NATIONAL EDEPOSIT (NED)

An innovative solution meeting the challenge of capturing and preserving the digital documentary history of

Brendan Somes, Collection Strategy Specialist, State New South Wales Jo Ritale, Director, Collections, NSLA NED Steering Group Members NATIONAL EDEPOSIT (NED) What is ?

Legal deposit is a statutory obligation which requires that any organisation, commercial or public, and any individual producing any type of documentation in multiple copies, be obliged to deposit one or more copies with a recognised national institution.

Purpose • Ensures comprehensive collection of a nation’s documentary heritage • Comprehensive, standardised cataloguing and recording of publications • Supports preservation – long term survival of documentary heritage • Fundamental to freedom of information and supports informed citizenry

IFLA (International Federation of Library Associations and Institutions) Statement on Legal Deposit NATIONAL EDEPOSIT (NED) History of Legal Deposit

Jean Clouet, Portrait of Francois I, c. 1535, Musee Du Louvre NATIONAL EDEPOSIT (NED) Legal Deposit – Contemporary Australian Framework

Requirements for legal deposit in Australia

Born- or State/Territory Printed material AV material* material**

✔ ✔ National Library of Australia ✘

Australian Capital Territory *** ✘ ✘ ✘ ✔ New South Wales ^ ✘ ✘ ✔ ✔ ✔

Queensland ✔ ✔ ✔

✔ ✔ South Australia ^^ ✘ ✔ ✔ ✔

Victoria ✔ ✔ ✔

✔ ✔ Western Australia ^^^ ✘

• * AV material = audio-visual (e.g. CDs, DVDs, cassettes, films, multimedia kits, computer disks) • ** born-digital = documents created and designed to be read in electronic form • *** legal deposit encouraged by the ACT Heritage Library but not legislated • ^ NSW is seeking legislative reform to expand legal deposit to digital publications • ^^ In early 2019, the Board of South Australia will authorise publishers to deposit electronic material where the material is of a kind that is capable of being deposited through the NED Deposit Processes • ^^^ Legislation in Western Australia will be extended to include born digital material in early 2019 NATIONAL EDEPOSIT (NED) Digital Disruption NATIONAL EDEPOSIT (NED) Digital Legal Deposit Collections – Current State

Number of Digital Legal Deposit Publications NATIONAL EDEPOSIT (NED) Who is Depositing Digital Publications?

Types of Publishers

MAJ COMM 0% SG EDU Types of Publishers 4% LG OTH 4% SMPR

LG

SMPR CWG 6% 2% EDU

CWG

MAJ

OTH 13%

COMM 52%

SG 19% NATIONAL EDEPOSIT (NED) Vision - 2015

to create a single, sustainable service platform to enable Australia's legal deposit libraries to build a national collection of digital publications so that Australians can understand their diverse social, cultural and intellectual histories, now and in the future.

By 2020, all stakeholders will regard the service as trustworthy, efficient, successful and as a central pillar of NSLA's ongoing and collaborative commitment to collect, preserve, and - within the bounds of the Act - make accessible the Australian imprint, in physical or digital form.

Marie-Louise Ayres (NLA), Alison Dellit (NLA), Kate Irvine (NSLA), Anna Raunik (SLQ), and Alison Sutherland (SLWA) NATIONAL EDEPOSIT (NED) Vision - 2015

Digital required new thinking

Digital is not print

Shared collections

Publishers deposit once

Public access to greater collections NATIONAL EDEPOSIT (NED) Orientation

SLNSW: Milton Kent aerial views of Sydney, 1932 NATIONAL EDEPOSIT (NED) Challenges

Nine libraries

Policies

Systems

Stakeholders

Identity & Autonomy NATIONAL EDEPOSIT (NED) Challenge One - Nine Libraries

NSLA

Deed of Agreement

Administrative processes NATIONAL EDEPOSIT (NED) Challenge Two - Policies

Do we Really Need Another Policy?

Autonomy NATIONAL EDEPOSIT (NED) Challenge Three - Systems

Requirements then Building and Testing NATIONAL EDEPOSIT (NED) Challenge Four - Stakeholders

Presentations, Briefings, etc etc NATIONAL EDEPOSIT (NED) Challenge Five – Identity and Autonomy

What is Identity?

What is Autonomy?

Branding

Individual Assessments NATIONAL EDEPOSIT (NED) A Footpath

SLNSW: Sam Hood Collection - McWilliams Wines advertising signs – Home and Away 32204 NATIONAL EDEPOSIT (NED) What is NED

What is NED • The National edeposit (NED) service is an initiative of Australia’s nine national, state and territory libraries • NED will enable to the deposit, management, preservation, discovery and delivery of Australia’s digital legal deposit publications • Currently in its final development phase, NED will launch in 2019

Ned Kelly’s Armour, State Library Victoria Pictures Collection NATIONAL EDEPOSIT (NED) Deposit Portal Beta Site

TEST SITE NATIONAL EDEPOSIT (NED) What can be collected in NED

TEST SITE NATIONAL EDEPOSIT (NED)

TEST SITE NATIONAL EDEPOSIT (NED) System Innovation

1. Automated data flow and system integration

2. Access

3. Security

4. Deposit options NATIONAL EDEPOSIT (NED) Data Flow and System Integration NATIONAL EDEPOSIT (NED) Access Conditions

Notes:

Access conditions do not prevail over the Copyright Act 1968 or relevant jurisdictional legislation

‘Applicable’ state or territory library means those libraries whose legal deposit legislation applies to the content in question.

In some circumstances, there may be more than one applicable state or territory library, e.g. South Australian legislation provides for material ‘of particular relevance to the State’ to be deposited.

Regardless of access conditions, fair dealing provisions under the Copyright Act 1968 still apply. NATIONAL EDEPOSIT (NED) NED – Access and Security NATIONAL EDEPOSIT (NED) Electronic Legal Deposit by Email NATIONAL EDEPOSIT (NED) Next Steps

• Finalising the technical development of the system • Training for staff in the member libraries, development of procedures and workflows • Communication with publishers • Migration of existing electronic legal deposit collections into NED • Launch of NED • Planning for enhancements and new functionality