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Notice of Meeting Notice of Meeting Notice is hereby given that the LGA Annual General Meeting will be held on Thursday 29 October 2020 at 11.00am Woodville Town Hall 74/76 Woodville Road, Woodville South Matt Pinnegar Chief Executive Officer 29 September 2020 ECM 698087 LGA Annual General Meeting Agenda 29 October 2020 Agenda Item Page 1. Open & Welcome 2. Apologies 3. Notice & Arrangements 4. President’s Address 5. Minutes of Previous Meeting 5.1 Minutes of the Annual General Meeting held on 31 October 2019 4 5.2 Resolutions and Actions from Previous Meetings 19 6. LGA Business 6.1 LGA Annual Report 2019/2020 39 6.2 Financial Statements 2019/2020 40 6.3 Annual Reports of LGA Committees 91 6.4 LGASA Mutual Annual Report 2019/20 129 6.5 LGA Procurement Annual Report 130 6.6 Local Government Research and Development Scheme 131 6.7 LGA Advocacy Update 143 6.8 LGA Member Services Update 177 6.9 Local Government Functional Support Group (LGFSG) 179 6.10 Pricing Methodology and Pricing Schedule 183 6.11 Local Government Financial Indicators 2020 211 6.12 LGA Board and Committee Member Allowances and Expenses Policy 221 6.13 SAROC and GAROC Terms of Reference 240 7. Recommendation Reports from the SAROC Committee 7.1 Attendance at Meetings by electronic means (Victor Harbor) 267 7.2 Solid Waste Levy (Berri Barmera) 271 7.3 Recycling Services and better support for regional communities in 277 the disposal and management of recycling (Wattle Range) ECM 698087 LGA Annual General Meeting Agenda 29 October 2020 8. Recommendation Reports from the GAROC Committee 8.1 Family & Domestic Violence training, education & development (Adelaide) 284 8.2 Native Vegetation Act and Policy for SEB Guidelines (Playford) 293 8.3 Collaborative development of a trial local government sector framework 297 and approach fostering greater cross council collaboration and co- funding of shared social and other facilities and infrastructure (Adelaide) 8.4 Aluminium Composite Panel Cladding (Salisbury) 303 8.5 Regulation 119 of the Planning, Development and Infrastructure 308 (General) Regulations 2017 (Salisbury) 9. Recommendation Reports from the LGA Board of Directors 9.1 State of Climate Emergency (Gawler) 313 9.2 Voter Roll Process (MRLGA) 322 9.3 Catastrophic Fire Days Community Relief Centres (Cool Refuge Centre) 326 (Port Lincoln) 9.4 Installation of Sea-Level Gauge at O’Sullivan Beach (Adelaide Plains) 331 9.5 ‘Buying it Back’ Circular Procurement Pilot Project – recommendations 343 for local government 10. Late Reports (to be distributed separately) Nil 11. Next Meeting The LGA Ordinary General Meeting will be held on Friday 30 April 2021 at the Adelaide Entertainment Centre, 98 Port Road, Hindmarsh. 12. Close ECM 698087 LGA Annual General Meeting Agenda 29 October 2020 LGA Annual General Meeting - Agenda & Papers - 29 October 2020 - Page 4 5.1 Minutes of the Annual General Meeting held on 31 October 2019 Minutes of Previous Meeting Meeting: Annual General Meeting 29 October 2020 ECM: 698097 Attachment: 688751 Recommendation That the Annual General Meeting confirms the minutes of the Annual General Meeting held on 31 October 2019 as a true and accurate record of the proceedings held. Discussion An Annual General Meeting of the membership was held on 31 October 2019. The draft minutes are attached for confirmation as to their accuracy. The Ordinary General Meeting of the membership scheduled for 3 April 2020 was withdrawn. Local Government Association of South Australia LGA Annual General Meeting - Agenda & Papers - 29 October 2020 - Page 5 Draft Minutes of the LGA Annual General Meeting held on 31 October 2019 at 11am in The William Magarey Room, Adelaide Oval, War Memorial Drive, North Adelaide. 1. Open & Welcome The President opened the meeting at 11:00am and welcomed members and staff. Present: President Mayor Sam Telfer Chief Executive Officer Matt Pinnegar Executive Director Public Affairs Lisa Teburea Executive Assistant to the CEO & Ashlea Lyall President (E-voting) Human Resources and Administration Sarah Ryan Coordinator (E-voting) Administration Coordinator – Astrid Crago Governance (Minutes) Member Councils (voting delegates): City of Adelaide Coorong District Council Adelaide Hills Council Copper Coast Council Adelaide Plains Council District Council of Elliston Alexandrina Council The Flinders Ranges Council The Barossa Council District Council of Franklin Harbour Barunga West Council Town of Gawler Berri Barmera Council Regional Council of Goyder City of Burnside District Council of Grant Campbelltown City Council City of Holdfast Bay District Council of Ceduna Kangaroo Island Council City of Charles Sturt District Council of Karoonda East Murray Clare & Gilbert Valleys Council District Council of Kimba District Council of Cleve Kingston District Council ECM 688751 LGA Annual General Meeting – Draft Minutes – 31 October 2019 Page 1 LGA Annual General Meeting - Agenda & Papers - 29 October 2020 - Page 6 Light Regional Council City of Prospect District Council of Lower Eyre Peninsula Renmark Paringa Council District Council of Loxton Waikerie District Council of Robe City of Marion City of Salisbury Mid Murray Council Southern Mallee District Council City of Mitcham District Council of Streaky Bay Mount Barker District Council Tatiara District Council City of Mount Gambier City of Tea Tree Gully District Council of Mount Remarkable District Council of Tumby Bay Naracoorte Lucindale Council City of Unley Northern Areas Council City of Victor Harbor City of Norwood Payneham & St Peters Wakefield Regional Council City of Onkaparinga Town of Walkerville District Council of Orroroo Carrieton Wattle Range Council City of Playford City of West Torrens City of Port Adelaide Enfield City of Whyalla Port Augusta City Council Wudinna District Council City of Port Lincoln Yorke Peninsula Council Port Pirie Regional Council 2. Apologies District Council of Coober Pedy Rural City of Murray Bridge District Council of Peterborough Municipal Council of Roxby Downs District Council of Yankalilla 3. Notices & Arrangements The Executive Director Public Affairs outlined the notices and arrangements for the meeting. ECM 688751 LGA Annual General Meeting – Draft Minutes – 31 October 2019 Page 2 LGA Annual General Meeting - Agenda & Papers - 29 October 2020 - Page 7 4. President’s Address The President provided a verbal report. Copy of the report is attached to these minutes. 5. Minutes of Previous Meeting 5.1 Minutes of the Ordinary General Meeting held on 12 April 2019 Berri Barmera advised that they had attended the 2019 OGM but were listed in both the Present and Apologies lists of the minutes. Moved West Torrens Seconded Berri Barmera that the Annual General Meeting confirms the minutes of the Ordinary General Meeting held on 12 April 2019, with amendment noted, as a true and accurate record of the proceedings held. Carried 5.2 Resolutions and Actions from Previous Meetings Moved Mid-Murray Seconded Naracoorte Lucindale that the Annual General Meeting notes progress with resolutions resulting from the Ordinary General Meeting of 12 April 2019 and outstanding resolutions from earlier general meetings. Carried 6. LGA Business 6.1 LGA Annual Report 2018-2019 Moved West Torrens Seconded Gawler that the Annual General Meeting receives and adopts the Local Government Association of South Australia’s Annual Report for the year 2018-2019. Carried 6.2 Financial Statements 2018-2019 Moved Northern Areas Seconded Goyder that the Annual General Meeting receives and adopts the LGA of SA and controlled entities Financial Statements for the year 2018-2019. Carried 6.3 Annual Reports of LGA Committees Chair of the GAROC Committee, Mayor Karen Redman presented the GAROC Annual Report to members. Chair of the SAROC Committee, Mayor Erika Vickery presented the SAROC Annual Report to members. ECM 688751 LGA Annual General Meeting – Draft Minutes – 31 October 2019 Page 3 LGA Annual General Meeting - Agenda & Papers - 29 October 2020 - Page 8 Moved Gawler Seconded Renmark Paringa that the Annual General Meeting notes the Annual Reports for the year 2018-2019 of the following Committees established under the LGA Constitution: a. Greater Adelaide Region Organisation of Councils (GAROC) b. South Australian Region Organisation of Councils (SAROC) c. CEO Advisory Group d. Audit and Risk Committee Carried 6.4 LGASA Mutual Annual Report 2018-2019 Chair of LGASA Mutual, Mr David Holston presented the Annual Chair’s Report to members. Moved Naracoorte Lucindale Seconded Northern Areas that the Annual General Meeting receives and notes the LGASA Mutual Annual Report for the year 2018-2019. Carried 6.5 LGA Procurement Annual Report 2018-2019 On behalf of the Chair of LGA Procurement, Mayor David O’Loughlin, CEO of LGA Procurement Mr Andrew Haste presented the Annual Chair’s Report to members. Moved West Torrens Seconded Barunga West that the Annual General Meeting receives and notes the LGA Procurement Annual Report for the year 2018-2019. Carried 6.6 LGA 2019 Value Proposition and Pricing Methodology Moved West Torrens Seconded Gawler that the Annual General Meeting notes the report. Carried 6.7 LGA Advocacy Update Moved Salisbury Seconded Mount Barker that the Annual General Meeting notes the report. Carried 6.8 LGASA Commercial Update Moved Alexandrina Seconded Franklin Harbour that the Annual General Meeting notes the report on LGASA Commercial activities. Carried ECM 688751 LGA Annual General Meeting – Draft Minutes – 31 October 2019 Page 4 LGA Annual General Meeting - Agenda & Papers - 29 October
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