November 22, 2019 Board Meeting San Joaquin Joint Powers Authority Item 1 Call to Order Pledge of Allegiance Roll Call San Joaquin Joint Powers Authority Item 2 Consent Calendar 2.1 Approve Minutes from July 26, 2019 Board Meeting 2.2 Appoint New Members to the San Joaquin Valley Rail Committee 2.3 Approve 2020 SJJPA Board Meeting Calendar 2.4 Next Board Meeting Location (January 24, 2020) – Stockton, CA 2.5 SJJPA Operating Expense Report 2.6 San Joaquins Operations Update 2.7 Administrative Items San Joaquin Joint Powers Authority Item 3 Public Comments San Joaquin Joint Powers Authority Item 4 Approve a Resolution of the Governing Board of the San Joaquin Joint Powers Authority Authorizing the Chair to Negotiate and Execute the Second Amendment to Agreement by and Between the San Joaquin Joint Powers Authority and the San Joaquin Regional Rail Commission for Managing Agency Services in the Oversight of the San Joaquin Intercity Rail Service Stacey Mortensen Managing Agency Agreement ¨ The San Joaquin Joint Powers Authority (SJJPA) issued a Request for Proposals on May 31, 2013 for Managing Agency services to support SJJPA and the day to day oversight of the San Joaquins. Based upon the proposals and the interviews, ¤ San Joaquin Regional Rail Commission (SJRRC) was recommended by the Selection Committee to serve as the Managing Agency and the first Managing Agency Agreement was unanimously approved by this Board at the Sept. 2013 meeting Managing Agency Agreement The initial term of the Managing Agency Agreement, consistent with the RFP was set at three (3) years. ¤ The initial Managing Agency Agreement between SJJPA and SJRRC was scheduled to expire at the end of September 2016. ¤ At the May 27, 2016 Board meeting, SJJPA chose to negotiate and extend the SJRRC contract for another three-year term through September 2019. ¤ Administrative Options for the Board: n The Board can extend this agreement again, as has been the recent case with the LOSSAN and CCJPA managing agency agreements n Or solicit interest from other potential managing agencies, and just amend this agreement on a month to month basis until the solicitation is complete Managing Agency Agreement ¤ Administrative Options for the Board (continued): n The Rail Commission Chair has expressed interest in working with the Authority Chair on extending the Agreement with SJJPA n A multi-year extension or a month-to-month extension would also require the approval of the Rail Commission Governing Board Managing Agency Agreement ¤ For continuity purposes of completing the Valley Rail Program jointly with the Rail Commission, staff and Counsel are recommending a 5-year extension. The Board can direct staff at any time during this period to solicit other potential interest ¤ As part of the Second Amendment to extend the agreement, new language is added for the agreement to continue on a month-to-month basis if it is not extended prior to the end of the term. This is similar to language in the Amtrak Operating Agreement ¤ Additionally, if the Board chooses to extend the Managing Agency Agreement for Five Years, staff and Counsel will calendar an item at the end of Year Four for Board discussion on how to proceed with the next process Managing Agency Agreement Fiscal Impact ¤ There is no fiscal impact to the SJJPA. ¤ Funding for SJJPA Managing Agency support is included in the adopted SJJPA 2019 Business Plan which would be funded through the State Budget process. Recommendation ¤ Approve a Resolution of the Governing Board of the San Joaquin Joint Powers Authority Authorizing the Chair to Negotiate and Execute the Second Amendment to Agreement by and Between the San Joaquin Joint Powers Authority and the San Joaquin Regional Rail Commission for Managing Agency Services in the Oversight of the San Joaquin Intercity Rail Service. San Joaquin Joint Powers Authority Item 5 Approve a Resolution of the Governing Board of the San Joaquin Joint Powers Authority Authorizing the Executive Director to Submit and Execute Any and All Grant Applications, Agreements, Certifications and Assurances and any Other Documents Necessary to Obtain Financial Assistance Provided by the California State Transportation Agency Under the Transit and Intercity Rail Capital Program for the StocKton Diamond Grade Separation Project and Hybrid Equipment Studies Paul Herman SJJPA/SJRRC TIRCP Application Summary 2020 Transit and Intercity Rail Capital Program (TIRCP) grant application are expected to be awarded by spring 2020. ¤ Based on SJJPA 2019 Business Plan, prior TIRCP and Senate Bill 1 (SB 1) grant awards to SJJPA for the Valley Rail Program, and extensive stakeholder coordination in the region, staff is requesting authorization to submit a grant application for projects to enhance and support the Valley Rail Program as well as reduce greenhouse gas emissions and energy consumption of the San Joaquins fleet. ¤ To strengthen the application, it is proposed that SJJPA partner with San Joaquin Regional Rail Commission (SJRRC). SJJPA/SJRRC TIRCP Application Summary ¤ The goal of the TIRCP is to provide funding for these previously mentioned transportation systems to achieve the following objectives: • Reduction in greenhouse gas emissions; • Expand and improve rail service to increase ridership; • Integrate the rail service of the state’s various rail operations, including integration with the high-speed rail system; and • Improve safety Stockton Diamond Grade Separation Project ¤ The Stockton Diamond Grade Separation project will improve passenger, commuter, and freight rail mobility in the growing San Joaquin Valley and Northern California Megaregion. ¤ The Stockton Diamond is located at the intersection of heavily trafficked Union Pacific Railroad (UPRR) and BNSF Railway (BNSF) mainlines in Stockton and is the busiest at-grade railway junction in California. ¤ The construction of a grade separation at the Stockton Diamond will provide for an uninterrupted flow of rail traffic through the current crossing, which will improve the efficiency of freight and passenger movements and lead to reduced delays and a decrease in fuel consumption for idling locomotives. Stockton Diamond Grade Separation Project Hybrid Equipment Studies ¤ The second component of the TIRCP 2020 Grant Application will be planning studies that analyze new equipment technology that reduce energy consumption and greenhouse gas emissions. ¤ These studies would explore a broad range of different hybrid equipment vehicles, including zero emission and near-zero emission vehicles. ¤ The studies would analyze the corridor characteristics and energy demand to help determine the best types technologies to pursue as part of the studies. ¤ The studies would also analyze operational and capital improvements necessary to utilize hybrid equipment vehicles. TIRCP Grant Application Fiscal Impact: ¨ There is no fiscal impact. Recommendation: ¨ Approve a Resolution of the Governing Board of the San Joaquin Joint Powers Authority Authorizing the Executive Director to Submit and Execute Any and All Grant Applications, Agreements, Certifications and Assurances and any Other Documents Necessary to Obtain Financial Assistance Provided by the California State Transportation Agency Under the Transit and Intercity Rail Capital Program for the Stockton Diamond Grade Separation Project and Hybrid Equipment Studies. San Joaquin Joint Powers Authority Item 6 Approve a Resolution of the Governing Board of the San Joaquin Joint Powers Authority Authorizing the Executive Director to Execute Any and All Agreements, Certifications, and Assurances and Any Other Documents Necessary with the National Railroad Passenger Corporation (Amtrak) for the Design and Construction of the Oakley Station Platform Project Paul Herman Oakley Station Platform Agreement ¨ As part of SJJPA's TIRCP 2018 grant award in April 2018, the Oakley Station Platform Project was awarded $8.6 million in funding for design and construction of the project. ¨ SJJPA Staff has participated in meetings with the City of Oakley, Contra Costa Transportation Authority, and Amtrak in the development of the project. ¨ The City of Oakley is completing a separate project for the station's parking facilities, transit access, and other station amentities in coordination with SJJPA. Oakley Station Platform Agreement ¨ Staff is recommending entering into an agreement with Amtrak for the design and construction of the project. ¨ Amtrak will coordinate with SJJPA and BNSF to modify existing service agreements and lease agreements to allow for the construction of the Platform Project in BNSF's Right-of-Way. ¨ The project would construct an approximately 700-foot long platform along the west side of BNSF's mainline that runs through the City of Oakley between 2nd Street and Norcross Lane. The platform would include lighting, shelters, benches, ADA improvements, and signage. Oakley Station Platform Agreement Oakley Station Platform Agreement ¨ The design process for the platform project would commence in early 2020 and would be completed by the Summer/Fall of 2020. ¨ Construction of the project would then follow in late 2020/early 2021 with opening of the station targeted for 2021. TIRCP Grant Application Fiscal Impact: ¨ The Oakley Station Platform Project has been identified in SJJPA’s 2019 Business Plan for design and construction over during State Fiscal Years 19/20 and 20/21. The project currently has a budget of $8.6 million in TIRCP funding. More detailed project cost estimates will be developed during the design