Charter Township of Canton Board Proceedings – December 8, 2020 a Regular Meeting of the Board of Trustees of the Charter Town
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Charter Township of Canton Board Proceedings – December 8, 2020 A regular meeting of the Board of Trustees of the Charter Township of Canton was held Tuesday, December 8, 2020 virtually. Supervisor Graham-Hudak called the meeting to order at 7:00 p.m. Members Present: Foster, Ganguly, Graham-Hudak, Siegrist, Slavens & Sneideman All members stated their location is Canton Township Members Absent: Borninski Staff Present: Director Hohenberger, Director Smith, Director Trumbull, Director Baugh, Director Stoecklein, HR Manager Conley Adoption of Agenda: Motion by Siegrist, supported by Slavens to adopt the agenda as presented. Motion carried unanimously by roll call vote by all members present. Approval of Minutes: Motion by Siegrist supported by Foster to approve the November 17 & 24, 2020 Board minutes as presented. Motion carried unanimously by roll call vote by all members present. Public Comment: Public comment was held. Payment of Bills: Motion by Slavens supported by Foster to approve the payment of bills as presented. Motion carried unanimously by roll call vote by all members present. CHARTER TOWNSHIP OF CANTON EXPENDITURE RECAP FOR THE TOWNSHIP BOARD MEETING OF December 8, 2020 101 GENERAL FUND 374,240.69 204 ROADS FUND 1,173.13 206 FIRE FUND 682,207.07 207 POLICE FUND 163,066.58 208 SUMMIT OPERATING (General) 20,819.95 219 STREET LIGHTING 21,692.15 230 CABLE TV FUND 9,442.76 246 TWP (COMMUNITY) IMPROVEMENT 22,441.90 248 DDA - CANTON 32,575.94 261 E-911 UTILITY 0.00 265 ORGANIZED CRIME - DRUG ENFORCEMENT 0.00 274 CDBG 15.00 December 8, 2020 1 276 NSP GRANTS FUND 0.00 401 CAP PROJ - ENERGY PROJECT 79,599.65 402 CAP PROJ - SUMMIT CONSTR 0.00 403 CAP PROJ - ROAD PAVING 1,659,098.10 584 GOLF FUND 14,738.71 592 WATER & SEWER FUND 1,392,168.41 596 SOLID WASTE 363,205.15 661 FLEET 28,761.20 701 TRUST & AGENCY FUND 0.00 702 CUSTODIAL FUND 11,654.36 736 POST EMPLOYMENT BENEFITS 1,000,000.00 852 SPECIAL ASSESSMENT DEBT 0.00 301 ENERGY PROJECT DEBT SVCE FUND 0.00 0.00 TOTAL - ALL FUNDS 5,876,900.75 Consent Calendar: Item C-1. Consider 2020 Planning Commission Meeting Dates. Motion by Siegrist, supported by Sneideman to set the 2021 Planning Commission Meeting schedule at 7:00 p.m. on the following dates: January 4th, February 1st, March 1st, April 5th, May 3rd, June 7th, July 12th, August 2nd, September 13th, October 4th, November 1st, and December 6th.approve the attached listing of budget adjustments to the 2020 budget. Motion carried unanimously by roll call vote by all members present. Item C-2. Establish Board of Trustees Meeting Dates for 2021. Motion by Siegrist, supported by Sneideman to establish the Canton Township Board of Trustees meeting schedule for the year 2021 as follows: The Township Board shall meet on the first, second, third, fourth, and fifth Tuesdays of each month in regular session. The first, third and fifth Tuesdays, the Township Board shall meet in a work or study session at 6:00 p.m. and all other meetings shall be at 7:00 p.m. Meetings are normally held in the Board of Trustees meeting room on the First Floor of the Charter Township of Canton Administration Building, 1150 Canton Center South, Canton, Michigan. Meetings may be canceled to coordinate with election dates as scheduled for 2021. All adjustments to this schedule to be posted individually on the Canton Website as well as posted on the Announcement Boards at the Township Administration Building. Motion carried unanimously by all members present by roll call vote. Item C-3. Consider 2021 Meeting Dates for the Commission for Culture, Arts, & Heritage. Motion by Siegrist, supported by Sneideman to establish the 2021 Canton Commission for Culture, Arts & Heritage meeting schedule at 7:00 p.m. in the Lower Level Meeting Room E of the Administration Building, 1150 S. Canton Center Road, quarterly on the designated Thursday of December 8, 2020 2 the established months. Meeting Dates: February 11, 2021, May 13, 2021, August 12, 2021, November 18, 2021 Motion carried unanimously by all members present by roll call vote. Item C-4. Consider Approval of an Amended Intergovernmental Agreement with Wayne County for the Road Improvements to County Primary and Local Roads in the Canton Township Millage Program Motion by Siegrist, supported by Sneideman to approve the attached Intergovernmental Agreement with Wayne County to expire on March 30, 2021 if not successfully approved by Wayne County by December 31, 2020, subject final completion of Attachment D as approved by the Municipal Services Director and further, I move to authorize the Township Supervisor to sign on behalf of Canton Township. Motion carried unanimously by roll call vote by all members present. General Calendar: Item G-1. Consider Approval of 2020 Budget Adjustments. Motion by Siegrist, supported by Slavens to approve the attached listing of budget adjustments to the 2020 budget. Motion carried unanimously by roll call vote by all members present. Motion by Sneideman, supported by Foster to appoint Clerk Siegrist as president pro tem for the meeting in the absence of the Supervisor. Motion carried unanimously by all members present by roll call vote. Item G-2. Consider Approval of Reappointments to the Community Development Block Grant (CDBG) Advisory Council. Motion by Slaves, supported by Siegrist to move to reappoint Nadeem Siddiqi and Colleen Conklin to the CDBG Advisory Council for a three-year term, effective January 1, 2021 and expiring on December 31, 2023. Motion carried unanimously by roll call vote by all members present. Item G-3. Consider Approval to Adopt MERS Adoption Agreement Addendums The Supervisor returned. Motion by Siegrist, supported by Sneideman to approve the attached MERS Adoption Agreement Addendums. Motion carried unanimously by roll call vote by all members present. Item G-4. Consider Payment of CityView Annual Software Maintenance Fees. Motion by Siegrist, supported by Sneideman to move to authorize the payment to Harris Computer Systems for the CityView annual software maintenance fees for a total cost not-to- exceed of $62,961.33. Funds are available in the 2021 Budget in the accounts specified. Motion carried unanimously by roll call vote by all members present. Item G-5. Consider Increasing PO #2020-1160 to Fishbeck for the 2020 Water Main Capital Improvement Project By $12,000. December 8, 2020 3 Motion by Siegrist, supported by Slavens to approve the following budget amendment; increase PO #2020-1160 by $12,000. Motion carried unanimously by roll call vote by all members present. Item G-6. Consider Award of a Contract for Professional Design and Engineering Services to Wade Trim Associates, Inc. for Improvements at Administration Complex Heritage Park – Paving and Design. Motion by Siegrist, supported by Sneideman to award a contract and purchase order for engineering consulting services for the Administration Complex Heritage Park – Paving & Design, to Wade Trim & Associates, Inc. in an amount of $41,900 plus a 10% contingency of $4,190 for a not-to-exceed amount of $46,090. Motion carried unanimously by roll call vote by all members present. Item G-7. Consider Approval of Wage Increase for Merit (Full-Time, Non-Union) Employees and Elected Officials for the 2021 Fiscal Year. Motion by Siegrist, supported by Sneideman to approve the proposed recommendation by the Merit Commission which includes a 2.50% across the board wage scale increase for Merit Employees for the 2021 fiscal year. Motion carried unanimously by roll call vote by all members present. Motion by Siegrist, Supported by Sneideman to approve the proposed recommendation that Elected Officials receive a 2.50% increase for the 2021 fiscal year and for future Elected Officials wage increases to continue to follow the Merit Employees across the board annual increases going forward. Motion carried unanimously by roll call vote by all members present. Item G-8. Consider the Addition of the Public Safety Aide (PSA) Position to the Part-Time Wage Scale. Motion by Siegrist, supported by Slavens to add the Public Safety Aide position to the part-time wage scale as presented. Motion carried unanimously by roll call vote by all members present. Item G-9. Consider Approving the Purchase of Furniture for Fire Station #2 and an Associated Amendment to the 2020 Fire Budget. Motion by Siegrist, supported by Slavens to approve the purchase of furniture for Fire Station #2, in multiple purchase orders to: ABC Warehouse, Amazon, Fire Station Furniture, Gardner White Furniture, Kentwood Office Furniture, La-Z-Boy Furniture, Loves Furniture, and Overstock.com; for a combined amount not to exceed $56,000; nor a single Purchase Order over $10,000, and to approve an amendment to the 2020 Fire Budget, decreasing the Transfer to Fund Balance expenditure account #206-336-50.999 by $20,000; and increasing the Capital Outlay Office Equipment & Furniture expenditure account #206- 336-50.970_0060 by $20,000. Motion carried unanimously by roll call vote by all members present. December 8, 2020 4 Item G-10. Consider Waiving the Bidding Process and Approve the Sole- Source Purchase of Fire-Dex Isolation Coveralls from West Shore Fire, Inc. Motion by Siegrist, supported by Slaven to approve waiving the bidding process to purchase 499 Fire-Dex Isolation Coveralls from West Shore Fire, Inc., the sole-source provider of Fire-Dex products, in the amount of $87,774.10. Motion carried unanimously by roll call vote by all members present. Item G-11. Consider Approving the Renewal of an Animal Sheltering Agreement with the Michigan Humane Society for 2021. Motion by Siegrist, supported by Slavens to approve the proposed contract with Michigan Humane Society for animal sheltering services from January 1 – December 31, 2021, in the total amount of $35,000, utilizing funds budgeted in the 2021 Police Animal Care Account.