LAUREL PUBLIC SCHOOLS DISTRICT No. 7 & 7-70 BOARD OF TRUSTEES Meeting Packet Regular Board Meeting August 12, 2013 6:00 PM Packet page 1 of 253 LAUREL PUBLIC SCHOOLS DISTRICT No. 7 & 7-70 BOARD OF TRUSTEES Regular Board Meeting Administration Building 410 Colorado Ave Laurel MT Monday, August 12, 2013 6:00 PM 1. Call to Order 1. Pledge to Flag 2. Welcome 2. Public Comment Montana law requires school districts and other public agencies to include on the agenda for public meetings an item allowing public comment on any public matter not otherwise specifically listed on the agenda that is within the jurisdiction of the agency. As has also been the practice of the District, and in accordance with Montana law, if any member desires to speak to an item that is specifically listed/identified on the agenda, you will be allowed to do so when the item comes up for discussion and action. The public comment portion of the agenda is not the time designated to hear items that are specifically listed/identified on the agenda. For those individuals who desire to address the Board during the “public comment” portion of the meeting, If you haven’t already done so, please sign your name to the sheet located at the back of the room and Indicate the general topic on which you will be commenting. The Board Chairman will call individuals to speak in the order listed on the sheet provided. The Board would like to remind everyone in attendance that to avoid violations of individual rights of privacy, a member of the public wishing to address the Board during this time will not be allowed to make comments about any student, staff member or member of the general public during his/her designated time to speak. In addition, the Board will not hear comments on contested cases or other adjudicative proceedings. Depending on the number of persons who wish to address the Board, The Board Chairman may place reasonable time limits on comments in order to maintain and ensure effective and efficient operation of the Board. By law, the District cannot take any action on any matter discussed during the “public comment” portion of the meeting until such time as the matter is specifically noticed on the agenda and the public has been allowed the opportunity to comment. 3. Discussion a. Insurance Benefits for Curiculum Director Discussion Summary - Curriculum Director (p. 5) Director of Curriculum Assessment (p. 6) Board Comparison of Admin. Salaries (p. 10) b. Overpayment of 2012 Retirement Incentive c. District Strategic Plan Draft Board priorities for Ongoing Initiatives Superintendent Goals for 2013-14 (p. 11) Packet page 2 of 253 4. Items for Information a. Correspondence Correspondence - Heser (p. 28) Retirement Letter - Mr Acra (p. 29) b. Committee Reports July Committee Meetings (p. 30) c. Department Reports Department - Technology (p. 32) Facilities Report (p. 43) d. Curriculum and Assessments Director's Report Curriculum Director Report (p. 47) e. Superintendent's Report Superintendent Report (p. 53) Resignation Report (p. 61) 5. Items for Action a. Appoint District Clerk Appointing of the District Clerk (p. 62) b. Quality Schools Planning Grant Application Recommendation for Quality Schools Planning Grant (p. 63) c. Set Activity Pass & Participation Fee Prices Recommendation for 2013-14 Activity Fees, Passes, Admissions (p. 64) Activity Fee - Prices (p. 65) Activity - Class A 13-14 Fees - Prices (p. 66) d. Approve Elementary Handbook Board Recommendation Elem Student Handbook 2013-14 (p. 67) Summary Page Elem 13-14 Handbook Revisions (p. 68) Elementary Handbook 12-13 Revisions (p. 69) 1 time to teach letter 1 (p. 116) 2 time to teach letter 2 (p. 117) 3 time to teach letter 3 (p. 119) 4 Referral Form Definitions (p. 120) 5 Managed Behaviors (p. 121) e. Approve Middle School Handbook 2013-2014 LMS Handbook Changes (p. 122) LMS Student Handbook (p. 127) f. Approve High School Handbook HS Handbook (p. 159) g. Trustees Financial Summary Board Recommendation TFS (p. 234) h. 2013-2014 Budget Board Recommendation Budget Report (p. 235) 6. Consent Agenda Packet page 3 of 253 a. Minutes Minutes - July 8 Board Meeting (p. 236) Minutes - July 22 Special Board Meeting (p. 239) b. Personnel Hiring As recommended by the Superintendent, subject to and conditioned upon the receipt of the results of a crinimal background check, which must be satisfactory to the Board in all respects. i. Certified Personnel Recommendation - Graff Librarian (p. 241) ii. Classified Personnel Recommendation - Aide (p. 242) iii. Extra Curricular Positions Student Council Advisors 2013-2014 District Wellness Coordinator (p. 243) Recommendation - Student Council Advisors (p. 244) Recommendation - Head Volleyball Coach (p. 245) c. Warrant Registers Warrent List - Claims (p. 246) Warrent List - Payroll (p. 249) 7. Adjourn _______________________________________ Board Chairman _______________________________________ District Clerk Packet page 4 of 253 At the Administrative Committee on July 17, 2013, the compensation and benefit package of the Director of Curriculum, Instruction, & Assessment was discussed along with the title of the position. The following is a summary of the discussion, a job description, and comparison of salaries. Last year an Administrative Salary Schedule was designed to provide a Base Salary for incoming and future administrators that was competitive and based on established criteria. It was also intended that no one would be “hurt” by the changes. In reviewing the matrix and the Director of Curriculum, Instruction, and Assessment position, the matrix is out of alignment with the increased responsibility, days worked, and longevity of Linda Filpula’s assignment into the position. While it is agreeable to not going back a year to correct the discrepancy, the Administrative Committee discussed the need to recognize and adjust compensation accordingly for the 13-14 school year. Offering full family insurance for this position will not affect the Administrative Salary Schedule, which the committee believes is a good matrix for new and incoming administrators, but would be an added benefit that is in alignment with the duties and responsibilities of this position. Too, in reviewing the job description of this position, the duties and responsibilities of this position clearly overlap and support the duties and responsibilities of the superintendent. This position involves supervision of the administrators and oversight of federal programs and local cooperatives. This position reports directly to the superintendent and “acts in his/her place when the superintendent is absent or unavailable.” The original intent of this job description, developed in 2008, is that it would be an assistant superintendent. The job description is that of an assistant superintendent and the title should reflect that. Packet page 5 of 253 Director of Curriculum and Assessment A. QUALIFICATIONS: 1. The Director of Curriculum and Assessment shall have the qualifications of a teacher as prescribed by the State Department of Education. 2. The Director of Curriculum and Assessment shall hold at least a masters degree from an accredited college or university and a valid administrator’s certificate, (superintendent endorsement preferred). 3. The Director of Curriculum and Assessment shall have successful classroom and administrative/supervisory experience. B. APPOINTMENT: The Board of Trustees shall consider the Director of Curriculum and Assessment upon the recommendation of the Superintendent of Schools. C. REPORTS TO: The Director of Curriculum and Assessment shall be responsible to the District Superintendent of Schools. D. SUPERVISES: The Director of Curriculum and Assessment will supervise: 1. The building principals in the implementation of curriculum, curriculum programs, instruction, assessment, ACE Curriculum Co-op, West Yellowstone Valley Special Ed. Co-op and federal programs. 2. Will work with superintendent and principals in the hiring process of teachers and curriculum related para-professionals. E. JOB PERFORMANCE STATEMENTS: 1. Instructional Management a. Directs curriculum and assessment services to meet students’ needs. b. Plans, implements, and evaluates instructional programs with teacher and principals, including learning objectives, instructional strategies, and assessment techniques. c. Applies research and district studies to improve the content, sequence, and outcomes of the teaching learning process. d. Works with appropriate staff to develop, maintain, and revise curriculum documents based on systematic review and analysis. e. Involves instructional staff in evaluating and selecting textbooks and other instructional materials to meet student learning needs. f. Facilitates the use of technology in the teaching-learning process. g. Plans the necessary time, resources, and materials to support accomplishment of educational goals. h. Leads instructional staff in developing and implementing professional development for administrators and teachers to improve the teaching-learning process and to meet district goals. Packet page 6 of 253 2. School Climate a. Communicates effectively with campus level staff, the community and parents and/or students when appropriate. b. Works harmoniously with all administrative and teaching personnel. 3. School Improvement a. Participates in the district-level decision process to establish and review the district’s goals and objectives and major classroom instructional programs of the district. b. Actively supports the efforts of others to achieve district