FAX : (044) 27481224/27481109 GOVERNMENT OF INDIA Tel. : (044) 27481341/27488432 DEPARTMENT OF ATOMIC ENERGY Kalpakkam - 603 102. Kancheepuram District GENERAL SERVICES ORGANISATION Tamil Nadu Ref: GSO/D-15016/9/2011/EMS/ Date: 2.11.2015 NOTICE INVITING TENDER NO.GSO/EMS/T.NO.8/2015 NAME OF WORK RUNNING COFFEE SHOP AT SADRAS, DAE TOWNSHIP, KALPAKKAM 1. General Services Organisation (GSO), Kalpakkam is one of the Constituent Units of the Department of Atomic Energy(DAE), Government of India. GSO takes care of the common facilities such as housing, medical, transport, water supply etc. for the employees of the various DAE Organisations/Units located at Kalpakkam. The DAE Township, Kalpakkam is located 80 kms away from Chennai, off the East Coast Road [ECR] (i.e. Chennai to Pondicherry State Highway). The DAE Township houses the Scientists, Technicians, Administrative/Accounts and Auxiliary Staff of various DAE Units such as the Indira Gandhi Centre for Atomic Research, BARC Facilities, Madras Atomic Power Station and GSO itself located at Kalpakkam . The approximate population of the Township is about 27000. GSO proposes to outsource the newly built Coffee Shop near the Main Shopping Centre, Sadras (East), Kalpakkam Township for the benefit of the residents of Kalpakkam Township. 1 2. Sealed tenders are invited for and on behalf of THE PRESIDENT OF INDIA by the Director(P&A), GSO from reputed and experienced catering contractors for running the Coffee Shop at Sadras (East), Kalpakkam Township for a period of TWO years from the date issue of the licence. The Licensee shall be required to serve items such as Tea, Coffee, Branded cold drinks and snacks etc of high quality . An illustrative list of items is given in Annex–I to this Notice. 1. Name of work Running of Coffee Shop near the Main Shopping Centre, DAE township, Sadras (East), Kalpakkam from 06.00 hours to 2200 hours. 2. Sale of Tender 9.11.2015 to 20.11.2015 (1100 hours to 1300 hours and 1400 hours to 1600 hours on all the working days.) 3. Last date and Time for 27.11.2015 up to 1500 hours receipt of Tender 4. Date and Time for 27.11.2015 at 1530 hours Opening the Tender 5. Cost of Tender Rs. 525/- (non-refundable) document by cash 6. Earnest Money Deposit Rs.4236/- (Rupees Four Thousand Two Hundred and Thirty Six Only)) by Demand Draft/ Banker’s Cheque in favour of Accounts Officer, GSO payable at Kalpakkam 7. Security Deposit 2.5% of Quoted tender value. 8 Performance Guarantee 2.5% of the quoted tender value 9 Period of contract TWO years (24 months) from the date of issue of licence. Note : ** Saturdays & Sundays holidays 3. Tender documents can be had from the PAY AND ACCOUNTS OFFICER, GSO,KALPAKKAM 603 102 on written request duly recommended by the Estate Officer, GSO or his authorised representative on any working day from 9.11.2015 to 20.11.2015 between 1100 hours & 2 1300 hours and 1400 hours & 1600 hours on payment of the cost of tender document in person by cash. The cost paid towards Tender Document is not refundable. 4. Incomplete tenders, tenders not meeting the requirements as per tender document and tenders without Earnest Money Deposit will be summarily rejected. Tenders, in which any of the prescribed conditions is not fulfilled or any condition including that of conditional rebate is put forth by the Tenderer, shall be summarily rejected. 5. Further clarification, if any, required can be had from Estate Management Section, GSO, Kalpakkam during working hours (0930 hours to 1530 hours) or on Telephone No. (044) 27481341. The tenderer who desire to inspect/visit the Coffee Shop may do so with prior permission of Administrative Officer-III(Estate). 6. Director(P&A) GSO, Kalpakkam for and on behalf of President of India does not bind himself to accept the lowest or any other tender and reserves to himself the authority to reject any or all of the tenders without assigning any reasons therefore Detailed Tender Notice is published in the Website: http://www.igcar.gov.in . (R.P.Acharya) Director(P&A) For and behalf of President of India ALL NOTICE BOARDS 3 NOTICE INVITING TENDER NO.GSO/EMS/T.NO.8/2015 NAME OF WORK RUNNING COFFEE SHOP AT SADRAS, DAE TOWNSHIP, KALPAKKAM TEMRS AND CONDITIONS OF TENDER The General Services Organisation (GSO), Kalpakkam is one of the Constituent Units of Department of Atomic Energy (DAE), Government of India. GSO is taking care of the common facilities such as housing, medical, transport, water supply etc. for the employees of the various DAE Organisations/Units located at Kalpakkam. Kalpakkam is located 80 kms away from Chennai, off the East Coast Road [ECR] (i.e., Chennai to Pondicheery State Highway). The GSO (herein after called the Government) proposes to outsource the newly built Coffee Shop at Sadras (East) near the Atomic Energy Employees Consumer Co- operative Stores in the DAE Township, Kalpakkam – 603 102 Sealed tenders are invited for and on behalf of the PRESIDENT OF INDIA by the Director (P&A), General Services Organisation, (GSO) Department of Atomic Energy, Government of India, Kalpakkam – 603 102, Kancheepuram District, Tamil Nadu from reputed catering licensees for running the above Coffee Shop for a period of two years. Terms and Conditions of the Contract 1. The contract shall be in force initially for a period of two years (24 months) from the date of issue of the licence. The Government/GSO shall be entitled to terminate the contract at any time by giving one month’s notice without assigning any reasons therefor. The contract can 4 be extended for a further period of up to one more year subject to mutual consent of both the parties. The licensee is entitled to terminate the contract by giving 3 months notice in writing. 2. The Coffee Shop is the absolute property of the Government of India and the Government will permit the Licensee to use it for running and maintaining a Coffee Shop on payment of a Licence fee as determined through the bidding system. 3. The Licensee shall not sublet either in whole or in part or use the said Coffee Shop nor shall he make or permit to make any structural additions and/or alternations to the Shop without obtaining previous written permission in writing from the Director (P&A), GSO (hereinafter called `Competent Authority’). 4. The said Coffee Shop shall not be used for residential or any other purposes whatsoever nor shall it be used for hiring employees deployed by the Licensee. 5. The Licensee shall keep the said Coffee Shop neat, clean and in good sanitary condition at all the times to the satisfaction of the Competent Authority and shall not damage the said premises/property of the Government or allow anything to be damaged. It shall be the responsibility of the Licensee to employ adequate number of cleaners and sweepers and the Licensee shall bear the expenditure for providing the necessary detergents and other cleaning materials for keeping the said Coffee Shop neat and clean & in hygienic conditions at his own cost. 5 6. Water will be supplied by GSO to the Licensee for running the Coffee Shop. However, the charges on the supply of water as fixed by GSO from time to time shall be borne by the Licensee and paid regularly from time to time. The present rate of water charges is Rs.9/- p.m. per tap. 7. The charges on account of electricity consumed for running the shop shall be borne by the Licensee and paid regularly at the rates fixed by GSO from time to time. The present electricity tariff payable is Rs.7- per unit. 8. The Licensee shall employ adequate number of employees at his own expenses for the proper discharge of the responsibility entrusted to him and such employees shall be persons of experience and shall at all times be properly and neatly dressed in uniforms and supplied by the Licensee at his own cost. 9. The Licensee shall employ only such persons in the Coffee Shop, who are found medically fit by the Medical Officer of the DAE Hospital, Kalpakkam. The expenditure for the medical examination shall be borne by the Licensee. 10. The Licensee shall make his own arrangements for transport, accommodation, medical facilities, schooling and such other facilities for himself and his employees and their families. No request for providing such facilities will be entertained by the Government/GSO for any reasons whatsoever. 11. The price for various items as indicated in the tender and as accepted by the Competent Authority shall be valid during the whole period of the 6 contract. No increase in the prices shall be allowed during the period of the contract for any reasons whatsoever. 12. The Licensee shall comply with the provisions of the laws as may be applicable to such shops as well as to his employees working in the Coffee Shop regarding working hours, leave, overtime allowance, Provident Fund, retrenchment benefits etc. If on account of non- compliance with the provisions of any such law, the Government is called upon to make any payment to or in respect of his employees, the Licensee shall fully reimburse to the Government all such payments and the Government/GSO shall be free to make deductions on this account from the amount of security deposit in which case, the Licensee shall immediately pay to the Government such amount as may be necessary to make up the required Security Deposit or from the dues which may be payable failing which action as deemed appropriate will be taken by the Government.