials arranges various programmes for the trainers of the Bank participated in different training with the help of trained personnel of advanced courses/seminars/workshops within the and specialised institutions at home and country organised by different institutions (other than the BBTA). Moreover,49 officials abroad. Keeping these in mind, BBTA were allowed to leave for higher study within conducted a total of 139 training courses, the country during FY16. workshops and seminars during FY16 held at the BBTA premises and other offices of Step towards Automation and Paperless Bangladesh Bank. A total of 6933 participants Environment participated in the following mentioned 13.17 Document Management System courses. The courses conducted by the BBTA (DMS) has been implemented. All kinds of during FY16 are shown in Table 13.1. 125 Chapter-13 Administration Table 13.1 Statement on different training courses, 30) Risk Based Supervision 1 22 workshops and seminars organised by 31) SME Financing 1 27 the Bangladesh Bank Training Academy 32) Stress Testing 1 20 during FY16 33) Techniques of Bank Supervision and Number Number Inspection Report Writing 1 27 Sl. 34) Techniques of NBFI Supervision and Subjects of of no courses participants Inspection Report Writing 1 30 35)