Glendale Community College District 1500 North Verdugo Road Glendale, California 91208 BOARD OF TRUSTEES Agenda Meeting No. 10 Regular Board Meeting Monday, February 24, 2014 at 5:00 p.m. Kreider Hall, San Rafael Building GLENDALE COMMUNITY COLLEGE DISTRICT 1500 North Verdugo Road Glendale, California 91208 (818) 240-1000 BOARD OF TRUSTEES MEETING NO. 10 Kreider Hall, San Rafael Building Monday, February 24, 2014 at 5:00 p.m. AGENDA ITEM PAGE CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL CERTIFICATION OF COMPLIANCE To accommodate the requirement of Government Code §54954.2, it is hereby declared that the agenda for the meeting was posted 72 hours prior to this meeting at the following locations: At three locations in the Administration Building at Glendale Community College; In the display case on the outside wall of the San Gabriel Building at Glendale Community College. On the window adjacent to the main office entrance on the top floor of the Tropico Building on the Garfield Campus; On display inside the glass doors at the front entrance of the Professional Development Center; At <http://www.glendale.edu/boardoftrustees>. In accordance with the Brown Act revisions, any writings relating to open session agenda items and distributed to all or a majority of all Board Members within 72 hours prior to a regular meeting, or within 24 hours prior to a special meeting, shall be made available for inspection by the public in the Office of the Superintendent/President, John A. Davitt Administration Building, AD 106, 1500 N. Verdugo Road, Glendale, CA 91208 during regular business hours. When possible, such writings may also be posted on the District’s website: <www.glendale.edu/boardoftrustees>. Individuals who require disability related accommodations or modifications, including but not limited to an American sign language interpreter, accessible seating or documentation in accessible formats, should contact the Superintendent/President’s office by noon of the business day preceding the Board meeting. Please call (818) 551-5105. 1 GLENDALE COMMUNITY COLLEGE DISTRICT Board of Trustees Meeting No. 10 February 24, 2014 SPECIAL PRESENTATIONS PAGE 1. “GCC Journalism Students’ and El Vaquero Awards” - 7 Dr. Mary Mirch, Vice President, Instructional Services, Glendale Community College 2. “Introduction of Spring 2014 Associated Students of Glendale Community College 9 (ASGCC) Officers” - Mr. Davit Avagyan, Student Trustee, Glendale Community College 3. “Initiatives for Student Success” - Dr. Rick Perez, Vice President, Student Services and Ms. Jeanette Stirdivant, Interim Dean, Student Services, Glendale Community College COMMENTS FROM THE AUDIENCE - BOARD AGENDA ITEMS ONLY ADDRESSING THE BOARD OF TRUSTEES - An individual or group representative may address the Board of Trustees on any item on the agenda by completing a “Request to Speak” card. A speaker must state his or her name and address prior to speaking to the Board. Not more than a total of five (5) minutes may be allotted to each speaker per board meeting and no more than twenty (20) minutes will be allocated to public comment on any agenda item, except by unanimous consent of the Board. A speaker’s time may not be transferred to another speaker. RESOLUTIONS 1. Resolution No. 15: Transfer from the General Fund, Unrestricted (01) to the 11 Cafeteria Fund (30) The Superintendent/President recommends that the Board of Trustees adopt Resolution No. 15 transfer $150,000 from the Unrestricted General Fund to the Cafeteria Fund for cash flow needs. INFORMATIONAL REPORTS 1. Second Quarter Budget Balances as of December 31, 2013 13 This is a summary report on the operation of the District involving payments, incomes and estimates of balances. 2. Second Quarter Financial Status Report 27 This report complies with AB 2910 which requires community colleges to report each quarter on their financial condition and will be forwarded through the County Superintendent of Schools to the State Chancellor’s Office. 3. Glendale College Foundation – Statement of Financial Position, Income Statement, 30 and Second Quarter Report of Donations, December 31, 2013 This is an informational report to the Board of Trustees. 2 GLENDALE COMMUNITY COLLEGE DISTRICT Board of Trustees Meeting No. 10 February 24, 2014 INFORMATIONAL REPORTS - continued 4. Measure G Funds Balances 35 This is an informational report to the Board of Trustees. 5. Accreditation Progress Report 37 This is an update on the college’s progress in addressing the accreditation recommendations. (Also note Unfinished Business Report No. 1) 6. Lab/College Services Building 46 This is an informational report to the Board of Trustees. (Also note New Business Report No. 2) 7. Enrollment Update 48 This is an informational report to the Board of Trustees. 8. Substantive Change Proposal for Associate in Arts/Sciences Transfer Degrees 50 This is an informational report to the Board of Trustees. 9. Substantive Change Proposal for Distance Education 85 This is an informational report to the Board of Trustees. UNFINISHED BUSINESS REPORTS 1. Accreditation Follow-up Report 121 The Superintendent/President recommends that the Board of Trustees conduct the second of two readings and approve the Follow-Up Report. FIRST READING REPORTS 1. Administrative Services - Board Policy 3430: Prohibition of Harassment 144 The Superintendent/President recommends that the Board of Trustees conduct the first of two readings required before board action on Board Policy 3430. 2. Board Policy 2015: Student Member of the Board 147 The Superintendent/President recommends that the Board of Trustees conduct the first of three readings required before board action on Board Policy 2015. 3 GLENDALE COMMUNITY COLLEGE DISTRICT Board of Trustees Meeting No. 10 February 24, 2014 CONSENT CALENDAR (All items under Consent Calendar are considered to be of a routine nature and are acted on with one motion. Any recommendation may be removed from the Consent Calendar at the request of any Board Member and placed under New Business Reports/Action.) 1. Approval of Minutes – Regular Board Meeting of January 28, 2014 150 Approval is recommended. 2. Warrants - District Funds – January 1, 2014 through January 31, 2014 158 The Superintendent/President recommends that the Board of Trustees approve warrants issued during the month of January 2014 totaling $10,577,939.81. 3. Contract Listing and Purchase Order Listing – January 1, 2014 through 164 January 31, 2014 The Superintendent/President recommends that the Board of Trustees approve contracts and purchase orders issued during the month of January 2014 totaling $1,416,931.44. 4. Budget Revisions and Appropriation Transfers – General Fund Unrestricted (01) 191 January 1, 2014 through January 31, 2014 Approval is recommended. 5. Budget Revisions and Appropriation Transfers – General Fund Restricted (03) 193 January 1, 2014 through January 31, 2014 Approval is recommended 6. Non-Resident Tuition and Capital Outlay Fees for the 2014-15 Academic Year 195 Approval is recommended. 7. Approval of Agreement with the Law Offices of Nielson, Merksamer, Parrinello, 197 Gross & Leoni, LLP The Superintendent/President recommends that the Board of Trustees approve the agreement with Nielson, Merksamer, Parrinello, Gross & Leoni, LLP for assistance with redistricting matters. 8. Declaration of Surplus 198 The Superintendent/President recommends that the Board of Trustees declare the items listed in Consent Calendar No. 8 as surplus to the needs of the college and that college staff be authorized to dispose of the items. 4 GLENDALE COMMUNITY COLLEGE DISTRICT Board of Trustees Meeting No. 10 February 24, 2014 CONSENT CALENDAR - continued 9. Personnel Report No. 8 – Academic Report 201 Approval is recommended. 10. Personnel Report No. 8 - Classified Report 257 Approval is recommended. 11. Personnel Report No. 8 – Student Report 260 Approval is recommended. NEW BUSINESS REPORTS/ACTION 1. Community College Classified Employee of the Year Award 262 The Superintendent/President recommends that the Board of Trustees forward to the California Community Colleges Chancellor’s Office the name of Hoover Zariani for the Community College Classified Employee of the Year Award for 2014. 2. Change Order No. 002 – Lab/College Services Building 270 The Superintendent/President recommends that the Board of Trustees approve Change Order No. 002 for the Lab/College Services Building and that the contract price be amended to reflect an increase of $203,760. REPORTS 1. Academic Senate Representative to the Board 2. Guild Representative to the Board 3. CSEA Representative to the Board 4. Vice Presidents 5. Superintendent/President 6. Board of Trustees BOARD OF TRUSTEES REQUESTS FOR INFORMATION (This is an opportunity for the Board of Trustees to request information.) COMMENTS FROM THE AUDIENCE ON ANY SUBJECT ADDRESSING THE BOARD OF TRUSTEES - An individual or group representative may address the Board of Trustees on subjects within its jurisdiction by completing a “Request to Speak” card. A speaker must state his or her name and address prior to speaking to the Board. Not more than a total of five (5) minutes may be allotted to each speaker per board meeting and no more than twenty (20) minutes will be allocated to public comment on any agenda or non-agenda item, except by unanimous consent of the Board. A speaker’s time may not be transferred to another speaker. 5 GLENDALE COMMUNITY COLLEGE DISTRICT Board of Trustees Meeting No. 10 February 24, 2014 CLOSED SESSION 1. Public Employee Discipline pursuant to Government Code §54957 – one position RECONVENE IN PUBLIC SESSION REPORT OF CLOSED SESSION ACTION (IF ANY) ADJOURNMENT FUTURE DATES Monday, March 17, 2014 Regular Board Meeting - Garfield Campus April 14 – 19, 2014 Spring Break Friday, April 18, 2014 Campus Closed Monday, April 21, 2014 Regular Board Meeting Monday, May 19, 2014 Regular Board Meeting Monday, May 26, 2014 Memorial Day – Campus Closed Monday, June 9, 2014 Foundation Golf Tournament Wednesday, June 11, 2014 Commencement Monday, June 16, 2014 Special Board Meeting (Budget Study Session) Monday, June 23, 2014 Regular Board Meeting 6 GLENDALE COMMUNITY COLLEGE DISTRICT February 24, 2014 SPECIAL PRESENTATION NO.