Agenda of Regular Meeting

The Board of Trustees Socorro ISD

A Regular meeting of the Board of Trustees of Socorro ISD will be held June 17, 2014, beginning at 6:30 PM in the District Service Center Board Room, 12440 Rojas Drive, El Paso, Texas 79928.

The subjects to be discussed or considered or upon which any formal action may be taken are listed below. Items do not have to be taken in the order shown on this meeting notice.

All items on the consent agenda shall be acted upon by one vote without separate discussion, unless a Board member requests that an item be withdrawn for individual consideration.

1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. SUPERINTENDENT'S COMMENTS 4. BOARD HONORS Presenter: Daniel Escobar A. A Montwood High School student will be recognized for advancing to the State UIL Academic Competition B. Americas High School varsity track athletes will be recognized for advancing to and placing in the UIL 5A State Track Meet C. El Dorado High School students will be recognized for earning the 2013-14 Teens in the Driver’s Seat Outstanding School Award 5. SPECIAL PRESENTATIONS Presenter: Daniel Escobar A. Director of Community Education, Michelle Aube-Barton, will be recognized for being named Region 19 TEPSAN of the Year by the Texas Elementary Principals and Supervisors Association (TEPSA) B. SSG. Manuel P. Puentes Middle School Principal, Libby Tidwell, will be recognized for being selected for an Educator’s Leadership Program at Harvard University C. Technology Services Department will recognize staff members for a successful implementation of the Student and Finance System 6. OPEN FORUM 7. DISTRICT REPORTS A. Facilities Report INFO: **A presentation of the 2011 Bond program construction projects, to include the HVAC upgrades at various campuses, will be provided for the Board of Trustees. Presenter: Tom Eyeington B. Grants Update INFO: **A presentation on active discretionary grants will be provided for the Board of Trustees. Presenter: Anthony Fraga 8. CONSENT AGENDA A. Consider approval of Board Meeting Minutes of May 13, 2014 Board Workshop Meeting and May 20, 2014 Regular Board Meeting B. Consider approval of Employment of Personnel INFO: **New employment contracts require Board of Trustees approval. C. Consider approval of Requests for the Use of School Facilities 1. Calvary Chapel Redeeming Grace Church for the use of Lujan-Chavez Elementary School 2. Las Tierras Community Church for the use of Paso Del Norte School 3. Maranatha Eastside Bible Fellowship Church for the use of Capt. Walter E. Clarke Middle School 4. River's Edge Church for the use of El Dorado High School D. Consider approval of Budget Amendments E. Consider approval of Awarding of Bids 1. Armored Car Services - RFP No. 199-0513-E1474 INFO: **Favorable prices and terms secured to procure chemical supplies and materials as needed district-wide. (Maximum $115,000) 2. Bakery Products - RFP No. 199-0513-E14101 INFO: **Favorable prices and terms secured to procure bakery products as needed district-wide. (Maximum $470,216-National School Lunch Program) 3. Beverage and Snack Products - RFP No. 199-0513-E1476 INFO: **Favorable prices and terms secured to procure beverage and snack products as needed district-wide. (Maximum $563,859-National School Lunch Program) 4. Dairy Products - RFP No. 199-0513-E14102 INFO: **Favorable prices and terms secured to procure dairy products as needed district-wide. (Maximum $1,783,868-National School Lunch Program) 5. Educators Legal Liability Insurance - RFP No. 199-0520-E14108 INFO: **Favorable prices and terms secured to procure educator legal liability insurance (also known as School Leaders and Employment Practices Liability Insurance). (Maximum $99,937) 6. Electrical Installations and Services - RFP No. 199-0513-E1477 INFO: **Favorable prices and terms secured to procure electrical installations and services as needed district-wide. (Maximum $300,000) 7. Mexican Food Products - RFP No. 199-0513-E14103 INFO: **Favorable prices and terms secured to procure Mexican food products as needed district-wide. (Maximum $216,799-National School Lunch Program) 8. Request for Increase and Extension - Full Line Food Service RFP No. 199-0501- E1399 INFO: **Administration recommends consideration and approval of an increase in the total award amount for the Full Line Food Service, RFP No. 199-0501-E1399 and contract extension as presented under the Consent Agenda. (Maximum $950,000-National School Lunch Program) 9. Student Planners/Agendas - RFP No. 199-0513-E1495 INFO: **Favorable prices and terms secured to procure student planners/agendas as needed district-wide. (Maximum $50,000) F. Consider approval of Contracts 1. Affiliation Agreement - University Medical Center INFO: **The agreement is intended for Juniors at Socorro High School who are enrolled in the Health Professions Academy. This would be part of their curriculum to serve clinical rotations, 150 minutes per day Monday through Friday for a 9 week period. (No cost to the district) 2. Agreement - Communities In School-El Paso, Inc. (CIS) INFO: **The CIS provides supportive guidance, educational enhancement, health and human services, parental involvement, employment/pre-employment enrichment for the students at Socorro ISD for the 2014-2015 school year. (Maximum $805,000) 3. First Addendum to Memorandum of Understanding (MOU) - El Paso Community College, The University of Texas at El Paso and Socorro ISD INFO: **The purpose of the addendum to MOU between EPCC, UTEP and SISD is to participate in the El Paso College Readiness Initiative. El Paso College Readiness Initiative (CRI) assesses the college readiness of high school students, provides interventions for those students whose placement is below college-level and collects, analyzes, and shares student data in order to track performance and improve student success from high school through higher education. EPCC, UTEP, and district representatives from the major initiatives and programs will all serve as communication liaisons to CRI. (No cost to the district) 4. Interlocal Agreement - Texas Political Subdivisions Property/Casualty Self- Insurance Fund (TPS) INFO: **The purpose is to provide coverage for liability, property and automobile physical damage pursuant with the Interlocal Cooperative Act, Chapter 791 of the Texas Government Code. (Maximum $1,597,006) 5. Maintenance Agreement - Tyler Technologies INFO: **This ongoing maintenance agreement will be for the 2014-2015 fiscal year. The annual maintenance cost for Tyler SIS will be $163,180; maintenance cost for the Tyler Munis System will be $136,875.67; cost of $30,000 for OSDBA (Operating System Data Base Administration) and $6,200 annual unlimited client access maintenance charge. (Maximum $336,256) 6. Memorandum of Understanding (MOU) - Military Child Education Coalition and Socorro ISD INFO: **The purpose of the ongoing MOU between SISD and the Military Child Education Coalition is to establish the framework for collaboration to address the unique challenges faced by students of military families as they go through times of transition, deployment, or reintegration of a military parent. (No cost to the district) 7. Utilization of Purchasing Cooperative - BuyBoard INFO: **The Department of Technology Services will be acquiring 1 Chevrolet Cargo Van using the BuyBoard Purchasing Cooperative Contract #430-13 for an amount of $25,167.10 from Gunn Chevrolet. 8. Utilization of Purchasing Cooperative - HGACBuy INFO: **The Department of Technology Services will be acquiring 1 GMC Heavy Duty Truck with Bucket using the HGAC Purchasing Cooperative Contract #VE11-13 for a total amount of $56,477 from Gunn Chevrolet. G. Consider approval of Submission of Grants 1. Carl D. Perkins 2014-15 Title I, Part C Career & Technology Education INFO :**The purpose of the grant is to improve the academic, career and technical skills of students participating in CTE programs by strengthening the academic and CTE components through the integration of coherent and rigorous content aligned with challenging academic standards. Eligible funding amount: $506,455 formula-funded Federal Entitlement. 2. DoD Impact Aid for Children with Severe Disabilities INFO: **The purpose of the grant is to partially reimburse the district for expenditures incurred on behalf of military dependents with severe disabilities. Eligible funding amount: Formula-funded based on Impact Aid data for 2014. Amendment to Impact Aid application for 2014 is necessary to determine correct funding amount for this supplemental reimbursement. 3. Project Prevent INFO: **The purpose of the grant is to provide grants to local educational agencies to increase their capacity to help schools in communities with pervasive violence to better address the needs of affected students and to break the cycle of violence. An anticipated 20 out of 250 proposals will be awarded for up to 60 months in duration, with a $250,000 to $1,000,000 range, averaging $487,500 per year. H. Consider approval of revisions to Job Description-Administrative Specialist II/Public Relations INFO: **Administration recommends consideration and approval of the revisions as presented under the Consent Agenda. 9. NEW BUSINESS A. Public Hearing on Proposed 2014-15 School District Budget INFO: **At this time, the public is invited to comment on the adoption of the budget. Presenter: Tony Reza B. Consider approval of the 2014-15 School District Budget INFO: **The budget is in accordance with the Texas Education Agency's legal requirement stated in section 2.6.2 of the Financial Accountability System Resource Guide, Update 14. Presenter: Tony Reza C. Consider approval of Amendment No. 2 to Banes General Contractors, Inc. contract for Mission Ridge Elementary School INFO: **Administration recommends consideration and approval of Amendment No. 2 to Banes General Contractors, Inc. contract for Mission Ridge Elementary School to include the Food Service Equipment alternate in the Guaranteed Maximum Price as presented. Presenter: Tom Eyeington D. Consider approval of TASB Update 99 and revisions to local policies INFO: **Administration recommends consideration and approval of TASB Update 99 and revisions to the following local policies: BDD; DNA; EI; FDA; FM and FNA. Presenter: Pat O'Neill E. Consider approval of 2014-15 Board Meeting Calendar and Agenda Cycle INFO: **As in the past, the Board meeting calendar is developed using the third (3rd) Tuesday of the month for the Regular Board meetings with the exception of March 2015-Spring Intersession, which is scheduled on the fourth (4th) Tuesday of the month. Presenter: Board President Paul Guerra F. Consider appointment of Delegate and Alternate for the TASA/TASB Convention Delegate Assembly INFO: **Delegates and alternates in each region will meet with the TASB Directors to discuss the issues coming before the Assembly and to clarify Delegate and Assembly processes. Presenter: Board President Paul Guerra G. Consider approval of Leadership TASB Program Application Class of 2015 submission for Trustee Cynthia A. Najera INFO: **Leadership TASB is a unique board development program designed to take experienced board members to a new level of service and leadership by exposing them to a variety of issues, people, activities, and locations during a year-long program. Presenter: Board President Paul Guerra H. Discussion and possible action to issue an RFQ for legal counsel Presenter: Board President Paul Guerra 10. EXECUTIVE SESSION The meeting is to be closed for consultation with legal counsel; to discuss personnel and real estate matters; to conduct evaluations for Internal Auditors: Curriculum & Instruction and Finance; to consider administrative recommendations for Principal of Sun Ridge Middle School and Assistant Principals for SSG Manuel R. Puentes Middle School, Sgt. Roberto Ituarte Elementary School, Lujan-Chavez Elementary School and John Drugan School under Texas Government Code Sections 551.071, 551.072 and 551.074. 11. NEW BUSINESS (CONTINUED) A. Consider approval of evaluation for Internal Auditors Presenter: Board President Paul Guerra 1. Curriculum and Instruction 2. Finance B. Consider approval of administrative recommendations Presenter: Dr. Jose Espinoza 1. Principal a. Sun Ridge Middle School 2. Assistant Principal(s) a. SSG Manuel R. Puentes Middle School b. Stg. Roberto Ituarte Elementary School c. Lujan-Chavez Elementary School d. John Drugan School

If, during the course of the meeting, discussion of any items on the agenda is required to be held in a closed meeting, the Board shall conduct a closed meeting as to that item in accordance with Chapter 551, Subchapters D and E, Texas Government Code, the Texas Open Meetings Act.