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M EMORANDUM 710 WALL STREET PO BOX 431 TO: MAYOR AND CITY COUNCIL BEND, OR 97709 [541] 963-2118 FROM: ERIC KING TEL [541] 388-5519 SUBJECT: WEEKLY REPORT FAX www.bendoregon.gov DATE: SEPTEMBER 4, 2020 Upcoming City Council meetings and other events September 16, Work Session start at 5 p.m., Regular Meeting at 7 p.m. via Zoom October 7, Work Session start TBD, Regular Meeting at 7 p.m. via Zoom See attached Council Schedule for more details. Municipal Court Suspensions Councilor Moseley asked a question during the work session about the number of driver’s license suspensions we do in a year, and we told him we’d provide that info in the memo. There are 1,200 people that would have either been suspended or had their accounts turned over to collections due to non-payment since March. That was not clear in the presentation, so I wanted to clarify that. For fiscal year 2018-19, which would have been the last full year without COVID impacts, the court suspended approximately 4,800 driver’s licenses. It should be noted that at that time, courts were allowed to suspend for failure to appear as well as non-payment. HB 4210 has eliminated suspensions for failure to pay traffic fines, so the overall suspension numbers may be considerably less going forward. Also, many of our suspensions are not first time suspensions, but are issued for people that are already suspended for other issues or in other courts. If Councilors have additional questions, they can email Sharon Wojda. Welcoming Week Events Welcoming Week 2020 is here! The attached Welcoming Week Calendar 2020 has all of this year’s events. You can also find them on the Welcoming Week webpage, which links to the Spanish Semana de Bienvenida webpage. You will also be receiving Outlook calendar invitations to each of the events. Read the Welcoming Week press release for more information. Page 1 Mask Signs Transportation and Mobility has installed 70 signs throughout Bend to remind people to wear their masks or face coverings to help keep Bend open for business and avoid fines. There are two signs per location, with one in English and one in Spanish. The attached Mask Signs in Bend shows the locations of the signs. S&P Ratings Report for Sewer Revenue Bonds Attached is the Ratings Report for Sewer Revenue Bonds. The AA rating is consistent with the water revenue bonds from 2016. The full report is attached, but Sharon Wojda pulled out some highlights below. The enterprise risk profile reflects our view of the sewer system's: • Very strong economy, with access to the broad and diverse Bend-Redmond metropolitan statistical area (MSA); • Generally affordable service rates, which provide management with future revenue-raising flexibility; • Good operational management assessment, as evidenced by a proactive and ongoing master plan to upgrade treatment capacity to facilitate growth in the service territory while remaining compliant with environmental regulations. The financial risk profile reflects our view of the sewer system's: • Extremely strong liquidity position at $57 million, equivalent to over four years' operating expenses for fiscal 2019; • Moderate leverage (with a debt-to-capitalization ratio of about 37% as of June 30, 2019) tempered by the system's manageable capital needs, and with management projecting debt will amortize more rapidly than it is added • Strong financial management assessment, with regularly updated long-term financial forecasting and solid financial policies and practices. The city maintains operational management practices and policies that we consider to be good, including its comprehensive master plan, which has proactively identified capital projects required to keep pace with local growth; regular communications with both elected officials and customers regarding the system's operational and financial needs; and regular review of system rates. We consider the sewer system's financial management practices and policies to be strong. Management reviews the system's budget-to-actuals on monthly basis. The city also maintains both long-term financial and capital plans, and has formal reserve and debt-management policies. Development Going Strong The Utility Department reports a high level of demand for our hydrant meter boxes. These are used primarily for construction-related activities. We have 94 boxes total and have 92 in the field rented to contractors. This is the highest number we have ever seen. Page 2 Oregon Water Conditions Report The attached Drought Report provides an update on the state’s Water resources amid drought conditions. Some summary items of note: Current Oregon statewide water year precipitation at NRCS SNOTEL sites remains below average at 82 percent. Precipitation over the past two weeks has been below average across most the state. Temperatures over the past two weeks have been warmer than normal across most of the state. Over the next 8 to 14 days, the NOAA Climate Prediction Center is forecasting above-normal temperatures along with below-normal precipitation. There is a ~60% chance of La Niña development during Northern Hemisphere fall 2020 and continuing through winter 2020-21 (~55% chance). Statewide streamflow conditions for July were lower than normal at 80 percent. OSHA Draft Rules Here is a link to OSHA’s draft COVID-19 temporary rules. Bi-Weekly Deschutes County COVID-19 Situation Report Attached is the Deschutes County Cooperator Sitrep. It includes the bi-weekly situation report from Deschutes County Emergency Management, the Epidemiological Report and the Joint Information Center Report. Communications Monthly Media Report The Communications Department has started compiling a monthly Social Media and Media Monitoring Report that summarizes social media and news media monitoring. This new report is a new service made possible with support from the Communications Coordinator, the newest position in the Communications Department that was supported by Council during 2019-21 budget setting. This new report provides insight into community conversations on social media and in news media. It helps us be more responsive to community members and provide a higher level of customer service. It will also help us identify topics of interest in the community and trends in engagement that can help improve our communications and outreach. Page 3 Attachments Council Schedule Welcoming Week Calendar 3030 Mask Signs in Bend Drought Report Ratings Report for Sewer Revenue Bonds Deschutes County Cooperator Sitrep Social Media and Media Monitoring Report Page 4 Date City Council / BURA Schedule Agenda Material Due Dates (Legal/Finance) Final September 16 Executive Session, property (30 min.) Work Session NLA/land use process Bend Development Code Amendments related to HB 2001 and Micro-Unit Developments, Small Dwelling Unit Developments, and Zero Lot Line Developments and other amendments Welcoming City Resolution Regular Meeting Express employment contract Airport Engineer of Record Master Services Agreement Murphy Booster Pump Station Operational Improvements Project, Murraysmith Contract Amendment Budget Adjustments, CARES funding and other COVID relief programs Staffing Schedule by Service Area PZ-20-0685 Les Schwab alley vacation petition Public hearing PZ-20-0477 Easton Master Plan Public hearing PZ-20-0478 Easton TSP Map Amendment Public hearing for the vacation of Davenport Road in Juniper Ridge (PZ-20-0649) Potential appeal for the Verizon cell tower at 27th/Butler Market PZ-20-0179, 20-0180 and 20-0181 Second reading parking district Old Bend Neighborhood October 7 Work Session Police Chief’s Advisory Committee COVID Update Regular Meeting Revenue Forecast for Oregon ODOT Community Pathways Grant Water Meter Hardware Public Hearing to vacate the alley bounded by NE 3rd Street, NE 4th Street, NE Clay Avenue and NE Burnside PZ-20-0685 Les Schwab Tire Centers Second reading PZ-20-0477 Easton Master Plan Second reading PZ-20-0478 Easton TSP Map Amendment Print Date: 9/4/2020 Second reading vacation of Davenport Road in Juniper Ridge (PZ-20-0649) October 21 Council Goal Quarterly Update, 3 p.m. (4-6 on Monday?) Work Session Regular Meeting Second reading PZ-20-0685 Les Schwab Tire Centers, Public Hearing to vacate the alley November 4 Work Session Regular Meeting US 97 Parkway Plan documents November 18 Work Session Regular Meeting December 2 Work Session Regular Meeting December 16 Work Session Regular Meeting Work Session future topics to be scheduled Quarterly Council- Board/Commission check-ins (2nd meeting January, April, July, October) Phase 2 Ameresco contract Update/check-in presentation on the Southeast Area Plan Bend Parkway Plan and Right –in Right Out entrances Even-Year Statistical Surveys Roundabout build out vs. phased Juniper Elementary trail connection (Eric to follow-up after School District application) HB 2001 Airport Master Plan Update Fall 2019 Micro-transit Pilot Study Update Joint meeting with the Deschutes County Commissioners, time and location TBD Council Goal Setting, January 20-21 Regular Agenda future topics to be scheduled Public hearing on vacation of Glenwood & Alden Pump Station Decommissioning Print Date: 9/4/2020 Sale of the Roanoke property Franchise Code Update Loan for the Newport Drainage Improvements project Code update for reimbursement district GMA modifications Council Stewardship Subcommittee, 3-5 p.m. last Tuesday of every other month Council Community Building Subcommittee, 3-5 p.m. third Monday of every other month Print Date: 9/4/2020 bendoregon.gov/welcomingweek SEPT. 12-20, 2020 SEPTEMBER 11 Welcoming Week Kick-off 6:30 – 7:30 p.m. Facebook & YouTube Livestreams This virtual rally will center the experiences of traditionally marginalized communities as they share what it means to feel welcome. The rally will be an opportunity for the greater community to better understand the experiences of underserved community members and gain greater perspective on the meaning of allyship. SEPTEMBER 12 How Do We Make Bend Welcoming for Everyone? Session #1 10 a.m.