F Police Telecom. Head Quarters, M.P. Bhadbhada Road, BHOPAL- 462003 (Fax No. 0755-2443674, E-mail: [email protected]) e-Tender Request for Proposals for 3D Modeling of Ujjain City, Supply of the Software, 360 Degree Camera system, Computer Hardware Systems (On turnkey basis) (Bid Reference No. PTHQ/Pur/3D Mapping/F-959/2015, Bhopal, Date: 26/11/2015) Single stage E- Tender process/ Three envelop procedure Last date for online submission of e-Tender :- 28/12/2015, up to 2300 Hrs. Last date for submission of Bid in Hard copy :- 29/12/2015, up to 1200 Hrs. Date of Bid Opening :- 29/12/2015 at 1300 Hrs. Director General Of Police Through- S.S.P. (Radio) Police Telecom. Head Quarters,M.P. Bhadbhada Road, Bhopal-462003 Phone &Fax : 0755- 2443674 E-mail: [email protected] 3- D Modeling Project Ujjain City MP Police Page 1 of 125 Disclaimer To participate in the open competitive process with a view of getting finally shortlisted to execute the works mentioned in the Tender Document. This Tender Document (also referred to as “Request for Proposal” or “ RFP” is not nor an Agreement or an offer or invitation by MP Police to any Bidder other than the one that qualifies based on evaluation of submitted Bids. The purpose of this Tender Document is to provide all the relevant information to the potential Bidders to assist them in responding to this Tender Document. Though this Tender Document is prepared with sufficient care to provide all required information to the potential Bidders, they may still need more information than what has been provided. In such cases, the potential Bidder is solely responsible to seek the additional information required from MP Police, at his / her own cost well in time. MP Police reserves the right to provide such additional information at its sole discretion. In order to respond to the Tender Document, if required, and with the prior permission of MP Police, the potential Bidder may conduct his own study and analysis, as may be necessary. MP Police makes no representation or on-site warranty and shall incur no liability under any law, statute, rules or regulations on any claim the potential Bidder may make in case of failure to understand the essential requirements of the Bidding process and then to respond to the Tender Document. MP Police may, in its absolute discretion, but without being under any obligation to do so, update, amend or supplement the information in this Tender Document at any time prior to the last date of submission of Bids. 3- D Modeling Project Ujjain City MP Police Page 2 of 125 Abbreviations 3D 3 dimensional AMC Annual Maintenance Contract ATP Acceptance Testing Plan BG Bank Guarantee BOM Bill of Material BoQ Bill of Quantity CMDB Common Management Database DD Demand Draft DSC Digital Signature Certificate EMD Earnest Money Deposit FAT Final Acceptance Testing FPS Frames Per Second GCC General Conditions of Contract GoI Government of India GoMP Government of Madhya Pradesh HD High Definition ICT Information and Communication Technology IP Internet Protocol LMOC Lead Member of Consortium LoI Letter of Intent MPP Madhya Pradesh Police MTTR Mean Time To Repair O and M Operation and Maintenance OEM Original Equipment Manufacturer PBG Performance Bank Guarantee PMU Project Management Unit PoC Proof of Concept POD Proof of Design PST Peak Service Time QA Quality Assurance RFP Request For Proposal SI System Integrator SITC Supply, Installation, Testing & Commissioning SLA Service Level Agreement 3- D Modeling Project Ujjain City MP Police Page 3 of 125 SOP Standard Operating Procedures SOW Scope of Work SP Office Superintendent of Police Office SSS Security and Surveillance Solution SWOT Strength, Weakness, Opportunity and Threat Analysis TC Treasury Challan TEC Technical Evaluation Committee TOR Terms of Reference TPA Third Party Agency UPS Uninterrupted Power Supply 3- D Modeling Project Ujjain City MP Police Page 4 of 125 Table of contents DISCLAIMER ............................................................................................................. 2 ABBREVIATIONS ..................................................................................................... 3 1 INVITATION FOR PROPOSAL ........................................................................... 8 1.1 EXECUTIVE SUMMARY .................................................................................................................................... 8 1.3 DEFINITIONS ....................................................................................................................................................... 10 1.4 GENERAL CONDITIONS .................................................................................................................................. 12 2 SCOPE OF WORK ................................................................................................ 13 2.1 SCOPE OF WORK .............................................................................................................................................. 13 2.2 SYSTEM REQUIREMENT................................................................................................................................. 14 2.3 OPERATING CONDITION ................................................................................................................................ 15 2.4 SCOPE OF INSTALLATION, COMMISSIONING AND SYSTEM INTEGRATION ...................................... 16 2.5 HANDHOLDING SUPPORT .............................................................................................................................. 17 2.6 SCOPE OF TRAINING –DELIVERABLES & TIMELINES ...................................................................................... 17 2.7 MANPOWER FOR PROJECT MANAGEMENT, MAINTENANCE, TRAINING& HAND HOLDING SUPPORT BY BIDDER .............................................................................................................................................. 18 2.8 SCOPE OF ACCEPTANCE TESTING ............................................................................................................... 19 2.9 SYSTEM INTEGRATORS RESPONSIBILITY ................................................................................................. 19 2.10 MADHYA PRADESH POLICE DEPARTMENT’S RESPONSIBILITY .......................................................... 19 3 INSTRUCTIONS TO THE BIDDERS &BIDDING PROCESS ....................... 21 3.1 IMPORTANT DATES ......................................................................................................................................... 21 3.2 NOTE .................................................................................................................................................................... 21 3.3 ADVICE TO THE BIDDERS AND OEMS ........................................................................................................... 22 3.4 ETHICAL CONDUCT OF THE BIDDERS AND OEMS ..................................................................................... 23 3.5 COST OF BID DOCUMENT ................................................................................................................................ 24 3.6 VALIDITY OF THE BID .................................................................................................................................... 24 3.7 TRANSFERABILITY OF THE RFP DOCUMENT ............................................................................................ 24 3.8 ADDRESS AT WHICH THE BIDS ARE TO BE SUBMITTED ........................................................................ 24 3.9 EARNEST MONEY DEPOSIT (EMD) ............................................................................................................... 24 3.10 PRE-BID MEETING ........................................................................................................................................... 25 3.11 PROCEDURE FOR SUBMISSION OF THE BID (AS PER E -TENDER PROCESS) ................................................ 27 3.12 DOCUMENTS COMPRISING THE BIDS ......................................................................................................... 29 3.12.1 BID PACKET SHALL CONSIST OF THE FOLLOWING: ............................................................... 29 3.12.2 PRE-QUALIFICATION BID SHALL CONSIST OF FOLLOWING: ............................................................... 30 3.12.3 TECHNICAL BID SHALL CONSIST OF FOLLOWING: ................................................................. 31 3.13 FINANCIAL BID: ............................................................................................................................................... 33 3.14 OPENING OF BIDS AND PROCEDURE OF EVALUATION (E- TENDERING PROCESS) .................................. 36 3.15 DETAILED TECHNICAL EVALUATION MATRIX........................................................................................ 39 3.16 COST INVOLVED IN TENDERING ................................................................................................................. 39 3.17 AMENDMENT IN THE RFP DOCUMENT ....................................................................................................... 39 3.18 RIGHT TO VARY QUANTITIES ....................................................................................................................... 39 4 GENERAL TERMS AND CONDITIONS .......................................................... 41 3- D Modeling Project Ujjain