SULLY DISTRICT 2017 Fall Camporee Oct 20-22, 2017 Camp Snyder, Haymarket 1. EVENT INFORMATION and REGISTRATION The Sully District “Lumberjack” Camporee promises to be a great time. The event will include the opportunity for two nights of camping, starting Friday night, October 20, 2017. We encourage every Troop and Pack to participate – even if only for the Saturday day events. Axes, knives and saws are the tools of the trade for Boy Scouts. Participating Scouts should bring their enthusiasm and woodsman skills to the Lumberjack Camporee, for games, competition, and fellowship! DON’T FORGET YOUR TOTIN’ CHIP – it’s required to be able to participate! Your host for this Camporee is Sully District and Troop 7369. The Camporee Director is SM Michael Warsocki (571-212-2089) WHO is to attend: All Boy Scouts and Cub Scouts are welcome to attend. Camping is limited to Boy Scout Troops. Arrow of Light Cub Scouts may camp if they have a Troop sponsor. They will camp in the Troop area. All Cub Scouts are invited to visit for the day and are encouraged to stay for the Saturday evening campfire. WHERE: Camp William B. Snyder, 6100 Antioch Rd, Haymarket, VA In the Camporee Field (directions on page 7) WHEN: October 20-22, 2017 EVENTS: The Lumberjack Camporee will consist of these events: Skill Competitions and Food challenges Campfire and awards program PATCHES: Each registered person will receive a distinctive patch. COST: $20 per Boy Scout, Arrow of Light Cub or adult camping, $10 per Cub Scout or adult for Saturday activities. Cost includes the facility fees, Scout insurance, a Camporee patch, and materials for the various events. REGISTRATION: Please register on line at the Sully Web page https://scoutingevent.com/082-SullyFallCamporee Complete the Unit Reservation form on page 15 and bring with you the final count of your participating scouts and the balance that is owed. This information will be used to finalize campsite locations and plan logistics. Saturday only participants may submit $10 per person online or on site. 2 UNIFORM: In addition to the Camporee T-Shirts, flannel is highly encouraged. Long pants, hiking shoes/boots, and appropriate outerwear for the weather are required. Each Scout should bring proper work gloves since there will be chopping, sawing and log rolling. There is no requirement for Class A uniform this weekend. 2. ARRIVAL, CHECK-IN, CHECK-OUT, and CAMPOREE GEAR A. Check- in: Friday night Oct 20th from 6:00 – 8:00 p.m. Register your unit at the Registration Table located at the end of the Parking Lot. This is where you turn in your final registration forms and roster (page 15). Completed permission forms should stay with your Troop. If you arrive after 8:00 p.m. on Friday or anytime on Saturday, registration will be at the Camporee HQ tent on the field. Please remember to bring a check to pay balance of fees due. You will receive a bag with the forms that each Scout needs for the weekend at registration. Please bring a sharpie/permanent marker so that each Scout can put his name on his bag and on his Event Passport. Pre-ordered t-shirts and beard beanies will be given to the Scoutmaster/Cubmaster at registration unless they were previously issued off site. Scoutmasters will be given paper wrist bands for each person in their contingent. These wrist bands are color coded and must be worn at all times during the Camporee. B. Traffic Control and Parking: On entering Camp Snyder you will be directed to the southern end of the parking area. All vehicles (and passengers) should remain in the parking lot until their unit leadership has checked in at BOTH the registration table at the end of the parking lot AND the Camporee Headquarters on the field. Weather depending (i.e. no rain and the ground is solid), Troop vehicles will be allowed to drive to the camp site to drop off gear. Only two vehicles at a time in the campsite. (1 Hour maximum time allowed per vehicle). Troops may bring their Troop trailer. Weather depending (i.e. no rain and the ground is solid), Troop trailers may be parked beside the campsite. All vehicles will be parked in the designated parking area. ABSOLUTELY NO CARS WILL BE ALLOWED TO REMAIN AT THE CAMPSITE. C. Camping After signing in at the Registration Table in the parking lot, units will check in at the Camporee Headquarters on the field. Campsite 3 assignment will be made available at this time. You will need to get your site assignment before you enter the camping area. Campsites will be assigned based on number of Scouts and Scouters pre- registered. Late registering units may be camping in overflow areas. D. Late Arrival and Early Departure If a unit is not going to arrive Friday night, please email us at [email protected] and put “CAMPOREE ARRIVAL” in the subject line, so that we can plan accordingly. If your unit is going to leave Saturday night, make sure you please email us at [email protected] and put “CAMPOREE DEPARTURE” in the subject line AND confirm at registration. E. Check-Out Procedures After you have cleared your campsite of all unit and personal gear, policed the area and thoroughly extinguished any fires, send someone to notify Camporee Headquarters. Someone from the Camporee Staff will inspect your campsite. All units should be out of camp by 11:00 AM on Sunday. F. Pre-ordered Camporee T-shirts and Beard Beanies Beard beanies were distributed at Roundtable if your unit checked in with our Troop leaders. If not, they will be available at the registration table. Pre-ordered t-shirts will be distributed to the units at the registration table. Unit leaders should have a list of who they ordered these items for so that they can do the internal unit distribution. G. Camporee Patches The Camporee patches will be distributed Saturday night at the Lumberjack Campfire. The number of patches per unit will be based on final check in unit registration numbers. Beads to be attached to the patches will be earned by participating in events during the day. Scouts will pick up their beads at the Trading Post after events are completed on Saturday from 4:30-7:30 pm. H. Lumberjack Trading Post There will be a small Lumberjack Trading Post located with the Camporee Headquarters. Items such as extra patches, red suspenders, limited extra t-shirts and beard beanies will be available on a first come first served basis. A Kona Ice truck will be onsite in the afternoon. Scouts and adults can purchase ices and put make their own syrup concoction from the flavors offered on the truck. 3. GENERAL INFORMATION, GUIDELINES and RULES A. SAFETY: Leaders are responsible for the safety of the Scouts in their units at all times. Scouts are not allowed out of camp except during planned activities while under adult supervision of the unit. 4 Troop Leaders will ensure that all of their participating Scouts have a proper Totin’ Chip Card. All Scouts should have the card on them during the Camporee. Leaders please bring extra cards in case any of your Scouts forget theirs. Youth Protection - National BSA policy requires that, "Two registered adult leaders, or one adult and a parent of a participating Scout, one of whom must be at least 21 years of age or older, are required for all trips or outings.” It is the unit leader's responsibility to see that these policies are enforced within his/her unit. Questions or concerns should be directed to the Camporee Director or to the District Executive. B. SECURITY Scoutmasters will be issued paper bracelets for each registered attendee at check in. These wrist bands are color coded and must be worn at all times during the Camporee. If you’re not wearing a wrist band, we will assume that you haven’t paid and ask you to pay before you participate in any activities. If you see someone walking around without a wrist band, please escort them to the Camporee Headquarters immediately so they can sign in. C. FIRST AID: First aid will be handled by each respective Unit attending. Report any injuries to the Headquarters at the Camporee HQ. The First Aid Station will be set up near the Camporee Headquarters area for those who need additional help. Parental Authorization - In case of serious injury or illness requiring emergency medical services or hospital treatment, a health history record and permission form signed by a parent or guardian is required. This form must be accessible to the adult leader/leaders at all times. If a Scout is brought to the First Aid Station for any type of treatment, his parental authorization form and medical form should be available for review by the Camporee staff. A sample form for unit use is included in this package. Fire & Ambulance Service - In the unlikely event that fire or ambulance services are needed, send a runner to the Camporee Headquarters, so that an emergency call can be placed and the Camporee Director can be notified immediately. If the emergency call is placed from a cellular phone within your area, you still must send a runner to the Camporee Headquarters to notify the Camporee Director of the emergency and to arrange for the emergency equipment to be directed to the correct location. D. HEALTH AND SANITATION Latrines - Port-o-Johns will serve as latrines. They will be located in the Camporee area. Please keep them clean! One will be designated as a 5 handicapped and women’s latrine.