Document Title (Adjust in Document Properties) s2
Date
Item No / [Secretariat use only]
Confidential OR Non-Confidential
Author / (insert name and position)Reviewer/Approver / (insert name and position)
Paper title / (INSERT NAME OF PAPER)
Purpose / In plain language, provide the purpose of the submission (do not use acronyms, abbreviations or technical language). Content should be 12 sentences in length.
RECOMMENDATION
This section covers the specific recommendation(s) required to be made by Senate or its Committees (e.g. to note, to approve, to recommend something is done, to recommend referral to another body for decision/ noting). Recommendations should be standalone so that if they are read in isolation of the paper (as they will in minutes or extracts) the recommendation makes sense.
That [insert Committee name] approve [specific items, which are to be numbered] OR endorse OR note OR provide feedback on the Report from [insert name].
EXECUTIVE SUMMARY
The executive summary is an overview designed to be read alone without the accompanying report. It must be a succinct statement (no more than this page) that provides a brief outline of the paper, the expected outcomes and recommendations, i.e.,what do you want Senate/the Committee to consider or decide as a result of your submission.
Additional content for report
Please use the titles below that are relevant for the report. Delete those not required. Do not use N/A. Delete instructions when report completed.
BACKGROUND / CONTEXT
Include history such as previous consideration by the recipient.
ISSUES
Identify issues for consideration and decision.
OPTIONS
Outline options with arguments for and against.
CONSULTATION
Include who was consulted in developing the submission and the outcomes of the consultation.
FINANCIAL CONSIDERATIONS
If not already addressed, include details of cost, funding arrangements and other considerations.
RISKS / BENEFITS
Analyse the risks and benefits associated with the proposal. Explain how the risks will be managed and what benefits will be achieved.
IMPLEMENTATION
Describe how the decision will be implemented.
COMMUNICATION
Describe the plan to be implemented to communicate the decision to all appropriate parties.
ATTACHMENTS
Detail beyond six pages should be included in an Attachment, and referred to throughout the report as Attachment [X]. Details of supporting material and attachments, which must be numbered. The attachment number ‘Attachment X to Item X.X’ must appear in the header of the attachment and a page number (to restart with each attachment) must appear in the footer.
SUBMISSION GUIDELINES- DELETE WHEN REPORT COMPLETED
· All Reports to Senate and its sub-committees, are to be prepared using this template.
· Reports provided for noting that take the form of an existing publication should be accompanied by a Cover Report using this template.
· All Reports and Cover Reports are to be prepared in Word
· No Report or Cover Report should be more than 6 pages in total.
· Any material in addition to 6 pages should be provided as a numbered attachment.
· This template includes the following embedded properties, which should be retained:
o Logo – header left side
o Header – repeats over page. Text box right side. Enter Committee name and date; Secretariat enter item number. Author to note if Confidential or Non-Confidential.
o Footer – page number right aligned Arial 9 Point, bold.
o Font – Header Arial 8 Point; body of report/headings left aligned Arial 10 point; footer; right aligned Arial 9 point.
o Spacing – Single, 0 point before, 0 point after
o Bulleting – 1cm increments using Word Style List. The University’s full guide to using bullets is available online at: https://intranet.sydney.edu.au/services/marketing-communications/writing-editing/lists-bullet-points.html
o Numbering –
1 First chapter
1.2 First point
1.2 Second point
1.2.1 First subdivision
1.2.2 Second subdivision
1.3 Third point
2 Second chapter.
o Headings- Bold, capitalised, Arial 10 point with grey box shading
o Margins- Moderate setting
· Note that acronyms should be written in full on first mention and abbreviated thereafter ie, Sydney Nanoscience Hub (SNH), then SNH onwards
· The University’s Written Communications Style Guidelines can be found online at: https://intranet.sydney.edu.au/services/marketing-communications/writing-editing.html
· The University’s Brand Style Guidelines can be found online at: https://intranet.sydney.edu.au/services/templates-stationery/business-documents/style-guide.html
If you have any queries relating to the submission of a Report, please contact the Officer in the University Secretariat responsible for the Committee.
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