Public Document Pack Bletchley and Fenny Stratford Town Council

There will be a meeting of the Full Council on Tuesday, 19th January, 2021 to be held via Zoom video conference commencing at 7.30 pm to transact the items of business set out in the agenda below.

Delia Shephard Clerk to the Council Monday, 11 January 2021

A G E N D A

1. Members' apologies for absence

2. Members' declarations of interest in matters on the agenda (Under the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, made under s30 (3) of the Localism Act, members are required to declare any disclosable pecuniary interests which they may have in any of the items under consideration at this meeting)

3. Minutes of previous meeting (Pages 1 - 6)

4. Public Speaking Time

To receive representations or questions from members of the public on matters on the agenda (please note this item will generally be restricted to a maximum of 15 minutes in total, individuals may speak for a maximum of 3 minutes each).

Members of the public who wish to make spoken representations should contact the Town Clerk (ideally by email) no later than 12 noon on the day before the day of the meeting for details of how to join the remote meeting. A telephone/internet connection will be needed to enable participation.

Written representations should be submitted by email to arrive no later than 12 noon on the day before the day of the meeting using the email address below.

Contact details: Delia Shephard, Town Clerk [email protected] 01908 649469

5. Minutes of recent committee meetings and consideration recommendations therein not otherwise specified on the agenda

(i) Human Resources Committee 5 January 2021 (Pages 7 - 8)

(ii) Finance Committee Meeting 12 January 2021 (Pages 9 - 14)

6. Review of recommended changes to the draft budget made by the Finance (Pages 15 - 36) Committee on 12 January 2021

7. Local planning applications

(i) 20/03422/FUL - 13 Santen Grove Bletchley Milton Keynes MK2 3NT - (Pages 37 - 42) Rear Single Storey Extension

(ii) 20/03377/FUL - Dobbies Garden Centre Belvedere Lane Bow Brickhill Milton (Pages 43 - 52) Keynes MK17 9JH - Enclose an area of existing external sales floorspace to Members of the public and representatives of the media are welcome to attend but are warned that items marked with an asterisk (*) may involve discussion of confidential information and the council may resolve to exclude members of the public and press if this is deemed to be in the public interest

create concessions units and erection of enclosed walkway to connect to the garden centre building

(iii) 20/03215/Ful - Phase 7B Land At Newton Leys Newton Leys Milton Keynes (Pages 53 - 62) MK3 5SS - Full planning permission for the erection of 113 residential dwellings including a mix of two-bed apartments and two to four bed houses with associated access, parking, landscaping and associated works in connection with the development.

(iv) 20/03296/FULMMA - Land To The South of Princes Way And West of Albert (Pages 63 - 68) Street Bletchley - Variation of condition 1 (approved plans) for amendments to overall floor plans, apartment types and communal spaces. Subsequent alteration in elevational design, building footprint, car parking layout, building position and podium design. Minor amendments to heights to suit structural grid, parapet support, floor to ceiling heights, lift overruns added etc. All reference to be made to the submission pack relating to application 16/02451/FUL

8. Local planning policy matters

(i) To note the VALP consultation on further main modifications closing date 7 February 2021 https://www.aylesburyvaledc.gov.uk/section/valp- examination?dm_i=5438,AUMH,3MVOCB,18HWT,1

(ii) Proposed changes to permitted development rights and MHCLG consultation (Pages 69 - 72) "Supporting housing delivery and public service infrastructure" (Closing date for consultation 26 January 2021.)

9. Report and proposed communications strategy prepared by Breakthrough (Pages 73 - 84) Communications

10. Update report on the Bletchley and Fenny Stratford Town Deal (Pages 85 - 86)

11. Property Matters

(i) To review options for the demolition of existing building and for development of (Pages 87 - 90) land at Manor Road, Bletchley and to consider financial implications of this project

(ii) To receive an update report on Pinewood Drive Allotment Site (Pages 91 - 92)

(iii) To receive a report and to consider action with regard to George Street (Pages 93 - 94) Community Centre including financial planning

(iv) To receive a report and consider the lease of premises at 74-76 Queensway (Pages 95 - 96) and to determine action to be taken taking into account financial implications of alternative courses of action

12. *To consider recommendations from the HR Committee on proposals for changes to (Pages 97 - 108) staff structure and job descriptions

Agenda Item 3

Bletchley and Fenny Stratford Town Council

Minutes of a meeting of the Full Council of Bletchley and Fenny Stratford Town Council held at Zoom video conference on Tuesday, 15th December, 2020 commencing at 7.30 pm

Present: Cllrs A Kennedy, S Browne, Stephens, Bedford, Wymer, K Ely, R Haine, E Hume, E Kelly-Wilson, G Kenworthy, A Khanom, M McDonald, E O'Rourke and M Imran

Absent: Cllr S Porter

Apologies: Cllrs R Graham, W Hewitt and M Rohim

In Delia Shephard (Town Clerk) and Gill Long (Support Services Manager) attendance:

Min Ref

FC20/21-136 Members' apologies for absence It was RESOLVED to note the apologies for absence as listed above, Cllr Rohim had sent apologies for anticipated lateness but was not able to be present during the meeting.

FC20/21-137 Members' declarations of interest in matters on the agenda Cllr McDonald drew attention to item 8.iii on the agenda which concerned possible contributions to Age UK and noted that he had benefitted from their services so would not take part in the discussion or voting if/when this matter was considered.

FC20/21-138 Minutes of previous meeting It was RESOLVED to approve the draft minutes of the meeting of the Council held on 24 November 2020 as a correct record of proceedings.

FC20/21-139 Public Speaking Time There were no representations from members of the public.

FC20/21-140 Minutes of previous committees and consideration of recommendations therein not specified elsewhere on the agenda

FC20/21-140.i Human Resources Sub Committee It was RESOLVED to note the draft minutes of a meeting of the Human Resources Sub Committee held on 1 December 2020. Members then considered recommendations in the minutes at HRS20/14. i It was RESOLVED that the Human Resources Committee would discuss the HR Budget for 2021-2022 at its meeting planned for Tuesday 5 January 2021 and further consideration of the HR budget would be deferred until after this meeting. ii It was agreed to accept the recommendation that an interim Chair should be elected to lead the Neighbourhood Plan Steering Group through the process of selecting additional members for the group from outside the Council and for shortlisting of planning consultants and that one of the new Council Members be appointed to the Steering Group and candidates were asked to put themselves forward. Following discussions about balance and diversity within the Steering Group it was RESOLVED to elect two new members to the Steering Group. iii After a process of nominations and voting by Members of Council it was

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RESOLVED that Cllrs Khanom and Bedford be elected to the NP Steering Group. iv After a process of nomination and voting by Members of the Steering Group it was RESOLVED that Cllr Hume be elected as Interim Chair of the NP Steering Group. The Clerk noted that a meeting of the Steering Group had been arranged for Thursday 14 January 2021.

FC20/21-140.ii Finance Committee i It was RESOLVED to note the draft minutes of a meeting of the Finance Committee held on 8 December 2020. ii It was RESOLVED to approve the recommendation of the Finance Committee (minute reference F20/92i) to award a sum of £2,500 to the Bedford and Milton Keynes Waterway Trust to support the new Milton Keynes Community Boat. iii It was RESOLVED to approve the recommendation of the Finance Committee (minute reference F20/92ii) to work with the Trust to develop a written agreement in support of the aspiration of a longer term ongoing partnership including regular annual contributions from the Council to the Trust in order to develop the canal side, landing points etc specifically within Bletchley and Fenny Stratford and to bring the proposed agreement back for consideration as soon as possible.

FC20/21-141 Carbon Audit of Bletchley and Fenny Stratford Town Council's activities A report from the Clerk on work to seek a Carbon Footprint Audit for the Council to act as a base from which to measure success of carbon reduction measures and to seek support with development of a climate action plan was discussed. It was RESOLVED to authorise the Clerk to progress a bespoke quotation for an audit to be conducted by the Carbon Trust which would calculate baseline emissions, looking holistically at the scope 1 and 2 emissions associated with all of the organisations sites and activities, potentially including scope 3 emissions within this analysis. The Carbon Trust team would then model this against the council’s targets and a strategic carbon management plan would be established. It was understood by Councillors that the costs were likely to be in excess of £10,000 as noted in the report.

FC20/21-142 Annual contract for redeployable CCTV cameras Members noted the valuable contribution which the Town Council’s CCTV cameras had made to community safety both on the Lakes estate and elsewhere in the area. It was RESOLVED to renew the annual contract with Crimewave Security Consultants (which expired in December 2020) for three re-deployable CCTV cameras at a cost of £23,400 for a period of 12 months, noting that removal and remounting of cameras would cost £90 per movement.

FC20/21-143 Community Wellbeing Proposals and Updates As previously reported Officers had been working with Members on a range of initiatives which might further support the community of Bletchley and Fenny Stratford during the current pandemic and into the future. Before the Council considered a range of proposals for spending on well-being services and then considered the draft 2021-22 budget the Clerk gave a short PowerPoint presentation regarding future financial planning.

In summary the Clerk noted the importance of planning for more than one year ahead and reminded Members that careful thought should be given to the long term 2 Page 2

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sustainability of new services before they were introduced. The economic impact of the Covid19 pandemic would be severe for the community and for both MK Council and Town and Parish Councils. The tax base for Bletchley and Fenny Stratford had reduced for 2021-22 and a pattern of further decreases in the tax base in future years could realistically be expected. Furthermore there was no guarantee that the grant to be awarded to the Town Council by MK Council in 2021-22 would be continued beyond March 2022. It was anticipated that the Town Council would hold a general reserve of £395,791 at the end of 2020-2021. However the current draft budget set for 2021-2022 resulted in a deficit of £183,213 and a simple five year forward projection based on the draft demonstrated that deficit would continue and would in fact increase in years 2022-2023 and 2023-2024 and soon deplete the general reserve. Therefore the budget as drafted was not sustainable. Finally the Clerk drew attention to the current earmarked reserves held by the Council of £1,173,338 and reminded the Council that such reserves must be able to be justified to the public and to the external auditor by being supported by realistic future spending plans and advised Members to scrutinize the reserves position when finalising the budget.

FC20/21-144 Community Wellbeing Counselling Service Members considered a detailed report and proposals to fund a local counselling service available to residents in Bletchley and Fenny Stratford through the Milton Keynes and West Bletchley Wellbeing Counselling Service based at Whaddon Way in West Bletchley. Following debate it was RESOLVED i to fund an assessment and up to 6 sessions for up to 10 people between January 2021 and March 2021 at a cost of £2,700 (funds to come from the community grant funding if underspent or from general reserves). ii to allocate a budget of £10,800 for the same support for up to 40 residents during the year 2021-2022

FC20/21-145 Community Wellbeing - Free Swimming Service A report prepared by the Support Services Manager on reinstatement of free community swimming for residents of the area which could potentially could increase both physical and mental wellbeing was discussed. Inspire All (the leisure centre management company at Bletchley Leisure Centre) had provided information about how the scheme could work and questions from Members about Management arrangements were answered. Residents would be required to contribute £2. The proposals within the report were debated. It was RESOLVED to fund free swimming for residents of the parish who were in receipt of any of the following: Council Tax Reduction, Universal Credit, Personal Independence Payment, Employment and Support Allowance, Income Support, Invalid Care Allowance, Working Tax Credit or Pension Credit, adults aged 60 years and over, youths aged 3 to 16 years, those in further education aged 16 to 19 years and those who are unemployed. It was RESOLVED to cap the funding for this at £13,500 per annum and to include this sum in the budget for 2021-2022.

FC20/21-146 Community Wellbeing - Age UK Officers had undertaken some work with Age UK to consider a potential grant to support the work which had been done by this charity in the Bletchley and Fenny Stratford Town Council area during the pandemic. However there was insufficient information available to consider this and it was agreed to defer this item of business to a future meeting.

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FC20/21-147 Community Wellbeing - YiS Officers had also made contact with MK Youth Information Service to explore potential partnership working with this organisation however a meeting had not yet been held with this organisation and this item was deferred to a future meeting.

FC20/21-148 Citizens Advice Bureau Members discussed a report confirming that since Milton Keynes Citizens Advice had moved all their provision to telephone or online the Town Council had not been able to purchase its normal face to face service for residents based at Spotlight and a balance of £5,100 was left in the 2020-21 budget for this service. However MK Citizens Advice had continued to provide remote support to residents of Bletchley and Fenny Stratford and were now developing a new Digital Drop In service using Attend Anywhere software and there was an opportunity to contribute financially to this service in order to facilitate provision for residents.

Following discussion it was RESOLVED to contribute to MK Citizens Advice £3,762 to purchase a Tier 1 Attend Anywhere annual license and £772.55 to fund one remote advisor workstation at a cost of £772.55 (consisting of x 2 monitor screens, web cam, microphone and headset, PC bas unit and labour costs). These costs would be met from the underspend on the usual Citizens Advice funding agreement.

FC20/21-149 Draft Budget 2021/2022 The draft budget which had been considered at the last meeting of full council on 24 November 2020 and had been reviewed in part on 8 December 2020 was again presented to council for comments and suggested amendments. The Clerk was requested to provide more information about the future maintenance costs of buildings and assets over the next few years and any “one off” costs in the budget though the clerk noted there were few of these in the 2020-21.

FC20/21-150 Tax Base and approach to precept Councillors noted the provisional tax base and the Finance Committee’s previous informal indication that Members did not favour any increase to the average Band D precept in 2021-2022 therefore budget papers would continue to be prepared on this basis ready for the Finance Committee meeting on 12 January 2021 and the budget and the precept would be set on 26 January 2021.

FC20/21-151 Purchase of IT equipment for use by councillors during pandemic Council considered problems which some Members were having with lack of access to a suitable device for remote meetings. It was RESOLVED to purchase four basic laptops (at a maximum spend of up to £2,000 in total) for use by councillors without access to a second device.

FC20/21-152 Planning Applications

FC20/21-152.i 20/02988/FUL 25 12 2020 - 3 Osborne Street Bletchley Milton Keynes MK2 2LU - Proposed construction of single storey rear extension. Cllr Khanom declared an interest in this item as she lived near the proposed development and did not participate in this item. It was RESOLVED to make no comment on the proposed development.

FC20/21-152.ii 20/03000/PANB1C - 143 - 145 Queensway Bletchley Milton Keynes MK2 2DY - Change of use to the first and second floors from B1 (Office) to C3 (Residential) 4 Page 4

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to create 8 new residential apartments inclusive of parking to rear and other associated works. It was RESOLVED to make no comments on the proposed development.

FC20/21- 20/03110/FUL 29 12 2020 - 24 Vicarage Road Bletchley Milton Keynes MK2 2EZ 152.iii - Rear Extensions. New roof materials and new roof to front bays It was RESOLVED to make no comments on the proposed development.

FC20/21- 20/03127/CLUP 31 12 2020 - 24 Vicarage Road Bletchley Milton Keynes MK2 152.iv 2EZ - Certificate of lawfulness for the proposed loft conversion and construction of rear dormer It was RESOLVED to make no comments on the proposed development.

FC20/21-152.v 20/02982/FUL 29 12 2020 -13-40 Clarke Road Bletchley Milton Keynes MK1 1LG - over clad the existing asbestos cement sheet roof with a profile metal covering It was RESOLVED to make no comments on the proposed development.

FC20/21- 20/02584/FUL 30 12 2020 - 169 Queensway Bletchley Milton Keynes MK2 2DZ 152.vi - Two storey first floor rear extension, second floor extension with loft floor, conversion into office unit and four new residential units (single person studio flats) with external alterations, two front and one rear roof dormer windows It was RESOLVED to make no comments on the proposed development.

FC20/21- 20/03186/DISCON - 2A Cambridge Street Bletchley Milton Keynes MK2 2TP - 152.vii Details submitted pursuant to discharge condition 3 (Travel Plan) attached to planning application 20/02204/FUL It was RESOLVED to make no comments on the proposed discharge.

FC20/21- 20/02989/FUL - Drayton Road Surgery 20 Drayton Road Bletchley Milton 152.viii Keynes MK2 3EJ - Change of use from D1 (Doctors Surgery) to C3 (Dwelling) with a single storey extension to rear and enlarged dormer It was RESOLVED to make no comments on the proposed development.

The meeting closed at 9.31 pm

5 Page 5 This page is intentionally left blank Agenda Item 5.i

Bletchley and Fenny Stratford Town Council

Minutes of a meeting of the Human Resources Committee of Bletchley and Fenny Stratford Town Council held via Zoom video call on Tuesday, 5th January, 2021 commencing at 6.30 pm

Present: Cllrs E Kelly-Wilson, S Browne, K Ely and E Hume

Absent:

Apologies: Cllrs A Kennedy and M McDonald

In Delia Shephard (Town Clerk) attendance:

Min Ref

HR20/2114 Members' apologies for absence It was RESOLVED to note the apologies for absence as listed above.

HR20/2115 Members' declarations of interest in matters on the agenda There were no declarations of interests by Members.

HR20/2116 Minutes of previous meeting It was RESOLVED to approve the draft minutes of the meeting of the HR Committee held on 3 November 2020 as a correct record of proceedings.

HR20/2117 Minutes of the Human Resources Sub-committee Meeting held on 1 December 2020 It was RESOLVED to note the draft minutes of the Human Resources Sub-committee held on 1 December 2020. The Clerk advised that feedback on the annual work calendar document (HRS20/14) had not yet been provided nor had the proposed “project on a page” format for one off projects and Members of the sub-committee were reminded about this by the Chair of the committee.

HR20/2118 Formal employee appraisal process for 2020-21 It was RESOLVED to note that the employee appraisal process for 2020-21 was due using the new self-appraisal format previously approved by the committee. All appraisals should be completed by 31 March 2021 at the latest for contractual reasons. It was noted that arrangements for the Clerk’s performance appraisal resided with the HR Sub-committee.

HR20/2119 Exclusion of members of the public and press It was RESOLVED that members of the public and press be excluded from the meeting during the consideration of the remaining items of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted which would include discussion of individuals including employees. (Live streaming of the meeting was stopped.)

HR20/2120 Report on recent damage to Town Council vehicle and amendment to Employee Handbook A detailed confidential report on the circumstances surrounding recent damage to the Town Council’s vehicles and two incidents in particular was discussed and it was

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RESOLVED to note the report and the actions which had already been taken by managers.

A proposed addition to the wording of the Employee Handbook had been recommended by Ellis Whittam and following discussion it was RESOLVED to add the following wording to the Employee Handbook at section 2.9 Driving.

“The Council understands that accidents and collisions may happen from time to time. However, the Council cannot tolerate high levels of incidents and as such unacceptable accident/collision levels will be dealt with through the Company Disciplinary Procedure.”

During discussion garaging of the Town Council’s vehicles was debated and the Clerk reported that a previous request from the Committee to ask employees to store vehicles at their home addresses overnight had proved impractical for reasons of space at personal residences.

HR20/2121 Confidential proposals affecting employees and job descriptions The Committee discussed a confidential report on updated proposals for the employee structure of the Council along with two new job descriptions. Earlier proposals had previously been agreed for recommendation to Full Council by the Committee on 3 November 2020. These would have increased the existing staff establishment from 8.5 FTE to 8.9 FTE. However due to timetabling changes and other new information these recommendations had not yet been put forward to full Council. It was RESOLVED TO RECOMMEND that the updated proposals which included a staff establishment of 9.6 FTE and included two new full time posts should now be adopted by Full Council. It was noted that the draft budget for 2021-2022 included provision for this establishment and the Clerk was asked to evaluate the two new job descriptions as written.

It was agreed that a shorter report justifying the recommendation should be prepared for Full Council on 26 January 2021 and the Chair of the HR Committee and the Chair of the Finance Committee indicated they would support and speak to the recommendations at the next Finance Committee meeting and at Full Council.

A short discussion on fairness and changes to JDs and the need for re-evaluation of some posts took place. Members also discussed the one month notice period which was used for all employee contracts and asked the Clerk to bring both these matters back to a future meeting.

HR20/2122 Draft Human Resources budget for 2021-2022 Members discussed the draft HR budget circulated before the meeting in some detail. The Clerk confirmed that the budget had been prepared on the basis of the new proposals and took into account potential contractual increments for existing employees. Following rigorous scrutiny of the budget and particular discussion of the training budget it was RESOLVED to recommend the existing draft budget to the Finance Committee on 12 January 2021.

The meeting closed at 7.37 pm

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Bletchley and Fenny Stratford Town Council

Minutes of a meeting of the Finance Committee of Bletchley and Fenny Stratford Town Council held at Zoom video call on Tuesday, 12th January, 2021 commencing at 7.30 pm

Present: Cllrs K Ely, R Haine, E Kelly-Wilson, M McDonald, E O'Rourke, R Graham and Wymer

Absent: Apologies: Cllrs E Hume and A Kennedy

In Delia Shephard (Town Clerk) attendance:

Min Ref

F20/104 Members' apologies for absence It was RESOLVED to note the apologies as listed above

F20/105 Members' declarations of interest in matters on the agenda No Members’ interests declared.

F20/106 Minutes of the previous committee meeting held on 8 December 2020 It was RESOLVED to approve the minutes as an accurate record of proceedings.

F20/107 Public speaking time There were no representations from members of the public.

F20/108 Planning applications made to Milton Keynes Council

F20/108.i 20/03232/PANB1C 12 01 2021 - Job Centre Maybrook House 224 Queensway Bletchley Milton Keynes - Prior notification for change of use from office (use class B1) to 26 x flats (use class C3) (1 x studio, 17 x 1b & 8 x 2b) It was RESOLVED to make no comments on the proposed development.

F20/108.ii 20/03309/PNHSE 19 01 2021 - 50 Osborne Street Bletchley Milton Keynes MK2 2LR - Prior approval notification for a single storey side and rear extension It was RESOLVED to make no comments on the proposed development.

F20/108.iii 20/03116/FUL 20 01 2021 - 13 Horwood Court Bletchley Milton Keynes MK1 1RD - Change of Use from Class B1 & B8 (Industrial Processes & Storage or Distribution) to Sui Generis (MOT Testing) (resubmission 20/01549/FUL) It was RESOLVED to make no comments on the proposed development.

F20/108.iv 20/03373/DISCON - Land Off Bletcham Way Fenny Lock Bletcham Way V7 To A5 Milton Keynes - Details submitted pursuant to the discharge of condition 4 (access) related to application 20/01432/FUL It was RESOLVED to make no comments.

F20/108.v 20/03374/DISCON - Land Off Bletcham Way Fenny Lock Bletcham Way V7 To A5 Milton Keynes - Details submitted pursuant to the discharge of condition 5 (off site highway works) related to application 20/01432/FUL

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It was RESOLVED to make no comments.

F20/108.vi 20/03385/DISCON - Land Off Bletcham Way Fenny Lock Bletcham Way V7 To A5 Milton Keynes - Details submitted pursuant to the discharge of condition 14 (surface water drainage scheme) related to application 20/01432/FUL It was RESOLVED to make no comments.

F20/108.vii 20/03378/DISCON - Land At Rowlands Close Bletchley - Details submitted pursuant to the discharge of conditions 3 (boundary treatments), 4 (hard and soft landscaping), 6 (estate roads and footways), 8 (EV charging points), 9 (Biodiversity Enhancement Scheme), 11 (Sustainability Strategy), and 12 (surface water drainage scheme) relating to application 19/03001/FULR3 It was RESOLVED to make no comments.

F20/108.viii 20/03375/FULMMA - Dobbies Garden Centre Belvedere Lane Bow Brickhill Milton Keynes MK17 9JH - Variation of condition 5 (limiting use as garden centre and cafe) relating to application 05/01106/FUL to amend the permitted range of goods It was RESOLVED to make no comments on the proposed variation.

F20/108.ix 20/03413/PNHSE - 3 Sandringham Place Bletchley Milton Keynes MK2 2LW - Prior notification for a 6 metre single storey rear extension, measuring 3 metres to the eaves and 3.4 metres total height It was RESOLVED to make no comments.

F20/108.x 20/03414/FUL - 37 Magenta Close Bletchley Milton Keynes MK2 3NE - Single storey rear and two storey side extensions It was RESOLVED to make no comments on the proposed development.

F20/108.xi 20/03388/FUL - 4 Water Eaton Road Bletchley Milton Keynes MK2 3BX - Erection of single storey rear extension and dropped kerb for vehicle crossover It was RESOLVED to make no comments on the proposed development.

F20/109 Income and Expenditure Report It was RESOLVED to note a financial management information report showing income and expenditure against budget for the year to 31 December 2020.

F20/110 Cash and investment reconciliations to 31 December 2020 It was RESOLVED to note the Council’s cash and investment reconciliations to 31 December 2020.

F20/111 Balance Sheet It was RESOLVED to note the Council’s balance sheet as at 31 December 2020.

F20/112 Ratification of list of payments This item was deferred for consideration at Full Council on 19 January 2021.

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F20/113 To review the draft budget for 2021-2022 and to recommend a draft version to full council for approval Members reviewed version 4 of the draft budget for 2021-22 which incorporated spending decisions made at Full Council on 15 December 2020. It was noted that this draft budget as written would result in a deficit of £207,513 equating to 29% of last year’s precept and the Chairman noted that this was unsustainable. Therefore a list of further potential changes to the budget had been prepared.

Exceptional Items Members discussed the exceptional nature of some of the costs in the budget which had been influenced by the pandemic and by particular circumstances and agreed that it was justifiable to use existing reserves to meet part or all of these costs. It was RESOLVED to treat the following items as exceptional and to RECOMMEND to council that the expenses below should be met in their entirety from existing reserves rather than from precept income.

Code Description Amount Rationale 408 George St CC Total budget High costs and unlikely to derive strong income in first year due to take-over from previous tenant, need for internal redecoration and other works and closure of building to public for extended period due to Covid19.

(Use George St CC reserve or property reserve) 502 74-76 £56,330 Rent, rates, utilities Queensway and security costs have fallen on the Council due to failure of the tenant which could not have been predicted and must be met until a tenant is found. 622 Newton Leys £21,450 Net forecast loss Pavilion due to impact of Covid19 on bookings.

Adjustments to budget

Following line by line discussion of the prepared list of potential amendments the

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following decisions were made.

It was RESOLVED TO RECOMMEND to Full Council that in future any policy decisions about new services must take into account the impact on precept and decisions to begin new activities should include in the decision a resolution to precept for these services.

Members noted the importance of provision of public conveniences but also the increasing costs of provision of Albert Street WCs including staff costs and future work to the building. It was RESOLVED TO RECOMMEND to Full Council that the budget should only include funding for 6 months of provision and that a full public consultation be undertaken and exploration of alternative provision of lavatories and other funding streams should be considered.

It was RESOLVED to incorporate the following changes into the draft Budget (V4) to create V5 and RECOMMEND this for approval by the Council on 26 January 2021.

Code Description V4 Budget Change V5 Budget 101-4005 Community grants £28,000 -£5,000 £23,000 106-4522 Councillor training £3,000 -£1,000 £2,000 107- Planters £2,000 -£1,000 £1,000 109-4030 Dog bin purchases £3,250 -£2,000 £1,250 301-4101 Bandstand £5,000 -£5,000 £0 performances 302-4102 Community £10,000 -£8,000 £2,000 engagement events 302-4591 Website/social media £3,000 -£2,000 £1,000 304 Christmas Event £17,620 -£5,000 £12,620 401* Albert St Toilets £41,210 £20,105 £20,105 401-4551 Albert St - Water £3,500 -£1,000 £2,500 408-4570 George St - cleaning £8,000 -£3,000 £5,000 408- George St - utilities £5,400 -£2,000 £3,400 4551,4574,4575

408-4585 George St - £12,000 -£12,000 £0 maintenance 409-4583 Legal fees £5,000 -£2,000 £3,000 412-4972 Climate change £10,000 -£10,000 £0 initiative 415 Wellbeing £39,300 -£28,500 £10,800

501 Staff £409,356 -£25,000 £384,356 501-4510 Payroll admin costs £1,200 -£200 £1,000 501-4520 Staff travel costs £600 -£250 £350 503-4013 Portable appliance £250 -£150 £100 testing 503-4585 General £0 £500 £500 Maintenance

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503-4592 World pay £700 £500 £1,200 503-4601 Refreshments £500 -£500 £0 503-4615 Stationery £8,000 -£7,000 £1,000 503-4588 General Insurance £10,000 -£1,000 £9,000 504-4588 Vehicle Insurance £3,500 -£500 £3,000 504-4650 Fuel £1,000 £500 £1,500 622-4574 Newton Leys Gas £6,800 -£1,000 £5,800 622-4551 Newton Leys Water £3,500 -£1,000 £2,500 622-4011 Equipment £5,000 -£500 £4,500 Maintenance 622-4103 Security £8,500 -£2,000 £6,500 622-4581 Health & Safety visit £700 £200 £900

It was RESOLVED that the climate change initiative would be funded from existing reserves.

F20/114 Precept for the financial year 2021-2022 Members noted the Council’s wish to keep the precept at the same level as 2020-21. However in view of the remaining deficit in the draft revenue budget no recommendation was made to Council and the Clerk was asked to prepare figures on the basis of 1% - 5% increases for illustration and consideration at the precept meeting on Tuesday 26 January 2021.

F20/115 Repairs to the roof lights of Albert Street Public Conveniences Members considered a report from the Clerk and quotation for repairs to the rotten roof lights in Albert Street Public Conveniences. The report noted the Town Council’s limited security of tenure and the probability of further maintenance requirements in the future. In view of an earlier recommendation to full council about the future of the public conveniences it was RESOLVED to delay undertaking this repair pending the outcome Full Council’s decisions.

F20/116 Exclusion of public and press It was RESOLVED that members of the public and press be excluded from consideration of the following two items of business because publicity was prejudicial to the public interest as commercially sensitive information would be discussed.

F20/117 Future of premises at 74-76 Queensway The Clerk gave an oral report on the position with these premises and Members discussed the financial implications caused by lack of a tenant. Following discussion it was unanimously RESOLVED TO RECOMMEND to full Council that the best way to proceed was to progress active marketing of the premises work on which had begun.

F20/118 George Street Community Centre A confidential report on the end of the lease of premises with a tenant at George Street Community Centre on 31 December 2020 had been circulated in advance of the meeting. The building had not been returned with vacant possession and contained considerable quantities of property including items belonging to third parties (ie not the tenant). The Clerk and Environment and Premises Manager had been engaged in amicable negotiations with representatives of the tenant to agree an 5 Page 13

Bletchley and Fenny Stratford Town Council

inventory and arrangements for removal of property. The Chairman of the Council and the Clerk had attended a meeting with one of the two remaining trustees on Monday 11 January 2021 and the Clerk had had a telephone discussion with the Chair of the Trustees on 12 January 2021 clarifying the Council’s position and discussing removal of property, potential donations and communications with former users of the Centre. A further meeting was planned to take place with the Trustees towards the end of the month.

It was agreed that removal of property not belonging to the Council should take place no later than 12 February 2021 and it was RESOLVED to authorise the Clerk and the Chairman to continue negotiations with the tenant on behalf of the Council to this end whilst also pursuing legal steps to ensure this could be achieved.

The Clerk gave an oral report on work which had already taken place in order to secure the building and further work which was ongoing in order to achieve compliance with relevant health and safety legislation. This had resulted in expenditure which would be approved in the usual way. A report with more information about this and further necessary work would be brought to Council in the future.

The Town Council had previously reviewed a quotation for work to the parquet floor in the main hall at a cost of £2,400 and had determined to undertake this work (which would remediate damage to the floor tiles caused by a previous contractor) once the building was back in possession of the Town Council. This work was planned to take place during the current lockdown and it was RESOLVED to confirm that the work should now be ordered as previously agreed.

The meeting closed at 9.52 pm

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Budget Actual Total Actual YTD Projected Committed Agreed EMR Carried Forward

101 Community Grants

Total Income 0 35,000 0 0 0 0 0 0 0

Overhead Expenditure 25,000 62,873 28,000 12,946 20,500 0 23,000 0 0

101 Net Income over Expenditure -25,000 -27,873 -28,000 -12,946 -20,500 0 -23,000 0 0 6001 plus Transfer from EMR 0 4,450 0 0 0 0 0 0 0

Movement to/(from) Gen Reserve (25,000) (23,423) (28,000) (12,946) (20,500) (23,000) 106 Democratic Services Page 15 Page Overhead Expenditure 7,400 8,491 20,900 13,319 14,700 0 16,100 0 0

Movement to/(from) Gen Reserve (7,400) (8,491) (20,900) (13,319) (14,700) (16,100) 107 Planters

Overhead Expenditure 600 0 2,600 779 1,000 0 1,000 0 0

Movement to/(from) Gen Reserve (600) 0 (2,600) (779) (1,000) (1,000) 108 Youth Work Agenda Item 6 Overhead Expenditure 10,000 7,800 15,000 12,708 15,000 0 15,000 0 0

Movement to/(from) Gen Reserve (10,000) (7,800) (15,000) (12,708) (15,000) (15,000) 109 Dog Bins

Overhead Expenditure 13,500 13,915 19,750 10,246 17,500 0 17,250 0 0

Movement to/(from) Gen Reserve (13,500) (13,915) (19,750) (10,246) (17,500) (17,250) 112 Senior Youth Club

Overhead Expenditure 23,000 22,233 30,000 19,696 20,000 0 30,000 0 0

Movement to/(from) Gen Reserve (23,000) (22,233) (30,000) (19,696) (20,000) (30,000)

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120 Spotlight

Total Income 2,000 3,347 1,050 0 2,445 0 2,395 0 0

Overhead Expenditure 17,200 9,287 12,975 8,753 13,351 36 13,115 0 0

Movement to/(from) Gen Reserve (15,200) (5,940) (11,925) (8,753) (10,906) (10,720) 201 Precept/Grant

Total Income 795,458 795,458 798,408 798,409 798,409 0 68,482 0 0

Page 16 Page Movement to/(from) Gen Reserve 795,458 795,458 798,408 798,409 798,409 68,482 301 Bandstand

Overhead Expenditure 6,500 5,283 6,130 447 4,392 0 1,150 0 0

Movement to/(from) Gen Reserve (6,500) (5,283) (6,130) (447) (4,392) (1,150) 302 Community Engagement

Overhead Expenditure 8,120 3,382 28,400 2,396 14,850 50 20,400 0 0

Movement to/(from) Gen Reserve (8,120) (3,382) (28,400) (2,396) (14,850) (20,400) 303 Christmas Lights Overhead Expe

Total Income 0 1,617 0 0 0 0 0 0 0

Overhead Expenditure 26,050 29,234 30,100 15,236 31,062 0 31,100 0 0

Movement to/(from) Gen Reserve (26,050) (27,618) (30,100) (15,236) (31,062) (31,100) 304 Christmas Event

Total Income 0 40 0 0 0 0 0 0 0

Overhead Expenditure 20,000 12,578 17,620 535 522 -265 12,620 0 0

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Movement to/(from) Gen Reserve (20,000) (12,538) (17,620) (535) (522) (12,620) 401 Albert Street Toilets

Total Income 1,000 1,000 1,000 1,000 1,000 0 500 0 0

Overhead Expenditure 36,950 31,475 40,534 21,935 33,602 0 20,105 0 0

Movement to/(from) Gen Reserve (35,950) (30,475) (39,534) (20,935) (32,602) (19,605) 402 Allotments & Community Orchard

Page 17 Page Total Income 4,850 5,188 4,770 75,411 75,859 0 6,390 0 0

Overhead Expenditure 17,915 11,334 25,900 5,173 26,555 15,206 21,560 0 0

402 Net Income over Expenditure -13,065 -6,146 -21,130 70,238 49,304 -15,206 -15,170 0 0 6002 less Transfer to EMR 0 0 0 69,489 0 0 0 0 0

Movement to/(from) Gen Reserve (13,065) (6,146) (21,130) 749 49,304 (15,170) 403 War Memorial

Overhead Expenditure 600 0 600 22 600 0 600 0 0

Movement to/(from) Gen Reserve (600) 0 (600) (22) (600) (600) 405 The Chapel

Overhead Expenditure 6,500 5,271 6,950 1,809 4,450 0 5,000 0 0

Movement to/(from) Gen Reserve (6,500) (5,271) (6,950) (1,809) (4,450) (5,000) 407 Manor Road Lockup

Overhead Expenditure 500 1,740 1,000 121 500 60 500 0 0 6001 plus Transfer from EMR 0 850 0 0 0 0 0 0 0

Movement to/(from) Gen Reserve (500) (890) (1,000) (121) (500) (500)

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408 George Street

Total Income 0 0 30,000 22,778 22,000 0 5,000 0 0

Overhead Expenditure 5,000 2,500 40,000 47,559 45,050 2,952 26,900 12,000 0

Movement to/(from) Gen Reserve (5,000) (2,500) (10,000) (24,781) (23,050) (21,900) 409 Professional Fees

Overhead Expenditure 13,000 1,416 9,000 4,421 7,000 0 4,400 0 0

Page 18 Page Movement to/(from) Gen Reserve (13,000) (1,416) (9,000) (4,421) (7,000) (4,400) 411 Community Infrastructure Fund

Total Income 0 0 0 3,496 3,496 0 0 0 0

Overhead Expenditure 0 22,951 10,000 -8,225 -7,785 440 6,300 0 0

Movement to/(from) Gen Reserve 0 (22,951) (10,000) 11,721 11,281 (6,300) 412 Community Projects/Services

Overhead Expenditure 13,000 30,800 43,000 7,570 40,000 0 34,000 0 0

Movement to/(from) Gen Reserve (13,000) (30,800) (43,000) (7,570) (40,000) (34,000) 415 Well-Being

Overhead Expenditure 0 0 0 0 0 0 10,800 0 0

Movement to/(from) Gen Reserve 0 0 0 0 0 (10,800) 501 Staff Costs

Overhead Expenditure 374,257 270,563 389,882 241,142 297,335 366 382,406 0 0

Movement to/(from) Gen Reserve (374,257) (270,563) (389,882) (241,142) (297,335) (382,406)

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502 74/76 Queensway/Library

Total Income 24,600 24,532 24,600 12,000 6,000 0 0 0 0

Overhead Expenditure 69,250 68,860 69,250 53,839 71,385 0 84,830 0 0

Movement to/(from) Gen Reserve (44,650) (44,328) (44,650) (41,839) (65,385) (84,830) 503 Council Support Services

Total Income 2,050 7,292 3,350 2,207 2,590 0 2,500 0 0

Page 19 Page Overhead Expenditure 60,979 79,048 66,350 34,231 58,315 237 60,900 0 0

Movement to/(from) Gen Reserve (58,929) (71,756) (63,000) (32,024) (55,725) (58,400) 504 Town Council Vehicle

Overhead Expenditure 4,420 2,770 3,450 24,837 7,970 2,626 6,120 0 0

Movement to/(from) Gen Reserve (4,420) (2,770) (3,450) (24,837) (7,970) (6,120) 611 Neighbourhood Plan

Total Income 0 0 0 0 0 0 10,000 0 0

Overhead Expenditure 5,000 0 10,000 0 5,000 0 10,000 0 0

Movement to/(from) Gen Reserve (5,000) 0 (10,000) 0 (5,000) 0 622 Newton Leys Pavilion

Total Income 42,000 227,497 70,000 21,701 26,500 0 50,000 0 0

Overhead Expenditure 56,750 87,402 73,336 30,163 55,450 479 67,150 0 0

622 Net Income over Expenditure -14,750 140,095 -3,336 -8,462 -28,950 -479 -17,150 0 0 6001 plus Transfer from EMR 0 9,846 0 0 0 0 0 0 0 6002 less Transfer to EMR 0 76,257 0 0 0 0 0 0 0

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Movement to/(from) Gen Reserve (14,750) 73,685 (3,336) (8,462) (28,950) (17,150) 700 Market

Total Income 22,000 14,321 12,000 1,429 1,200 0 2,500 0 0

Overhead Expenditure 5,775 3,692 5,860 2,606 3,470 0 3,560 0 0

Movement to/(from) Gen Reserve 16,225 10,629 6,140 (1,177) (2,270) (1,060)

Total Budget Income 893,958 1,115,292 945,178 938,431 939,499 0 147,767 0 0

Page 20 Page Expenditure 827,266 794,898 1,006,587 564,260 801,774 22,185 925,866 12,000 0

Net Income over Expenditure 66,692 320,394 -61,409 374,171 137,725 -22,185 -778,099 -12,000 0

plus Transfer from EMR 0 15,146 0 0 0 0 0 0 0 less Transfer to EMR 0 76,257 0 69,489 0 0 0 0 0

Movement to/(from) Gen Reserve 66,692 259,284 (61,409) 304,682 137,725 (778,099) 18/01/2021 Bletchley & Fenny Stratford Town Council Page 1 15:52 Annual Budget - By Centre (Actual YTD Month 10) Note: V5 - Updated with Finance Committee recommendations 14.1.2021

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Budget Actual Brought Net Agreed EMR Total Actual YTD Agreed EMR Carried Forward Virement Forward

101 Community Grants

1000 Grants Received 0 35,000 0 0 0 0 0 0 0 0 0

Total Income 0 35,000 0 0 0 0 0 0 0 0 0

4005 Community Funding 25,000 25,398 0 0 28,000 0 28,000 12,946 23,000 0 0 4012 New Equipment 0 37,475 0 0 0 0 0 0 0 0 0

Overhead Expenditure 25,000 62,873 0 0 28,000 0 28,000 12,946 23,000 0 0

Page 21 Page 101 Net Income over Expenditure -25,000 -27,873 0 0 -28,000 0 -28,000 -12,946 -23,000 0 0 6001 plus Transfer from EMR 0 4,450 0 0 0 0 0 0 0 0 0

Movement to/(from) Gen Reserve (25,000) (23,423) (28,000) (28,000) (12,946) (23,000) 106 Democratic Services

4012 New Equipment 0 357 0 0 0 0 0 2,200 0 0 0 4522 Councillors Training 750 1,038 0 0 3,000 0 3,000 114 2,000 0 0 4523 Councillor travel expenses 800 0 0 0 300 0 300 0 300 0 0 4524 Election Costs 2,000 40 0 0 4,000 0 4,000 0 0 0 0 4530 Chairmans Allowance 500 65 0 0 250 0 250 0 250 0 0 4580 Hall Hire 300 150 0 0 300 0 300 0 300 0 0 4590 IT 0 4,174 0 0 10,000 0 10,000 7,869 10,000 0 0 4620 Subscriptions 3,050 2,668 0 0 3,050 0 3,050 3,136 3,250 0 0

Overhead Expenditure 7,400 8,491 0 0 20,900 0 20,900 13,319 16,100 0 0

Movement to/(from) Gen Reserve (7,400) (8,491) (20,900) (20,900) (13,319) (16,100) 107 Planters

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Budget Actual Brought Net Agreed EMR Total Actual YTD Agreed EMR Carried Forward Virement Forward 4015 Planters 600 0 0 0 2,600 0 2,600 779 1,000 0 0

Overhead Expenditure 600 0 0 0 2,600 0 2,600 779 1,000 0 0

Movement to/(from) Gen Reserve (600) 0 (2,600) (2,600) (779) (1,000) 108 Youth Work

4040 Play Sessions 10,000 7,800 0 0 15,000 0 15,000 12,708 15,000 0 0

Overhead Expenditure 10,000 7,800 0 0 15,000 0 15,000 12,708 15,000 0 0

Page 22 Page Movement to/(from) Gen Reserve (10,000) (7,800) (15,000) (15,000) (12,708) (15,000) 109 Dog Bins

4030 Dog Bin Purchases 2,500 1,572 2,500 0 4,000 0 6,500 1,627 1,250 0 0 4031 Dog Bin Emptying 11,000 12,343 0 0 13,250 0 13,250 8,619 16,000 0 0

Overhead Expenditure 13,500 13,915 2,500 0 17,250 0 19,750 10,246 17,250 0 0

Movement to/(from) Gen Reserve (13,500) (13,915) (17,250) (19,750) (10,246) (17,250) 112 Senior Youth Club

4953 Miscellaneous Costs 23,000 22,233 0 0 30,000 0 30,000 19,696 30,000 0 0

Overhead Expenditure 23,000 22,233 0 0 30,000 0 30,000 19,696 30,000 0 0

Movement to/(from) Gen Reserve (23,000) (22,233) (30,000) (30,000) (19,696) (30,000) 120 Spotlight

1041 Photocopying Income 0 91 0 0 50 0 50 0 0 0 0 1075 MKC Grants 0 0 0 0 0 0 0 0 2,395 0 0 1087 Spotlight hire income 2,000 3,256 0 0 1,000 0 1,000 0 0 0 0

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Budget Actual Brought Net Agreed EMR Total Actual YTD Agreed EMR Carried Forward Virement Forward

Total Income 2,000 3,347 0 0 1,050 0 1,050 0 2,395 0 0

4011 Equipment Maintenance 0 0 0 0 0 0 0 220 0 0 0 4013 Electrical Testing 100 0 0 0 0 0 0 0 0 0 0 4103 Security 1,000 48 0 0 0 0 0 0 0 0 0 4551 Water 500 606 0 0 550 0 550 290 550 0 0 4555 Rates 2,500 53 0 0 2,500 0 2,500 4,790 4,790 0 0 4570 Cleaning 4,000 2,481 0 0 2,000 0 2,000 -210 0 0 0

4572 23 Page Copier Charges 100 121 0 0 100 0 100 86 100 0 0 4574 Gas 1,500 823 0 0 1,000 0 1,000 244 1,000 0 0 4575 Electricity 800 1,100 0 0 1,000 0 1,000 744 1,000 0 0 4576 Fire/Intruder Alarm Maint 1,000 507 0 0 1,000 0 1,000 0 1,000 0 0 4577 Telephone/Broadband/Alarms 1,125 760 0 0 1,125 0 1,125 769 1,125 0 0 4579 Fire Extinguishers 200 155 0 0 200 0 200 118 200 0 0 4585 General Maintenance 750 1,028 0 0 750 0 750 1,129 1,500 0 0 4595 Office Equipment 1,000 336 0 0 500 0 500 0 500 0 0 4958 Telephone Community/Alarm 800 0 0 0 0 0 0 0 0 0 0 4959 Telephone Main Line/Broadband 325 397 0 0 750 0 750 43 750 0 0 4964 Waste/Recycling 900 526 0 0 900 0 900 198 0 0 0 4965 Hygienic Waste 600 346 0 0 600 0 600 332 600 0 0

Overhead Expenditure 17,200 9,287 0 0 12,975 0 12,975 8,753 13,115 0 0

Movement to/(from) Gen Reserve (15,200) (5,940) (11,925) (11,925) (8,753) (10,720) 201 Precept/Grant

1075 MKC Grants 93,595 93,595 0 0 75,935 0 75,935 75,936 68,482 0 0

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Budget Actual Brought Net Agreed EMR Total Actual YTD Agreed EMR Carried Forward Virement Forward 1076 Precept 701,863 701,863 0 0 722,473 0 722,473 722,473 0 0 0

Total Income 795,458 795,458 0 0 798,408 0 798,408 798,409 68,482 0 0

Movement to/(from) Gen Reserve 795,458 795,458 798,408 798,408 798,409 68,482 301 Bandstand

4100 Licences 120 396 0 0 0 0 0 0 0 0 0 4101 Performances 5,000 4,500 0 0 5,000 0 5,000 0 0 0 0 4575 Electricity 380 352 0 0 380 0 380 157 400 0 0 Page 24 Page 4585 General Maintenance 1,000 35 0 0 750 0 750 290 750 0 0

Overhead Expenditure 6,500 5,283 0 0 6,130 0 6,130 447 1,150 0 0

Movement to/(from) Gen Reserve (6,500) (5,283) (6,130) (6,130) (447) (1,150) 302 Community Engagement

4100 Licences 120 0 0 0 400 0 400 0 400 0 0 4102 Engagement events 5,000 2,387 0 0 10,000 0 10,000 772 2,000 0 0 4591 Website/Social Media 3,000 995 0 0 1,000 0 1,000 1,580 1,000 0 0 4615 Stationery 0 0 0 0 12,000 0 12,000 30 12,000 0 0 4635 Distribution Costs 0 0 0 0 5,000 0 5,000 14 5,000 0 0

Overhead Expenditure 8,120 3,382 0 0 28,400 0 28,400 2,396 20,400 0 0

Movement to/(from) Gen Reserve (8,120) (3,382) (28,400) (28,400) (2,396) (20,400) 303 Christmas Lights Overhead Expe

1025 Xmas Event Income 0 1,617 0 0 0 0 0 0 0 0 0

Total Income 0 1,617 0 0 0 0 0 0 0 0 0

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Budget Actual Brought Net Agreed EMR Total Actual YTD Agreed EMR Carried Forward Virement Forward 4012 New Equipment 0 0 0 0 0 0 0 4 0 0 0 4014 Electrical Works 5,000 10,445 0 0 5,000 0 5,000 0 5,000 0 0 4111 Xmas Lights Hire 11,000 8,830 0 0 15,000 0 15,000 11,323 15,000 0 0 4114 Tree supply, install & remove 2,050 1,940 0 0 2,100 0 2,100 3,455 3,100 0 0 4115 Infrastructure costs 7,000 7,997 0 0 7,000 0 7,000 0 7,000 0 0 4575 Electricity 1,000 22 0 0 1,000 0 1,000 454 1,000 0 0

Overhead Expenditure 26,050 29,234 0 0 30,100 0 30,100 15,236 31,100 0 0

Page 25 Page Movement to/(from) Gen Reserve (26,050) (27,618) (30,100) (30,100) (15,236) (31,100) 304 Christmas Event

1025 Xmas Event Income 0 40 0 0 0 0 0 0 0 0 0

Total Income 0 40 0 0 0 0 0 0 0 0 0

4100 Licences 120 0 0 0 70 0 70 0 70 0 0 4101 Performances 1,350 730 0 0 150 0 150 0 150 0 0 4103 Security 3,000 2,055 0 0 3,000 0 3,000 0 3,000 0 0 4104 First Aid 500 240 0 0 350 0 350 0 350 0 0 4500 Salaries 500 0 0 0 500 0 500 0 500 0 0 4560 Advertising 1,000 145 0 0 500 0 500 0 500 0 0 4953 Miscellaneous Costs 4,530 2,206 0 0 0 0 0 535 0 0 0 4954 Equipment hire 9,000 7,203 0 0 8,500 0 8,500 0 3,500 0 0 4962 Lantern Parade 0 0 0 0 4,550 0 4,550 0 4,550 0 0

Overhead Expenditure 20,000 12,578 0 0 17,620 0 17,620 535 12,620 0 0

Movement to/(from) Gen Reserve (20,000) (12,538) (17,620) (17,620) (535) (12,620)

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401 Albert Street Toilets

1051 Albert Street Toilets income 0 1,000 0 0 0 0 0 0 0 0 0 1077 Misc Income 1,000 0 0 0 1,000 0 1,000 1,000 500 0 0

Total Income 1,000 1,000 0 0 1,000 0 1,000 1,000 500 0 0

4012 New Equipment 500 211 0 0 500 0 500 6 250 0 0 4551 Water 3,500 2,365 0 0 3,500 0 3,500 1,752 1,250 0 0 4552 Plumbing Works 500 1,445 0 0 2,500 0 2,500 810 1,250 0 0 Page 26 Page 4555 Rates 3,400 4,004 0 0 4,004 0 4,004 4,679 2,340 0 0 4570 Cleaning 23,600 19,906 0 0 24,600 0 24,600 12,830 12,300 0 0 4575 Electricity 900 993 0 0 930 0 930 339 465 0 0 4585 General Maintenance 3,000 1,201 0 0 3,000 0 3,000 307 1,500 0 0 4953 Miscellaneous Costs 150 0 0 0 0 0 0 289 0 0 0 4964 Waste/Recycling 1,400 1,350 0 0 1,500 0 1,500 922 750 0 0

Overhead Expenditure 36,950 31,475 0 0 40,534 0 40,534 21,935 20,105 0 0

Movement to/(from) Gen Reserve (35,950) (30,475) (39,534) (39,534) (20,935) (19,605) 402 Allotments & Community Orchard

1001 S106 Money Received 0 0 0 0 0 0 0 69,489 0 0 0 1060 Allotment Rents Manor Fields 2,500 3,437 0 0 2,500 0 2,500 3,939 3,700 0 0 1061 Allotment Rents Larch Grove 500 638 0 0 420 0 420 753 710 0 0 1062 Allotment Rents Newton Leys 750 0 0 0 750 0 750 0 750 0 0 1063 Allotment rent Orchardside 1,100 1,113 0 0 1,100 1,000 1,100 1,230 1,230 0 0

Total Income 4,850 5,188 0 0 4,770 1,000 4,770 75,411 6,390 0 0

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Budget Actual Brought Net Agreed EMR Total Actual YTD Agreed EMR Carried Forward Virement Forward 4200 Manor Fields Allotment Costs 5,000 4,004 0 0 7,000 0 7,000 4,084 7,500 0 0 4201 Larch Grove Allotment Costs 3,000 2,204 0 0 3,000 0 3,000 812 3,000 0 0 4202 Orchardside Allotment Costs 2,500 2,535 0 0 2,500 0 2,500 222 2,500 0 0 4203 Newton Leys Allotment Costs 4,500 0 0 0 4,500 0 4,500 0 4,500 0 0 4204 Community Orchard 2,850 2,145 0 0 8,800 0 8,800 0 4,000 0 0 4401 Grass Cutting 0 0 0 0 100 0 100 0 0 0 0 4551 Water 0 390 0 0 0 0 0 0 0 0 0 4620 Subscriptions 65 55 0 0 0 0 0 55 60 0 0 Page 27 Page Overhead Expenditure 17,915 11,334 0 0 25,900 0 25,900 5,173 21,560 0 0

402 Net Income over Expenditure -13,065 -6,146 0 0 -21,130 1,000 -21,130 70,238 -15,170 0 0 6002 less Transfer to EMR 0 0 0 0 0 0 0 69,489 0 0 0

Movement to/(from) Gen Reserve (13,065) (6,146) (21,130) (21,130) 749 (15,170) 403 War Memorial

4585 General Maintenance 600 0 0 0 600 0 600 22 600 0 0

Overhead Expenditure 600 0 0 0 600 0 600 22 600 0 0

Movement to/(from) Gen Reserve (600) 0 (600) (600) (22) (600) 405 The Chapel

4103 Security 2,000 2,920 0 0 2,500 0 2,500 833 2,500 0 0 4575 Electricity 500 190 0 0 500 0 500 160 500 0 0 4585 General Maintenance 0 0 0 0 0 0 0 0 2,000 0 0 4953 Miscellaneous Costs 3,000 2,161 0 0 2,950 0 2,950 816 0 0 0 4958 Telephone Community/Alarm 1,000 0 0 0 1,000 0 1,000 0 0 0 0

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2019-20 2020-21 2021-2022

Budget Actual Brought Net Agreed EMR Total Actual YTD Agreed EMR Carried Forward Virement Forward

Overhead Expenditure 6,500 5,271 0 0 6,950 0 6,950 1,809 5,000 0 0

Movement to/(from) Gen Reserve (6,500) (5,271) (6,950) (6,950) (1,809) (5,000) 407 Manor Road Lockup

4585 General Maintenance 500 650 0 0 500 0 500 0 500 0 0 4953 Miscellaneous Costs 0 1,090 0 0 500 0 500 121 0 0 0

Overhead Expenditure 500 1,740 0 0 1,000 0 1,000 121 500 0 0 6001 plus Transfer from EMR 0 850 0 0 0 0 0 0 0 0 0 Page 28 Page

Movement to/(from) Gen Reserve (500) (890) (1,000) (1,000) (121) (500) 408 George Street

1001 S106 Money Received 0 0 0 0 30,000 0 30,000 22,778 0 0 0 1091 George Street Hire Income 0 0 0 0 0 0 0 0 5,000 0 0

Total Income 0 0 0 0 30,000 0 30,000 22,778 5,000 0 0

4100 Licences 0 0 0 0 0 0 0 0 600 0 0 4103 Security 0 0 0 0 0 0 0 0 6,000 0 0 4551 Water 0 0 0 0 0 0 0 0 1,000 0 0 4555 Rates 0 0 0 0 0 0 0 0 6,500 0 0 4560 Advertising 0 0 0 0 0 0 0 0 1,000 0 0 4570 Cleaning 0 0 0 0 0 0 0 0 5,000 0 0 4574 Gas 0 0 0 0 0 0 0 0 1,200 0 0 4575 Electricity 0 0 0 0 0 0 0 0 1,200 0 0 4576 Fire/Intruder Alarm Maint 0 0 0 0 0 0 0 0 1,000 0 0 4577 Telephone/Broadband/Alarms 0 0 0 0 0 0 0 0 1,000 0 0

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2019-20 2020-21 2021-2022

Budget Actual Brought Net Agreed EMR Total Actual YTD Agreed EMR Carried Forward Virement Forward 4579 Fire Extinguishers 0 0 0 0 0 0 0 0 200 0 0 4581 Health & Safety Advice 0 0 0 0 0 0 0 0 700 0 0 4585 General Maintenance 0 0 0 0 0 0 0 0 0 12,000 0 4953 Miscellaneous Costs 5,000 2,500 0 0 0 0 0 149 0 0 0 4964 Waste/Recycling 0 0 0 0 0 0 0 0 1,000 0 0 4965 Hygienic Waste 0 0 0 0 0 0 0 0 500 0 0 4968 Renovation Works 0 0 0 0 40,000 0 40,000 47,410 0 0 0

Overhead Expenditure 5,000 2,500 0 0 40,000 0 40,000 47,559 26,900 12,000 0 Page 29 Page Movement to/(from) Gen Reserve (5,000) (2,500) (10,000) (10,000) (24,781) (21,900) 409 Professional Fees

4581 Health & Safety Advice 2,000 0 0 0 2,000 0 2,000 0 0 0 0 4583 Legal Fees 10,000 636 0 0 5,000 0 5,000 4,421 3,000 0 0 4593 Service Asset Transfers 1,000 0 0 0 1,000 0 1,000 0 0 0 0 4594 Prof Financial Advice 0 780 0 0 1,000 0 1,000 0 1,400 0 0

Overhead Expenditure 13,000 1,416 0 0 9,000 0 9,000 4,421 4,400 0 0

Movement to/(from) Gen Reserve (13,000) (1,416) (9,000) (9,000) (4,421) (4,400) 411 Community Infrastructure Fund

1000 Grants Received 0 0 0 0 0 0 0 3,496 0 0 0

Total Income 0 0 0 0 0 0 0 3,496 0 0 0

4115 Infrastructure costs 0 22,951 0 0 10,000 0 10,000 -8,225 6,300 0 0

Overhead Expenditure 0 22,951 0 0 10,000 0 10,000 -8,225 6,300 0 0

Movement to/(from) Gen Reserve 0 (22,951) (10,000) (10,000) 11,721 (6,300)

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2019-20 2020-21 2021-2022

Budget Actual Brought Net Agreed EMR Total Actual YTD Agreed EMR Carried Forward Virement Forward

412 Community Projects/Services

4103 Security 0 23,400 0 0 25,000 0 25,000 135 26,000 0 0 4586 Defibrillators 5,000 0 0 0 0 0 0 0 0 0 0 4970 Citizens Advice Bureau 8,000 7,400 0 0 8,000 0 8,000 7,435 8,000 0 0 4972 Climate Change Initiative 0 0 0 0 10,000 0 10,000 0 0 0 0

Overhead Expenditure 13,000 30,800 0 0 43,000 0 43,000 7,570 34,000 0 0

Movement to/(from) Gen Reserve (13,000) (30,800) (43,000) (43,000) (7,570) (34,000) Page 30 Page 415 Well-Being

4953 Miscellaneous Costs 0 0 0 0 0 0 0 0 10,800 0 0

Overhead Expenditure 0 0 0 0 0 0 0 0 10,800 0 0

Movement to/(from) Gen Reserve 0 0 0 0 0 (10,800) 501 Staff Costs

4500 Salaries 277,642 202,110 0 0 260,669 0 260,669 182,704 264,575 0 0 4501 Employers NI 21,665 15,936 0 0 35,972 0 35,972 15,783 36,515 0 0 4502 Employers Superann 58,450 34,899 0 0 70,641 0 70,641 36,700 66,406 0 0 4510 Payroll Costs 1,200 958 0 0 1,200 0 1,200 719 1,000 0 0 4520 Staff Travel 500 0 0 0 600 0 600 0 350 0 0 4521 Training 5,000 3,577 0 0 10,000 0 10,000 968 7,000 0 0 4525 Staff Uniforms & Equipment 1,000 831 0 0 1,000 0 1,000 1,341 1,500 0 0 4527 Staff Cover 2,000 0 0 0 2,000 0 2,000 0 500 0 0 4528 HR Advisory Services 2,300 2,871 0 0 3,300 0 3,300 2,318 2,500 0 0 4529 Agency Services - Staff 2,500 7,962 0 0 3,000 0 3,000 560 560 0 0

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2019-20 2020-21 2021-2022

Budget Actual Brought Net Agreed EMR Total Actual YTD Agreed EMR Carried Forward Virement Forward 4560 Advertising 2,000 1,413 0 0 1,500 0 1,500 0 1,500 0 0 4585 General Maintenance 0 6 0 0 0 0 0 50 0 0 0

Overhead Expenditure 374,257 270,563 0 0 389,882 0 389,882 241,142 382,406 0 0

Movement to/(from) Gen Reserve (374,257) (270,563) (389,882) (389,882) (241,142) (382,406) 502 74/76 Queensway/Library

1079 Rent 74-76 Queensway 24,600 24,532 0 0 24,600 0 24,600 12,000 0 0 0

Total Income 24,600 24,532 0 0 24,600 0 24,600 12,000 0 0 0 Page 31 Page

4550 Queensway Rent 38,100 37,532 0 0 38,100 0 38,100 27,750 38,100 0 0 4551 Water 0 0 0 0 0 0 0 0 660 0 0 4553 Library Rent 28,500 30,606 0 0 28,500 0 28,500 22,009 28,500 0 0 4555 Rates 0 0 0 0 0 0 0 3,051 11,070 0 0 4556 Lock Up Rent 1,500 722 0 0 1,500 0 1,500 0 0 0 0 4575 Electricity 0 0 0 0 0 0 0 0 4,400 0 0 4576 Fire/Intruder Alarm Maint 0 0 0 0 0 0 0 947 1,100 0 0 4577 Telephone/Broadband/Alarms 0 0 0 0 0 0 0 82 1,000 0 0 4954 Equipment hire 1,150 0 0 0 1,150 0 1,150 0 0 0 0

Overhead Expenditure 69,250 68,860 0 0 69,250 0 69,250 53,839 84,830 0 0

Movement to/(from) Gen Reserve (44,650) (44,328) (44,650) (44,650) (41,839) (84,830) 503 Council Support Services

1041 Photocopying Income 50 0 0 0 0 0 0 0 0 0 0 1077 Misc Income 0 387 0 0 0 0 0 54 0 0 0 1090 Bank Interest Received 2,000 6,906 0 0 3,350 0 3,350 2,153 2,500 0 0

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2019-20 2020-21 2021-2022

Budget Actual Brought Net Agreed EMR Total Actual YTD Agreed EMR Carried Forward Virement Forward

Total Income 2,050 7,292 0 0 3,350 0 3,350 2,207 2,500 0 0

4011 Equipment Maintenance 1,000 164 0 0 700 0 700 34 700 0 0 4012 New Equipment 3,000 16,711 0 0 1,000 0 1,000 824 1,500 0 0 4013 Electrical Testing 500 0 0 0 250 0 250 66 100 0 0 4021 Bank Charges 700 527 0 0 500 0 500 265 500 0 0 4100 Licences 100 35 0 0 0 0 0 0 0 0 0 4551 Water 1,200 810 0 0 1,000 0 1,000 913 1,000 0 0

4560 32 Page Advertising 0 312 0 0 0 0 0 0 0 0 0 4572 Copier Charges 3,500 2,780 0 0 3,500 0 3,500 10 2,000 0 0 4575 Electricity 2,500 0 0 0 0 0 0 0 0 0 0 4577 Telephone/Broadband/Alarms 3,000 5,424 0 0 5,500 0 5,500 4,376 5,500 0 0 4578 Mobile Phones 1,000 562 0 0 750 0 750 766 1,450 0 0 4579 Fire Extinguishers 400 0 0 0 0 0 0 0 0 0 0 4581 Health & Safety Advice 2,179 3,023 0 0 2,200 0 2,200 2,123 2,200 0 0 4585 General Maintenance 2,000 821 0 0 500 0 500 708 500 0 0 4588 Insurance 6,000 9,016 0 0 10,000 0 10,000 8,547 9,000 0 0 4590 IT 24,000 29,583 0 0 30,000 0 30,000 11,869 30,000 0 0 4591 Website/Social Media 300 2,605 0 0 300 0 300 0 300 0 0 4592 Worldpay 700 1,532 0 0 700 0 700 810 1,200 0 0 4596 Audit Fees 2,250 2,195 0 0 2,250 0 2,250 1,460 2,250 0 0 4601 Refreshments 550 56 0 0 1,000 0 1,000 0 0 0 0 4610 Postage 1,000 517 0 0 200 0 200 102 200 0 0 4615 Stationery 2,000 943 0 0 2,000 0 2,000 506 1,000 0 0 4620 Subscriptions 3,000 478 0 0 3,000 0 3,000 300 700 0 0

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2019-20 2020-21 2021-2022

Budget Actual Brought Net Agreed EMR Total Actual YTD Agreed EMR Carried Forward Virement Forward 4953 Miscellaneous Costs 100 82 0 0 0 0 0 0 0 0 0 4964 Waste/Recycling 0 872 0 0 1,000 0 1,000 554 800 0 0

Overhead Expenditure 60,979 79,048 0 0 66,350 0 66,350 34,231 60,900 0 0

Movement to/(from) Gen Reserve (58,929) (71,756) (63,000) (63,000) (32,024) (58,400) 504 Town Council Vehicle

4588 Insurance 2,500 947 0 0 2,000 0 2,000 2,956 3,000 0 0 4650 Fuel 600 668 0 0 600 0 600 873 1,500 0 0 Page 33 Page 4651 Road Fund Licence 500 96 0 0 200 0 200 320 320 0 0 4652 Vehicle Maintenance 500 446 0 0 500 0 500 222 1,000 0 0 4654 MOT 120 0 0 0 0 0 0 0 150 0 0 4655 Breakdown subscription 150 0 0 0 150 0 150 301 150 0 0 4953 Miscellaneous Costs 50 613 0 0 0 0 0 20,165 0 0 0

Overhead Expenditure 4,420 2,770 0 0 3,450 0 3,450 24,837 6,120 0 0

Movement to/(from) Gen Reserve (4,420) (2,770) (3,450) (3,450) (24,837) (6,120) 611 Neighbourhood Plan

1000 Grants Received 0 0 0 0 0 0 0 0 10,000 0 0

Total Income 0 0 0 0 0 0 0 0 10,000 0 0

4589 Neighbourhood Plan 5,000 0 5,000 0 5,000 0 10,000 0 10,000 0 0

Overhead Expenditure 5,000 0 5,000 0 5,000 0 10,000 0 10,000 0 0

Movement to/(from) Gen Reserve (5,000) 0 (5,000) (10,000) 0 0 622 Newton Leys Pavilion

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2019-20 2020-21 2021-2022

Budget Actual Brought Net Agreed EMR Total Actual YTD Agreed EMR Carried Forward Virement Forward 1001 S106 Money Received 0 150,783 0 0 0 0 0 0 0 0 0 1075 MKC Grants 0 0 0 0 0 0 0 10,000 0 0 0 1085 Newton Leys Hire Income 0 46 0 0 0 0 0 0 0 0 0 1088 N Leys Pavilion hire income 42,000 76,668 0 0 70,000 0 70,000 11,701 50,000 0 0

Total Income 42,000 227,497 0 0 70,000 0 70,000 21,701 50,000 0 0

4011 Equipment Maintenance 1,000 504 0 0 1,000 0 1,000 2,803 4,500 0 0 4012 New Equipment 0 19,751 0 0 1,000 0 1,000 -2,088 500 0 0

4013 34 Page Electrical Testing 50 0 0 0 0 0 0 0 0 0 0 4014 Electrical Works 500 175 0 0 500 0 500 0 500 0 0 4100 Licences 1,000 442 0 0 600 0 600 0 600 0 0 4103 Security 6,500 6,636 0 0 8,000 0 8,000 5,154 6,500 0 0 4551 Water 2,500 1,992 0 0 2,500 0 2,500 -813 2,500 0 0 4555 Rates 8,000 18,412 0 0 16,500 0 16,500 9,897 16,500 0 0 4570 Cleaning 16,000 9,996 0 0 13,000 0 13,000 3,382 13,000 0 0 4571 Window Cleaning 1,200 230 0 0 600 0 600 170 300 0 0 4573 Sanitary disposal 3,000 515 0 0 3,000 0 3,000 530 600 0 0 4574 Gas 0 14,534 0 0 10,000 0 10,000 2,674 5,800 0 0 4575 Electricity 4,500 2,194 0 0 1,836 0 1,836 1,643 2,000 0 0 4576 Fire/Intruder Alarm Maint 1,000 869 0 0 1,000 0 1,000 1,362 1,800 0 0 4577 Telephone/Broadband/Alarms 5,000 4,989 0 0 5,000 0 5,000 4,416 5,000 0 0 4579 Fire Extinguishers 500 67 0 0 500 0 500 0 500 0 0 4580 Hall Hire 0 840 0 0 600 0 600 0 0 0 0 4581 Health & Safety Advice 0 0 0 0 700 0 700 900 900 0 0 4585 General Maintenance 1,000 2,995 0 0 3,500 0 3,500 59 3,000 0 0

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2019-20 2020-21 2021-2022

Budget Actual Brought Net Agreed EMR Total Actual YTD Agreed EMR Carried Forward Virement Forward 4590 IT 2,000 1,375 0 0 1,000 0 1,000 74 150 0 0 4964 Waste/Recycling 3,000 886 0 0 2,500 0 2,500 0 2,500 0 0

Overhead Expenditure 56,750 87,402 0 0 73,336 0 73,336 30,163 67,150 0 0

622 Net Income over Expenditure -14,750 140,095 0 0 -3,336 0 -3,336 -8,462 -17,150 0 0 6001 plus Transfer from EMR 0 9,846 0 0 0 0 0 0 0 0 0 6002 less Transfer to EMR 0 76,257 0 0 0 0 0 0 0 0 0

Movement to/(from) Gen Reserve (14,750) 73,685 (3,336) (3,336) (8,462) (17,150)

700 35 Page Market

1050 Market Income 22,000 14,321 0 0 12,000 0 12,000 1,429 2,500 0 0

Total Income 22,000 14,321 0 0 12,000 0 12,000 1,429 2,500 0 0

4555 Rates 3,500 1,846 0 0 3,500 0 3,500 1,647 1,700 0 0 4575 Electricity 1,500 1,488 0 0 1,500 0 1,500 601 1,500 0 0 4615 Stationery 0 0 0 0 500 0 500 0 0 0 0 4620 Subscriptions 275 358 0 0 360 0 360 358 360 0 0 4953 Miscellaneous Costs 500 0 0 0 0 0 0 0 0 0 0

Overhead Expenditure 5,775 3,692 0 0 5,860 0 5,860 2,606 3,560 0 0

Movement to/(from) Gen Reserve 16,225 10,629 6,140 6,140 (1,177) (1,060)

Total Budget Income 893,958 1,115,292 0 0 945,178 1,000 945,178 938,431 147,767 0 0 Expenditure 827,266 794,898 7,500 0 999,087 0 1,006,587 564,260 925,866 12,000 0

Net Income over Expenditure 66,692 320,394 -7,500 0 -53,909 1,000 -61,409 374,171 -778,099 -12,000 0

plus Transfer from EMR 0 15,146 0 0 0 0 0 0 0 0 0

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2019-20 2020-21 2021-2022

Budget Actual Brought Net Agreed EMR Total Actual YTD Agreed EMR Carried Forward Virement Forward less Transfer to EMR 0 76,257 0 0 0 0 0 69,489 0 0 0

Movement to/(from) Gen Reserve 66,692 259,284 (53,909) (61,409) 304,682 (778,099) Page 36 Page Agenda Item 7.i

Reply to: Joseph Read E-mail: joseph.read@milton -keynes.gov.uk Our Ref: 20/03422/FUL PP -09381463

Bletchley And Fenny Stratford Town Council, Bletchley Library, Westfield Road, Bletchley, Milton Keynes, MK2 2RA

6th January 2021

Dear Sir/Madam,

Town and Country Planning Act 1990 (As Amended) Town and Country Planning (Development Management Procedure) Order 2015 Application no: 20/03422/FUL Proposal: Rear single storey extension At: 13 Santen Grove Bletchley Milton Keynes MK2 3NT

I have received the above application which can be viewed via the Council's Public Access system using the link: https:/ /publicaccess2.milton -keynes.gov.uk/online -applications/applicationDetails.do?activeTa b=summary&keyVal=QM77SVKWHET00 .

I would be grateful to receive any comments you may have about the proposal by 3rd February 2021. Any objections must form a material planning consideration and should you wish for the application to be referred to the Development Control Committee/Panel for determination; an explicit request must be made to that effect. If no reply is received within this period the application may be d ecided without your comments.

Where a request to refer an application to Development Control Committee/Panel has been received from a Parish or Town Council, an undertaking to attend the meeting to address the

Planning, Strategic Transport and Placemaking Civic , 1 Saxon Gate East, Central Milton Keynes, MK9 3EJ 01908 691691 www.milton -keynes.gov.uk/planning -and -building

Page 37 Committee/Panel is expected. Failure to atten d a Development Control Committee/Panel, following an undertaking to so do, on two occasions within a 6 month Period will result in; a. The Parish or Town Council being barred from requesting an application be referred to Development Control Committee/Pane l for a 3 month period from the date of the second incidence; and, b. Any applications within that Parish being determined in accordance with the Officer recommendation under delegated powers. This would also be for a concurrent 3 month period and would o nly take effect in cases where no other parties have lodged objections and requested the case be heard before a Development Control Committee/Panel.

Yours faithfully,

Joseph Read Planning Officer (DM)

Planning, Strategic Transport and Placemaking Civic , 1 Saxon Gate East, Central Milton Keynes, MK9 3EJ 01908 691691 www.milton -keynes.gov.uk/planning -and -building

Page 38 Householder Application for Planning Permission for works or extension to a dwelling. Town and Country Planning Act 1990

Publication of applications on planning authority websites. Please note that the information provided on this application form and in supporting documents may be published on the Authority’s website. If you require any further clarification, please contact the Authority’s planning department.

1. Site Address

Number 13

Suffix

Property name

Address line 1 Santen Grove

Address line 2

Address line 3

Town/city Bletchley

Postcode MK2 3NT

Description of site location must be completed if postcode is not known:

Easting (x) 487895

Northing (y) 231960

Description

2. Applicant Details

Title Mr

First name Vishal

Surname Gangotra

Company name

Address line 1 13, Santen Grove

Address line 2

Address line 3

Town/city Bletchley

Country Page 39

Planning Portal Reference: PP-09381463 2. Applicant Details

Postcode MK2 3NT

Are you an agent acting on behalf of the applicant? Yes No

Primary number

Secondary number

Fax number

Email address

3. Agent Details

Title Mr

First name David

Surname Jazani

Company name DFJ Architectural

Address line 1 12 The Crest

Address line 2

Address line 3

Town/city Luton

Country United Kingdom

Postcode LU3 2LE

Primary number

Secondary number

Fax number

Email

4. Description of Proposed Works

Please describe the proposed works:

Rear single storey extension

Has the work already been started without consent? Yes No

If Yes, please state 14/12/2020 when the development or work was started (date must be pre- application submission)

Has the work already been completed without consent? Yes No

5. Materials

Does the proposed development require any materials to be used externally?Page 40 Yes No

Planning Portal Reference: PP-09381463 5. Materials Please provide a description of existing and proposed materials and finishes to be used externally (including type, colour and name for each material):

Walls

Description of existing materials and finishes (optional): Brick

Description of proposed materials and finishes: Brick

Are you supplying additional information on submitted plans, drawings or a design and access statement? Yes No

If Yes, please state references for the plans, drawings and/or design and access statement

See proposed

6. Trees and Hedges

Are there any trees or hedges on your own property or on adjoining properties which are within falling distance of your Yes No proposed development?

Will any trees or hedges need to be removed or pruned in order to carry out your proposal? Yes No

7. Pedestrian and Vehicle Access, Roads and Rights of Way

Is a new or altered vehicle access proposed to or from the public highway? Yes No

Is a new or altered pedestrian access proposed to or from the public highway? Yes No

Do the proposals require any diversions, extinguishment and/or creation of public rights of way? Yes No

8. Parking

Will the proposed works affect existing car parking arrangements? Yes No

9. Site Visit

Can the site be seen from a public road, public footpath, bridleway or other public land? Yes No

If the planning authority needs to make an appointment to carry out a site visit, whom should they contact? The agent The applicant Other person

10. Pre-application Advice

Has assistance or prior advice been sought from the local authority about this application? Yes No

11. Authority Employee/Member With respect to the Authority, is the applicant and/or agent one of the following: (a) a member of staff (b) an elected member (c) related to a member of staff (d) related to an elected member

Page 41

Planning Portal Reference: PP-09381463 11. Authority Employee/Member

It is an important principle of decision-making that the process is open and transparent. Yes No For the purposes of this question, "related to" means related, by birth or otherwise, closely enough that a fair-minded and informed observer, having considered the facts, would conclude that there was bias on the part of the decision-maker in the Local Planning Authority. Do any of the above statements apply?

12. Ownership Certificates and Agricultural Land Declaration CERTIFICATE OF OWNERSHIP - CERTIFICATE A - Town and Country Planning (Development Management Procedure) (England) Order 2015 Certificate under Article 14 I certify/The applicant certifies that on the day 21 days before the date of this application nobody except myself/the applicant was the owner* of any part of the land or building to which the application relates, and that none of the land to which the application relates is, or is part of, an agricultural holding** * 'owner' is a person with a freehold interest or leasehold interest with at least 7 years left to run. ** 'agricultural holding' has the meaning given by reference to the definition of 'agricultural tenant' in section 65(8) of the Act. NOTE: You should sign Certificate B, C or D, as appropriate, if you are the sole owner of the land or building to which the application relates but the land is, or is part of, an agricultural holding.

Person role The applicant The agent

Title Mr

First name David

Surname Jazani

Declaration date 30/12/2020 (DD/MM/YYYY)

Declaration made

13. Declaration

I/we hereby apply for planning permission/consent as described in this form and the accompanying plans/drawings and additional information. I/we confirm that, to the best of my/our knowledge, any facts stated are true and accurate and any opinions given are the genuine opinions of the person(s) giving them.

Date (cannot be pre- 30/12/2020 application)

Page 42

Planning Portal Reference: PP-09381463 Agenda Item 7.ii

Reply to: Charlotte Ashby E-mail: Charlotte.Ashby@milton -keynes.gov.uk Our Ref: 20/03377/FUL PP -09357281

Bletchley And Fenny Stratford Town Council, Bletchley Library, Westfield Road, Bletchley, Milton Keynes, MK2 2RA

8th January 2021

Dear Sir/Madam,

Town and Country Planning Act 1990 (As Amended) Town and Country Planning (Development Management Procedure) Order 2015 Application no: 20/03377/FUL Proposal: Enclose an area of existing external sales floorspace to create concessions units and erection of enclosed walkway to connect to the garden centre building At: Dobbies Garden Centre Belvedere Lane Bow Brickhill Milton Keynes MK17 9JH

I have received the above application which can be viewed via the Council's Public Access system using the link: https://publicaccess2.milton -keynes.gov.uk/online -applications/applicat ionDetails.do?activeTa b=summary&keyVal=QLSAK3KWHAD00 .

I would be grateful to receive any comments you may have about the proposal by 5th February 2021. Any objections must form a material planning consideration and should you wish for the application t o be referred to the Development Control Committee/Panel for determination; an explicit request must be made to that effect. If no reply is received within this period the application may be decided without your comments.

Where a request to refer an appli cation to Development Control Committee/Panel has been received from a Parish or Town Council, an undertaking to attend the meeting to address the

Planning, Strategic Transport and Placemaking Civic , 1 Saxon Gate East, Central Milton Keynes, MK9 3EJ 01908 691691 www.milton -keynes.gov.uk/planning -and -building

Page 43 Committee/Panel is expected. Failure to attend a Development Control Committee/Panel, following an undertakin g to so do, on two occasions within a 6 month Period will result in; a. The Parish or Town Council being barred from requesting an application be referred to Development Control Committee/Panel for a 3 month period from the date of the second incidence; an d, b. Any applications within that Parish being determined in accordance with the Officer recommendation under delegated powers. This would also be for a concurrent 3 month period and would only take effect in cases where no other parties have lodged obje ctions and requested the case be heard before a Development Control Committee/Panel.

Yours faithfully,

Charlotte Ashby Planning Officer (DM)

Planning, Strategic Transport and Placemaking Civic , 1 Saxon Gate East, Central Milton Keynes, MK9 3EJ 01908 691691 www.milton -keynes.gov.uk/planning -and -building

Page 44 Application for Planning Permission. Town and Country Planning Act 1990

Publication of applications on planning authority websites. Please note that the information provided on this application form and in supporting documents may be published on the Authority’s website. If you require any further clarification, please contact the Authority’s planning department.

1. Site Address

Number

Suffix

Property name Dobbies Garden Centre

Address line 1 Belvedere Lane

Address line 2

Address line 3

Town/city Bow Brickhill

Postcode MK17 9JH

Description of site location must be completed if postcode is not known:

Easting (x) 488796

Northing (y) 233947

Description

2. Applicant Details

Title

First name

Surname -

Company name Dobbies Garden Centres Ltd.

Address line 1 Melville Nurseries

Address line 2

Address line 3

Town/city Lasswade, Midlothian

Country Scotland Page 45

Planning Portal Reference: PP-09357281 2. Applicant Details

Postcode EH18 1AZ

Are you an agent acting on behalf of the applicant? Yes No

Primary number

Secondary number

Fax number

Email address

3. Agent Details

Title

First name Steven

Surname Robb

Company name Avison Young

Address line 1 Avison Young

Address line 2 40 Torphichen Street

Address line 3

Town/city Edinburgh

Country

Postcode EH3 8JB

Primary number

Secondary number

Fax number

Email

4. Site Area

What is the measurement of the site area? 1.16 (numeric characters only). Unit Hectares

5. Description of the Proposal

Please describe details of the proposed development or works including any change of use. If you are applying for Technical Details Consent on a site that has been granted Permission In Principle, please include the relevant details in the description below.

DETAILED PLANNING APPLICATION FOR PHYSICAL WORKS TO ENCLOSE AN AREA OF EXISTING EXTERNAL SALES FLOORSPACE TO CREATE CONCESSIONS UNITS AND ERECTION OF ENCLOSED WALKWAY TO CONNECT INTO THE GARDEN CENTRE BUILDING

Has the work or change of use already started? Yes No

Page 46

Planning Portal Reference: PP-09357281 6. Existing Use

Please describe the current use of the site

External plant sales area

Is the site currently vacant? Yes No

Does the proposal involve any of the following? If Yes, you will need to submit an appropriate contamination assessment with your application.

Land which is known to be contaminated Yes No

Land where contamination is suspected for all or part of the site Yes No

A proposed use that would be particularly vulnerable to the presence of contamination Yes No

7. Materials

Does the proposed development require any materials to be used externally? Yes No

Please provide a description of existing and proposed materials and finishes to be used externally (including type, colour and name for each material):

Walls

Description of existing materials and finishes (optional):

Description of proposed materials and finishes: The walls will be of a timber cladding design, with ppc aluminium flashings and external timber trellis sections to support the establishing of climbing plants

Roof

Description of existing materials and finishes (optional):

Description of proposed materials and finishes: The canopy will be of a glulam structure with a PTFE fabric roof. The roof will be a single ply membrane, with hidden gutter and ppc aluminium flashings.

Windows

Description of existing materials and finishes (optional):

Description of proposed materials and finishes: The windows and doors will be aluminium curtain walling

Are you supplying additional information on submitted plans, drawings or a design and access statement? Yes No

If Yes, please state references for the plans, drawings and/or design and access statement

Please refer to Design and Access Statement

8. Pedestrian and Vehicle Access, Roads and Rights of Way

Is a new or altered vehicular access proposed to or from the public highway? Yes No

Is a new or altered pedestrian access proposed to or from the public highway? Yes No

Are there any new public roads to be provided within the site? Yes No

Are there any new public rights of way to be provided within or adjacent to the site? Yes No

Do the proposals require any diversions/extinguishments and/or creation of rights of way? Yes No Page 47

Planning Portal Reference: PP-09357281 9. Vehicle Parking

Does the site have any existing vehicle/cycle parking spaces or will the proposed development add/remove any parking Yes No spaces?

Please provide information on the existing and proposed number of on-site parking spaces

Type of vehicle Existing number of spaces Total proposed (including Difference in spaces spaces retained)

Cars 335 335 0

10. Trees and Hedges

Are there trees or hedges on the proposed development site? Yes No

And/or: Are there trees or hedges on land adjacent to the proposed development site that could influence the Yes No development or might be important as part of the local landscape character?

If Yes to either or both of the above, you may need to provide a full tree survey, at the discretion of your local planning authority. If a tree survey is required, this and the accompanying plan should be submitted alongside your application. Your local planning authority should make clear on its website what the survey should contain, in accordance with the current 'BS5837: Trees in relation to design, demolition and construction - Recommendations'.

11. Assessment of Flood Risk

Is the site within an area at risk of flooding? (Check the location on the Government's Flood map for planning. You Yes No should also refer to national standing advice and your local planning authority requirements for information as necessary.)

If Yes, you will need to submit a Flood Risk Assessment to consider the risk to the proposed site.

Is your proposal within 20 metres of a watercourse (e.g. river, stream or beck)? Yes No

Will the proposal increase the flood risk elsewhere? Yes No

How will surface water be disposed of?

Sustainable drainage system

Existing water course

Soakaway

Main sewer

Pond/lake

12. Biodiversity and Geological Conservation Is there a reasonable likelihood of the following being affected adversely or conserved and enhanced within the application site, or on land adjacent to or near the application site? To assist in answering this question correctly, please refer to the help text which provides guidance on determining if any important biodiversity or geological conservation features may be present or nearby; and whether they are likely to be affected by the proposals.

a) Protected and priority species: Yes, on the development site Yes, on land adjacent to or near the proposed development No

b) Designated sites, important habitats or other biodiversity features: Yes, on the development site Yes, on land adjacent to or near the proposed development No

c) Features of geological conservation importance: Page 48

Planning Portal Reference: PP-09357281 12. Biodiversity and Geological Conservation

Yes, on the development site Yes, on land adjacent to or near the proposed development No

13. Foul Sewage

Please state how foul sewage is to be disposed of: Mains Sewer Septic Tank Package Treatment plant Cess Pit Other Unknown

Are you proposing to connect to the existing drainage system? Yes No Unknown

If Yes, please include the details of the existing system on the application drawings. Please state the plan(s)/drawing(s) references.

As existing

14. Waste Storage and Collection

Do the plans incorporate areas to store and aid the collection of waste? Yes No

If Yes, please provide details:

As existing

Have arrangements been made for the separate storage and collection of recyclable waste? Yes No

If Yes, please provide details:

As existing

15. Trade Effluent

Does the proposal involve the need to dispose of trade effluents or trade waste? Yes No

If Yes, please describe the nature, volume and means of disposal of trade effluents or waste

Use existing system

16. Residential/Dwelling Units Please note: This question has been updated to include the latest information requirements specified by government. Applications created before 23 May 2020 will not have been updated, please read the ‘Help’ to see details of how to workaround this issue.

Does your proposal include the gain, loss or change of use of residential units? Yes No

17. All Types of Development: Non-Residential Floorspace

Does your proposal involve the loss, gain or change of use of non-residential floorspace? Yes No Note that 'non-residential' in this context covers all uses except Use Class C3 Dwellinghouses.

Please add details of the Use Classes and floorspace. Following changes to Use Classes on 1 September 2020: The list includes the now revoked Use Classes A1-5, B1, and D1-2 that should not be used in most cases. Also, the list does not include the newly introduced Use Classes E and F1-2. To provide details in relation to these or any 'Sui Generis' use, select 'Other' and specify the use where prompted. Multiple 'Other' options can be added to cover each individual use. View further information on Use Classes.

Page 49

Planning Portal Reference: PP-09357281 17. All Types of Development: Non-Residential Floorspace

Use Class Existing gross Gross internal Total gross new Net additional gross internal floorspace floorspace to be lost internal floorspace internal floorspace (square metres) by change of use or proposed (including following demolition (square changes of use) development (square metres) (square metres) metres)

A1 - Shops Total floorspace 0 0 893 893

Total 0 0 893 893

A1 - Shops Net Tradable Area

Existing gross internal floorspace (square 10356.0 metres) Gross internal floorspace to be lost by change 0.0 of use or demolition (square metres)

Total gross new internal floorspace proposed 11249.0 (including changes of use) (square metres)

Net additional gross internal floorspace 893 following development (square metres) Loss or gain of rooms For hotels, residential institutions and hostels please additionally indicate the loss or gain of rooms:

18. Employment

Are there any existing employees on the site or will the proposed development increase or decrease the number of Yes No employees?

Existing Employees Please complete the following information regarding existing employees:

Full-time 21

Part-time 56

Total full-time 0.00 equivalent Proposed Employees If known, please complete the following information regarding proposed employees:

Full-time 20

Part-time

Total full-time equivalent

19. Hours of Opening

Are Hours of Opening relevant to this proposal? Yes No

20. Industrial or Commercial Processes and Machinery

Does this proposal involve the carrying out of industrial or commercial activities and processes? Yes No

Is the proposal for a waste management development? Yes No

If this is a landfill application you will need to provide further information before your application can be determined. Your waste planning authority should make it clear what information it requires on its website Page 50

Planning Portal Reference: PP-09357281 21. Hazardous Substances

Does the proposal involve the use or storage of any hazardous substances? Yes No

22. Site Visit

Can the site be seen from a public road, public footpath, bridleway or other public land? Yes No

If the planning authority needs to make an appointment to carry out a site visit, whom should they contact? The agent The applicant Other person

23. Pre-application Advice

Has assistance or prior advice been sought from the local authority about this application? Yes No

If Yes, please complete the following information about the advice you were given (this will help the authority to deal with this application more efficiently): Officer name:

Title

First name

Surname

Reference 19/02045/PRESMA

Date (Must be pre-application submission)

23/09/2019

Details of the pre-application advice received

Meeting and subsequent email exchanges

24. Authority Employee/Member With respect to the Authority, is the applicant and/or agent one of the following: (a) a member of staff (b) an elected member (c) related to a member of staff (d) related to an elected member

It is an important principle of decision-making that the process is open and transparent. Yes No For the purposes of this question, "related to" means related, by birth or otherwise, closely enough that a fair-minded and informed observer, having considered the facts, would conclude that there was bias on the part of the decision-maker in the Local Planning Authority. Do any of the above statements apply?

25. Ownership Certificates and Agricultural Land Declaration CERTIFICATE OF OWNERSHIP - CERTIFICATE B - Town and Country Planning (Development Management Procedure) (England) Order 2015 Certificate under Article 14

I certify/The applicant certifies that: I have/The applicant has given the requisite notice to everyone else (as listed below) who, on the day 21 days before the date of this application, was the owner* and/or agricultural tenant** of any part of the land or building to which this application relates; or The applicant is the sole owner of all the land or buildings to which this application relates and there are no other owners* and/or agricultural tenants**.

* 'owner' is a person with a freehold interest or leasehold interest with at least 7 years to run. ** 'agricultural tenant' has the meaning given in section 65(8) of the Town and Country Planning Act 1990. Owner/Agricultural Tenant

Page 51

Planning Portal Reference: PP-09357281 25. Ownership Certificates and Agricultural Land Declaration

Name of Owner/Agricultural Tenant

Number

Suffix

House Name

Address line 1 c/o Dobbies Garden Centres Ltd.

Address line 2 Melville Nursery

Town/city Lasswade, Midlothian

Postcode EH18 1AZ

Date notice served 18/12/2020 (DD/MM/YYYY)

Person role The applicant The agent

Title

First name Steven

Surname Robb

Declaration date 18/12/2020 (DD/MM/YYYY)

Declaration made

26. Declaration

I/we hereby apply for planning permission/consent as described in this form and the accompanying plans/drawings and additional information. I/we confirm that, to the best of my/our knowledge, any facts stated are true and accurate and any opinions given are the genuine opinions of the person(s) giving them.

Date (cannot be pre- 18/12/2020 application)

Page 52

Planning Portal Reference: PP-09357281 Agenda Item 7.iii

Reply to: Christopher Walton E-mail: christopher.walton@milton -keynes.gov.uk Our Ref: 20/03215/FUL PP -09313354

Bletchley And Fenny Stratford Town Council, Bletchley Library, Westfield Road, Bletchley, Milton Keynes, MK2 2RA

11th January 2021

Dear Sir/Madam,

Town and Country Planning Act 1990 (As Amended) Town and Country Planning (Development Management Procedure) Order 2015 Application no: 20/03215/FUL Proposal: Full planning permission for the erection of 113 residential dwellings including a mix of two -bed apartments and two to four bed houses with associated access, parking, landscaping and associated works in connection with the development. At: Pha se 7B Land At Newton Leys Newton Leys Milton Keynes MK3 5SS

I have received the above application which can be viewed via the Council's Public Access system using the link: https://publicaccess2.milton -keynes.gov.uk/online -applications/applicationDetails.do?activeTa b=summary&keyVal=QL2D35KWGWC00 .

I would be grateful to receive any comments you may have about the proposal by 8th February 2021. Any objections must form a m aterial planning consideration and should you wish for the application to be referred to the Development Control Committee/Panel for determination; an explicit request must be made to that effect. If no reply is received within this period the application may be decided without your comments.

Planning, Strategic Transport and Placemaking Civic , 1 Saxon Gate East, Central Milton Keynes, MK9 3EJ 01908 691691 www.milton -keynes.gov.uk/planning -and -building

Page 53 Where a request to refer an application to Development Control Committee/Panel has been received from a Parish or Town Council, an undertaking to attend the meeting to address the Committee/Panel is expected. Failure to attend a Development Control Committee/Panel, following an undertaking to so do, on two occasions within a 6 month Period will result in; a. The Parish or Town Council being barred from requesting an application be referred to Development Control Commit tee/Panel for a 3 month period from the date of the second incidence; and, b. Any applications within that Parish being determined in accordance with the Officer recommendation under delegated powers. This would also be for a concurrent 3 month period and would only take effect in cases where no other parties have lodged objections and requested the case be heard before a Development Control Committee/Panel.

Yours faithfully,

Christopher Walton Principal Planning Officer (DM)

Planning, Strategic Transport and Placemaking Civic , 1 Saxon Gate East, Central Milton Keynes, MK9 3EJ 01908 691691 www.milton -keynes.gov.uk/planning -and -building

Page 54 Application for Planning Permission. Town and Country Planning Act 1990

Publication of applications on planning authority websites. Please note that the information provided on this application form and in supporting documents may be published on the Authority’s website. If you require any further clarification, please contact the Authority’s planning department.

1. Site Address

Number

Suffix

Property name Phase 7B

Address line 1 Land at Newton Leys

Address line 2 Newton Leys

Address line 3

Town/city Milton Keynes

Postcode MK3 5SS

Description of site location must be completed if postcode is not known:

Easting (x) 486106

Northing (y) 231773

Description

2. Applicant Details

Title Miss

First name Emma

Surname Walton

Company name Taylor Wimpey

Address line 1 Newton House

Address line 2 2 Sark Drive

Address line 3 Newton Leys

Town/city Milton Keynes

Country Page 55

Planning Portal Reference: PP-09313354 2. Applicant Details

Postcode MK3 %SD

Are you an agent acting on behalf of the applicant? Yes No

Primary number

Secondary number

Fax number

Email address

3. Agent Details No Agent details were submitted for this application

4. Site Area

What is the measurement of the site area? 3.65 (numeric characters only). Unit Hectares

5. Description of the Proposal

Please describe details of the proposed development or works including any change of use. If you are applying for Technical Details Consent on a site that has been granted Permission In Principle, please include the relevant details in the description below.

Full planning permission for the reception of 113 residential dwellings including a mix of two-bed apartments and two to four bed houses with associated access, parking, landscaping and associated works in connection with the development.

Has the work or change of use already started? Yes No

6. Existing Use

Please describe the current use of the site

The site is currently designated for housing under Outline approval 02/01337/OUT; however efficient layouts at Reserved Matters stage have resulted in land being retained after the 1650 dwellings have been approved; therefore this land is being brought forward for further residential units. The application site currently remains vacant.

Is the site currently vacant? Yes No

If Yes, please describe the last use of the site

Farmland

When did this use end (if known)? DD/MM/YYYY Does the proposal involve any of the following? If Yes, you will need to submit an appropriate contamination assessment with your application.

Land which is known to be contaminated Yes No

Land where contamination is suspected for all or part of the site Yes No

A proposed use that would be particularly vulnerable to the presence of contamination Yes No

7. Materials

Does the proposed development require any materials to be used externally? Yes No

Please provide a description of existing and proposed materials and finishesPage to be56 used externally (including type, colour and name for each material):

Planning Portal Reference: PP-09313354 7. Materials

Walls

Description of existing materials and finishes (optional): N/A

Description of proposed materials and finishes: Brick

Are you supplying additional information on submitted plans, drawings or a design and access statement? Yes No

If Yes, please state references for the plans, drawings and/or design and access statement

See Wall Strategy 18186 (D) 7B 063 and Roof Strategy 18186 (D) 7B 064

8. Pedestrian and Vehicle Access, Roads and Rights of Way

Is a new or altered vehicular access proposed to or from the public highway? Yes No

Is a new or altered pedestrian access proposed to or from the public highway? Yes No

Are there any new public roads to be provided within the site? Yes No

Are there any new public rights of way to be provided within or adjacent to the site? Yes No

Do the proposals require any diversions/extinguishments and/or creation of rights of way? Yes No

If you answered Yes to any of the above questions, please show details on your plans/drawings and state their reference numbers

Please see Site layout and Travel Plan

9. Vehicle Parking

Does the site have any existing vehicle/cycle parking spaces or will the proposed development add/remove any parking Yes No spaces?

Please provide information on the existing and proposed number of on-site parking spaces

Type of vehicle Existing number of spaces Total proposed (including Difference in spaces spaces retained)

Cars 0 304 304

10. Trees and Hedges

Are there trees or hedges on the proposed development site? Yes No

And/or: Are there trees or hedges on land adjacent to the proposed development site that could influence the Yes No development or might be important as part of the local landscape character?

If Yes to either or both of the above, you may need to provide a full tree survey, at the discretion of your local planning authority. If a tree survey is required, this and the accompanying plan should be submitted alongside your application. Your local planning authority should make clear on its website what the survey should contain, in accordance with the current 'BS5837: Trees in relation to design, demolition and construction - Recommendations'.

11. Assessment of Flood Risk

Is the site within an area at risk of flooding? (Check the location on the Government's Flood map for planning. You Yes No should also refer to national standing advice and your local planning authority requirements for information as necessary.)

If Yes, you will need to submit a Flood Risk Assessment to consider the risk to the proposed site.

Is your proposal within 20 metres of a watercourse (e.g. river, stream or beck)? Yes No Page 57

Planning Portal Reference: PP-09313354 11. Assessment of Flood Risk

Will the proposal increase the flood risk elsewhere? Yes No

How will surface water be disposed of?

Sustainable drainage system

Existing water course

Soakaway

Main sewer

Pond/lake

12. Biodiversity and Geological Conservation Is there a reasonable likelihood of the following being affected adversely or conserved and enhanced within the application site, or on land adjacent to or near the application site? To assist in answering this question correctly, please refer to the help text which provides guidance on determining if any important biodiversity or geological conservation features may be present or nearby; and whether they are likely to be affected by the proposals.

a) Protected and priority species: Yes, on the development site Yes, on land adjacent to or near the proposed development No

b) Designated sites, important habitats or other biodiversity features: Yes, on the development site Yes, on land adjacent to or near the proposed development No

c) Features of geological conservation importance: Yes, on the development site Yes, on land adjacent to or near the proposed development No

13. Foul Sewage

Please state how foul sewage is to be disposed of: Mains Sewer Septic Tank Package Treatment plant Cess Pit Other Unknown

Are you proposing to connect to the existing drainage system? Yes No Unknown

If Yes, please include the details of the existing system on the application drawings. Please state the plan(s)/drawing(s) references.

Please see engineering layout 11071H - 300A

14. Waste Storage and Collection

Do the plans incorporate areas to store and aid the collection of waste? Yes No

Have arrangements been made for the separate storage and collection of recyclable waste? Yes No

Page 58

Planning Portal Reference: PP-09313354 15. Trade Effluent

Does the proposal involve the need to dispose of trade effluents or trade waste? Yes No

16. Residential/Dwelling Units Please note: This question has been updated to include the latest information requirements specified by government. Applications created before 23 May 2020 will not have been updated, please read the ‘Help’ to see details of how to workaround this issue.

Does your proposal include the gain, loss or change of use of residential units? Yes No

Please select the proposed housing categories that are relevant to your proposal. Market Housing Social, Affordable or Intermediate Rent Affordable Home Ownership Starter Homes Self-build and Custom Build

Add 'Market Housing - Proposed' residential units

Market Housing - Proposed

Number of bedrooms

1 2 3 4+ Unknown Total

Houses 0 11 41 26 0 78

Total 0 11 41 26 0 78

Add 'Social, Affordable or Intermediate Rent - Proposed' residential units

Social, Affordable or Intermediate Rent - Proposed

Number of bedrooms

1 2 3 4+ Unknown Total

Houses 0 16 10 2 0 28

Total 0 16 10 2 0 28

Add 'Affordable Home Ownership - Proposed' residential units

Affordable Home Ownership - Proposed

Number of bedrooms

1 2 3 4+ Unknown Total

Houses 0 0 0 5 2 7

Total 0 0 0 5 2 7

Please select the existing housing categories that are relevant to your proposal. Market Housing Social, Affordable or Intermediate Rent Affordable Home Ownership Starter Homes Self-build and Custom Build

Total proposed residential units 113

Total existing residential units 113 Page 59

Planning Portal Reference: PP-09313354 16. Residential/Dwelling Units

Total net gain or loss of residential units 0

17. All Types of Development: Non-Residential Floorspace

Does your proposal involve the loss, gain or change of use of non-residential floorspace? Yes No Note that 'non-residential' covers ALL uses execept Use Class C3 Dwellinghouses

18. Employment

Are there any existing employees on the site or will the proposed development increase or decrease the number of Yes No employees?

19. Hours of Opening

Are Hours of Opening relevant to this proposal? Yes No

20. Industrial or Commercial Processes and Machinery

Does this proposal involve the carrying out of industrial or commercial activities and processes? Yes No

Is the proposal for a waste management development? Yes No

If this is a landfill application you will need to provide further information before your application can be determined. Your waste planning authority should make it clear what information it requires on its website

21. Hazardous Substances

Does the proposal involve the use or storage of any hazardous substances? Yes No

22. Site Visit

Can the site be seen from a public road, public footpath, bridleway or other public land? Yes No

If the planning authority needs to make an appointment to carry out a site visit, whom should they contact? The agent The applicant Other person

23. Pre-application Advice

Has assistance or prior advice been sought from the local authority about this application? Yes No

If Yes, please complete the following information about the advice you were given (this will help the authority to deal with this application more efficiently): Officer name:

Title Miss

First name

Surname

Reference Email and PPA

Date (Must be pre-application submission)

06/02/2019

Details of the pre-application advice received Page 60

Planning Portal Reference: PP-09313354 23. Pre-application Advice

Joint pre-application for Newton Leys Phase 7A (19/01331/REM) which is now approved and Newton Leys Phase 7B.

24. Authority Employee/Member With respect to the Authority, is the applicant and/or agent one of the following: (a) a member of staff (b) an elected member (c) related to a member of staff (d) related to an elected member

It is an important principle of decision-making that the process is open and transparent. Yes No For the purposes of this question, "related to" means related, by birth or otherwise, closely enough that a fair-minded and informed observer, having considered the facts, would conclude that there was bias on the part of the decision-maker in the Local Planning Authority. Do any of the above statements apply?

25. Ownership Certificates and Agricultural Land Declaration CERTIFICATE OF OWNERSHIP - CERTIFICATE A - Town and Country Planning (Development Management Procedure) (England) Order 2015 Certificate under Article 14 I certify/The applicant certifies that on the day 21 days before the date of this application nobody except myself/the applicant was the owner* of any part of the land or building to which the application relates, and that none of the land to which the application relates is, or is part of, an agricultural holding** * 'owner' is a person with a freehold interest or leasehold interest with at least 7 years left to run. ** 'agricultural holding' has the meaning given by reference to the definition of 'agricultural tenant' in section 65(8) of the Act. NOTE: You should sign Certificate B, C or D, as appropriate, if you are the sole owner of the land or building to which the application relates but the land is, or is part of, an agricultural holding.

Person role The applicant The agent

Title Miss

First name Emma

Surname Walton

Declaration date 03/12/2020 (DD/MM/YYYY)

Declaration made

26. Declaration

I/we hereby apply for planning permission/consent as described in this form and the accompanying plans/drawings and additional information. I/we confirm that, to the best of my/our knowledge, any facts stated are true and accurate and any opinions given are the genuine opinions of the person(s) giving them.

Date (cannot be pre- 03/12/2020 application)

Page 61

Planning Portal Reference: PP-09313354 This page is intentionally left blank Agenda Item 7.iv

Reply to: Christopher Walton E-mail: christopher.walton@milton -keynes.gov.uk Our Ref: 20/03296/FULMMA PP -09334396

Bletchley And Fenny Stratford Town Council, Bletchley Library, Westfield Road, Bletchley, Milton Keynes, MK2 2RA

12th January 2021

Dear Sir/Madam,

Town and Country Planning Act 1990 (As Amended) Town and Country Planning (Development Management Procedure) Order 2015 Application no: 20/03296/FULMMA Proposal: Variation of condition 1 (approved plans) for amendments to overall floor plans, apartment types and communal spaces. Subsequent alteration in elevational design, building footprint, car parking layout, building position and podium design. Minor amendments to heights to suit structural grid, parapet support, floor to ceiling heights, lift overruns added etc. All reference to be made to the submission pack relating to application 16/02451/FUL At: Land To The South of Princes Way And West of Alber t Street Bletchley

I have received the above application which can be viewed via the Council's Public Access system using the link: https://publicaccess2.milton -keynes.gov .uk/online -applications/applicationDetails.do?activeTa b=summary&keyVal=QLH6D9KWH3Y00 .

I would be grateful to receive any comments you may have about the proposal by 9th February 2021. Any objections must form a material planning consideration and shoul d you wish for the application to be referred to the Development Control Committee/Panel for determination; an explicit request must be made to that effect. If no reply is received within this period the application may be decided without your comments.

Planning, Strategic Transport and Placemaking Civic , 1 Saxon Gate East, Central Milton Keynes, MK9 3EJ 01908 691691 www.milton -keynes.gov.uk/planning -and -building

Page 63 Where a request to refer an application to Development Control Committee/Panel has been received from a Parish or Town Council, an undertaking to attend the meeting to address the Committee/Panel is expected. Failure to attend a Development Control Committe e/Panel, following an undertaking to so do, on two occasions within a 6 month Period will result in; a. The Parish or Town Council being barred from requesting an application be referred to Development Control Committee/Panel for a 3 month period from the date of the second incidence; and, b. Any applications within that Parish being determined in accordance with the Officer recommendation under delegated powers. This would also be for a concurrent 3 month period and would only take effect in cases where n o other parties have lodged objections and requested the case be heard before a Development Control Committee/Panel.

Yours faithfully,

Christopher Walton Principal Planning Officer (DM)

Planning, Strategic Transport and Placemaking Civic , 1 Saxon Gate East, Central Milton Keynes, MK9 3EJ 01908 691691 www.milton -keynes.gov.uk/planning -and -building

Page 64 Application for removal or variation of a condition following grant of planning permission. Town and Country Planning Act 1990. Planning (Listed Buildings and Conservation Areas) Act 1990

Publication of applications on planning authority websites. Please note that the information provided on this application form and in supporting documents may be published on the Authority’s website. If you require any further clarification, please contact the Authority’s planning department.

1. Site Address

Number

Suffix

Property name

Address line 1

Address line 2

Address line 3

Town/city

Postcode

Description of site location must be completed if postcode is not known:

Easting (x) 487045

Northing (y) 233854

Description

Land west of Albert Street

2. Applicant Details

Title

First name

Surname Winvic Construction Ltd

Company name

Address line 1 c/o agent

Address line 2

Address line 3

Town/city Leicester Page 65

Planning Portal Reference: PP-09334396 2. Applicant Details

Country United Kingdom

Postcode LE1 6TR

Are you an agent acting on behalf of the applicant? Yes No

Primary number

Secondary number

Fax number

Email address

3. Agent Details

Title

First name

Surname rgp Ltd

Company name rg+p Ltd.

Address line 1 Waterloo House

Address line 2 71 Princess Road West

Address line 3

Town/city Leicester

Country United Kingdom

Postcode LE1 6TR

Primary number

Secondary number

Fax number

Email

4. Description of the Proposal

Please provide a description of the approved development as shown on the decision letter

Demolition of all existing buildings and replacement with the erection of 184 residential dwellings comprising 172 one and two bedroomed apartments and 12 townhouses, 112 sqm of community use (D1) and 215 sqm of flexible use across A1, B1a or D2, provision of private open space and landscaping, provision of an internal vehicular network and associated highway works and car parking At: Land To The South of Princes Way And West of Albert Street Bletchley

Reference number

16/02451/FUL

Date of decision (date 12/10/2018 must be pre- application submission) Please state the condition number(s) to which this application relates Condition number(s) Page 66

Planning Portal Reference: PP-09334396 4. Description of the Proposal

1

Has the development already started? Yes No

5. Condition(s) - Removal/Variation

Please state why you wish the condition(s) to be removed or changed

Client Request - as per pre-application discussions with Neil Sainsbury

If you wish the existing condition to be changed, please state how you wish the condition to be varied

The approved development shall be carried out in accordance with the following drawings/details: As per drawings listed on Drawing Issue Sheet dated 30/11/20. Changes are as follows:

Layout changes resulting in amendments to overall floor plans, apartment types and communal spaces. Subsequent alteration in elevational design, building footprint, car parking layout, building position and podium design. Minor amendments to heights to suit structural grid, parapet support, floor to ceiling heights, lift overruns added etc. All reference to be made to the submission pack.

6. Site Visit

Can the site be seen from a public road, public footpath, bridleway or other public land? Yes No

If the planning authority needs to make an appointment to carry out a site visit, whom should they contact? The agent The applicant Other person

7. Pre-application Advice

Has assistance or prior advice been sought from the local authority about this application? Yes No

If Yes, please complete the following information about the advice you were given (this will help the authority to deal with this application more efficiently): Officer name:

Title

First name

Surname

Reference

Date (Must be pre-application submission)

28/10/2020

Details of the pre-application advice received

Development Design Forum with Gurdeep Gill and Neil Sainsbury

8. Ownership Certificates and Agricultural Land Declaration CERTIFICATE OF OWNERSHIP - CERTIFICATE A - Town and Country Planning (Development Management Procedure) (England) Order 2015 Certificate under Article 14 I certify/The applicant certifies that on the day 21 days before the date of this application nobody except myself/the applicant was the owner* of any part of the land or building to which the application relates, and that none of the land to which the application relates is, or is part of, an agricultural holding** * 'owner' is a person with a freehold interest or leasehold interest with at least 7 years left to run. ** 'agricultural holding' has the meaning given by reference to the definition of 'agricultural tenant' in section 65(8) of the Act. NOTE: You should sign Certificate B, C or D, as appropriate, if you arePage the sole owner67 of the land or building to which the application relates but the

Planning Portal Reference: PP-09334396 8. Ownership Certificates and Agricultural Land Declaration land is, or is part of, an agricultural holding.

Person role The applicant The agent

Title

First name

Surname rg+p Ltd

Declaration date 10/12/2020 (DD/MM/YYYY)

Declaration made

9. Declaration

I/we hereby apply for planning permission/consent as described in this form and the accompanying plans/drawings and additional information. I/we confirm that, to the best of my/our knowledge, any facts stated are true and accurate and any opinions given are the genuine opinions of the person(s) giving them.

Date (cannot be pre- 10/12/2020 application)

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Planning Portal Reference: PP-09334396 Agenda Item 8.ii

Ministry of Housing, Communities and Local Government (MHCLG) Consultation: ‘Supporting housing delivery and public service infrastructure’

Chris Nash – Development Management Manager 07775 110809 [email protected]

Purpose

This note is intended to alert interested parties to a fresh government consultation on proposed changes to the permitted development rights regime.

Background

The current permitted development (PD) regime grants immediate rights to change use without referral to the Local Planning Authority (LPA) as well as sets out a prior approval process under the Town and Country Planning (General Permitted Development) Order, as amended (‘the GPDO’). This latter ‘light touch’ approach restricts the LPA to considering only certain specified effects of the development, and not the principle of the development taking place.

Notably, a permitted right to change office buildings to dwellings was introduced in 2015, and it is this particular right against which the Council has recently created an Article 4 Direction for CMK. This requires office conversions to residential uses to be secured under a conventional planning application.

However, in September 2020 changes to the Town and Country Planning (Use Classes Order) 1987, as amended (‘the UCO’), placed premises such as offices, restaurants, shops, gyms, professional services such as banks and estate agents, health centres, day nurseries and light industrial premises in a newly created ‘class E’, allowing for automatic changes between those uses. Changes between these uses would not require planning permission and cannot be controlled through an Article 4 Direction.

Consultation Proposals

The new consultation now proposes a new PD right which would allow all premises within Class E to be converted to residential use (class C3) under a prior approval process.

Page 69 Unlike existing provisions allowing for the change of shops and selected other high street uses to dwellings, there would be no limit on the size of buildings that can benefit from the right. It is also proposed that candidate buildings would not need to have been in use on 20 March 2013 – one of the current requirements.

The ability of LPAs to manage such development under the prior approval process would be restricted to factors including flooding, noise, contaminated land, and adequate levels of natural light. The new homes would also have to meet national internal space standards, with any application for prior approval accompanied by detailed floor plans showing dimensions and proposed use of each room. The LPA would receive a proposed fee of £96 per dwelling proposed, up to 50 dwellings, although more than 50 dwellings could be proposed.

The new right would not extend to certain buildings including pubs, theatres and live music venues. However, conservation areas would not be exempt, although LPAs would be able to ensure retail frontages are retained in such areas.

Elsewhere in the proposals is a new 'fast track' route to build public service buildings, such as schools, colleges, universities, prisons and hospitals. Such applications would have to be decided within ten weeks instead of the current 13 weeks. The statutory publicity and consultation period would also be cut from 21 to 14 days, although it is recognised this prioritisation could have resource implications for key consultees.

Existing PD rights allowing public service buildings to expand would also be changed to allow greater enlargement. The limit on permitted changes would be set at 25 per cent of the footprint of the existing building, or 250 square metres, whichever is greater. The height limit for such work would be raised from five to six metres. The consultation emphasises that playing fields will remain protected from development under PD rights.

Finally, the government intends to simplify and rationalise the PD rights as a whole, as part of a review of such rights following recent changes to the Use Classes Order. The government proposes to review and update references to use classes throughout the GPDO, with amendments to legislation to be made before 31 July 2021.

Issues, implications and key considerations

These will vary from stakeholder to stakeholder, and from place to place. For this reason, it is anticipated that individual Town/Parish Councils and other stakeholders may wish to prepare their own responses, as these will more appropriately reflect the priorities most relevant to them. It is anticipated that the loss of retail space and active frontages, and subsequent effect on the vibrancy and vitality of district and local centres could be a key concern. Out of centre retail parks would also fall under these new provisions and could result in residential uses in places previously resisted or remaining unfavourable. Furthermore, consideration is needed as to how these proposals fit or conflict with the government’s other agenda to maintain and enhance the vitality of town and city centres.

Of relevance is the potential effect of the changes on the recently made Article 4 Direction for CMK. This removes existing rights to convert offices to dwellinghouses, but the recent changes

Page 70 to the UCO mean that an office could first change to a retail or another Class E use without the need for planning permission, before then being able to immediately benefit from the proposed new rights. This is a matter which will need further consideration by the Council as the proposed changes could threaten any usefulness of the Direction.

The effect of prioritising applications for public service buildings over others should also be considered, both in terms of resourcing but also the transparency and robustness of the process given the impression of ‘preferential’ treatment which would be brought about.

Next steps

The consultation is split into three sections covering the three topic areas set out above. Within each section are several questions – some of which are broken down into further ‘sub’ questions.

It can be accessed at www.gov.uk/government/consultations/supporting-housing-delivery- and-public-service-infrastructure/supporting-housing-delivery-and-public-service- infrastructure with responses to be submitted to MHCLG by 28 January 2021.

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Communications Strategy for Bletchley and Fenny Stratford Town Council Prepared by Breakthrough Communications

Introduction

This document consists of two main elements: a report on the Town Council’s current communications, and an outline strategy including recommendations for the council to take forward.

Executive Summary

The outline strategy and recommendations below link the Council Plan with clear communications outcomes.

The council has opportunities to expand its digital and print communications as well as its messaging to not just better convey the work of the council but also better understand the priorities of residents. The report recommends messages, communications platforms and ways to measure impact and effectiveness of communications.

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Page 73 Outline of the strategy

Purpose and objectives

This communications and engagement strategy aims to support the council’s policies and plans including the Community Engagement Strategy1 and Press and Media Policy2 in achieving its core objectives. This strategy should be a live document that is reviewed regularly in order to meet the challenges of an ever-changing communications landscape.

The strategy’s main objectives are:

● Ensure consistent messages across all of the council’s communications channels ● Establish measures to assess impact of communications ● Make better use of recorded and live video, as well as explore live chat in the council’s digital platforms ● Maximise impact of printed communications and physical events ● Better communicate the council’s role in the community ● Ensure that new residents feel welcomed and included ● Establish new, and strengthen existing, partnerships with business and community groups

Background and Context

This document has been prepared for Bletchley and Fenny Stratford Town Council following a workshop with officers on Wednesday, 16th December 2020. It also includes information from the pre-workshop survey that was circulated to councillors and officers.

The Town Council wants to embrace its role at the heart of the community by building relationships with different groups within our community and reaching out to those who are not currently engaged with the work of the council. Bletchley and Fenny Stratford is a modern and forward-thinking council that has therefore identified the need for a communications strategy to support our activities and better communicate what the council

1 https://www.bletchleyfennystratford- tc.gov.uk/_UserFiles/Files/04_Community%20Engagement%20Policy%20revised%20Aug2019.final.p df

2 https://www.bletchleyfennystratford- tc.gov.uk/_UserFiles/Files/10_18Press%20and%20Media%20Policy%20and%20Social%20Media%2 0Protocol%20for%20Members%20Adopted%202019.pdf

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Page 74 does. This strategy complements the Council Plan which identifies ‘Community Engagement’ as a key theme.

The council operates in a context of an increasingly connected digital world, where residents expect to be able to access local authorities, and the services they offer, by digital means. This strategy therefore seeks to make better use of digital platforms while still ensuring the council maximises benefits from printed communications and local events.

Pre-workshop survey

Ahead of the workshop, a survey was circulated to officers and councillors to gather views on the council’s communications and priorities. This not only provided background for the workshop but also provides valuable insight as part of this strategy.

Below is a summary of the responses to the main questions asked in the survey:

1. Thinking about what your council's communications should achieve, what from your perspective should the main/overarching communication objectives be?

● To deliver information to residents in a way that is easy to access, easy to understand, informative and interesting. To allow residents to communicate easily with the council and for them to be able to expect a quick response. To show the council in a good light, maintaining and building on our reputation. ● To inform the residents of the parish of the work that is being carried out, events being held, meetings held and decisions being made. Also to obtain feedback by doing consultations. ● That we are here to help the community for those areas we have responsibility, and if not, sign post them to where support may be forthcoming. ● Seeking information from residents about what they want, telling residents about what the Town Council is doing and sharing other news which affect the locality. ● High level of engagement with the community. Providing useful and vital information about the community. ● To give clear and consistent updates and information to residents. To engage and connect residents with local initiatives, groups etc. Ensure the role/purpose and progress/achievements of the council is communicated to residents. ● Providing information and enable feedback from residents, councillors and staff

2. To what extent do you feel that residents have a good understanding of different areas of the council’s work?

● Limited - unable to differentiate between town and unitary authority roles.

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Page 75 ● Generally good (has improved since last year, receive fewer comments/requests which are not BFSTC responsibilities) ● I don't feel they have a good understanding of the work at all. ● I think its pretty poor, there is confusion about which council does what and the roles and responsibilities of different organisations (not just councils) and we have a lot of negative press in part due to historical issues and negative influencers ● Poor. Residents struggle between Parish boundaries and Unitary Authority, let alone what work each is responsible for. ● Some do but a lot of them confuse us as being part of the unitary authority. Probably because we don't shout about what we do enough! ● I do not think residents have a good understanding of the council's work at all

3. To what extent do you believe that residents feel engaged with the work of the council?

● Not as much as they should. we don't advertise what we do as much as we should, even though over the last 10 months, it has got a lot better due to having a role dedicated to this ● Poor, mainly as they fail to see the difference between Parish & unitary authority. Most people only engage when they have an issue, and they want it solved now, which isn't always possible. ● Not very much overall, it varies though perhaps the allotment tenants feel they are engaged with our work because of the nature of the service but even the recipients of grants for example don't partner with us much and this is a real weakness in the council's work ● I think there are elements of the work the council does that engages the community. Eg community larder/food bank/work the rangers do. ● Mostly good (would like to see greater presence and engagement from councillors and to share more examples of the Rangers work ('Rangers Report'). Hopefully a physical newsletter can also return soon. ● During COVID, it has been limited and contentious. ● I do not feel that residents feel very engaged with the work of the council

4. What top three things would you like all residents to know about the council?

● 1. Better understanding of what we can do - ie have a better grasp of the role of MKC (and the police). 2. That in many cases we are happy to help where we can, but we have to work for the community as a whole, and not an individual (or small minority). 3. Finally, unless they communicate, we don't know they have an issue. ● What we do ● They have the residents best interests at heart. ● What we do, who we are and how we can help ● Councillors will provide strategic direction, officers serve the community, change can be positive.

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Page 76 ● What we are able to help with and what we are not - What we are responsible for and what we are not, what their contribution in council tax is being used for and that this is being put to good use, what work we are doing to improve the parish ● Who we are? What we do? We want to hear from you to know what you need

5. In your view, what are the biggest barriers preventing the council communicating effectively with residents?

● Limited councillor engagement and no clear strategy, lack of understanding of our role within the community and as officers we need to find better ways to share our work ● There is no marketing and PR budget! Poor following and lack of engagement on social media. Not enough council champions engaging with the public on a day to day basis. There isn't enough emphasis on creating community events which bring people together. ● Proactiveness of councillors, (for now) lack of regular physical newsletter to all residents ● Lack of engagement - difficult at the moment. ● Disinterest from residents, no monthly physical newsletter, misunderstanding of what the council's function is ● Currently Covid but it is understanding the different channels and identifying where these will work best. Creating a heatmap of the demographic of the parish would help us in deciding this making some assumptions about ability with IT etc ● Apathy on part of the community. Until something affects them personally, they pay little attention.

6. Looking to the future, what one thing would you like to be able to say you are communicating really well three years from now?

● I would like to be communicating with the residents about a real community hub with thriving classes, clubs and groups, innovative ideas, a community that knows they can find something for everyone at NLP. Innovative events and plans which enrich the community. ● The council's success stories and regular communications/articles/videos from councillors themselves ● The long term direction i.e. 3-5 years ● What the council is doing that is improving the lives of those living within the parish ● WHAT we are doing for the residents with the precept that they pay ● Positive changes to the community ● That we are listening and responding to the community

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Page 77 SWOT analysis

As part of the workshop a SWOT analysis was carried out to take a snapshot of the council’s communications position at the start of this strategy. Building on the results of the survey it allows us to ensure that we are fully appreciating the position that council is in with regard to its communications and provides insight into where it needs to go next.

The analysis showed an even spread in all categories and ended up as follows:

Strengths Weaknesses

Strong team of council staff Team is small which creates resilience Innovative attitude issues Remote working Some cllrs do not welcome innovation Local knowledge in council team Staff located separately Ranger team Lack of quality candidates for election Bletchley split across two parishes Lack of digital access in the community

Opportunities Threats

Including new developments in the Changes to national planning rules community MK council finances Possible Town Deal funding Pressure on council finances Neighbourhood Plan CV19 impacts Ways that the council can support people in current economic circumstances Town centre business association Remote working - quality of life CV19 impacts on working practices Forthcoming elections

Linking the council’s existing aims and objectives to communications objectives

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Page 78 A central part of this communications strategy is to better showcase the work of the council to residents. This means developing a robust and effective series of messages to clearly communicate the council’s objectives as laid out in the Council Plan.

There are a number of relevant themes identified in the Council Plan. Below are key communications objectives and messages linked to themes in the Council Plan

Message: Working together for our community

Comms objectives: Showcase council initiatives and successes; use targeted comms to involve under-engaged groups

Themes: Community Engagement, Community Development and Mobilisation, Making the Council an example of best practice

Message: Celebrating our diversity and community groups

Comms objectives: Spotlight the work of a community group every month across all council comms, reach out to business groups through targeted comms, nominate a councillor ‘Business Champion’ to spearhead comms

Themes: Community Engagement, Community Development and Mobilisation, Improving Partnerships

Message: Working together for a greener future for our community

Comms objectives: Nominate a councillor ‘Green Champion’ to be the face of the council’s environmental work and build relationships with relevant local groups, showcase conservation and environmental work undertaken by council including rangers, outline council’s response to declaring climate emergency including plans for carbon neutrality

Themes: Community Engagement, Community Development and Mobilisation, Improving Partnerships, Improving the Environment

Audiences and Messages

The council will undertake to build messages aimed at specific audiences in our community and use specific platforms to communicate those messages to achieve greatest effect. During the workshop we identified two key audiences: people under 35, and local businesses..

Audience Platform(s) Key message

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Page 79 People under 35 Instagram, YouTube, Tik Tok Working together for a greener future for our community

Local businesses Facebook, LinkedIn, industry Celebrating our community publications, email groups

It is an important element of this strategy that this list is frequently reviewed to assess whether there are more key audiences that need to be reached, and if the messages and platforms for existing audiences are the right ones.

Measuring the impact of the council’s communications

It is important that the council constantly monitors the impact and effectiveness of its communications. The council should establish monthly tracking KPIs to monitor the reach and effectiveness of its communications.

Tracking KPIs for the council to use to track output should include:

Digital KPIs:

● Website page views and behaviours; ● Facebook and Instagram ‘Insights’ data, including number of page/account likes and followers, post views and engagement data; ● Messages received through digital channels, including email and via social media;

Printed and event-based KPIs:

● Responses received to print-based surveys;

Neighbourhood Plan

The forthcoming Neighbourhood Plan (NP) process represents an excellent opportunity to engage and enthuse the community as well as boosting the council’s profile. NP processes often fail to inspire residents as they are seen as something ‘not for them’. However, a genuine and open consultation and engagement process can give the community a real

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Page 80 sense of ownership over their plan giving it even more weight as part of the planning process.

The council will draw up a comprehensive communications plan for the NP process and use it as a springboard for greater community engagement with the council and its work. This should include extensive use of digital media, press and public events (held virtually if Covid restrictions are still in place).

Annual survey and report

A key objective for the council is to better understand how residents view the council and understand the work it does. To really understand this the council should aim to distribute a survey to every household annually which asks questions about what residents believe the council should prioritise as well as tracking public opinion on council messages and initiatives.

The findings of the survey will be processed and turned into an annual report from the council back to residents on both its achievements and performance in the previous year and what residents have identified as key priorities for the year ahead. This cycle of survey and report will build up a picture of the shifting priorities of local residents as well as providing key measurables to allow the council to assess effectiveness of its communications.

Council website

The council’s website should be a priority for a refresh so that it better reflects the priorities and key messages. The site in its current form looks dated and does not communicate any of the council’s main priorities or achievements. Its functionality is limited and it is difficult to navigate.

The website needs to better showcase what the council is doing for residents using imagery and videos. We recommend a complete overhaul of the council’s website with an emphasis on the priorities outlined in this report:

- Communicating what the council stands for - Showcasing the council’s achievements and work on behalf of residents using video and imagery - Clear navigation and signposting to services provided by the Town Council and other local authorities - Ensuring that the site meets the highest standards of accessibility for residents with disabilities

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Page 81 Key recommendations

The council is well positioned to take forward a positive and impactful strategy to better engage and inform residents in Bletchley and Fenny Stratford. Breakthrough Communications have worked with officers and assessed the council’s current communications output and general objectives..

Building on the insight provided in this report, we advise that the council implements recommendations in the following areas:

Tracking and measuring

● Establish a set of tracking KPIs to monitor communications effectiveness and impact ● Carry out an annual survey (both printed and digital) of all households and produce an annual report based on its findings

Digital communications

● Review council e-newsletter platform and use social media to build up newsletter subscriptions ● Advertise e-newsletter more prominently on website and across social media channels ● Start using Facebook paid advertising to build up the number of followers for the council’s page and promote key messages ● Use council Instagram account to target younger residents and showcase visual aspects of council work such as ranger service ● Complete overhaul and replacement of website reflect council’s communications priorities and make it more accessible and usable for residents ● The council is already streaming meetings to YouTube, but needs to establish a clear and agreed protocol for councillor conduct during such meetings. This should build on the existing ‘Code of Conduct’ and be read out at the start of every virtual meeting

Printed communications

● Increase frequency of parish newsletter to quarterly and use it to focus on council’s priorities and showcasing initiatives - suggest reducing the amount of text and using more images that support key messages

Showcasing council achievements and priorities

● Identify a councillor to act as a ‘Green Champion’ to be a face for the council’s focus on its environmental agenda ● Also, identify a councillor to act as a ‘Business Champion’ to be supported by officers to build links with business community ● Start using videos featuring councillors and other community leaders to communicate the council’s message - use them across social media and the council’s website

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Page 82 ● Set up a monthly ‘Ranger’s Report’ which would be a short video of the ranger team talking about what they have been doing for the community

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Bletchley and Fenny Stratford Town Deal

1 Report on last Board Meeting The last meeting of the Town Deal Board took place on 10 December 2020 and board members received an update on the latest position of the bid which had been submitted in November. The Board was likely to hear more in January when a figure would be offered and heads of terms suggested. It would then be up to the Board to decide which projects could be delivered and to prepare business cases. Feedback was provided by the Chair on recent engagement with Network Rail, East West Rail, London North-western and CEMEX. East West Rail shared the Town Deal Board’s ambitions for the station hub and proposals were being developed involving both entrances to the station and discussions would continue early in the new year to share evolving plans. A government commitment to completion of the Bicester to Bedford stretch of the E-W rail link announced in the recent Spending Review was noted. An update on the two accelerated projects was given ie demolition of the Fire Station and improvement of Redways. The accelerated funding had to be spent by 31 March 2021 and both projects were on track. There was no update on the other projects in the Town Investment Plan (TIP) however this is a high-level plan and members noted more work would be undertaken once the Board had been advised of the funding to be provided. An update of the Delivery Plan for the TIP along with Terms of Reference for project implementation groups would be available at the next meeting. There was considerable discussion about continued community engagement during the next phase of work. An engagement plan was outlined and it was agreed external support was needed to work with key stakeholders and the community. It was agreed the extend a contract with HYAS for a further 6 months in order to support the development of the TIP and associated delivery plans. The next meeting is due to be held on 4 February 2021

2 Town Council Contribution to the Town Deal The Town Council has previously noted the projects within the TIP which are designed to support economic growth and improve the quality of the urban environment as well as connections across the Bletchley and Fenny Stratford area. These include:  Development of a transport hub including improvements to Bletchley railway station and its connections to the rest of the town, including by creating a new 'Eastern Station Entrance'  Improvements to the appearance, attractiveness and safety of Bletchley and Fenny Stratford town centres and public realm  Completion of the fibre connectivity roll-out in the remaining areas of Bletchley/Fenny Stratford

A full list of the projects in the plan is available at https://groundbreakingbletchleyandfenny.co.uk/ along with minutes and additional information about the Town Deal.

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The Town Deal will be strengthened by the levels of match funded committed by partner organisations and last year the Town Council was asked to consider whether it would contribute resources towards the proposals that have a positive impact in the parish of Bletchley and Fenny Stratford. A sum of £60,000 was discussed and an indication was made to the Board that, in principle, the Town Council was in favour of contributing funds. However, details of the conditions to be attached have not been discussed at this stage and further information is needed. No provision for this has been included in the draft budget for 2021-22 as it would most likely be drawn from reserves. However, Members are reminded of this informal indication and the need to consider this when undertaking financial planning for 2021-22.

Recommendations i the report be noted ii a sum be allocated from the Council’s Reserves into a designated Town Deal ear marked reserve to be used as match funding for Town Investment Plan projects as and when suitable detailed proposals are available and approved.

D Shephard 18.1.2021

Page 86 Agenda Item 11.i Bletchley and Fenny Stratford Town Council (Full Council 19th January 2021)

Agenda Item: Update on Manor Road Lock Up/Pump House Background It was resolved at full council in March 2020 that the building at Manor Road should be demolished and consideration be given to developing the site as a green space to enhance the area. With lockdown in place and other large projects underway at the time the demolition of this building which has stood empty for several years was planned to be completed in early 2021. Planning permission for the demolition was sought in November 2020 and granted in December. Demolition Works In order to complete the works to demolish this building it will be necessary to undertake the following work: Complete asbestos demolition survey Write specification for demolition Prepare tender documents and scoring matrices Invite tenders Analyse and score these tenders and formulate into recommendation for council Formulate contract and award to successful contractor While the works are underway it will be necessary to administer and monitor the works to successful completion. This necessary pre-start and project management work is industry specific and specialist, it will therefore be necessary to appoint a suitably qualified and experienced firm to undertake these arrangements. At the time of writing this report we have so far received one such proposal from Aitchison Raffety who were contacted for an initial quote having previously carried out work for the council completing dilapidations surveys. This proposal is included in this pack, a formal quotation in writing will follow; others will be sought but this gives an initial indication of the possible costs involved though it is likely that bids would range in price. Future of the Site Further consideration needs to be given to what the future of the site may be. It was resolved to investigate using the site as a green space to enhance the area and to sell salvageable building materials. This decision will have implications on the scheme of works for the demolition for two reasons. i Reclaim of salvageable material increases demolition costs ii Likely future use will need to be included within the specification in order to ensure appropriate site preparation.

Will Allen January 2021 Page 87 Bletchley and Fenny Stratford Town Council (Full Council 19th January 2021)

Clerk’s Notes It is recommended that community consultation should take place before this project is delivered however a firmer project plan is needed in order for the consultation to be meaningful. Recommended: i That the council specifies its preferences for future use of the site and indicative costings are obtained prior to consultation with the community

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Peoples Allotment Site Pinewood Drive, Fenny Stratford

January 2021 Update

As you know, the group that were managing the site relinquished it in late 2019. They had had a fire and a large amount of equipment was destroyed and the group had dwindled and could no longer be sustained. A recommendation to explore using the site for an enclosed grassed play area was agreed by council thereafter. However in May 2020, the Town Council was approached by a local resident who was interested in using the site for the same reason but with a view to working with different groups in the area, possibly young people using her background and qualifications as a qualified social and therapeutic horticulture practitioner. She worked on a similar scheme in Stony Stratford for disabled adults. The EPM & SSM had a meeting on site and it was agreed that we would clear the site of the old fire damaged items and that she would put together a proposal for the Town Council. Any scheme would not be started before Spring 2021. The site was cleared of rubbish and debris and the SSM has made contact again with the local resident who is still very much interested but Covid has delayed her plans slightly. She is currently putting together the proposal and should have it with us in the next couple of weeks. The TC will continue to maintain the site in the meantime to prevent growth of weeds etc. and should the scheme be agreed and the project started, would support it with use of the rangers to clear any further items. The resident has been made aware of the Grant scheme in order to apply for any financial help that is required.

Gill Long 18.1.21

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