MINUTES Thursday, August 28, 2014, 10:15 a.m. Meeting of the Indiana State University Board of Trustees State Room, Tirey Hall, Terre Haute, Indiana 1. Agenda 2. Schedule 3. Call to Order 4. Remarks Faculty Senate Chairperson (Dr. Guell) Staff Council Chairperson (Ms. Torrence) Student Government Association President (Ms. Finley) President of the ISU Foundation (Mr. Carpenter) President of the University (Dr. Bradley) President of the ISU Board of Trustees (Mr. Baesler) 5. New Business Items 5a For Passage, Approval of the May 2, 2014 Meeting Minutes (Mr. Baesler) 5b For Passage, Candidates for August Degrees (Dr. Maynard) 5c For Passage, Update to Staff Dependent Child Fee Waiver (Ms. McKee) 5d For Passage, Biennial Capital Budget Request, 2015-17 (Ms. McKee) 5e For Passage Updates to Signatory Policy (Ms. McKee) 5f Item Pulled, Cooperative Efforts with the ISU Foundation (Dr. Bradley) 5g Discussion Item, Amendment to the Board of Trustees’ Bylaws to Create Committees 5h Enrollment Update (Dr. Bradley and Mr. Beacon) 6. Items for the Information of the Trustees 6a University Investments 6b Purchasing Report 6c Vendor Report 6d Faculty Personnel 6e Other Personnel 6f Grants and Contracts 6g Agreements and Internships 6h Board Representation at University Events 6i Memorials 7. Old Business 8. Adjournment ISU Board of Trustees Minutes August 28, 2014 Page 1 MINUTES Thursday, August 28, 2014, 10:15 a.m. Meeting of the Indiana State University Board of Trustees State Room, Tirey Hall, Terre Haute, Indiana 3 CALL TO ORDER 3 Call to Order The Indiana State University Board of Trustees met in regular session at 10:15 a.m. on Thursday, August 28, 2014 in the State Room, Tirey Hall. Trustees present: Mr. Baesler, Ms. Bell, Ms. Cabello, Mr. Campbell, Mr. Lowery, Mr. Minas, Mr. Pease, Ms. Sluyter, and Mr. Taylor. Trustees absent: None President Bradley, Vice Presidents Beacon, Davis, Maynard, McKee, and Ms Sacopulos, General Counsel and Secretary of the University were present. Also attending were Mr. Ron Carpenter, President of the ISU Foundation, Dr. Robert Guell, Chairperson of the Faculty Senate, Ms. Roxanne Torrence, Chairperson of the Staff Council, and Mr. Rodney Lockman, Director of Campus Life, Student Government Association. There being a quorum present, Mr. Baesler called the meeting to order at 10:15 a.m. The ISU Board of Trustees engaged in two educational seminars just prior to the agenda meeting, consisting of a presentation on data security measures at the university and a presentation on the investment of university operating funds. Both presentations can be found at the end of these minutes. 4 REMARKS 4 Remarks Faculty Senate Chairperson (Dr. Guell) Staff Council Chairperson (Ms. Torrence) Student Government Association President (Ms. Finley) President of the ISU Foundation (Mr. Carpenter) President of the University (Dr. Bradley) President of the ISU Board of Trustees (Mr. Baesler) REPORT OF THE FACULTY SENATE CHAIRPERSON (Dr. Guell) (Dr. Guell submitted the following report) On behalf of the Faculty, I want to express appreciation to Enrollment Management as it extended its unbroken winning streak on enrollment to nearly a decade. This is a testament to John Beacon’s staff, in particular Rich Toomey, Melissa Hughes, and Crystal Baker. What’s more, it appears that a faculty concern regarding preparedness is beginning to be addressed as SATs showed an appreciated, albeit modest increase. ISU Board of Trustees Minutes August 28, 2014 Page 2 We met at this table at the last meeting in Spring. Again, I am Robert Guell, Professor of Economics, and Chairperson of the Faculty Senate. Like the Navajo Code talkers of World War II who spoke English, Navajo and Maine Corp, in addition to English I speak two other seemingly incongruent languages: Academic and Republican. So I understand the typically liberal academic’s skepticism of the ramped up demands for accountability that when paired with scaled-back appropriations appears hypocritical at best. I also understand the conservative legislature’s skepticism of a higher education system that has doubled tuition in 12 years and quintupled it in 30 years. This is a rate that is four times that of overall inflation. When coupled with a system where a majority of incoming students fail to graduate, their frustration is also warranted. Unlike my colleagues, I hold out no hope that Democrats would treat higher education better. If Democrats take over in Indiana, their first priority will be Medicaid expansion and K-12 funding. Higher education is in the dog house of both political parties. More locally, I understand the Board’s need for departmental accountability. I understand your need to have chairpersons with the responsibility to meet goals that you spell out and the authority to use the resources at their disposal to accomplish those goals. From the perspective of someone steeped in the accountability culture of business, it only stands to reason that many of you would have that view. Further, you have every right to be frustrated with depressing retention rates in the low 60’s with unbudging four year graduation rates below 22% and equally stubborn six year rates in the low 40’s. The faculty and administration are working together to generate results that you desire within an organizational management style that respects faculty work. Over the Spring and Summer the Taskforce has produced several recommendations that we are already working through. Unlike in previous years, our committees started work two weeks ago. No one will drag their feet on these. I will push my colleagues to have at least some of the Taskforce work completed by the time you meet for homecoming. I will push to get the rest to you for the time we gather for Fall commencement. When the final recommendations come later in the year, first from committees of Deans and chairs and then to the Taskforce and then to governance the Faculty Senate will tackle these issues expeditiously. By May you will have the accountability you need, and it is my expectation that at the end of this process the faculty will have the relationship with their chairs they have come to expect. Given that, I want you to understand this: I have an honorable discharge from the Marine Corps, I am a Presbyterian Elder, I have worked for private business, I have owned a small business, I have served on charitable organization’s boards and for 23 years I have been a faculty member at ISU. Through those experiences, I know that the successful organizational models of one type of institution don’t translate into successful organizational models of others. Your goals for ISU are the right goals but in my view they can only be effectively met by using the organizational structure acceptable to the people of ISU. Chairpersons will never be effective bosses, because faculty do less for BOSSES than they do for COLLEAGUES. That is who we are. At ISU Chairs have never been, and I hope never are, bosses. Oh, some have tried. They either fail or flame out destined to drive yellow vans. None succeed. Instead, effective chairs are the ones like Drs. Sheets and Lamb and Conant and Olsen who act as guiding colleagues with jobs that include organizing, marshalling, managing, and evaluating faculty. Let’s find the compromise that replicates their success. REPORT OF THE STAFF COUNCIL CHAIRPERSON (Ms. Torrence) (Ms. Torrence submitted the following report) The Council has been busy this summer. The standing committees have met and have started working on their goals for the year. ISU Board of Trustees Minutes August 28, 2014 Page 3 The Annual Sycamore Staff Award was presented at the Council’s Annual Meeting in May. This is an award that is presented to a staff member who best contributes to the overall mission and success of Indiana State University. Nominations were accepted from faculty and staff from all over campus. This year’s recipient was Susie McNeely, Senior Custodial Supervisor in Residential Life. I would like to introduce the 2014-2015 Staff Council Officers who were elected at the May Council meeting. Joining me will be Vice Chair, Martha Reed; Secretary, Debbie Jeffries; and Treasurer, Jamie Hays. In addition, Tracy McDaniel is Parliamentarian, Audre Brickey is Communications Officer and Rick Murdock is Grievance Liaison. The Executive Committee had a busy summer establishing goals for the upcoming year as well as planning the annual retreat that was held in July. The Retreat this year focused on how the Council can communicate better with our constituents. We also reviewed our by- laws and hope to have a revision to the board in the next few months. We concluded our day by recognizing the 2014 Staff Council Scholarship recipients. Four scholarships were given in the amount of $600 each to Pam Chamberlain, Wendy Cox, Debra Rea and Andrea Boehme. The Events Committee had a photo booth at the Welcome Back picnic. I have to say there were some very interesting photos taken but I think Provost Maynard’s was the best. Welcome back to campus Dr. Maynard. I would like to congratulate Dr. Guell and Olivia on their elections to their respective groups. I look forward to working with you in the upcoming year. REPORT OF THE STUDENT GOVERNMENT ASSOCIATION PRESIDENT (Ms. Finley) (Mr. Lockman, submitted the following report on behalf of Ms. Finley) It is an honor to be with you this morning representing the 13,183 Sycamores who are proud to choose Indiana State University as their college destination. Indeed it is an exciting time to be a Tree as STATE continues to celebrate our increasing enrollments. My name is Rodney Lockman and I serve as the Director of Campus Life of Student Government Association.