District Council Ten Year Plan 2009-2019

rotorua museum of art & history activity plan

Why we do it Collections Tarawera Eruption Seven important collections are at the heart of the The 1886 eruption of Mount Tarawera changed the lives To provide an outstanding museum for the benefit of the museum’s identity. They are (with catalogued holdings as for all who lived in this area forever. The fabulous Pink Rotorua community and its visitors; to collect, preserve at 30.06.08): and White Terraces were destroyed, along with many and interpret the material cultural heritage of the district for Ethnology (658 items catalogued) villages around the mountain. This exhibition tells the the benefit of future generations; to maintain the integrity Fine Arts (2,196 items catalogued) story of the fateful night and remembers the victims, of the Bathhouse as an iconic building for Rotorua and Natural Environment (472 items catalogued) both Maori and Pakeha. . Photography (17,035 items catalogued, approx. 75,000-100,000 items in total) Rotorua Stories Cinema Resource and archives (8,055 items catalogued) An interactive theatre experience telling the stories of What we do Social History (12,592 items catalogued) Rotorua in a dramatic and entertaining way was added Taonga Maori (1,303 items catalogued) to the museum’s attractions in 1998, and has been The Rotorua museum of Art & History, Te Whare Taonga o upgraded at regular intervals since. It remains a core , is situated in the Bathhouse, an historic These collections are developed through gift, purchase part of the museum experience for locals and landmark building sited strategically in Government and loan. The museum’s collections are housed off site in a visitors alike. Gardens, a heritage precinct of national importance. The customised building where they are stored in an optimum Bathhouse building holds a category 1 classification from environment, thereby protecting the community’s cultural Mudbath Basement the NZ Historic Places Trust, the highest level of heritage for future generations. A long term project for The famous Mudbath Basement has recently been significance for buildings in New Zealand. accession and catalogue collection items aims to have opened up again to visitors after 100 years. Visitors every item recorded and stored on a computerised must go through the basement of the building to arrive The museum opens to the public every day except collection management system. at the mudbaths which have sat undisturbed in the Christmas Day, from 9am to 8pm daily during NZ daylight same place for over 100 years. saving time, and from 9am to 5pm the rest of the year. Exhibitions Taking the Cure Viewing Platform The Centennial Project which commenced with the Tells the story of the Bathhouse building and the origins Reinstatement of the historic viewing promenade on the reinstatement of the viewing platform in 2006 will see the of tourism in Rotorua. North Wing roof (Stage 1 of the centennial project) was Bathhouse building completed to its original completed in March 2006, and made possible by grants specifications and is due to be completed in 2010-2011. A Maori Battalion from the Ministry of Tourism and the NZ Lotteries Grants major fundraising campaign, led by a dedicated B Company of 28 Maori Battalion was made up of Board which supplementing annual plan funding from charitable trust, is well advanced towards securing funds volunteers from the Rotorua//Thames- RDC. towards this $22 million project. Stage II of the project, the Coromandel areas and fought in some of the most North Wing Extension was completed in September 2008 famous campaigns of WWII. This exhibition is a tribute Programmes and opened to the public in November 2008. Stage III, the to those men, and the people they left behind. A dynamic and active programme of public lectures, films, South Wing Extensions has commenced in May 2009 and tours, floor talks and children’s activities is provided will be completed in 2011. throughout the year. Some of the events are so popular that dozens of people are turned away. It is expected that the Reflecting the value added through capital investment, public programme will continue to grow as the museum Council will increase its adult admission price to $15 for all grows into the new galleries provided through the Centennial paying visitors at the completion of the South Wing, Project. effective 1 July 2011.

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Guided Tours Education Guided tours provided by a team of over 70 volunteer Since 1998 the museum has been contracted by the docent guides have become a core part of the Rotorua Ministry of Education to provide Learning Experiences Museum experience. The guides undergo a rigorous 14 Outside the Classroom to some 12,000 school students per week training programme before graduating and starting annum. Two teachers are employed to develop and deliver their careers as guides for museum visitors. Tours will take curriculum-linked programmes and school groups come place on the hour in the summer months and five times daily from all over New Zealand to use the service. The current in winter. contract expires in 2010 after which the museum will seek a new contract.

Community outcomes

Community Outcome How the Council contributes

Maori Culture By preservation and sustainable development of Maori resources.

By providing learning activities accessible for everyone. Learning ? By providing quality educational institutions.

By providing great facilities to visit. Happening By fostering artistic expression, art, music, dance, public performances and exhibitions.

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What does the council plan to do in the future

What is the Council currently doing? What will we do in years 1 to 3? What will we do in years 4 to 10? How will we know if we achieve our objective? (key result areas)

Completed construction of North Wing Centennial Project, opening to the public in December 2008. Completion of detailed design/costing for the Complete construction of the South Wing. South Wing completed providing increased South Wing development with construction opportunities for touring exhibitions. commenced. Project planning around the return of Te Negotiate the return of Te Arawa Taonga Te Arawa Taonga returned and displayed to Arawa Taonga as part of the South Wing from collectors/other museums etc. tell the stories of local history in the new development. South Wing. Exhibition Master Plan – South Wing Complete and construct exhibitions for the High quality exhibitions that attract visitors exhibition space being developed. South Wing. to the museum. Run education programmes. Reapply to Ministry for funding to continue LEOTC contract confirmed for 2010 to providing education programme. 2013. Run series of public programmes. Increase in visitor numbers. Provide vibrant, informative, educational and culturally based exhibitions and show case collections.

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Measuring our achievements

Level of Service Performance measures Current Performance targets performance 09/10 10/11 11/12 12/13 13/14 14/15 15/16 16/17 17/18 18/19 An outstanding museum % of households in Rotorua that 55% 55% experience, open seven days a visit the museum each year. week and free to local % of local residents very /fairly 75% 75% with an increasing trend corresponding with future capital development of the museum residents of Rotorua. satisfied with the museum and its services Collect, preserve, catalogue Number of collections and 7 7 and conserve the community's items. cultural heritage. Interpret and display the art, Number of permanent exhibition 7 7 culture and stories of Rotorua galleries. and Te Arawa via a number of permanent exhibitions. Provide a range of educational Number of public programmes 12 15 20 levels including primary, (workshops/lectures) per year. secondary, tertiary and adult learning. Number of students each year 12,000 12,000 participating in the LEOTC programme (curriculum based learning). Provide a range of unique Number of touring exhibitions. 15 10 20 25 exhibitions from other parts of Number of language based 14 14 New Zealand. navigational maps so museum visitors can self-guide around the museum. Number of guided tours per day. 6 7

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Negative effects

Negative effects Mitigation options Inability to meet customer demand and changing expectations. Community consultation. Select and train staff to an appropriate level. Does not meet visitor numbers or cost per visit targets. Continually critique programmes and make changes as required. Reliance on vulnerable international visitor market. Develop programmes that attract more Rotorua residents and domestic visitors.

Funding considerations

Who benefits from the activity? What is the period of benefit? Funding source The community as a whole; it is available and Educational benefit from an informed, creative The museum provides a significant public benefit to the accessible to everyone. population, including visitors to the district, is community as well as a particular benefit to individuals and The local community benefits from the provision of ongoing. groups who visit the museum for either educational or exhibitions and public programmes that would The preservation of cultural heritage, including Maori recreational purposes. otherwise not be possible in Rotorua. heritage is ongoing and long-term. Present and future generations of residents benefit Recreational benefit for a holistic lifestyle for the Fees are charged to visitors to the district at a level that from the ongoing stewardship of the material heritage community is ongoing. encourages use of the Museum. collections of the district. School students from the district and beyond benefit Who creates need for the activity? This activity is funded 55% - 65% from general rates with the from the educational opportunities provided at the The need to undertake this activity is created by: balance of funding (35% - 45%) coming from user fees and museum - The local community for access to cultural heritage charges. Individuals and groups who take advantage of the and creative media. service and attend activities. - Community expectation that the material heritage Domestic and international visitors who visit the of the district will be cared for, preserved and museum as a paid attraction. interpreted for the benefit of current and future generations. - Demand from domestic and international visitors for a quality museum experience to enhance and enrich their visit to Rotorua District. - Whanau and hapu of Te Arawa for a safe and secure repository for their taonga. - The need to care for and preserve the Bathhouse and Blue Baths as historic buildings.

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Asset Management Maintaining our assets Collections and heritage features The assets are maintained by council’s maintenance contractors. Council The collection items (between 100,000 and 125,000 items) are Key Assets assets are to be maintained as per agreed specifications and are reviewed documented, photographed and then recorded in a database Bathhouse heritage building every 3 years to ensure that the service is up to date with current levels of called “Collection” (provided by specialist museum collection Art and history collection service requirements. Major works are competitively tendered out to management software company Vernon Systems Ltd). The Lease of off-site store specialised contractors ensuring that the final product is of a high standard process involves photographing all collection items as they enter and delivered at a competitive cost to council. the offsite storage facility and then scanning these to provide a digitised image for storage on the computer system. A condition Council employs a staff member within Corporate Services who is responsible report is completed for all items as well as a catalogue sheet for the maintenance of all council buildings. In the course of assessing which details further relevant information about the item. buildings for short and long-term needs, future needs are determined and replacement requirements scheduled.

Major changes planned for assets

Reason for change What will be done? Year 1 Year 2 Year 3 Year 4 - 10 Year 1 – Furniture/Fittings: ($000s) ($000s) ($000s) ($000s) major expenditure – audiovisual equipment, exhibition equipment, Renewals and replacements Furniture/fittings/plant 332 695 142 2,472 display furniture CCTV - 13 - - Database 8 8 8 67 Year 2 – Furniture/Fittings: major Exhibition 83 - - - expenditure – exhibition equipment, Subtotal 423 716 150 2,539 lighting and display furniture Increased levels of service Centennial development – completion of South Wing extension to the Bath House building 8,063 8,305 - - Years 4-10 – Furniture/Fittings: completed. major expenditure - audiovisual equipment, exhibition equipment, Increased demand No changes planned for assets related to display furniture increased demand.

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Financial summary (plan 2009/10 and forecast 2010/11 to 2018/19)

Rotorua Museum of Arts and History Actual Annual Plan 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 2018/19 ($000s) 2007/08 2008/09 Operating Expenses Direct Costs 2,465 2,547 2,379 2,454 2,833 2,669 2,755 2,843 2,881 2,964 3,092 3,143 Financial Costs 137 60 116 138 143 159 168 175 162 164 163 141 Depreciation 406 489 641 648 1,157 1,168 1,156 1,134 1,065 1,060 1,053 1,066 Other ------Total Costs 3,008 3,096 3,136 3,240 4,133 3,996 4,079 4,152 4,108 4,188 4,308 4,350 Revenue Capital Revenue 2,113 1,298 5,629 3,916 256 1,554 759 63 67 69 71 73 Fees and Charges 960 1,141 1,125 1,154 1,362 1,391 1,418 1,451 1,482 1,511 1,541 1,573 Investment Income ------2 5 9 14 19 24 Subsidies and Grants - 112 ------Targeted Rates ------Total Revenue 3,073 2,551 6,754 5,070 1,618 2,945 2,179 1,519 1,558 1,594 1,631 1,670 Internal Recoveries Internal Recoveries 2 2 3 3 3 3 3 3 3 3 3 3 Total Internal Recoveries 2 2 3 3 3 3 3 3 3 3 3 3 Net Cost of Service (67) 543 (3,621) (1,833) 2,512 1,048 1,897 2,630 2,547 2,591 2,674 2,677 Capital Costs Renewals - - 423 715 150 883 554 274 229 381 110 107 Growth ------Backlog ------Level of Service - - 8,063 8,305 ------Total Capital 2,294 1,996 8,486 9,020 150 883 554 274 229 381 110 107 Operational Funding Net Cost of Service (3,621) (1,833) 2,512 1,048 1,897 2,630 2,547 2,591 2,674 2,677 Plus Capital Revenue - - 5,629 3,916 256 1,554 759 63 67 69 71 73 Less Depreciation - - (641) (648) (1,157) (1,168) (1,156) (1,135) (1,065) (1,061) (1,053) (1,066) Add back Depreciation Funded by Rates - - 332 707 142 874 545 265 219 371 100 97 Operations Funded by General Rates - - 1,699 2,143 1,753 2,308 2,046 1,824 1,768 1,971 1,793 1,781 Capital Funding Funding from Depreciation (Rates) - - 332 695 142 874 545 265 219 371 100 97 Loans from/(to) Corporate Fund - - 2,130 2,122 8 9 9 9 10 10 10 10 Capital Grants - - 6,024 6,205 ------Development Contributions ------Total Capital 2,294 1,996 8,486 9,022 150 883 554 274 229 381 110 107 Minor roundings may occur in above totals

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