id671171 pdfMachine by Broadgun Software - a great PDF writer! - a great PDF creator! - http://www.pdfmachine.com http://www.broadgun.com BBiiooTTISSNee : 09c7c4 - 7hh435 nnooVollumooe 10g gIssueyy 17 An Indian Journal FULL PAPER BTAIJ, 10(17), 2014 [9435-9442] Informationization project approval in shanghai colleges and universities Shardrom Johnson1,2,3*, Yuan Jiajin2, Song Yang3, Miao Hui3, Shen Lingjie1, Zeng Yang3 1Information Centre, Shanghai Municipal Education Commission, No.100 Dagu Road, Shanghai, (CHINA) 2School of Optical-Electrical and Computer Engineering, University of Shanghai for Science and Technology, No.516 Jungong Road, Shanghai, (CHINA) 3School of Computer Engineering and Science, Shanghai University, No.99 Shangda Road, Shanghai, (CHINA) ABSTRACT KEYWORDS This research focused on the annual approval proceedings of Colleges and universities; informationization project in Shanghai colleges and universities. By Government finance in analyzing the actual data from 2008 to 2013, the major cause for colleges shanghai; and universities neglecting the approval tasks are proposed, and the Informationization project; ’ understanding in municipal information deviation of the directors Rate of project approval; departments about informatization construction in colleges and coordination. universities are interpreted comprehensively. Considering the pilot national project of education reform, Provincial Government Comprehensive Reform for Education Coordination, concrete proposals for promoting the approval work are given according to standards, coordination and data. 2014 Trade Science Inc. - INDIA INTRODUCTION elaborate data for the management system reform of performance appraisal on departmental budget, gov- Financial funds are part of currency form of the ernment procurement and financial expenditure[2-4]. social products in order that governments at all lev- With the National Program for Medium and Long els can meet the need of financial functions and al- Term Educational Reform and Development Guide- “Speed- locate according to the public power of government lines (2010-2020) definitely putting forward ”, administration and management. It manifests that gov- ing Up the Course of Educational Informationization “Information technology must ernments at all levels raise, allocate and use the cur- and with the document rency and funds by free of charge and governmental be paid high attention because it has revolutionary ” being put empha- credit[1]. Finance departments at all levels in our impact on education development country have formed the management mode of finan- sized, educational administrative departments, col- cial fund combined with administration management leges and universities actively input funds into the and the review of professional skills one after an- developing process of education informationization other since 1999. The review function of financial so that all kinds of projects of education funds has been strengthened in order to provide informationization will have a greater and greater 9436 Informationization project approval in Shanghai colleges and universities BTAIJ, 10(17) 2014 FULL PAPER need of financial funds[5-6]. It reflects that the According to the establishment and management informationization project approval is increasingly guidelines, the informatization project of Shanghai arousing the public concern[7]. Shanghai Finance municipal colleges and universities includes project Bureau particularly published Shanghai Measure of of constructing informatization system and opera- Managing Appropriation Budget (Trial Edition) in tional maintenance projects of information system order to formulate the appropriation budget manage- in colleges and universities. The project of construct- ment of municipal projects and to increase the use ing informatization system means the project of new efficiency of municipal financial funds in Novem- information system or the project of upgrading the ber 2005. The appropriation budget management and original information system within colleges and uni- financial funds of different kinds of projects in col- versities. The applying financial funds is mainly used leges and universities as the municipal budget unit for equipment procurement such as computer and must be carried out with the specification[8-10]. network hardware, commercial software, applica- tion software developing, information security, sys- THE APPROVAL PRINCIPLE OF SHANGHAI tem integration and supervision. The operational INFORMATIONIZATION PROJECT maintenance projects of information system in col- leges and universities means the project of main- In order to regulate the funds using of Shanghai taining the primary information system. The apply- informationization construction, the former Shang- ing financial funds is mainly used for computers, hai Informatization Committee (now Shanghai equipment maintenance cost of network hardware, Economy and Informatization Committee) takes the communication service charge, software mainte- financial budget management of informatization con- nance, service charge of information security, and it ’t contain charges for water, electricity, traf- struction project as the starting point. Effective ex- doesn ploration and innovation about the institution con- fic, training, meetings, daily work about maintain- struction have been put forward[11]. The former ing the information system. Shanghai Informatization Committee has carried out According to the establishment and management special project review aiming at Shanghai “Shanghai guideline, Shanghai Economy Informatization Com- informatization projects since 2005. The mittee combined construction and maintenance of Measure of Managing Appropriation Budget (Trial ” has been published by the former Shang- informatization project. Relevant personnel listened Edition) to the specific advice of experts and the leading group hai Informatization Committee and Finance Bureau office of Shanghai Educational Informatization. On this on May 13th, 2006. The long-term mechanism of condition, informatization construction projects, bud- appropriation budget and review approval in spe- get component of maintaining project, estimation method cial project has been formed in the institutional con- “Shanghai Appro- budget aggregates, condition, requirement and Mate- struction area[12]. And then, the rial of budget declaration, principle, procedure, way, priation Budget Establishment and Management ” (Trial Edi- result, budget execution of municipal colleges and uni- Guidelines of Informatization Project versities are uniformly formulated so as to realize closed- tion) also has been published by the former Shang- loop and institutionalized management of informatization hai informatization committee and Finance Bureau construction project[13]. so as to formulate appropriation budget establish- According to the establishment and guideline, ment and relevant management when municipal bud- whether Shanghai informatization projects pass the ap- [4] get units declare the informatization projects . proval review needs to meet two principles. Therefore, Shanghai municipal colleges and univer- sities have taken the approval of informatization Basic principle projects as the common operation step according to The establishment of Shanghai informatization the specification before using annual financial funds projects on city must meet the following requirements: tBo coiionsTtreuccth enduocllaotigoynal informatization[9]. according with relevant policy in this city and country; An Indian Journal BTAIJ, 10(17) 2014 Shardrom Johnson et al. 9437 FULL PAPER according with the requirements of national economy, continuity and less emphasis[14]. In addition, some col- special project planning of social informatization and elec- leges and universities still hold an idea of carrying out tronic government; according with public financial require- informatization projects from some other special ments and the supply range of financial funds; laying the projects. firm implementation foundation and having better antici- First of all, there are only 9 municipal colleges pated benefit; having a specific project goal, implemen- or universities carrying out informatization projects tation plan, scientific and reasonable project budget which steadily and completing the financial budget stan- has feasibility researched and qualified to carry out. dard process according to the annual development requirements, which accounts for 40.1%, and 3 mu- Key principle nicipal colleges or universities still constructing The key focus of Shanghai informatization projects informatization projects even they never carry out (the project of constructing information system) is ac- the standard processes of financial budget for the cording with: relevant planning; requirements; the suffi- mean time. ciency of constructing project; urgency and benefit of Secondly, there are requirements that the budget unit constructing project; project security and risk assess- must submit particular project construction proposal if ment; information sharing and resource integration; stock their declared amount of updating project or the new resources of the project using and municipal public plat- project is greater than 1 million. However, 6 of 18 projects form; the rationality of technical proposal and financial of updating project or the new project which is greater ’t submit the particular funds estimation, etc. than 1 million in 2013 doesn The key focus of Shanghai informatization