NATIONAL EDEPOSIT (NED)
An innovative solution meeting the challenge of capturing and preserving the digital documentary history of Australia
Brendan Somes, Collection Strategy Specialist, State Library New South Wales Jo Ritale, Director, Collections, State Library Victoria NSLA NED Steering Group Members NATIONAL EDEPOSIT (NED) What is Legal Deposit?
Legal deposit is a statutory obligation which requires that any organisation, commercial or public, and any individual producing any type of documentation in multiple copies, be obliged to deposit one or more copies with a recognised national institution.
Purpose • Ensures comprehensive collection of a nation’s documentary heritage • Comprehensive, standardised cataloguing and recording of publications • Supports preservation – long term survival of documentary heritage • Fundamental to freedom of information and supports informed citizenry
IFLA (International Federation of Library Associations and Institutions) Statement on Legal Deposit NATIONAL EDEPOSIT (NED) History of Legal Deposit
Jean Clouet, Portrait of Francois I, c. 1535, Musee Du Louvre NATIONAL EDEPOSIT (NED) Legal Deposit – Contemporary Australian Framework
Requirements for legal deposit in Australia
Born-digital Library or State/Territory Printed material AV material* material**
✔ ✔ National Library of Australia ✘
Australian Capital Territory *** ✘ ✘ ✘ ✔ New South Wales ^ ✘ ✘ Northern Territory ✔ ✔ ✔
Queensland ✔ ✔ ✔
✔ ✔ South Australia ^^ ✘ Tasmania ✔ ✔ ✔
Victoria ✔ ✔ ✔
✔ ✔ Western Australia ^^^ ✘
• * AV material = audio-visual (e.g. CDs, DVDs, cassettes, films, multimedia kits, computer disks) • ** born-digital = documents created and designed to be read in electronic form • *** legal deposit encouraged by the ACT Heritage Library but not legislated • ^ NSW is seeking legislative reform to expand legal deposit to digital publications • ^^ In early 2019, the Libraries Board of South Australia will authorise publishers to deposit electronic material where the material is of a kind that is capable of being deposited through the NED Deposit Processes • ^^^ Legislation in Western Australia will be extended to include born digital material in early 2019 NATIONAL EDEPOSIT (NED) Digital Disruption NATIONAL EDEPOSIT (NED) Digital Legal Deposit Collections – Current State
Number of Digital Legal Deposit Publications NATIONAL EDEPOSIT (NED) Who is Depositing Digital Publications?
Types of Publishers
MAJ COMM 0% SG EDU Types of Publishers 4% LG OTH 4% SMPR
LG
SMPR CWG 6% 2% EDU
CWG
MAJ
OTH 13%
COMM 52%
SG 19% NATIONAL EDEPOSIT (NED) Vision - 2015
to create a single, sustainable service platform to enable Australia's legal deposit libraries to build a national collection of digital publications so that Australians can understand their diverse social, cultural and intellectual histories, now and in the future.
By 2020, all stakeholders will regard the service as trustworthy, efficient, successful and as a central pillar of NSLA's ongoing and collaborative commitment to collect, preserve, and - within the bounds of the Copyright Act - make accessible the Australian imprint, in physical or digital form.
Marie-Louise Ayres (NLA), Alison Dellit (NLA), Kate Irvine (NSLA), Anna Raunik (SLQ), and Alison Sutherland (SLWA) NATIONAL EDEPOSIT (NED) Vision - 2015
Digital required new thinking
Digital is not print
Shared collections
Publishers deposit once
Public access to greater collections NATIONAL EDEPOSIT (NED) Orientation
SLNSW: Milton Kent aerial views of Sydney, 1932 NATIONAL EDEPOSIT (NED) Challenges
Nine libraries
Policies
Systems
Stakeholders
Identity & Autonomy NATIONAL EDEPOSIT (NED) Challenge One - Nine Libraries
NSLA
Deed of Agreement
Administrative processes NATIONAL EDEPOSIT (NED) Challenge Two - Policies
Do we Really Need Another Policy?
Autonomy NATIONAL EDEPOSIT (NED) Challenge Three - Systems
Requirements then Building and Testing NATIONAL EDEPOSIT (NED) Challenge Four - Stakeholders
Presentations, Briefings, etc etc NATIONAL EDEPOSIT (NED) Challenge Five – Identity and Autonomy
What is Identity?
What is Autonomy?
Branding
Individual Assessments NATIONAL EDEPOSIT (NED) A Footpath
SLNSW: Sam Hood Collection - McWilliams Wines advertising signs – Home and Away 32204 NATIONAL EDEPOSIT (NED) What is NED
What is NED • The National edeposit (NED) service is an initiative of Australia’s nine national, state and territory libraries • NED will enable to the deposit, management, preservation, discovery and delivery of Australia’s digital legal deposit publications • Currently in its final development phase, NED will launch in 2019
Ned Kelly’s Armour, State Library Victoria Pictures Collection NATIONAL EDEPOSIT (NED) Deposit Portal Beta Site
TEST SITE NATIONAL EDEPOSIT (NED) What can be collected in NED
TEST SITE NATIONAL EDEPOSIT (NED) Metadata
TEST SITE NATIONAL EDEPOSIT (NED) System Innovation
1. Automated data flow and system integration
2. Access
3. Security
4. Deposit options NATIONAL EDEPOSIT (NED) Data Flow and System Integration NATIONAL EDEPOSIT (NED) Access Conditions
Notes:
Access conditions do not prevail over the Copyright Act 1968 or relevant jurisdictional legislation
‘Applicable’ state or territory library means those libraries whose legal deposit legislation applies to the content in question.
In some circumstances, there may be more than one applicable state or territory library, e.g. South Australian legislation provides for material ‘of particular relevance to the State’ to be deposited.
Regardless of access conditions, fair dealing provisions under the Copyright Act 1968 still apply. NATIONAL EDEPOSIT (NED) NED – Access and Security NATIONAL EDEPOSIT (NED) Electronic Legal Deposit by Email NATIONAL EDEPOSIT (NED) Next Steps
• Finalising the technical development of the system • Training for staff in the member libraries, development of procedures and workflows • Communication with publishers • Migration of existing electronic legal deposit collections into NED • Launch of NED • Planning for enhancements and new functionality