JUNIOR CHAMBER INTERNATIONAL THE 53RD NATIONAL CONVENTION OPEN FORUM Date: 21 September, 2018 (Friday) Time: 07:30 – 08:30 pm Venue: 21/F, Seaview Commercial Building, Connaught Road West, JCIHK Office Chairman: National Convention Director Senator Sam Chan Panel: National Board of Directors

MINUTES

Present:

Senator Sam Chan Chairman

Senator Ronald Kan National President

Senator Teresa Poon Senate Chairman, National Immediate Past President

Senator Kannis Leung National General Legal Counsel

Senator Maric Cheng National Executive Vice President

Senator Angel Tam National Executive Vice President

Senator Naomi Chan National Vice President

Senator Karen Yeung National Vice President

Senator Kenneth Yu National Vice President

Iris Lam National Vice President

Irene Leung National Vice President

Ben Mak National Vice President

Kary Yu National Vice President

Senator Victor Lam National Secretary General

Joyce Chow National Honorary Treasurer

Isaac Lee National Corporate Communications Director

Alex Fu National Economic Development Director

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Ringo Chung National International Affairs Director

Eddie Yuen National Leadership Development Director

Karmen Chu National Mainland Affairs Director

David Luk National Membership Director

Heidi Chong National Records and Recognition Director

Freddy Tse National Sustainability Director

Wilson Chu National Well-Being Director

Phyllis Chan Chamber Executive

Chief Delegates

Queenice JCI Victoria

Gilbert Lo JCI

Ronald Chang JCI Island

Jackal Ho JCI Peninsula

Rosanna Wong JCI Hong Kong Jayceettes

Sylvia Lee JCI Harbour

Jonathan Wong JCI Tai Ping Shan

Zoe Mo JCI Bauhinia

Gary Ngan JCI Dragon

Cyrus Tang JCI City

Philip Cheng JCI

Winita Yeung JCI Apex

Bess Li JCI City Lady

Idy Wong JCI Lantau

1. Opening Exercises 1.1 Meeting call to order

Meeting was called to order at 7:31 pm

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1.2 Recitation of JCI Creed, Mission and Vision

NGLC Senator Kannis Leung was invited to recite the JCI Creed, Mission and Vision.

1.3 Recognition of Guests Senator Anthony Leung JCI Treasurer and 2015 National President Senator Zenith Lin JCI Partnership Committee Member, Asia and the Pacific and 2019 National President Candidate Senator Paul Wu JCI Asia Pacific Senator Director, National Presidential Advisor and 2013 National President Senator Edmond Pang 1981 National President Senator Spencer Li 2000 National President

1.4 Appointment of Recording Secretary

Senator Olive Chan was appointed as the recording secretary.

2. Adoption of Agenda The Chairman invited a motion to adopt the agenda. It was moved by JCI Tai Ping Shan President Jonathan Wong and seconded by JCI HK Jayceettes President Rosanna Wong. There were no amendment, discussion and objection from the floor.

3. Opening Remarks by Chairman Chairman Senator Sam Chan welcomed everyone to join the Open Forum. He welcomed any comments, appreciation, and suggestion and complaints from the floor. Chairman also reminded that every question should be asked via chairman.

4. Open Forum Questions Replies 1. President Thomas Wong from JCI Lion NSG Senator Victor Lam replied that NOM aware of this Rock expressed the difficulties for issue from chapters’ comments. He suggested chapters reserving meeting room for OC meeting to consider convening OC meeting earlier, like morning in JCIHK office. As per senate forum time in weekend. this year, there was a suggestion to rent an office in Kowloon. He wondered if there would be any implementation time and plan. 2. President Sylvia Lee from JCI Harbour NMD David Luk explained that Networker was an questioned the mechanism of accumulative system. For any referral/induction, Membership Networker Scheme, as members would obtain points so that his/her points some of her members got the same could accumulate to the next level, and ultimately could level of networkers from last season target for Diamond level. and this season. 3. President Rosanna Wong from JCI NMD David Luk supplemented that members could only Hong Kong Jayceettes raised another reach to Diamond level (highest level at present). For question on Networker Scheme. She the enquiry of another higher level (other than diamond), asked if there would be any more he would share this idea to 2019 board for grading after Diamond level. consideration. 4. President-elect Marco Lam from JCI NSG Senator Victor Lam thanked President-elect Marco 3

Ocean expressed his concern on the Lam’s comments. For the maintenance of JCIHK office, maintenance of equipment and there were various preventive measures that JCIHK furniture in JCIHK office. It appeared could always perform: reminder emails were sent to that sometimes edges of tables were LOMs for JCIHK equipment maintenance, or imposed broken and equipment (like projector) any penalty if any broken equipment is found. was not functioning too well. For the projector quality, NSG would review the maintenance with Chamber Office staff for any improvement. He will also bring the above issue to 2018 and 2019 board for consideration. 5. President Ronald Chang from JCI NHT Joyce Chow understood this concern. For any Island expressed that it was quite minimal fees, she suggested they could be paid together annoying for issuing cheque(s) for with a large amount of due fees (like membership fee). some small amount (e.g. $2-3 of NHT would also discuss with Chamber Office whether photocopying charge). He wondered if cash payment for such minimal amount would be JCIHK could have any threshold for accepted. collecting such minimal fees. 6. President Jonathan Wong from JCI Tai NVP Senator Naomi Chan replied that the latest media Ping Shan thanked JCIHK to provide contact list was provided in July this year. She media contact list to LOMs this year. expressed that the media contact list would be updated He questioned whether this media again in October this year. contact list would be continued to provide to LOMs onwards. 7. President Thomas Wong from JCI Lion NWBD Wilson Chu replied that World Clean Up Day was Rock expressed that many members a global event with the participation of 100+ countries, could not find the benefits for attending and bring awareness to the whole world of the NOM flagship project, like World Clean importance of social issues. He also quoted an example Up Day hosted by JCIHK. He hoped of the recent typhoon in Hong Kong. Environmental JCIHK to let members know the protection had been a long-term issue; in particular, benefits for attending World Clean Up reducing waste with its root cause would be the most Day this year. important. He also emphasized JCIHK members’ involvement would be crucial and sustainable. 8. President Cyrus Tang from JCI City NRRD Heidi Chong thanked all LOMs for their support commented that one of the purposes of via participation. It was always good to review EI system the Efficiency Index (EI) was to and would bring the idea to 2019 board for encourage LOMs’ participation. consideration. However, some LOMs already reached above 100% with various bonus points, and the incentive for active participation might be reduced after reaching certain high level.

After NRRD’s feedback, Cyrus also shared for reference that LOMs would preview, participate in the discussion on EI with NOM in previous years. 9. NVPC Tony Lam from JCI Harbour NSG Senator Victor Lam expressed that NOM noticed questioned if there would be any this issue. Although there was no digital marketing area possible solution to address the issue in 2018, his IT team had been working closely with Multi- on some JC promotion emails were media (MM) on email issues. He would notify MM team fallen to the spam mail box. to amend the email in the alias if emails were bounced 4

back.

After NEVP Senator Angel Lam’s NEVP Senator Angel Lam supplemented that there replies, NVPC Tony suggested JCIHK would be some ways to prevent the emails to be fallen in to prepare a guideline and share to all spam mail box by amending the settings on their own members. email system regularly. 10. President Zoe Mo from JCI Bauhinia NSG Senator Victor Lam replied that it was the board raised the issue of NC registration fee. decision to approve any LOM for the hosting right of NC. She aware that members were Hosting chapter would be required to present the budget reluctant to participate NC due to the and plan to the board for comments and consideration. increasing registration fee. It would be difficult to maintain the same fee even for the same venue. He quoted an example for NC this year - even though the venue was the same as that of 5 years before, the venue charge was increased due to inflation. Also the price might have been increased due to different on the theme. However, NOM would take into account on the reasonableness and affordability of registration fees for members.

NP Senator Ronald Kan understood LOMs concern on the price increase in 2019 NC registration fee. He explained that JCI Island made several options after receiving NOM board’s comments after 1st presentation. In 2nd presentation, budget comparison and analysis were presented to the board for consideration. 11. Calvin Chan from JCI NEVP Senator Angel Lam thanked Calvin for this questioned any guidelines to give question. Other than promotion email, JC members JCIHK members so to avoid JC might also receive promotion via whatsapps or website. promotion emails fall to spam mail box again, as LOMs promotion email style NGLC Senator Kannis Leung believed that this issue or format were different. would be worthwhile to review. She suggested that the subject headline for promotion emails start with “JCI” so that emails could be filtered easily. 12. National Director Candidate Jackie NEVP Senator Angel Lam reported that the APP Lam from JCI Lion Rock commented download rate was around 200-300. She encouraged that the utilization rate of JCIHK Apps members to use this APP frequently. was low this year. He questioned if there would be any way for Jonathan Wong (2017 National Digital Marketing improvement. Director) explained the filtering features tailored made for JC members, and expressed that modules on APP would be updated in 2019.

NCD Senator Sam Chan proposed NOM to prepare a guideline for posting promotion materials to the APP. 13. President Gary Ngan from JCI Dragon NMD David Luk reported that there were lot of projects commented that numbers of JCIHK and support to LOMs, e.g. PMOs, and he encouraged members had been relatively flat over members to participate. Other than PMOs, it would be the past few years. He questioned if good for members to spread JC value through word-of- there would be any enhancement of mouth. branding strategy so that more new 5

comers would be attracted to join JC NP Senator Ronald Kan understood competitions family. existed among youth organizations. JC was a unique platform with strong presence of internationalism. In 2018, JCIHK hosted different projects, like “Belt and Road Youth International Summit” (Belt and Road Summit), “Breath of HK Sustainability project” and “World Clean Up Day”. He quoted an example on Belt and Road Summit, JC members from European and Asian countries were connected for exchanging their business ideas. It would be good for JCIHK members to connect together in this special international platform. 14. President Gilbert Lo from JCI Kowloon NP Senator Ronald Kan shared that, after Senate followed on the questions of whether Forum, the office rental issue was discussed with JCIHK would rent an office in Kowloon. Strategic Planning Committee (SPC) members on He also questioned whether JCIHK location and proximity. In recent board meeting an ad- would share a list of free venues to hoc committee was appointed to explore this issue , LOMs in the future. including office district etc. This issue would be further discussed in SPC.

For the free venue or cheaper venue for hosting LOM projects, NVP Senator Naomi Chan shared that contact list could be shared. For example, NOM via NAEOs to announce to all LOM Presidents for free venues (i.e. H6 Conet). After NC, she would update the list and circulate out. Naomi also encouraged members to inform NOM if they could identify any free venue or venue with reasonable price venue. 5. Closing Remarks by Chairman There were a total of 14 questions received from the floor. Some questions were concerned on membership, secretarial, Treasury, Corporate Communications, R&R, Well-being, Multi- media/email, National Convention, Branding areas and new office.

6. Announcement by National Convention Director NCD Senator Sam Chan announced that the next program will be welcoming party, which will be held at Sky Cuisine, Sheung Wan at 8:45 p.m. He welcomed delegates to join the dinner.

7. Adjournment The Open Forum was adjourned at 8:34 p.m.

Senator Olive Chan Recording Secretary

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