CITY OF YONKERS - BOARD OF CONTRACT AND SUPPLY ANNOTATED AGENDA FOR MEETING OF NOVEMBER 26, 2019 – 10:30 AM CITY HALL - MAYOR’S RECEPTION ROOM - 2ND FLOOR MEMBERS MIKE SPANO, MAYOR, represented by Deputy Mayor James Cavanaugh Mr. Mike Khader, City Council President (absent) Mr. John Liszewski, Commissioner of Finance & Management Services Mr. Paul Summerfield, City Engineer Mr. Michael Sabatino, City Council Majority Leader (absent) OTHERS IN ATTENDANCE Tom Collich, Purchasing Director Karen Ramos, Deputy Corporation Counsel VOTING MEMBERS Procurements Subject to General Municipal Law (GML) 103 - Competitive Sealed Bidding Mayor Mike Spano John Liszewski Paul Summerfield Mike Khader VOTING MEMBERS Procurements Subject to General Municipal Law (GML) 104b - Not Subject to Competitive Sealed Bidding Mayor Mike Spano John Liszewski Paul Summerfield Mike Khader Michael Sabatino PART I – RECOMMENDATIONS FOR NEW CONTRACTS – ALL ITEMS APPROVED DoIT – GML 104b 1. Axispoint Technology Solutions Group, Inc. Amount: $29,133.76 Term: 12/22/2019 – 12/21/2020 NYS OGS contract PM20800 Req. No. 2020-3043 Account: General Fund – IT hardware maintenance. Scope: Smartnet support and maintenance for installed Cisco Switches. Other quotes: Derive Technologies $35,803.35, Custom Computer Specialists Inc. $38,353.20. Buyer: SR 2. Dell Marketing, LP Amount: $11,053.62 Term: one-time purchase NYS OGS contract PM20800 Req. No. 2020-1317 Account: City Building Rehabilitation, BAN 2019 (August 2018) - Capital Expenses. Scope: Purchase of Dell Latitude desktop computers for new office at the Service Center. Buyer: SR 3. Peak Power Metro Amount: $10,292 Term: one-time purchase and installation Req. No. 2020-3514 Account: MIS Hardware and Software, BAN 2019-2 (May 2019) - Capital Expenses. Scope: Furnish and install two Eaton model 9PX6K Uninterruptible Power Supplies for the gas booster pump at 28 Wells Avenue. Other quote: Turtle & Hughes $11,016 Buyer: JH BOCS November 26, 2019 Rev 11/26/2019 Page 1 of 5 DoIT / Police 4. Dell Marketing, LP Amount: $49,663.15 Term: one-time purchase NYS OGS contract PM20820 Req. No. 2020-3153 Account: Equipment Replacement, BAN 2019-2 (May 2019) - Capital Expenses Scope: Purchase of 45 Dell Optiplex 7070 desktop computers and accessories. Buyer: SR Fire – GML 104b 5. Municipal Emergency Services, Inc. Term: 1/24/2019 – 1/23/2021 with the option to renew for 12 months Amount: $75,000 (estimated expenditure for 24-months) Req. No. 2020-3475 Account: General Fund – Firefighter Supplies Scope: Purchase of Personal Escape Rope Systems as needed. As a result of a competitive bid issued in September of 2016, the City Council adopted Resolution No. 2-2018 on January 19, 2019 to standardize the purchase of the personal escape rope systems, including related accessories to the brand produced by Municipal Emergency Services. Buyer: DC Police – GML 104b 6. Beacon Point Marine, Inc. Term: one-time purchase and installation Amount: $59,175 Req. No. 2020-3414 Account: UASI-19 – Other Equipment Scope: De-rig and remove twin Yamaha 350hp engines from the Department’s 33’ Safeboat and furnish, install, and re-rig with new Yamaha twin 350hp engines. Price includes trade-in of the old engines. The Grantor, the NYS Department of Homeland Security and Emergency Services, has approved this single source, non-competitive procurement. Buyer: SR DPW – GML 104b 7. Accelerated Technology Laboratories, Inc. (“ATL”) Term: 60-months Amount: $194,968.38 Req. No. 2020-2243 Account: Water System Improvements, BAN 2019 (August 2018) - Capital Expenses RFP-395 – Due Date 5/1/2019 – 3 proposals Scope: Provide all labor and services to furnish, install, and implement a customized Laboratory Information System (“LIMS”) for the Water Bureau Laboratory. The cost includes all software, integration, licensing, training, and maintenance and support. The LIMS will streamline the Laboratory’s sample scheduling, sample receiving, sample bottle setup, field and laboratory generated data entry, sample tracking, report review and approval, client invoicing, auditing and mining of historical data. LIMS will eliminate transcription redundancies and to expedite sample throughput and report generation. The Department selected ATL because their proposal was the most complete, addressing every requirement outlined in the RFP specifications. Buyer: DC BOCS November 26, 2019 Rev 11/26/2019 Page 2 of 5 Engineering – GML 104b 8. AI Engineers, Inc., P.C. Term: 540 days Amount: $171,530.30 Req. No. 2020-3478 Account: Bridge NY-NYSDOT Grant, Special Projects Request for Qualifications-398 – Due Date 4/26/2019– 10 proposals Scope: Professional Engineering Services for the Ludlow Street Over Metro North Railroad Bridge Rehabilitation. The work includes performing all required preliminary engineering, analysis, design and contract document production required for the rehabilitation. Buyer: TC Engineering – GML 103 9. En-Tech Corporation (WBE) Amount: $899,100 Term: 12-months, with option to renew for 12-months. Bid No. 6446 - Opening Date: 10/18/2019 – 1 bid Award to sole bidder Req. No. 2020-1698 Account: Saw Mill/Bronx River Outflow Remediation, BAN 2019-2 (May 2019) - Capital Expenses Scope: Rehabilitation and emergency repairs of storm, sanitary, and combined sewers using the Shotecrete method. Buyer: KS 10. En-Tech Corporation (WBE) Amount: $1,163,000 Term: 12-months, with option to renew for 12-months Bid No. 6445 Opening Date: 10/18/2019 – 1 bid Award to sole bidder Req. No. 2020-1699 Account: Saw Mill/Bronx River Outflow Remediation, BAN 2019-2 (May 2019) - Capital Expenses Scope: Rehabilitation and emergency repairs of storm drains, sanitary, and combined sewers using the Cured-in-Place method. Buyer: KS DPW – GML 104b Items 11 and 12 award amount not-to-exceed $34,000 between the two lowest vendors. The Department will choose the vendor depending on the type of load to be transported. 11. Thalle Industries, Inc. Term: 11/26/2019 thru 12/31/2019 Mixed loads of asphalt, concrete, rock, dirt no garbage $70.00 cy., concrete $27.00 cy., asphalt $32.00 cy., rock incoming no concrete asphalt dirt etc. $25.00 truckload. Req. No. 2020-3628 Account: 120.0907.C0413 Professional Fees RFQ – Due Date 11/21/2019 – 4 quotes Scope: Contractor to provide a licensed transfer station/facility to accept mixed loads of asphalt, concrete, rock, dirt (no garbage) or a combination thereof. The City of Yonkers DPW will transport materials to the vendor’s facility location and unload. Other quotes: Waste Management of NY, LLC. $82.00 per ton all loads; Westchester Recycling Services Inc. $125.00 per ton all loads. Buyer: DC BOCS November 26, 2019 Rev 11/26/2019 Page 3 of 5 DPW – GML 104b 12. Metro Green, LLC Term: 11/26/2019 thru 12/31/2019 Mixed loads of concrete, rock, dirt no garbage $45.00 cy., concrete $28.00 cy., rock & dirt $45.00 per yard. Req. No. 2020-3628 Account: 120.0907.C0413 Professional Fees RFQ – Due Date 11/21/2019 – 4 quotes Scope: Contractor to provide a licensed transfer station/facility to accept mixed loads of asphalt, concrete, rock, dirt (no garbage) or a combination thereof. The City of Yonkers DPW will transport materials to the vendors facility location and unload. Other quotes: Waste Management of NY, LLC. $82.00 per ton all loads; Westchester Recycling Services, Inc. $125.00 per ton all loads. Buyer: DC PART II – RECOMMENDATIONS FOR CONTRACT AMENDMENTS – ALL ITEMS APPROVED Corporation Counsel - GML 104b 1. Contract 2019-00000519 – Justin Pruyne, Esq. Original BOCS approval: 10/18/2018 - $15,000 Term: 10/17/2018 – 10/16/2019 Scope: Hearing and Arbitration Officer services in connection with leave of absence, termination, removal and other disciplinary proceedings pursuant to Sections 72, 73 and 75 of the New York State Civil Service Law. Request for Amendment 1: Exercise the option to renew for 12-months and increase the aggregate by $15,000. Req. No. 2020-3667 Account: General Fund – Litigation Expenses Buyer: AC 2. Contract 2017-505 – Dan Cohen C/O Cohen Law Group. BOCS approved 5/4/2017 - $25,000 Term: open-ended Scope: Retainer agreement to perform a cable compliance review of Verizon. Amendment 1, BOCS approved 11/30/17 and correction entry 1/11/2018, increased the aggregate by $25,000, and expanded the scope to include providing various services, including conducting franchise renewal negotiations and preparation of a wireless ordinance. Amendment 2, BOCS approved 10/18/2018, increased the aggregate by $20,000. Request for Amendment 3: Increase the aggregate by $20,000. Req. No. 2020-3646 Account: General Fund – Litigation Expenses Buyer: AC Engineering – GML 103 3. Contract 2018-379 – En Tech Corporation (WBE) Original BOCS approval 11/2/2017 – $1,176,870 Term: 12/19/2017 – 12/18/2018, with option to renew for 12-months Scope: Rehabilitation and emergency repairs of storm drains, sanitary, and combined sewers using the Cured-in-Place method. Amendment 1, BOCS approved 6/14/2018, increased the aggregate by $500,000 due to the Department’s enhanced investigation for the NYSDEC/AG consent order that has found more sewers in states of disrepair and leaking into the Bronx River. Amendment 2 BOCS approved 9/20/2018, exercised the option to renew for 12-months and increased the aggregate by $500,000. Request for Amendment 3: Extend the term 90-days with no increase to the aggregate pending award of the new contract. Account: Saw Mill/Bronx River Outflow Remediation, 2016A COY Bond Issue, Capital Expenses Buyer: KS BOCS November 26, 2019 Rev 11/26/2019 Page 4 of 5 Engineering – GML 103 4. Contract 2018-176 – En Tech Corporation (WBE) Original BOCS approval 9/21/2017 – $934,600 Term: 10/24/2017 – 10/23/2018, with option to renew for 12-months Scope: Rehabilitation and emergency repairs of storm drains, sanitary, and combined sewers using the Shotcrete method.