BOARD AGENDA REGULAR MEETING - VIDEOCONFERENCING ISD #12, OKLAHOMA COUNTY, OKLAHOMA EDMOND BOARD OF EDUCATION July 6, 2020 6:00 P.M. As required by Section 311 Title 25, of the Oklahoma Statutes as amended, notice is hereby given that the Board of Education of Independent School District Number 12 of Oklahoma County Oklahoma, will hold a special videoconferencing meeting on MONDAY, JULY 6, 2020, at 6:00 p.m. with board members (Lee Ann Kuhlman, Kathleen Duncan, Meredith Exline, Jamie Underwood and Cynthia Benson) teleconferencing, and Bret Towne, Superintendent of Schools, and Judy Pendergraft, Board Clerk, present on site at Edmond Public Schools Administrative Center, 1001 West Danforth, Edmond, Oklahoma. If participation at any Board of Education meeting is not possible due to a disability, notification to the School Clerk at least 48 hours prior to scheduled meeting is encouraged to make the necessary accommodations. The Board of Education may waive the 48-hour if signing is not the necessary accommodation. AGENDA Following is a list of the business to be conducted by the Board of Education at the above mentioned meeting: ROUTINE ITEMS 1. Opening a. Call to Order b. Flag Salute c. Moment of Silence 2. Possible consideration and vote to approve Agenda. PUBLIC PARTICIPATION 3. Public Participation REPORTS 4. Return to school Guidelines POSSIBLE CONSIDERATION AND VOTE ON THE FOLLOWING ACTION ITEM/S: 5. Possible consideration and vote to certify Meredith Exline as Board Member for District #5 for a 5-year term. 6. Possible consideration and vote to reorganize Board. 7. Possible consideration and vote to approve bus schedule, school start times and possible school calendar change for the 2020-2021 school year. 8. Possible consideration and vote to approve single reading revision to Policy #3610. (Online Instruction) 9. Possible consideration and vote to approve single reading revision to Policy #4200 and regulations. (Attendance) 10. Possible consideration and vote to approve single reading revision to Policy #5330. (Facilities Use) 11. Possible consideration and vote to adopt on single reading Policy #4215. (Medical Exemption Review Committee Process for Eligible Exemptions and Documentation for Decision) 12. Possible consideration and vote to adopt on single reading Policy #5455. (School District Screening Protocol) 13. Possible consideration and vote to approve Worker’s Comp bid to OSAG. 14. Possible consideration and vote to approve Property Insurance as recommended. a. School Board Professional Liability – Western World $ 39,909.00 b. Cyber Liability - AIG $ 12,987.00 c. Property - Alliant Property Ins Program (APIP) $1,488,979.58 d. Tort Liability - Liberty Mutual $ 130,192.00 e. Automobile Liability - Liberty Mutual $ 168,625.00 POSSIBLE CONSIDERATION AND VOTE OF CONSENT AGENDA: All of the following items, which concern reports and items of routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration and vote of items #15-#64. 15. Approve minutes of June, 2020 regular/special meetings. 16. Approve Prior Year Encumbrances to be paid in 2020-21. 17. Approve Encumbrances #20005155-#20005193; and #21000001-#21001007. 18. Approve Financial Reports for month ending May 31, 2020. 19. Award bid to Blink Session in the amount of $23,120.00 for interactive platform for speech language pathologists to conduct teletherapy. 20. Award bid for Technology Service Rates. a. ISG $220/$250 hr b. Presidio $187.50/hr c. RFIP $125/$150 hr d. S2 Solutions $45/hr e. Sigma Solutions $190/hr f. Staplegun $180/hr 21. Renewal: Approve contracting with Riverside Insights (previously known as Riverside Publishing Company) for COGAT testing materials and scoring in the amount of $63,569.00. 22. Approve purchase of School Safe ID kiosks in the amount of $64,132.95 from School Safe (single source). 23. Approve purchase for Access control project – Phase #3 to S2 Solutions (single source) in the amount of $71,560.00. 24. Approve purchase for Access control project – Phase #4 to S2 Solutions (single source) in the amount of $119,845.00. 25. Renewal: Approve News2You-Unique Learning System online curriculum in the amount of $30,405.24. 26. Approve purchase of Social Thinking Curriculum (single source) at a cost of $22,027.46 to be purchased with special education federal funds. 27. Renewal: Approve renewal of Art in Schools contract for 2020-2021. 28. Renewal: Approve renewal of Cisco SmartNet contract for 2020-2021 in the amount of $60,510.50. 29. Renewal: Approve agreement with Edmond Family Counseling for drop-out prevention services for 2020-21 school year to be paid from Cares Act General Fund not to exceed $15,000.00. 30. Renewal: Approve agreement with Edmond Family Counseling for drop-out prevention services for 2020-21 school year to be paid from Cares Act General Fund not to exceed $24,000.00. 31. Renewal: Approve 20-21 SRO agreement with the City of Edmond to provide the increased safety and security through the placement of a police officer at the three high schools, Boulevard Academy and the five middle schools located within the Edmond City limits. 32. Renewal: Re-affirm renewal of contract with Coca-Cola Southwest Beverages LLC for vending services (Non Child Nutrition) for 20-21. 33. Renewal: Re-affirm renewal of contract with Imperial, LLC for snack vending for 20-21. 34. Renewal: Re-affirm renewal of contract with ImageNet Consulting, LLC for 2020-21. 35. Renewal: Approve Loan Agreement between the EPS General Fund and the Child Nutrition Service Account for 2020-2021 school year. 36. Renewal: Approve Larry Johnson as Insurance Agent of Record/Consulting Services for 2020-2021 school year. 37. Renewal: Approve contract with Center for Ed Law for legal services for 2020-2021 school year. 38. Renewal: Approve contract with McAfee & Taft for legal services for 2020-2021 school year. 39. Renewal: Approve Mutual Facility Use Agreements for 2020-2021 school year. • Edmond YMCA • UCO 40. Renewal: Approve Transportation Agreement with Edmond YMCA for 2020-2021 school year. 41. Renewal: Approve contract with Counseling Associates of Edmond for the purpose of providing employee assistance counseling for 2020-2021 school year. 42. Renewal: Approve agreement with The Compliance Resource Group, Inc. as the student drug testing service provider for 2020-2021 school year. 43. Renewal: Approve district courier service with Sunset Courier Company for 2020-2021 school year. 44. Renewal: Approve agreement with Edmond Public Schools Foundation for 2020-2021 school year. 45. Renewal: Approve TurnItIn.com renewal for 2020-21 at a cost of $21,474.10. 46. Renewal: Approve Blocksi software annual renewal for 2020-21 in the amount of $23,400.00. 47. Renewal: Approve 20-21 membership with Oklahoma State School Boards Association (OSSBA) in the amount of $5,100.00; $750.00 for policy services. 48. Renewal: Approve Agreement between Oklahoma City Police Dept and the Edmond Public Schools for placement of school crossing guards for 2020-21 school year. 49. Approve HS/MS Yearbook Contracts and MS/ES Picture Contracts for 2020-2021 school year. 50. Renewal: Approve renewal of contract with Positive Changes, LLC for 2020-2021 school year to provide services to EPS students without disabilities and students with disabilities on an IEP or 504 Accommodation Plan. 51. Renewal: Approve renewal contract extensions for temporary labor services for 2020- 21. a. Labor Max b. HireQuest (previously known as Command Center) 52. Approve Trane Maintenance Agreements for 2020-21: a. Charles Haskell ES $4,828.00 b. Sequoyah MS $8,742.00 c. Memorial HS $3,811.00 53. Renewal: Approve memorandum of understanding renewal by and between the Edmond Public Schools Title I program and Baptist Boys Ranch Town for the purpose of providing supplemental academic services to Baptist Boys Ranch Town residents for 2020-2021 school year to be funded by Title I. 54. Approve resolution designating the authority to access all financial accounts (activity), both treasurer and assistant treasurer, and signature authority, treasurer only, of accounts that use the district's tax ID number for 2020-2021 school year. 55. Adopt resolution authorizing the school district treasurer to issue non-payable checks and authorizing the purchase of the checks as investments from other district funds for 2020- 2021 school year. 56. Renewal: Approve renewal of mutual cooperation agreement between Oklahoma County and the Edmond Public Schools for assistance with various projects, repairs and construction during the 20-2021 fiscal year. 57. Declare district supplies, furniture and equipment as surplus and authorize administration to dispose of accordingly. 58. Declare district technology furniture, supplies and/or equipment as surplus and authorize administration to dispose of accordingly. 59. Approve contracts for 2020-21 school year: a. Discovery Education for district licenses (Renewal) b. University of Central Oklahoma – Clinical rotation (Renewal) c. UCO Educator Preparation Partnership d. Kim Campbell, speaker for Smart Start e. IXL (required for purchase of product) f. EMSA – Services during graduations on July 25, 2020 (Renewal) g. Edgenuity – virtual subscription 60. Approve and re-affirm the following appointments: a. Authorized representatives or agents to conduct business for the school district for 2019-2020 school year. b. Superintendent as authorized representative for all state and federal programs and grants. (including Title I, Title II, Title III, Indian Education [Title VII], JOM, IDEA [Federal Flow Through; Preschool], Carl Perkins, ROTC, Voc Rehab, JTPA, Child Nutrition) c. Lori Smith, Jeanise Wynn and Jennifer Harraman as purchasing agents d. Dan Lindsey as authorized representative for Child Nutrition e. Judy Pendergraft as Clerk of the Board and Minute Clerk f. Claire Leasau as Deputy Clerk of the Board g.