The Parish of East Bridgford Parochial Church Council Annual Parish Meeting Annual Parochial Church Meeting Sunday 28th April 2019 Contents Agenda 1 Minutes of Meetings 2018 3 Report on PCC Proceedings 7 Treasurer’s Report and Annual Accounts 9 Church Wardens’ Report 25 Deanery Synod Report 27 The Parish of St Peter, East Bridgford Annual Parish Meeting (APM) (Easter Vestry Meeting) Sunday, 28th April 2019 at 10:45am Agenda 1. Opening prayer 2. Approval of minutes of APM and Extraordinary Parish Meeting, 2018 3. Election of churchwardens Annual Parochial Church Meeting (APCM) Sunday, 28th April 2019 at 11:00am Agenda 1. Approval of minutes of APCM, 2018 2. Matters arising Reports 3. Electoral Roll report (Electoral Roll Officer) 4. Annual report of PCC (Secretary) 5. Presentation of financial statements (Treasurer) 6. Report on fabric, goods and ornaments (Churchwarden) 7. Deanery Synod report (Deanery Synod member) 8. Report of status of interregnum and proposed Pastoral Re-organisation (Vice Chair) Elections and Appointments 9. Election of members of Deanery Synod 10. Election of members of the PCC 11. Appointment of Sidespeople 12. Appointment of auditor to the PCC 13. Any other business 14. Closing prayers Page 1 Page 2 St Peter’s Church, East Bridgford ANNUAL PARISH MEETING Minutes of the meeting held on Thursday 26th April 2018 The meeting was chaired by, and opened with prayer from, The Reverend Oliver Learmont – Priest in Charge. 21 people, including church officers, attended the meeting. Minutes of the Annual Parish Meeting 2017 Written minutes were presented by the Secretary. The Minutes were unanimously accepted as a true record of the meeting. Proposed by: Lynne Black Seconded by: David Goodger Election of Churchwardens Heather Fielding and Mark Fielding, current Churchwardens, indicated that they were not standing for re-election. The Chair thanked the outgoing Churchwardens for their support and contribution over the previous two years. There being no other nominations, it was stated that there would be a special Parish Meeting when any nominations for the vacant Churchwarden positions were received. The current Churchwardens would stay in post until the end of July, in line with normal procedures, Thanks were also expressed to the two Deputy Churchwardens, Pam Shaw and Angela Higgs, for their support during the last year. The meeting closed at 10:55am. EXTRAORDINARY PARISH MEETING Minutes of the meeting held on Sunday 22nd July 2018 Election of Churchwardens The Chair, The Reverend Oliver Learmont, explained that elections for Churchwardens were taking place now as there were no nominations at the Annual Parish Meeting on 26th April 2018. Heather Fielding was nominated (Amanda Waring) and seconded (Hilary Linnington) as Churchwarden. Mark Fielding was nominated (Amanda Waring) and seconded (Hilary Linnington) as Churchwarden. There being no further nominations, Heather and Mark Fielding were elected unanimously to serve as Churchwarden for the forthcoming year. Page 3 ANNUAL PAROCHIAL CHURCH MEETING th Minutes of the meeting held on Thursday 26 April 2018 The meeting was chaired by The Reverend Oliver Learmont – Priest in Charge. Apologies for Absence In line with adopted practice, apologies were not recorded for this meeting due to the large number of potential attendees. 22 people, including church officers, attended the meeting. 1. Minutes of the Annual Parochial Church Meeting 2017 Written minutes were presented by the Secretary. The Minutes were unanimously accepted as a true record of the meeting pending four amendments: p4 – Matters Arising bullet 6: ‘ay’ to read ‘May’. p5 – Annual Report of Priest-in-Charge para 1: ’12 months’ to read ’12 months to December 2016’. p6 – Appointment of Sidespersons: ‘Ridgely’’ to read ‘Rigely’. p6 - AOB bullet 1: ‘introduced’ to read ‘reminded the meeting of’ Proposed by: Lynne Black Seconded by: Robert Large 2. Matters Arising With regard to alternative venues for weddings, the Chair reported he had made contact with the wedding planner at The Hill and had discussed the criteria for use of the church for marriage services. The criteria are also on the C of E website. With regard to future pastoral changes and in response to a question from Robert Lee, the Chair indicated that the 2020 pastoral reorganisation was still under review by Bishop Paul but that the original plans and objectives will probably change to support the diocesan strategy of Growing Disciples – Wider, Younger, Deeper. 3. Electoral Roll It was reported that the Electoral Roll stands at 76, a net decrease of six (17%) over the previous year. Beryl Cottrill has taken over from Michael Finnigan as Electoral Roll Officer (ERO). Michael was thanked for his work on the Electoral Roll over the last few years. Electoral Roll forms are available in church. 4. Report on the Activities of the PCC The Secretary, Peter Golightly, presented a report on the activities of the Parochial Church Council during the previous 12 months. He briefly outlined the outcome of the SIAMS (Statutory Inspection of Anglican and Methodist Schools) inspection undertaken in November 2016 from which St. Peter’s Academy was judged to be Outstanding for the third successive 5-yearly inspection. It is hoped to develop closer links between the church, PCC and the school. 5. Presentation of Financial Statements The Treasurer, Bill Case, gave a clear, concise and detailed report of the financial affairs of the Parish, supported by meticulously prepared accounts for the year to 31 December 2017. It was proposed (by Peter Golightly) and seconded (by Christopher Henwood) that the accounts are accepted. The proposal was carried unanimously. The Treasurer asked that his thanks be expressed to Lynne Black, Hilary Linnington, Robert Lee and the Finance Team for all their help during throughout the year. He also thanked Robert McConnell for examining the accounts. Page 4 The Treasurer was thanked, not only for all the hard work involved in the preparation of the complex accounts, but also for his diligence in administering the financial affairs of the Parish during the past 12 months. Christopher Henwood asked the meeting to give thanks to Penny Prior, editor of the village magazine, for her commitment and hard work which helps to sustain the magazine and its income. Peter Golightly asked about the viability of holding a giving campaign during the forthcoming interregnum. The Chair responded that it is possible. It was agreed that a campaign cannot be left for 24 months. 6. Report on Fabric, Goods and Ornaments Mark Fielding, Churchwarden, summarised the main points from the Churchwardens’ report, a copy of which is appended to the archive minutes. There were no ensuing questions or discussion. He pointed out an error in the title of the report which should read ‘may 2017 to April 2018. A reminder of the five parish walk on 7th May was given. Gill Blagg gave a short summary of the proposed second Christmas Tree Festival to be held on 7th to 9th December. The Chair thanked Gill for all the work she and her team had undertaken to make the 2017 even so successful. The Churchwardens reiterated their thanks to the Deputy Churchwardens and many others for the support given to them throughout the year. 7. Deanery Synod report A written report of Deanery Synod activities and meetings was presented to the meeting by the Deanery Synod representative, Lynne Black, who was thanked for her representation on synod on behalf of the PCC. 8. Annual Report from Priest-in-Charge A written report from OL for the previous 12 months was presented, a copy of which is appended to the archive minutes. Hilary Lee stated that the Mothers’ Union welcomes new members. The Mothers’ Union is active in developing countries but declining in the UK, presenting a threat to the current form of the organisation. The Chair stated that he will still be the incumbent for the parish during May and at least early June before he moves on to his new post. 9. Report from Gordon Lee – Youth & Family Leader Gordon gave a verbal summary of his activities across the four churches he serves since his appointment. His contract ends in August after a 3-year tenure. The main undertakings have been: Messy Church - held at the Methodist Chapel. Storyteller – growing but weekday Storyteller not viable at present. School – taken assemblies at St. Peter’s, an established Bible Explorers, although this has to be limited to 12 despite demand. 1st Sunday 4pm service – needs to be rebranded as not very successful up to now. Half-term events – Magic Man very successful with 41 at one show. Gordon expressed disappointment with the lack of contact opportunities with the secondary school. Gordon suggested possible developments to encourage engagement with young people should include: Expansion of space in church for young peoples’ activities. Wider range of services, including a midweek contemporary worship service. Development of Sunday services. The Chair thanked Gordon for all he had done and achieved over his 3-year tenure. Recruitment for his replacement is underway. Page 5 10. Election of Members of Deanery Synod Angela Higgs had indicated that she is standing down as a Deanery Synod representative. Due to this vacancy the following was elected unanimously to serve as Deanery Synod representative of to the Parochial Church Council for a period of two years: Hilary Linnington (proposed by Lynne Black; seconded by David Johnson) 11. Election of Members of Parochial Church Council The following were elected without a vote to serve as Parochial Representatives of the Laity to the Parochial Church Council for a period of 3 years: 1. Colin Anderson (proposed by Hilary Linnington; seconded by Lynne Black) 2. Beryl Cottrill (proposed by Hilary Linnington; seconded by Lynne Black) 3. Robert Lee (proposed by Lynne Black; seconded by Peter Golightly) The Chair thanked PCC members for the work they have done in the last 12 months to support the church and its ministry.