2017 Pacific Mini Games

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2017 Pacific Mini Games 2017 Pacific Mini Games Update to ONOC- March 31 Vanuatu 2017 Pacific Mini Games 4th – 15 December 2017 247 Days to Go TODAY! Bula and Greetings from Government of Republic of Vanuatu- Hon Simeon Seule Minister for Youth Development and Sport Todays Update- Clint Flood CEO Status Update Sports and Venues Village Medical Services Games Services- Transport Host Hotel Technology Ceremonies Security Services Next Steps Current Status of Planning Tenders out for all major services and commodities to be awarded Catering Fitout Overlay Ceremonies Production Medals Transport Village plan in place All senior managers now in place Sport Contracts signed with all National Sport Federations All Technical Delegates engaged Sponsors in place for over 1 million USD of services Construction well underway on all venues Volunteer planning underway Ceremonies program scoped Medical Committee in Place Venue Operations Planning Underway Govt Delivery Committee– Police/Health/Transport in Place Sports Program Preliminary Sports Schedule Sports Schedule Session times to be Confirmed by May General Start times 9-10 am– and evening events in following sports Athletics Beach Volleyball Boxing Football (preliminary only at Main Korman Stadium) Judo Karate Netball Rugby Table Tennis Tennis Weightlifting TECHNICAL MEETINGS WILL BE HELD EITHER 1 or 2 days before COMPETITION Entry by Number Numbers by Sports Competitiors Team Officials Sport Male Female Total Male Female Total Archery 37 26 63 12 8 20 Athletics 203 165 368 35 24 59 Para-Athletics 33 12 45 11 8 19 Beach Vollyball 24 22 46 15 10 25 Boxing 87 0 87 31 1 32 Football 201 153 354 45 35 80 Golf 42 32 74 16 9 25 Judo 59 40 99 20 10 30 Karate 49 38 87 16 8 24 Netball 0 72 72 5 23 28 Rugby 7's 174 0 174 40 0 40 Table Tennis 43 43 86 17 13 30 Para-Table Tennis 15 14 29 4 6 10 Tennis 48 47 95 18 12 30 Weightlifting 86 67 153 33 13 46 Grand Total 1101 731 1832 318 180 498 Note– Australia and NZ expected in Weightlifting Technical Officials Van2017 has requested through all Teams and National Federations that nominations for qualified technical officials are forwarded to Van2017 asap. Teams/PGA’s are strongly encouraged to seek means to include Technical Officials in their travel budgets. This will reduce costs to Organizing Committee and will provide critical experience to your Technical Officials. Venues Korman Complex- Facilities and Sports 1200 Seat Outdoor Stadium/Track- Fully Lit 1000 Seat Indoor Multi-purpose hall- 500 Seat Indoor multi-purpose hall 6 Tennis Courts– Fully Lit 4 Beach Volleyball Courts- 1 lit Archery Range Archery Athletics Beach Volleyball Boxing Football Judo Karate Rugby 7’s Table Tennis Tennis Other Venues Ex FOL- Weightlifting Port Vila Golf Club- 18 hole Course- Mele National Stadium/Amical Field – Football Training Venues Training Venues will be in place from Nov 30. Training venues will close the day of the last competition for that Sport. All Training Venues must be booked through Sport Desk at the Village. Holiday Inn Holiday Inn Korman Complex –Construction Underway Beach and Tennis Courts Main Stadium and Track Korman Complex Archery Range Indoor Halls Planned Completion Nov 01 2017 ATHLETE VILLAGES 5 schools to be used 10 minutes from Korman Complex/Athletes Centre/FOL/National Stadium Athletes Centre 7 -10 minutes from Korman Complex The Village will open to Teams Nov 30 from 8:00 am onwards Village closes December 17 at 11:00 am Total bed spaces – 1500- - Allocations to be done in May/June Village Loading– Existing No. Toilets No. Shower School Application Rooms No. Beds Existing Existing Accom modation/Operation 38 488 34 32 Lycee School s Anabrou School Accommodation 11 120 20 NIL INTV Acco mmodation 39 332 30 14 Freswota School Accommodation 22 264 30 4 Central School Accommodation 26 312 16 NIL Total 136 1516 130 50 Village Loading– Existing Temporary Ablution Type Mixed Toilets Showers School Toilets Showers Combination Total Total (4 min.) (4min.) (2T+2S) Lycee 2 2 8 8 School Anabrou 2 10 School INTV 4 8 8 Freswota 1 2 4 8 School Central 2 8 School Total 2 7 6 20 40 Ratios with Additional Faciliites Average people per room 12 Average Shower Ratio 17 to 1 Average Toilet Ratio 10 to 1 Room loading– max 7 bunks per room =avg room size 60 sq meters Bedding Provided Bunk Beds Mattresses Two sheets /pillow Mosquito Net Village Services PGA Support Room and meeting rooms at all Villages Clothes Washing Service Cleaning of all Common areas/washrooms- no service to rooms All room doors will be lockable– key management to be determined Free Internet access for PGA’s Nurse either on site or on call-so that 24 access in event of emergency can be supported. GOC Technology Services for Teams 2 Mobile Phones for Chef and Assistant Chef Free Internet access for PGA’s at Venues/Village Free Internet access at Athletes Centre for all Support Centre at Athletes Centre with computers for PGA Mission Staff and Printing Athlete Centre (National Convention Centre) 600-700 seat Dining hall Breakout rooms for meetings Souvenir and Goods shop Games Rooms Polyclinic Free Internet Open from 5:30 am-23:00 pm Catering ° Meals will be provided at the Athletes Centre and Sport Venues—possibility of small breakfast also available at the Villages. ° Expected hours for meals at Athletes Centre ° Breakfast- 0530-9:00 ° Lunch 11:30 -14:30 ° Dinner 16:30-22:30 ° Menu will be similar to that in PNG with 2015 Pacific Games—3 entrees/with pasta/local dishes ° Venue Lunch will be available, and trying to provide a hot meal option at the venues. ° Meal Price Tickets will be available for purchase at $15 USD/meal (TBC) ° Bottled Water through AZURE Natural Water Sample Menus Medical Services Polyclinic at Athletes Centre- Hrs- 7:00-22:00 Core Services Physiotherapy Triage/and Assessment Referral Pharmacy Venue Support Doctors/and support staff at all Venues Two Ambulances Port Vila General Hospital Lab Work Emergency Care Isolation Anti-Doping 35-50 Tests Expected to be Performed ORADO to conduct in-competition testing Team Medical Support All Physicians from Teams who will be providing medical care in Port Vila during the Games must register. Information to be sent to Mary Mahuk- PGA Relations [email protected] Teams are reminded of the requirement to purchase Emergency Health Insurance for their athletes/officials. Van2017 and Government of Vanuatu will NOT cover cost of special lab services, hospital stays, evacuations. Team Per Diems $50 USD per day per diem will exist for all residents of the Villages The per diem will cover – village services/3 meals tickets per day/transport etc Payments– Oct 20 30% of indicative numbers based entries Nov 05- 30% additional payment Nov 25- onwards remaining based on actual team size— must be paid 100% at DRM GAMES SERVICES Transport Host Hotel Car Rental Technology Services Opening/Closing Ceremonies/Medal Ceremonies Chef Briefings Accreditation and Registration Getting There (and Leaving with your Medals!) Airlines flying Scheduled flights to Port Vila Air Vanuatu (code share Qantas) Fiji Airways Air Niugini Virgin Australia Solomon Airlines (code Share with Air Niugini ) Teams need to provide arrival and departure information asap including the “hot bedding” ie turn over of week 1/week 2 athletes. Currently 1500 spaces for 2500 Entries Availability of commercial seats into Port Vila and likely out are limited at that time and possibly more restrictive with airport modifications underway. Charters can be accommodated– contact Van2017 for Information Transport °Teams will be issued with 1 vehicle each. This will likely be 12 seat mini bus with driver. This will be a dedicated vehicle with drivers. °Shuttle fleet of apx 60 -12 seat /20 seat buses will have continuous shuttles from village/venues and Athletes Centre and if required to Host Hotel. °Detail Schedules of Pool Transport and their routes will be provided to all teams prior to your arrival for the games in Port Vila. °Van2017 will not support pick up or drop off at any other Hotel property Host Hotel- Holiday Inn 4 star Hotel- 3 min from Korman 10,200-12,200 VT (apx 95-115 USD per night for a double including full breakfast and internet. Van2017 will offer r0 rooms for up to 18 nights for the first team(s) at 10,200 VT if the rooms are paid for in full to Van2017 by August 01 2017 and booked before June 01. In order to book at this rate a deposit of 25% of the amount needs to be paid to Van2017 at time of booking. If the rooms are cancelled before August 01, then Van2017 will refund the deposit, or will credit it against team per diems as directed by the Teams. Holiday Inn The next set rooms will be offered at 12,200 a night. They can booked through Van2017, and will be paid directly to Holiday Inn. All bookings must be paid for 30 days in advance of booking. Rooms are limited at this rate. No guarantee of availability at this rate can be given. If not booked through Van2017 then the rates are not the same and VAT will apply. Upgrade rooms are available at 18,000 per night/double Holiday Inn Van2017 will provide: Accreditation Desk Results Update PGA Support Venue /Village/Athlete Centre Shuttles No shuttles provided from any other hotel property VAT Value Added Tax of 12.5% will be charged on all services (ie Hotels/Vehicles/Internet) that Teams order directly from suppliers.
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