AGENDA Special Council Meeting of Warwick Township Council August 2, 2017 at 3:00 PM
1. CALL TO ORDER
2. DISCLOSURE OF PECUNIARY INTEREST OR CONFLICT OF INTEREST
3. SCHEDULED MEETINGS AND EVENTS
a) Council/Committee Meeting Dates • Thursday, August 31, 2017 at 6:30 p.m. (Parks & Recreation Committee) • Monday, September 11, 2017 at 2:30 p.m. (Development Committee) • Monday, September 11, 2017 at 3:30 p.m. (Council) • Wednesday, September 13, 2017 at 3:00 p.m. (Public Works Committee) • Wednesday, September 27, 2017 at 5:15 p.m. (Ad Hoc Fire Committee) • Monday, October 2, 2017 at 2:30 p.m. (Development Committee) • Monday, October 2, 2017 at 3:30 p.m. (Council)
b) Other meetings/events • AMO Conference, August 13 to August 16, 2017, Westin Hotel Ottawa • Vimy Ridge Tree Dedication Ceremony at Watford Memorial Park, Sunday, August 27, 2017 at 1:00 p.m. • Watford Community Improvements Inc. Meeting, Monday, September 18, 2017 at 7:30 p.m., Watford-Warwick Medical Centre and Dental Office • Watford Community Improvements Inc. AGM, Monday, October 2, 2017, Watford-Warwick Medical Centre and Dental Office • Fall Clean Up Day, Saturday, October 7, 2017
4. COUNCILLOR'S COMMITMENTS AND ITEMS (Verbal)
a) Council Commitment Dates
b) Council's Items - Verbal Reports
5. STAFF ITEMS (Verbal)
Page 1 of 113
a) Verbal update from Amanda Gubbels, Administrator/Clerk, on Churchill Line Boundary Agreement with Brooke-Alvinston.
6. DELEGATIONS & TIMED EVENTS - None
7. ACTION CORRESPONDENCE - Required Items
a) Action Correspondence
8. NON-ACTION CORRESPONDENCE - Recommended reading and information
a) Non-Action Correspondence
9. STAFF REPORTS
a) PW-20-17 - Public Works Update - July 2017
b) PW-21-17 - Update on Drainage Repair on St. Clair (Don Hart)
c) PW-22-17 - Sexton Road CN Crossing
d) HR-05-17 - Notice of Pilot Program on Hours of Work for Non-Union Staff
e) CL-14-17 - Proposed Changes to Committee of Adjustment Meeting Schedule and Pay Structure
10. COMMITTEE AND OTHER MINUTES - None
11. NEW BUSINESS
a) Conditional Building Permit Request - Ian Sanders (agent for Kela Farms)
12. CLOSED MEETING SESSION - None
13. BY-LAWS
a) By-law 96 of 2017 - Conditional Building Permit - Kela Farms
Page 2 of 113
By-law 97 of 2017 - Confirming By-law
14. ADJOURNMENT
Page 3 of 113 COUNCIL COMMITMENTS – 2017
T. CASE
J. ROMBOUTS August 20 – 25
J. COUWENBERG July 28 – 30 August 4 – 6
T. WHITE July 23 – August 5 October 12 - 17
J. WESTGATE July 23 – 30 August 4 – 15 August 20 – 27 November 5 – 18 September 7 - 12
Page 4 of 113 TOWNSHIP OF WARWICK “A Community in Action”
6332 Nauvoo Road, R.R. #8, Watford, ON N0M 2S0
Township Office: (519) 849-3926 / 1-877-849-3926 Works Department: (519) 849-3923 Watford Arena: (519) 876-2808 Fax: (519) 849-6136 Website: www.warwicktownship.ca E-mail: [email protected]
July 28, 2017
Council of the Municipality of Brooke-Alvinston c/o Janet Denkers, Clerk/Administrator 3236 River Street, Box 28 Alvinston, ON N0N 1A0
Dear Council of the Municipality of Brooke-Alvinston:
RE: Churchill Line Road Agreement between the Municipality of Brooke-Alvinston and the Township of Warwick
Warwick Township Council reviewed Brooke-Alvinston’s correspondence on this matter, at the regular Council meeting of June 5, 2017. At this meeting, the following resolution was approved:
THAT Warwick Township Council directs the Administrator/Clerk to resend the letter provided to the Municipality of Brooke-Alvinston on the Churchill Line Boundary Agreement outlining the Township of Warwick's interpretation and specific request for direct response from the Municipality of Brooke-Alvinston;
AND THAT the letter include reference to construction costs in the amount of $365,787 incurred by the Township of Warwick during the existing contract that were not shared between municipalities but paid solely by the Township of Warwick, including applicable interest fees to current day;
AND THAT the letter request once again that the proposed amendment from the Township of Warwick for each municipality to care for the maintenance and construction on their side of the road be implemented in the next iteration of the boundary line agreement in perpetuity. - Carried.
As per direction, please find enclosed a copy of the previously provided letter and proposed agreement from Warwick Township for approval by the Council of the Municipality of Brooke-Alvinston.
Page 5 of 113
In 2009, a capital project was completed by Warwick Township whereby Huron Construction Company Ltd. repaved a portion of Churchill Line from Forest Road to Kingscourt Road with a total cost of $365,787. This capital work completed over the term of our 2007-2017 agreement and all costs were paid by Warwick Township. Should the agreement have been applied, costs should have been shared; if applied now, Brooke-Alvinston owes the Township of Warwick for half of all capital costs incurred, including interest for the last 8 years.
The former iteration of the agreement (2007 to 2017) does not represent actual practice and the reference to the sharing of construction costs should be removed from a future agreement to be made in perpetuity to reflect actual ongoing practices.
Warwick Township looks forward to continuing our partnership on the care and maintenance of Churchill Line.
Kindest Regards,
Amanda Gubbels Administrator/Clerk Township of Warwick
Cc: Rick Smith, Public Works – Team Lead
Page 6 of 113 TOWNSHIP OF WARWICK “A Community in Action”
6332 Nauvoo Road, R.R. #8, Watford, ON N0M 2S0
Township Office: (519) 849-3926 / 1-877-849-3926 Works Department: (519) 849-3923 Watford Arena: (519) 876-2808 Fax: (519) 849-6136 Website: www.warwicktownship.ca E-mail: [email protected]
February 22, 2017
Council of the Municipality of Brooke-Alvinston c/o Janet Denkers, Clerk/Administrator 3236 River Street, Box 28 Alvinston, ON N0N 1A0
Dear Council of the Municipality of Brooke-Alvinston:
RE: Churchill Line Road Agreement between the Municipality of Brooke-Alvinston and the Township of Warwick
Warwick Township and Brooke-Alvinston staff have been discussing the agreement between our municipalities on the care and maintenance of our boundary road, Churchill Line, since late 2016. The most recent 10 year operational agreement on Churchill Line expired on December 31, 2016.
Warwick Township received a draft proposed agreement from Brooke-Alvinston which was considered by Committee at the regular Public Works Committee meeting of February 15, 2017.
After review of the proposed agreement and the discussion on historical practices regarding care and maintenance of Churchill Line, Public Works Committee approved the following resolution:
WHEREAS the Township of Warwick and the Municipality of Brooke- Alvinston have entered into an operational agreement for portions of Churchill Line, which has been in place for many years;
AND WHEREAS this Boundary Agreement has outlined the shared responsibilities regarding maintenance, capital and operations;
AND WHEREAS throughout the duration of the last 10 year agreement on Churchill Line, each municipality has undertaken substantial improvements to their section of the road including application of tar and chip and road rebuilding;
Page 7 of 113 AND WHEREAS throughout the duration of the last 10 year agreement on Churchill Line, despite the application of extensive road improvements by both parties, neither municipality exercised clause 7 in the proposed agreement regarding shared payment for road improvements;
AND WHEREAS throughout the duration of the last 10 year agreement on Churchill Line, each municipality paid all costs associated with maintenance and improvements on its designated section of the road as per the agreement;
NOW THEREFORE, the Warwick Township Public Works Committee hereby declares:
THAT the practice followed for more than a decade of each municipality coverings costs for improvements to their designated section of Churchill Line be continued;
AND THAT clause 7 of the proposed agreement be amended to reflect past practices as follows: "No new construction work or replacement work, over the value of $25,000, shall be commenced without notification having been first provided to the Council of each municipality at least one month prior to commencement of construction. The cost of all construction or replacement projects shall be paid completely by the municipality responsible for the section of the road, as outlined in clauses 2 and 3";
AND THAT a revised agreement on Churchill Line be presented to the Municipality of Brooke-Alvinston for approval.
- Carried.
As per the Public Works Committee`s direction, please find enclosed a revised proposed agreement for approval by the Council of the Municipality of Brooke-Alvinston. Warwick Township looks forward to continuing our partnership on the care and maintenance of Churchill Line.
Kindest Regards,
Amanda Gubbels Administrator/Clerk Township of Warwick
Page 8 of 113 Cc: Greg Storms, General Manager of Public Works and Parks and Recreation Proposed Operational Agreement on Boundary Road – Churchill Line
THE CORPORATION OF THE TOWNSHIP OF BROOKE-ALVINSTON
By-law Number xx of 2017
Being a By-law to Authorize an Agreement For the Maintenance and Repair of Boundary Roads Between the Township of Warwick and Municipality of Brooke-Alvinston
WHEREAS the said municipalities are adjoining municipalities and are desirous of entering into an Agreement under the provisions of the Municipal Act, 2001, S.O. 2001, c25, S20(1) dealing with the maintenance and repair of boundary roads between such municipalities;
AND WHEREAS the Council deems it expedient to enter into such an agreement for the repair and maintenance of such boundary road with Warwick Township;
NOW THEREFORE, BE IT ENACTED AS FOLLOWS:
1. That an agreement be entered into by the Corporation of the Township of Warwick and the Corporation of the Municipality of Brooke-Alvinston as described in Schedule “A” forming part of this by-law for the maintenance and repair of the boundary road between Warwick and Brooke-Alvinston Townships.
2. That the Mayor and Clerk are hereby authorized to enter into the Agreement on behalf of the Township of Brooke-Alvinston and to affix the seal of the Corporation thereto.
READ A FIRST AND SECOND TIME THIS xx DAY OF JANUARY, 2017
READ A THIRD TIME AND FINALLY PASSED THIS 12 DAY OF JANUARY, 2017.
______Mayor - Don McGugan ______Clerk – Janet Denkers
Page 9 of 113 SCHEDULE “A” To By-law Number xx of 2017 of Brooke-Alvinston And To By-law Number XX of 2017of Warwick
THIS AGREEMENT made in duplicate this xx day of January, 2017
BETWEEN
THE CORPORATION OF THE MUNICIPALITY OF BROOKE-ALVINSTON Hereinafter called “Brooke-Alvinston” of the FIRST PART,
and
THE CORPORATION OF THE TOWNSHIP OF WARWICK Hereinafter called “Warwick” of the SECOND PART
WHEREAS the Municipal Act, 2001, S.O. 2001, c. 25, S 20(1) authorizes a municipality to enter into an agreement with one or more municipalities to jointly provide, for their joint benefit, any matter which all of them have the power to provide within their own boundaries;
AND WHEREAS the Municipal Act, 2001, S.O. 2001, c.25,S 29(1) sets out that the local municipalities on either side of a boundary line between municipalities have joint jurisdiction over any highways forming the boundary line;
AND WHEREAS under the Municipal Act, 2001, S.O. 2001 c.25, S 29 1(1) if municipalities having joint jurisdiction over a boundary line highway enter into an agreement under which each municipality agrees to keep any part of the highway in repair for its whole width and to indemnify the other municipality from any loss or damage arising from the lack of repair for that part, the agreement and a copy of the by- law authorizing the agreement may be registered in the proper land registry office of the area in which the highway is located;
AND WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, S.29.1(2) states that if municipalities enter into an agreement under subsection (1), each municipality has jurisdiction over that part of the highway that it has agreed to keep in repair and is liable for any damages that arise from failure to keep the highway in repair and the other municipality is relieved from all liability in respect of the repair of that part;
AND WHEREAS Brooke-Alvinston and Warwick are adjoining municipalities and are desirous of entering into an Agreement under the provisions of Section 20 of the Municipal Act, 2001, S.O. 2001, Chapter 25 dealing with the maintenance and repair of the boundary road between such municipalities; attached hereto is a copy of a sketch
Page 10 of 113 prepared by I.C. McLaren Limited dated June 9, 1997 and marked Schedule “A” to this agreement. The sketch is for illustration purposes only and not binding on either party.
AND WHEREAS Brooke-Alvinston and Warwick Township have adopted Minimum Maintenance Standards as set out in Ontario Regulation 239/02.
NOW THEREFORE in the consideration of the premises and covenants and promises hereinafter expressed, the parties hereto agree with the other as follows:
1. DEFINITIONS
For the purposes of this By-law:
(a) “Boundary Road” means Churchill Line within the boundaries of Brooke- Alvinston and Warwick.
2. Brooke-Alvinston hereby covenants and agrees to maintain and keep in repair for the whole width thereof the boundary road lying between the Municipality of Brooke-Alvinston and the Township of Warwick in the County of Lambton commencing at the physical half way point between the Forest Road and Sexton Road, ( as noted in Schedule A) easterly to Sexton Road.
3. Warwick hereby covenants and agrees to maintain and keep in repair for the whole width thereof the boundary road lying between the Township of Warwick and the Municipality of Brooke-Alvinston in the County of Lambton commencing at the physical half way point between the Forest Road and Sexton Road, ( as noted in Schedule A) westerly to the Forest Road.
4. Notwithstanding paragraphs 2 and 3, for Winter Maintenance purpose, Warwick shall assume winter maintenance from Nauvoo Road westerly to Forest Road and Brooke-Alvinston shall assume winter maintenance from Nauvoo road easterly to Sexton Road and winter maintenance only on “Short Road” in the Township of Warwick to where it intersects Churchill Line. Any other maintenance and repair shall continue as in paragraphs 2 and 3, for the whole year.
5. It is agreed that the existing County bridge on Churchill Line located over Browns Creek at Lot 19, Concession 14, if deemed a local municipal bridge due to downloading, both lower-tier municipalities shall be equally fiscally responsible for capital replacement and structural maintenance expenditures.
6. Brooke-Alvinston and Warwick shall each pay for all maintenance, repair expenses on their respective section of the road connected with any work carried out as agreed in Paragraph 2 and Paragraph 3.
Page 11 of 113
7. No new construction work or replacement work, over the value of $25,000, shall be commenced without notification having been first provided to the Council of each municipality at least one month prior to commencement of construction. The cost of all construction or replacement projects shall be paid completely by the municipality responsible for the section of the road, as outlined in clauses 2 and 3.
8. The maintenance and repair of all road signs and traffic protection devices, now in common use, as well as any encroachments within the whole width, on the boundary road shall be the responsibility of the municipalities as outlined in paragraph 2 & 3 of this agreement. Brooke-Alvinston and Warwick shall maintain and be responsible for all road signs that govern the traffic coming from roads under their control intersecting the boundary road. The cost of any new types of road signs and devices shall be discussed by the parties and dealt with as they can agree. (This contemplates electric devices such as blinker lights and/or traffic controls.)
9. The party doing the work in paragraphs 2, 3, 4, 7 and 8 of this Agreement shall indemnify and save harmless the other party from all claims, actions, losses, and damages arising from the performance or non performance of the responsibilities assigned in the said paragraphs.
10. This Agreement shall come in force in perpetuity from the date of signing by both parties, save and except that the Agreement may be reviewed or terminated on 12 months’ notice by either party.
11. A copy of this agreement together with a copy of the by-law of each of the municipalities authorizing the execution of the agreement, shall be registered in the land registry office of the registry division in which the highway is situated. The cost involved in the registration of this agreement shall be shared on a 50/50 basis between the two participating municipalities.
Page 12 of 113 IN WITNESS WHEREOF the Corporate seals of each of the parties hereto have been affixed duly attested by the respective officers authorized in that behalf.
______Mayor Don McGugan Mayor Todd Case Municipality of Brooke-Alvinston Township of Warwick
______
Clerk Administrator Janet Denkers Clerk Administrator Amanda Gubbels
Municipality of Brooke-Alvinston Township of Warwick
Page 13 of 113 ACTION CORRESPONDENCE August 2, 2017
(Check marksindicate correspondence that has been copied for agenda)
Ministry of the Environment and Climate Change re: Application for
/ O8-10 Approval of Waste Disposal Sites. Amendment to ECA No. AO32203 — Yearly Waste Limit Increase Twin Creeks Landfill Site.
Page 14 of 113 08- I0
Dy.‘ Ministry of the Environment and Ministére de |’Environnement et de Climate Change |’Action en matiére de changement Operations Division climatique 1st Floor Division des Operations Zkéontario 135 St Clair Ave W 1er étage Toronto ON M4V 1P5 135 av St Clair 0 Fax: (416) 314-8452 Toronto ON M4V 1P5 Clerk's Dept. Telephone: (416) 212-3697 Télécopieurz (416) 314-8452 Téléphone : (416)212-3697 Received July 13, 2017 JUL2 1‘.-=-.n/
Refer to: “ Copy to: » .43 Clerk, Township of Warwick RR #8 Watford, ON NOM 2S0 and
Clerk, County of Lambton PO Box 3000 789 Broadway St Wyoming, ON NON lT0
Dear Sir/Madam:
Re: Application for Approval of Waste Disposal Sites Amendment to ECA No. A032203 - Yearly Waste Limit Increase Twin Creeks Landfill Site Warwick Township, County of Lambton Reference Number 6241-ANRRB5
Waste ManagementCanada Corporation has applied for an amendmentto ECA No. AO32203 - Yearly Waste Limit Increase to an overall maximum of 1,400,000 tonnes per year for the Twin Creeks Land?ll Site.
It is requested that the Township of Warwick and County of Lambtonmake comments with respect to the application including a confirmation-of whether the property is appropriatelyzoned for the proposed use for the site located at 8039 Zion Line,Watford, ON. Please ensurethe report is signedand dated by the Commissionerof Planning or the Commissioner of Works, or their respective equivalent. Please respond to the attention of D. Gable, P. Eng., Supervisor/Part V Director, Waste Approvals, EnvironmentalApprovals Branch, [Ministryofthe Environment and Climate k Change at the above address within six weeks of the date of this letter. If no response is receivedby ix‘
Page 1 Page 15 of 113 this date, we will assume that you_haveno objections to the issuance of the Environmental Compliance Approval.
Should you require further details of the site's operation, including copies of the Site Plan drawings that were includedwith the application, please contact Reid Cleland, Director of
As you areaware,the Director has the discretionunder section 20.15(l), Part 11.1of the EnvironmentalProtection Act (EPA) to hold a public hearing regarding applications for Environmental ComplianceApprovals. Municipalities or affected members of the public have the right-to"requestthattheDirector consider calling a hearing withrespect to any application sub111itt'ed"under‘PartV of the EPA. Any submissionsin this regard must be accompanied by valid reasons and supporting technicaljusti?cation.
Please make reference to the ?le number 6241-ANRRB5and indicate “MunicipalComments” in the subject line of all related correspondence.
If you have any questions regarding the above,please contact me at the above phone number.
Yours truly, Jr?éex Sara Sideris Application Assessment Of?cer c: District Manager, MOECC Sarnia Larry Fedec, Brad Bergeron, HDR Corporation, RWDI Air Inc.
Page 2 Page 16 of 113 NON-ACTIONCORRESPONDENCE August 2, 2017
(Check marks indicate correspondence that has been copied for agenda)
/ 08-01 Service Canada re: Canada Summer Jobs Applications The Corporation of the County of Lambton re: County of Lambton Draft / O8' 02 Official Plan- Natural Heritage \/ 08_O3 Group Police Services Board re: Minutes of the May 31, 2017 meeLamthtonCogrporationin ‘/ 08_O4 of the County of Lambton re: Wardens Charity Picnic ‘Tn:l'lV| e The Corporation / 08_O5 of the Municipality of Killarney and Township of The Archipelago re: Resolution on Tax Sale/registration Process
City Owen Sound re: Support Resolution — Request J 08_O6 of for economic impact anal?is / 08-O7 Township of Warwick re: Plumbing permits Ausable Bayfield Conservation Authority re: Meeting Minutes of June / 08 ' O8 15, 2017 W 08-09 The Corporation of the County of Lambton re: This month in Lambton
Page 17 of 113 O8-O\ Ci?x/KWL: Amanda Gubbels
From: SV—SF—CSOS< no—reply—aucune—reponse@hrsdc—rhdcc.gc.ca> Sent: Ju|y—24—l72:24 PM To: Amanda Gubbels Subject: Result of the assessment of your Canada Summer Jobs application
Follow Up Flag: Follow up Flag Status: Flagged
***This is a system generated e-mail. Please do not reply***
2017/07/24
Ms. Amanda Gubbels Township of Warwick 6332 NAUVOO ROAD WATFORD ON NOM 2S0
Project Number: # 014541734
Subject: Result of the assessment of your Canada Summer Jobs application
Sir or Madam:
We have completed the assessment of your application. Unfortunately, although your application is considered eligible, we are unable to offer you Canada Summer Jobs funding, since the demand for funding has exceeded the budget available in your constituency.
We appreciate your interest in Canada Summer Jobs. If you proceed with plans to hire a student this summer and are interested in advertising your job vacancies, you may visit www.jobbank.gc.ca. Job Bank offers free job postings to employers, including job listings for students.
To ensure that you are ready to apply when future funding opportunities become available, we encourage your organization to register for a Grants and Contributions Online Services (GCOS) account. GCOS is a secure web environment for applying for Grants and Contributions programs Onlineand managing active projects.
For more information on GCOS or to begin the registration process, you may visit www.canada.ca/en/employment-social-development/services/funding[gcos.
If you have any questions, please contact me at (289) 247-1608.
Sincerely,
Wedgbury, Linda Service Canada 430 COURTNEY PARK DRIVE EAST Mississauga ON L5T 2S5 lindawedgburv?z)servicecanada.gc.ca
Page 18 of 113 08- O2
Planning & Development Services Department Telephone: 519-845-0801 789 Broadway Street, Box 3000 Toll—free:1-866-324-6912 Wyoming, ON NON 1T0 Fax: 519-845-3817
COUNTYOF LAMBTON
July 26, 2017
Mayor Case and Members of Council
Township of Warwick , 6332 Nauvoo Road, RR 8 1 Watford, ON ' 3 NOM280
Attention: Amanda Gubbels, Administrator/Clerk
Dear Mayor and Council Members:
Re: County of Lambton Draft Official Plan - Natural Heritage
Thank you for your letter dated July 20, 2017 in response to our recent request for your Council's comments on the changes to the draft County Official Plan (OP) that have been recommended by the Draft OP Review Committee. The Committee met on July 24, 2017 to consider all of the municipal comments that were received, and directed staff to prepare a response to your letter outlining the various changes to the Natural Heritage policies as presented in Chapter 8 that have been recommended by the Committee. Also included is a discussion regarding the implications of deleting Chapter 8 in its entirety as suggested by Wan/vick Council. ;
Summary of Chanqes to Chapter 8 to Date
Throughout the process of updating the County's OP, a number of comments have i been received from members of the public, various organizations and a number of ' provincial agencies and ministries. The Draft OP Review Committee .met five times over the past winter as directed by County Council to consider that input and recommend any changes it felt were necessary. The following is a list of differences between the current OP and the new draft OP that have been developed by staff and the Draft OP Review Committee:
V - the Secondary Corridors shown onMap 2 have been deleted from the map and references to them in other sections have also be deleted as appropriate.
- changes have been made to clarify that features such as corridors and core areas are not land use designations, but part of a system of natural heritage features that perform a function, in line with Provincial Policy Statement 2014 (PPS) requirements. ,§\\\lli www.IambtononIine.ca Discoveries That Matter Page 19 of 113 - emphasis has been added to reflect local municipalities having a larger degree of discretion on how to implement certain natural heritage policies and features.
- the word"existing" has been deleted from Section 8.1.12 to further clarify that nothing in the natural heritage policies is intended to limitthe ability of agricultural uses to continue.
- Section 8.6.17 has been clarified to note that setbacks from natural hazards such ' as watercourses are regulated by the Conservation Authorities, as they have jurisdiction over flooding and erosion hazards through the Conservation Authorities Act.
- other policies and wording have been added to clarifythat sourcewater protection policies and vulnerable areas mapping come from the Source Protection Plan and the Clean Water Act as required by provincial legislation.
- the importance of local drain maintenance to agricultural operations has been recognized.
- the ability of local councils to exempt uses from Environmental Impact Study requirements through their zoning by-laws and on a case—by-case basis has been recognized.
- wording has been included to indicate that private, voluntary stewardship of natural heritage features should be the primary means of maintaining the natural heritage system.
- wording has been added to acknowledge that provincial and federal legislation relating to natural heritage and other environmental matters exists and is out of County and local control.
The majority of these changes were made in an effort to balance the need for policies which address the requirements of the Planning Act, the PPS and other legislation, protect our important natural features and respect the need for our agricultural industry and its property owners to be able to carry on their business on their properties without undue interference or regulation. implications of Removinq Chapter 8
The Planning Act, through the PPS, requires all planning decisions and documents to be consistent with the policies in the PPS. As a result, every OP that has been approved in the province of Ontario in the last thirty years has included policies for the protection of natural heritage features. This reflects the longstanding approach that the protection of these features is not solely a provincial responsibility, but a partnership between the province, counties, regions and local municipalities.
Page 20 of 113 Planning staff has contacted the Ministry of Municipal Affairs and Housing, which will be reviewing and approving the County OP following its adoption by County Council, to discuss this approach. The Ministryhas advised that they willnot approve our OP without natural heritage policies that address the PPS requirements. They have also advised that they willnot write those policies for us and that the insertion of an entire ,
chapter by the Ministry goes well beyond what the scope of a modification. Staff « discussed the following potential options with the Ministry:
- Ask (or direct) us to resubmit the OP with natural heritage policies put back into it; - Leave the current OP‘s natural heritage policies in force in the new OP; - Refuse to approve the OP in its entirety.
The Planning Act states that an Approval Authority may approve an OP as submitted, approve an OP with modifications (changes), or refuse to approve an OP. We are not clear that there is any mechanism in the Planning Act for the Ministryto pursue the first two options, possibly leaving outright refusal as the only option, meaning the entire OP review process would have to start over.
Even ifthe option existed for the Ministryto insert natural heritage policies by modification, staff is very concerned that the substantial efforts made by staff and the OP Review Committee to increase flexibility and local decision-making abilities as they relate to natural heritage would be lost. In many respects, the current OP‘s natural heritage policies are more rigid than those currently in the draft County OP.
Ifthe County OP is refused in its entirety, all of the other improvements made through the current draft OP to increase agricultural and ‘rural economic development potential, to recognize the economic development potential of culture, to increase local decision- making abilities in relation to farm lot sizes, to include local|y—basedstatements on green energy, and to further improve the livabilityof our communities in order to slow or reverse population decline through a number of other means would also be lost.
We hope that this has provided some clarification regarding the County Official Plan and its natural heritage policies. Ifyou have any questions please do not hesitate to contact US.
Yours truly,
Dave Posliff, MClP, PP Manager of Planning and Development Services
Cc County Council
Page 21 of 113 C C.L:V~\~_.\0'B'03
LAMBTON GROUP POLICE SERVICES BOARD MINUTES
May 31, 2017 Session # 3/2017
Date: Wednesday, May 31, 2017 Time: 10:00 a.m.
Place: Lambton Detachment — OPP 4224 Oil Heritage Road, Petrolia
Present: Murray Jackson Steve Miller Todd Case
Dela Horley, Secretary
O.P.P. Representative: Inspector Chris Avery Staff Sgt. Ryan Olmstead
Regrets: Leland Martin John Maclntosh
CALL TO ORDER
The Chair called the meeting to order at 10:00 am.
DECLARATION OF CONFLICT OF INTEREST
None declared.
ADOPTION OF PREVIOUS MINUTES
Moved by S. Miller, T. Case THAT the minutes of Session 2/2017, March 29, 2017 be adopted as submitted. Carried.
BUSINESS ARISING FROM MINUTES
T. Case reinforced with Inspector Avery the need for comrnunication with Mayors when incidents occur in their municipalities. T. Case also stated that he wants to ensure that the municipalities vxdthinthe Lambton Group policing contract receive copies of the monthly policing report. The Chair explained that in addition to sending electronic copies of the report to the municipalities, as per Mayor Case’s previous request, the reports are also sent to the Mayors.
Page 22 of 113 DETACHlV[ENT REPORT
March and April 2017 -
I 3 d.rug-related offences; following up on major prescription drug fraud. Resolution is expected shortly.
o EZ Stat traf?c monitor being utilized throughout the county — targeted areas as requested by partner municipalities. Focused patrols will follow, if necessary.
0 June 24 Grand Bend Beachfest — wine and beer tasting, 200 vendors, live bands; anticipating approximately 1,000 to attend. Concerns with paid duty of?cers. Municipal partners should adopt/review their municipal alcohol policy if event on municipal property.
0 Brooke-Alvinston Poor Man’s Car Show event — camping, 400-500 cars on private property. Due to event taking place on private property, any enforcement will be a by-law matter, rather than a policing matter.
Moved by T. Case, seconded by S. Miller THAT the Detachment Cornmander’s Report be accepted. Carried.
Additional statistical informationavailable in OPP Monthly Report 0‘"orwardedelectronically to municipal partners and posted to LGPSB website).
MENIBER’S REPORT
No items brought forward.
CORRESPONDENCE
a) 2016 Draft Financial Statements (sent electronically) b) Letter from CIBC advising monthly interest reports will now be sent electronically
Moved by S. Miller, seconded by T. Case THAT the Correspondence items as listed be received.
Carried.
ACCOUNTS
a) Policing Contract — April 201 7 $ 716,895.00
b) Policing Contract ~ Grant Allocation $ (lO,381.00)
c) Policing Contract — Revenue Credit $ (998.88)
d) Policing Contract — May 2017 $ 716,895.00 e) Policing Contract —June 2017 $ 716,895.00
f) JC Cleaning — April 201 7 $ 1,469.00
g) JC Cleaning — May 2017 $ 1,469.00
h) JC Cleaning — June 201 7 $ 1,469.00
i) Country Road Graphics — WebsiteHosting/DomainRenewal $ 162.72
Page 23 of 113 j) County of Lambton — Admin feeJanuary-March 201 7 $ 607.01
k) OAPSB — 201 7Membership $ 2,500.00
l) OAPSB — Zone Duesfor2017 $ 55.00 In) CIBC Visa ~ Blackberry Usage $ 127.53
n) CIBC Visa — Blackberry Usage $ 157.98
Moved by S. Miller seconded by T. Case THAT the accounts as listed be approved for payment. Carried.
PUBLIC INPUT
Kevin Marriott made an inquiry to the Board regarding replacing Leland Martin as a member of LGPSB. Mayor Marriott stated it was his understanding that Mr. Martin would no longer be able to sit on the Board and he was offering his services.
The Chair advised that he was unaware that Mr. Martin was going to be leaving the Board and further advised that, as Mr. Martin was appointed by the Provincial Government, his replacement would also have to be appointed. The Chair asked Ms. Horley to look into this matter on behalf of the Board.
OTHER BUSINESS a) Approval of Draft 2016 Financial Statements (sent electronically)
Moved by T. Case seconded by S. Miller THAT the Draft 2016 Financial Statements be approved as submitted. Carried. b) Chair to review recent Zone 6 Meeting
The Chair reviewed the OAPSB Zone 6 meeting — boosting morale for front-line officers; Torn Gervais discussed the opioid crisis; speaker from Weed MD spoke about legalizing the drug portion of marijuana; concerns about aftermath of marijuana legalization; there are still 104 Board vacancies within the Province; more board member training with a focus on government. c) Discussion of Signing at OPP Extended Services Office in Forest
Moved by T. Case seconded by S. Miller THAT the Board will cover the cost of graphics for the door of the OPP Extended Services Office in Forest of approximately One Thousand ($1,000.00) Dollars. Carried.
(1) Discussion of cost for space utilized in the Extended Services Of?ce in Forest of $1,000 per month. T. Case stated that as this was not brought forward previously, it should be brought forward for next year’s budget. Mayor Case stated that he will discuss this matter with John Innes, General Manager of Finance at the County of Lambton and report to the Board at the next meeting.
Page 24 of 113 e) Cleaning Service at Extended Services Office in Forest
Moved by T. Case seconded by S. Miller THAT the Lambton Detachment investigate the cost of providing a cleaning service for the OPP area in the Extended Services Office in Forest; AND FURTHER THAT the information be brought to the next meeting. Carried. f) Discussion of third signing authority for LGPSB. It was determined that T. Case will be the third signatory. Ms. Horley will advise the County so that the required documentation will be obtained. g)
ADJOURNMENT
Moved by S. Miller, seconded by T. Case THAT the May 31, 2017 meeting of the Larnbton Group Police Services Board be adjourned. Carried.
The meeting adjourned at 11:30 a.m.
Next meeting: Wednesday, July 19, 2017 at 3:00 p.m. at the Lambton OPP Detachment in Petrolia, or at the call of the Chair.
Murray Jackson, Chair VjielaiI:Ioriliey,iSgr£tary
iiiiiiiiiiiiiiiiiiiiiiiii iiiii ii iiiiiiiiiiiiiiiiiiiiiiiiiiiii iii
Page 25 of 113 LAMBTONGROUP POLICE SERVICE BOARD {T.{Nspgcta.;T¢.¢_{(ms)gym
MAY / JUNE 2017
Page 26 of 113 MAY / JUNE 2017
RECORDSMANAGEMENTSYSTEM...... 3 COLLISIONREPORTINGSYSTEM...... 7 INTEGRATEDCOURTOFFENCE NETWORK...... 11 COMPLAINTSAND OPTIONALCATEGORIES...... 13 DETACHMENTINITIATIVES...... 15 TARGETEDMEDIARELEASES...... I5 CRIME & TRAFFICCAMPAIGNS...... / INITIATIVES...... I5 PUBLICEDUCATION CAMPAIGNS ...... 17 SCHOOL RESOURCEOFFICER...... I8 AUXILIARY...... I9 VIOLENTCR|ME/...... BENCHMARKCRIME...... 21 TRAFFIC8. MARINE...... 22 DETACHMENTEMERGENCY...... PLANNINGACTIVITES...... 24 STAFFINGUPDATES.. . 25
FALSEALARMINCIDENTS...... 26
PROTECTYOUR PROPERTY/ TRAVELLINGTIPS...... 28
PHONETHREAT/ DOOR THREAT.. . 29
NON-EMERGENCY911 CALLS...... 30 AMBERALERTS...... 31 LAMBTONINFORMATION...... SHEET...... 34
Page 27 of 113 Police Services Board Report for LAMB-TON OPP Records Management System
I-‘lay — Z017 violent Crime
Actual May - ‘rear to Data May 10 ZIIJEG2017 “A: 2D15 2017 '32: Change Change 8 Murder 0 D —— 1 U —1I:~U.v3%
Other Offences Causing Q 0 — Us 0 - E 5 Death E Attempted Mumier — [3 — U 0 0 :1: 4 Sexual Assault 2 3 5{’4.(]% B 12 50.0% sl:.sau|t 154 S -2D.0% 45 2E ~3v7.8% 2 AbdLBCifDn D - 0 —1Ga.£]% '
W i J F Robbery 1 CI -1[IIE4.?“!’a 4 300.0% '3 _ _ Sexual tlsault RnbbewU'd'1-51' V Comes ?ygamsta S 56.?“/Ia 1E 25 38.9% Assaum cngme5___ Etnaman 2016 I1 2841? Total 15 16 lJ.lW/n 76 69 -9.Z“;"o
Property Crime
Arson Break3: Enter Theft Over Theft Under Have StolenGoods Fraud Mischief 2016 3 2017 Total
Drug Crime
Possession Trafficking Possession Tr?cking Irnporia?on Importation and Production Total 2016 ‘20 E7
Clearance Rate I
Detachment: SM - LAMETON
Data source data: Report Generateti on: 201?f‘D7fU8 JLIIIEL2017 1122129PM
Page 28 of 113
i-‘'' Actual0.1 U1 Kl Felice Services Beard Report for LAMETDN DPP Records Management System
May — 2017
Clearance Raine Year tn Dave - Man;
2016 2017 Difference
ViuientClime 92.1% 85.5% -6.I5“.r{:
PI‘»Dper'b[Clime i 19.6% 20.0% E'r.‘-We
Drug Crime . 57.8% 33.3% 4.4% Wjlem Pmpem, mug TOE“ Crim... Onime [Wnlem Torlal(Violient, 43.5% 41.1% -2.4% Pm?m?nwgj, zone J 2017
Unfuunded
Year to Babe — May
2016 2517 “fa Change Change O B 16 24 Taiai (Violent, Pmpeity 119 20 5.3% 67 56 ~16.-4% 8; Drug} 2316 1 2'1]17
Criminal Record and Vulnerable Sector Sizreeninq Checks
‘ Acmai May Yeartoliiahe-i-‘nay Criminal 5 2016 2:117 =1. mm 2017 ?ischange .??‘;.'E:,t;,'é “haw? Secto... mminalinecum Checks so 54 —2o.w. 590 242 -59.09; 0 33. 150 24.,
Vuinelable Sector in 199 — 1 594 59,3na.a% 2016 12017 Screening Cfrlecks
Data cnntainedwihhinthis «emit is dynamic in naiure and numberswillchange aver time as the Ontario ProvincialPolice cantinue to investigate and salve crime Daia iliilized - Major Crimes - Niche RMS AilOffence Level Business Intelligence Cube
Detachment: SM - L-RT-‘lB'l'ON
Data source Hate: Report Generated on: 2|Z)17,n’07]08 Jul 11. 211171:22:29 PM
Page 29 of 113 Police Services Board Report for LAMBTIJN IJPP Records Management System June - 2017 Violent Crime
Actual ~ June Year to Date June 15 28111621317 % 2‘[l16 2017 “In M; Change Change '
Murder 0 ~ -11—1uo.o"2c. 12
other O?enozs Cawsimg D — O — 1'3 Dealfn E 3 B Attempted Murder 0 U — D G — 3 5 Sexual Assault 4 4 Lh.0% 12 16 33.3% 4 Assault E5 12 -20.0% 50 40 -33.3 ‘K:
Ahducticm 0 o — 3 0 400.0% 2
' ' 32Obin 41 2 — 1 6 500.0% 0 aw‘ _ Sexual Assault Robbery Other C11xn1&sAgainst a 3 3 ?.0% 21 2:5 33.3% A_,5au___ mmeg gltherETSDITI ‘ 201’° if 201? Tolal 22 21 -4.5% as an 43.2%
Property Crime
Aclual June Year to Date - June 2016 2&1? “Ala 2016 2017 % Change Change Anson 1 O -1100.0“/E 3 U <1BD.U")l: Break 8: Enter 18 9 —5?.D% 107 70 -34.5% Theft Over MI 11 513.0% 25 35 52.0%
'
* The?: Under 46 46 0.0% 144 137 -4.9% i ,. z> -oz} I - e=°°v we5’ ° ‘ Have EhzslenGoods 4 4 0.0% 9' 9 0.0% 1;-.%}§'5"§§,3:" Q‘? Fmud 6 12 100.0% 54 49 -9.3% 4- « $2. Mischief 16 16 0.0% 85 T5 -11.8% 6c” 2016 2317 Tn-bl 98 ~13..5“‘.!’n
Drug Crime
Actual June Year tn Date - June 7
2015 291? we 2015 2017 % _ : Change change if4 Prion ? ? 0.0% 50 25 -5EI.O“'.>fE: 3 Traf?cking 2 2 0.0% 5 7 15.7% Ev - 0 I . and 0 U — 2 1 — 5lama . . a._,TD%?J?C::%:n Possemon Trmf?cklng 2016 73201? Toial 9 9 l].D'”J'a 53 33 -43.1%:
Clearance Rate
Detacllment: ISM- LAMBTON
Dala source date: Report Ga‘:-Hated on: 2017107303 Jul 11, 20!? 1:25:55 ?ll
Page 30 of 113 Police Services Board Report fur LAMBTDN OPP Records Management System June - Z017
Itlearance Rate Year to Date ~ June
2016 Difiererace2016 21117 Difference
ViolentC?rne 68.2% 27.1% Bi6.7% 87.83% 1.11%
Property Ciirne 14.3% 18.5% 20.6% 2.1%
' Drug Crime 1ool.u=/. -11.1% 59.7% S#.E% 4.5% ‘WINPmpem mg Tom, C"nm me (V‘'0 le... Toial (Violent, 32.6”/u 4l].9“e’n 41.1%: 41.0% -0.0%: N _ Property a Drum 401:: A291?
Unfoumled
unfounded Year in Date — June
2016 2016 2017 % Change Change 16 24 32 Tutal?wnilent Pmpeity -60.3% 93 61 -34.4% a Drug) 201.6 2017
Criminal Record and Vulnerable Sector Screening Checks
Actual Year to Daiae~ June 2015 2015 21317 ‘WmChange Change
CriminalRecord Checks 480.0% 599 23? -52.1% BO 16-C‘ VulnenableSectur 1 8?? 3'A6CIEJ.UI% 24316-4 2017 Screaiirng ‘Checks.
Data cnniainedwfl:i1inthis report is cllvnarniizin nature and numlherswillchange over irirrieas the Oniario FravinciaalPolice mn?nue ta in‘-restigaiie and S£Il\l‘5cnime. Dam Utilized
— Major Crimes
— NicheRMS AllO?ence LevelBusiness Intelligence Cube
Detachment: 61'-i— Lil!‘-1lElTCli"l
Data source date: Report Generated on: 2017101-‘us Jul 11, 201? 1:25:55 PM
Page 31 of 113 Police Services Board Report for LAMBTON OPP Collision Reporting System May ~ 201?’ Motur Vehicle Collisions by Type
60
Incidents ‘(ear to Date - may 5“ £1 4“ ’ 2016 2017 % 2016 2017 "A: 5 Change Change 7%30 Falall 1 u —1ao.n% 3 a -100.0% E 3“ PelsunalInjury 11 5 54.5% 45 41 -3.9% 1” a > Prupeity Damage 35 55 52.8% 230 231 D,4% Fat“ pemomg pmpem, Total 48 60 25.0%: 2?8 272 ~2.1"1‘u INLTUWDamage 2016 712017
Fatalities in Detachment Area
Incidents May Year ta Date — May 2016 201? ‘ll:Change 2016 2017 % Change Motm’VehicleCollision FatalInc?rlents 1 Cl —1l1l].U% 3 B —1ClD.D%
— AlcoholRelated 0 0 43 ll —
0?’—RoadVehicle FalalIncidents [1 D — D 0 —
AlcoholRelated 0 0 -— D H -
MotmizedSnow Vehicle FatalIncidents 0 D — >13 0 —
AlcoholRelated 0 0 — B {l —
Persons Killed May Year in Date - May 203.6 2017 % Change 2016 2017 "ii:Change Mama‘VehlcleCollision I E} —ll3E|.0% 3 B -108.61%
0ff—RoadVehicle 0 Cl — 0 0 —
— MotmizedSnow liehide E} U‘ D 0 —
Detachment: EM» ILAMBTDN
Data source date: Report Generated an: 2017}07/10 Jrullli, 2817 1:08:01 PM
Page 32 of 113 Police Services Board Report for LAMBTON OPP Collisiun Reporting System May - 1017 Primary Causal Factors in Fatal Motor Vehicie Collisions
Incidents May Year tn Date » May 5 2016 2017 % 2016 2017 %
Change Change , 4 Speeding as a 0 0 0] D D B 3 contributing factor 5 3 Wherealcoholis U U G D D 0 g invoived 5 2
‘Midlifeas a E! El OJ 0 0 0 , cantribxi?ng factor 1 Inatten?ve driveras a 0 D U 0 0 9 0 conttributingfactor
Persons l?lled May Yearto Date — May 2016 2017 % 2016 2017 % Change change Seatbedtasa 1 D -100.00“/E 1 D —1l1D.00% 2016 C12017 conizritm?ngfactor
Data Ul:1i2ed
— SQLomlineapplicationrepor?ng system — OPP CRS23.09 ~ Co??sion Reporting System Bus§na$ Intel?igenceCube
Detachment: EM- LAMBTON
Data source date: Report Generated cm: 2017/07/10 Jul li, 2017 1:03:01 PM
Page 33 of 113 Police Services Board Report for LAMBTON OPP Cullisinn Reporting System June — 2017 Motor Vehicle Collisions by Type
60 I Year to Date - June 50 2016 2017 “In 5 Change {mange E30 30 Fatal lo 0 — 3 0 -1ou.n% E 1” i PersonalInjury 13 5 -72.2% 63 46 -27.n% _ _ 0 > K Prccpeit; Damage 57 53 10% 287 234 -1.0% Fat” pewona? gupem, Total 75 53 -217% 353 330 -6.5% IHJUW Damage ‘ 2016 J 2017
Fatalities in Detachment Area
Incidents June Year to Date - Ju ne
2016 2017 % Change 21116 21317 , % mange
Mama‘VehicleCollision FatalIncidents 0 D — 3 I} ~10C!.I}%=
AlcoholRelated 0 u — G 0 —
0FF—RoadVehicle FatalIncidents 0 U — D O —
AlcoholRelated 0 0 — 0 £3 -
Mnto?zedSnow Vehicle Fan! Incidents 0 [1 ~ 0 0 -—
AlcoholRelated 0 D — B D —
Persons Killed June Year to Date - June 20% 2017 % Change 2016 2017 % Change
MotorVehicleCeilision 0 E} — 3 9 —1DD.l}%
0f’F—RDaElVehicle 0 G — ll 13 —
MotmizedSnow Vehicle 0 0 — 0 I) —
Detachment: SM ~ LAMBTON
Data source date: Report Generated on: Z017/‘07;l1ID Jul 1L 2017 1:11:32 PM
Page 34 of 113 Poli(e Services Board Report for LAMBTON OPP Callisiun Reporting System June - 2017 Primary Causal Factors in Fatal Motor Vehicle Collisions
Incidents June Year to Date — June 5 2016 2017 % 2016 2017 % Change Change 4 Speedingas a D O B ‘U 0 El 3 contributing:factor E 3 Wherealcoholis U 0 0 ‘D D II} 3 ’ involved 5 2 Wildlifeas a 0 Cl 0 U 0 ll! contributingifacmr 1 Inattentive driveras a 0 0 D 0 0 U G - cmltribwtingfactor
Persons Killed June man‘ to Date — June 2015 2017 % 2:016 2017 % Change Change Seaizlaeltas E 0 0 El 1 0 -100.00% 2016 2017 contibu?ng factor
Data lltiiized
— SQLonlineapplia?an repor?ng system — OPP (‘Rs 23.09 — CollisionReporting System Business Intelligence Cube
Detachment: EM~ LAMBTVJIN
Data source data: Report Generated on: 2D17,!07,F1€J Jul 11, 2017 1:£1:32 PM
Page 35 of 113 Police Services Board Report for LAMBTON OPP Integrated Court Offence Network May - 2017 Criminal Code and Provincial statute Charges Laid
Offence Caunl: Year ‘asDate - May 2016 2017 % 2016 2017 “/4: Change Change HighwayTta1?cAct 409 278 -32.0% 1,793 1,825: 1.8% CriminaicodeTra?c 20 1 -95.[)'% SE 47 45.3% CriminalCode N0n- W 56 -1.8% 409 286 ~30.1% Tlaf?c UquoI'LiCenceAct 44 37 -15.9% 160 55 -35.0% Od1erViolatI’uns 48 39 43.8% 323 297 ~8.CI% AllViolations 2?1§ 1 2017
Traffic Related Charges
Offence Count May Year to Datae- May 230 +5240 2016 2017 % 2016 2017 % S200 Change Change
Speeding 254 193 -24.0% 1,089 1,273 16.9%
Seatbelt 11 3 —72.7% 29 16 ~44-‘£% . ,1 ., Impaired 15 1 -93.3% 60 40 —33.3% Speeding Impaired Seatbelt Distiacted Disizladted 7 4 42.9% 27 35 29.6% 2016 J 2017
Inte-matedOoult OffenceNewark dam is updated on a monthly basis:Data muid be as muchas a monthand a halfbehind. Data Utilized
— Wnistry of Attorney Geneaal,Integrated Court OffenceNetwork
— Integaated Count Df?anceNeiwurkGaarge Business Inhallige-nceCube
Detachment: EM- EAMBTON
Dela source date: Report Generated on: Jun 16, 2017 1(.'I:55:5$Al’-1 Jul 11. 2917 2:43:05 IPIVE
Page 36 of 113 Police services Board Report for LAMBTONOPP Integrated Court Offence Meltwork June - 1017 Criminal Code and Provincial Statute Charges Laid
Offence Count Yeas‘to Date — June % 2016 201? % Change Change HighwayTraf?c Act 375 O ~1Cl8.0% 2,165 542 45.0% Crirnina?Cod-9Traf?c 17 D -103.0% 102 14 486.3% Criminal!CodeNon— 65 G —100.D% 463 79 —83.1% Tlaf?c liquor LicenceAct 66 0 —1i:I?.U% 166 1 «§9.4% other Wola?ons 84 0 -100.51% 406 103 —74.t‘:% 2016 2011? AllViolations 607 0 -100.0%; 3,387 739 -77J"’la
Traffic Rel}-ated Charges
Offence Count June Year to Date — June
2017 % 2016 2&1? % mange Change
-100.0% 1,310 —69.3%
—1G0.l3"lo 34 -94.11% V Wlmpaired -100.0% 69 —87.D% Speeding Seetlneit Distmcted -100.0% 28 439.3% 2016 3 201?
Intega:-madCount OffenceI‘»iet'.vo4.rkdam is updated on a monthiy basis: Data couldbe as muchas a monthand a hakfbehind. Data Utilized - Ministry of A?nomey Geeneaai,Integrated Court OffenceNestwork
— Integrated Court OffenceNetworkCharge Business In?ei?igenca Cube
Detachment: EM~ LAMBTON
Dalia source date: Report Generated on: Malt‘13, 2017 1:12:34 PM Jul 14, 2017 12302100PM
Page 37 of 113
eggOffenceEggscountI-"I!-‘|I\J Police Services Board Report for LAMBTON OPP 2017} May Public Complaini3 Policy 0 Sewice 0 Conduct 0 Date information collected from Professional Standards Bureau Comniander Repm-‘E: 2G17—U?~14 Data Source Onlsrio Pam/incialPolice,ProfessionalStandardsBureau CornrnanderRepmts — all publicpolicy, service and conductcumplaints submittedto the Officeofthe Independent PoliceRsuiew Director‘ {OIPRDIndup'=)$ .
Daily Activity Reporting Patrol Hours Total Hours 2l317IMay to 2017/Apr Number(If Cruiser Patmi Hours 1,231.50 NumizerElrfMotorqrciePatrolHours 12.0!)
Numberof Marine Palm!Hours ' 139.00 Number01‘AW PatrolHours 0.00 Numberof SnawmabilePatrolHnurs 0.00 Numberpf Bicytle PatrolHoum 0.50 Numberof Foot Palm!Hours 189.50 Numberof Schpol PatmlHours 164.25 Data source {Daily Activity Reporting System} data: 2017/(W83
DetadlnientgEm- LAMETON
Report Generated on: Jul 14. 2017 10:22:47AM
Page 38 of 113 Police Services Board Report for LAMBTONOPP ll] 17 IJu n Public Complaints Policy 0 Service 0 Conduct 0 Date information collected from Professional Standards Bureau Commander Reports: 2ID17—UI':'~14 Data Source Ontario ProvincialPnllice,ProfessionalStandardsBuneau CommanderFlepurts - Includesall publicpolicy, service and conductcomgplainissubmittedto the Of?ceofthe independent PoliceReview Director {GIPRD} Secondary Employment
Daily Acljvity Reporting Palrol Hours Tntai Hours 2017/Jun Numberof Cmiser PatmllHours 1,033.25 Numberof MotorcyclePatml Hours 0.60 Nummrof MarinePatmlHours 360.00 Numberof ATVPatrolHours 2.00 Numberof SnowmobilePatrolHmurs 0.00 Numberof BicycleFalanolHours 3.90 Numberof Foot Pain}! Hours 153.60 Numberof SchoolPatmlHours 145.50 Data source {Daily Activity Reporting System) date: 2017,!'€l7,~’DB
Detachment: EM- UQMBTON
Report Generated on: Jul 14. 201?‘ 10:26:21 AM]
Page 39 of 113 MAY / JUNE 2017 TARGETEDMEDIARELEASES:
Traffic / Marine Sergeant
Canada Road Safety Week léih — 22nd of May.
Victoria Day Long Weekend — ORV/ATV/MC. Safe Boating Week— Boating safety and planning.
Operation Corridor — 15*“—l6"‘of June - Commercial Motor Vehicle Enforcement
Operation Boom — 28*“— 29"‘ of June — Educating Tow Operators on new regulations.
Community Service Officer
A total of i7 media releases were distributed for the month of May.
A total of 26 media releases were distributed for the month of June.
The CSO continues to distribute proactive media releases in relation to the operation of motor vehicles and offences related to aggressive and impaired driving. The CSO continues to seek community involvement by utilizing media releases with regard to property crimes and mischiefs that are currently being investigated or unsolved. The CSO distributed high profile media releases in relation to,’ injurious and fatal collisions, property crimes, aggressive driving, farm safety, statutory holiday weekend traffic safety initiatives and current frauds and scams. Recently, the CS0, in consultation with the Lambton Crime and Street Crimes Units has utilized social media outlets to not only assist with criminal investigations but to identify images of wanted suspects.
CRIME 8. TRAFFICCAMPAIGNS / INITIATIVES: Traffic / Marine Sergeant
Canada Road Safety week — Thisalso included the Victoria Day Long weekend. lO3 speeding charges were laid with 5 racing charges, 2 careless driving charges.
Safe Boating Week — Marine officers were patrolling and attending marinas to educate and enforce the
Page 40 of 113 Canada Shipping Act as well as the Liquor Licence Act and Criminal Code. During this Week no charges were laid.
Operation Corridor — two days focusing on commercial motor vehicles resulting in 2 speeding charges, T distracted driving charge and 4 seatbelt charges.
Operation Boom — Two days of education by making contact with our local tow companies to ensure that they are compliant with the new regulations that came into effect in January of this year. Allour tow companies were compliant.
RIDEProgram
259 RIDEchecks have been conducted to date from the lst of Januaw 2017. Funded RIDEis being used to enhance awareness of impaired driving for long weekend and event areas where alcohol is being served.
Street Crime
During the months of May and June, the Lambton SCU investigated 7 drug related occurrences. Street Crime members authored and were granted two search warrants. One was a Criminal Code warrant authorizing officers to search a residence for stolen property. During the search some of the stolen items were identified and seized. Also seized was a quantity of illegal drugs and evidence to support charges of Possession for the Purpose of Trafficking under the CDSA. As a result of the search three people were charged with several CDSA and CC offences. The second warrant was issued under the CDSA allowing SCU members to search a residence for illegal drugs. Located during this search was a quantity of drugs and evidence to support charges of Possession for the Purpose of Trafficking under the CDSA as well as several illegal weapons. Three people were charged with several CDSA and CC offences. SCU members conducted two vehicle stops of note during May/June. One stop resulted in a substantial seizure of methamphetamine, cocaine, money and evidence to support Possession for the Purpose of Trafficking charges. Two people were arrested and charged accordingly. The second stop resulted in two people being arrested and charged with Possession of Marihuana and Cocaine. A small amount of drugs were seized during this incident. SCU members followed up on information received and located two ATV‘s that had previously been reported stolen. Further follow up resulted in another ATVbeing located and seized. As a result one male was arrested and charged with Possession
‘ of Property Obtained by Crime and Altering a VIN. The three ATV‘shad a total value of approximately $15,000. In total Lambton Street Crime Members laid the following number of charges for May/June:
Page 41 of 113 - CDSA — 32
- Criminal Code — 34
0 LLA— 8
I HTA—— 5
0 CAIA — l c Total: 80 Charges
Crime Abatement Crime Abatement 8 Average Number of Checks 9 Average Number of People Charged l Breach Charges 0
‘ Additional Charges related to Compliance Checks 6
- 3 parties were arrested by other police services in May. - l party is currently wanted for breach charges. - 1 party was charged with several property and drug related offences.
PUBLICEDUCATION CAMPAIGNS:
Traffic / Marine Sergeant
Education is a continuous effort utilizing all aspects of local and social media as well as seminars and programs.
Partnership with Lambton Safe Roads - Working on education program for motorcycle awareness for both the motorcycle operators and the general motoring public.
Animal Collisions - 52 animal collisions were reported for the months of May/June with 3 minor injuries. c There have been l2i collisions involving animals YTD resulting in 5 injuries.
Community Service Ofticer/ Media Relations
o The CSO prepared and distributed several media releases aimed at Public Education and Crime Prevention. - The CSO continues to support the OPP and Mac's Milk’ Positive Ticketing Campaign (Operation Freeze—where youths are rewarded with a Mac's MilkFroster drink for completing good deeds). - The CSO utilized the month of May to complete the existing KIDSProgram within County Elementary Schools. In the upcoming months the CS0 willrefresh their
Page 42 of 113 relationship with local school boards in order to re—visitthe delivery of the KIDS Program for the 20l7/2018 school year. The CSO has received and continues to utilize roll—away banners, an OPP table skirt and both CSO Dodge Caravans during community events and is very grateful to have same. The CSO participated in presentations and events such as: O Bicycle Safety / Rodeo(s)— Petrolia Sparks, Oil Springs Fire Department and Petrolia Farmers Market. OPP Detachment Tours in Corunna and Petrolia— Elementary age children Seniors Fair (2 day event)— Point Edward. McHappy Days and Tim Horton’s Camp Day—Corunna and Forest.
Traffic Safety Initiatives — Lambton Safe Roads and Lambton Health Unit. Emergency Preparedness Day at the Sarnia—Clearwater Arena. Seniors Fraud / Abuse Presentations— Grand Bend and Thedford. OPP recruiting / restructuring initiatives—Petrolia recruiting seminar and the Forest ESO. Ride Don‘t Hide Day—Mental Health Awareness in Mooretown. Safety Day—Shell Canada Moore site. Media Awareness Training—County Fire Departments. Social Media Awareness— Grand Bend Public School.
SCHOOL RESOURCEOFFICER:
SRO continued their foot and vehicle patrols inside and outside both county secondary schools during May and June. Emphasis was placed on driving issues during the lunch periods and end of school when most driving complaints are reported. Numerous HTAcharges and warning laid. School Resource Officers assisted many of the counties primary grade schools as well during this period in regards to youth bullying issues, social media awareness talks, lock down and fire drill practices as well as helping with an end of the school year wind up activities at the various schools.
MAY
Numerous youths charged with LLAoffenses during this period, mostly pertaining to Grand Bend but also including some of the beach parties in the Plympton— Wyoming areas. Thishas seemed to curtail the parties in that area. Two youths charged with 2 CDSA offenses after being found with marihuana in their possession after their car ran out of gas. Court is pending. A 15 year old male was diverted to counselling after making threats to a classmate at NLSSvia social media. Previous bullying seems to be the underlying cause. An 11 year old female was diverted after making threatening remarks via social media about girls in her class. Parents were spoken to and counselling options
Page 43 of 113
0000 0000000 discussed.
JUNE
A 17 year old male has been charged with theft and possession of stolen property after a vehicle had been entered and items stolen. He is also suspected of being involved in several more in the some area. Investigations are ongoing. A group of 12-17 year olds were diverted after several reports of vandalism in the Town of Wyoming. Parents were contacted and warnings/diversions handed
out. ‘ A l7 year old male was diverted after being stopped and found with a small amount of drugs in his possession. 3 youths ages 11-13 were diverted to their parents after being caught entering a public school after hours. No damage was found. The school also dealt with the students the following day. A lo year old was diverted after making inappropriate comments about his teacher on the Google classroom site at school, using his friends log in info. Counselling options provided and accepted. A 15 year old male was charged with possessing stolen property and using a stolen credit card in Point Edward. A court date awaits this youth who is frequently on the police radar. A 15 year old was diverted for theft after stealing a bottle of liquor from a local restaurant during the school lunch period. The booze was shared with his buddies. The business was reimbursed and a formal caution issued to the group.
AUXILIARY:
COMM. MAJOR Lambton ADMIN COURT PATROL TRAINING TOTAL POLICING EVENT
June 29 41 l08 i 00 278.00
Page 44 of 113 Page 45 of 113 MAY / JUNE2017
AREA CRIME SERGEANT:
MAY 201 7
- Members of the Lambton County Crime Unitcontinue with Cold Case unexplained death investigation. o Members of the Lambton County Crime Unit continue a cold case sexual assault / abduction file. o Crime Members investigated a Break & Enter in Bosanquet Township where firearms were stolen. Charges were laid and a warrant has been issued. - A historical sexual assault occurrence in the town of Petrolia was investigated by Lambton Crime members resulting in charges being laid. o Crime members investigating the sexual assault of a young person occurring in St. Clair Township. Thisinvestigation is continuing. - Two Additional sexual assault investigations were conducted by Members of Lambton County Crime. o A Mischief—hate propaganda crime in St. Clair Township is being investigated by members of the Lambton County Crime unit. Thisinvestigation continues.
JUNE 2017
- Crime Members investigated a historical sexual assault between adults in St. Clair Township. Charges have been laid. - Major Crime Members engaged in a Home Invasion Robbery in the town of Petrolia. The investigation is continuing. - Lambton Crime members investigated a robbery in Sombra. Charges have been laid. - Crime members engaged in the recovery of a body in the St. Clair River. Subsequent investigation revealed this is the missing person from the city of Sarnia. o Lambton County Crime Members investigated a sexual assault occurrence involving young persons in the town of Brool Page 46 of 113 MARCH / APRIL2017 RADAR/ LIDAR Focus patrol for identi?ed areas were conducted. RADARand LIDARare the primary enforcement tools being utilized but EZstat and electronic signage was utilized in all zones. Analytics is being used to identify problem areas. TRAFFICIN THEMEDIA May l3/20l 7 — Complainant reported hearing a collision on Jericho Road north of Cedar Point Line. Complainant reported a vehicle in the ditch all parties involved exited the vehicle. Police arrived on scene open liquor observed. Male admitted to operating the motor vehicle and stated he previously consumed alcohol. Male charged with Impaired operation June 2nd ~ Complainant contacts police advising motor vehicle just passed her at a high rate of speed and then lost control, spinning out into a field. Complainant believes caller is intoxicated as he is not acting right. Police arrive on scene, locate lone male driver stumbling around on front yard of neighboring property. Strong odour of alcohol detected on male’s breath, unsteady on feet, glossy bloodshot eyes. Male party arrested and charged with impaired operation. 7 June l3th —Motorcyclists was southbound on Brigden Rd, North of Moore Line, lost control, and slid on road. Lone Male received multiple facial injuries that appeared to be life threatening. Cause of collision remains under investigation, waiting to speak to driver when able to. June 24th — Police observed a motor vehicle while off—duty, accelerating at a high rate of speed on St. Clair Street. A short while later, a complainant called reporting a motor vehicle collision. Police arrived on the scene, vehicle was one in the same. Driver subsequently arrested for impaired driving. Male party charged with Impaired and Over 80. SPEEDTRAILER Lambton speed trailer deployment: Lambton speed trailer deployment: Oil City on Oil Heritage Rd Oil Heritage Rd — Enniskillen Lasalle Line — Marthaville Page 47 of 113 EZSTAT TRAFFICMONITORING SYSTEM The EZSfaf was deployed of several locafions in Lambfon Counfy during May/June. o Lasalle Line west of Marfhaville Road - Sf. Clair Parkway in Sombra o Alberl Sf in Corunna - OilSprings - Sf. Clair Parkway in Porf Lambfon There was a slight concern wifh Traffic speeds on Lasalle Line and members of fhe traffic unif have gone out and complefed speed enforcemenf as well as stop sign enforcemenf. Thisis continuing fo be enforced. Page 48 of 113 MAY / JUNE 2017 EMERGENCYPLANNING ACTIVITIES: - CVECO planning traffic control with other emergency services response to code 6 review continues. CONTINUITYOF OPERATIONS PLANSTATUS: o Continuity of Operations Plan has been reviewed and updated for 2017 as per requirements set out by the Emergency Management Unit. Thiswill ensure the capability exists to continue essential agency functions across a wide range of potential emergencies. TABI.E-TOP EXERCISES: a To be scheduled by industry for 2017. Page 49 of 113 MAY / JUNE 2017 TRANSFERS: 1 Staff Sergeant transferred out. 1 Acting Staff Sergeant transferred in. o 1 Constable resigned. o 4 Probationary Constables transferred in. o 1 Detachment Administrative Clerk contract position started in May. - 2 seasonal Detachment Administrative C|erI<’s started in May. Page 50 of 113 MAY 2016 Municipality Commercial Residential Other Lambton Shores 4 5 1 STClair Township 9 3 l Dawn—Euphemia O O O Plympton-Wyoming O l l Brooke—Alvinston l 1 0 Warwick 2 O O Enniskillen O O O Petrolia 5 4 0 Oil Springs 0 O 0 TOTAL 21 14 3 Page 51 of 113 JUNE 2017 Municipality Commercial Resideniiol Other Lcxmbion Shores 7 9 0 STClair Township 4 2 O Down—EUphemio 1 1 O P|ympion—Wyoming 1 O O Broo1 Warwick 0 O 1 Enniskillen O 2 O Peirolict 1 O 0 Oil Springs 0 O 0 TOTAL 14 14 1 Page 52 of 113 . ' ' ‘ ‘ PUTTwatmREZIER “Safety First” TRA,“VELL?"JG a WatchForsuspicinuspeoplearaclivity in your SAFETY TIPS neighbaur?nod.Havea trustedneigh.buurkeepan J e‘v.]wzt3«'s»dIi~..'e.w1't?Iad? ?uecar ?ours Euciker? eye outwhile.yuuprléinta beaway.Domtaanmunee J’ NI:'I.~=t:1rpdvekup httc?n-h?zym ynurabsencewer sacia? media. HEFEIIRELE;&‘i.*"E*fGDN A 'I'?]1" « EleterpntenlzialcriminalsEnsureoutsideEightswurl-‘c andcuwnsidermcatinnsensorl‘ighIhTng. ~29’Let aid:-zmd.carfmmrmemherknurw*vu'im3e - Lack{hers andwindows.even ‘:1?you're gcingout gm:-rm13E'E‘EI3‘IvBJmEi2|1;g150‘and1.rmnresnirrme? far a sl-mrl:time.lwnstalilqua~|ita'locksanda deadbolt _ Kim:Lin?’arm»-‘atat your u-I1eachuutséde -dtmtr. 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J Disp?myan“Call Pu?ce” Sign M use a white s hicydesIr:garagesandshe.-JE. clam -B'l.IE5id£:the wimlrlsnwrur!:i:aitn ms: KeepaMIvar?uables?nthe Homei?wsecure lwncaatiurts. antenna: Eansiderretardingsewialnumbersandtakingpheatns 1!’Never mpemyam madam a al?euesssigm? or c?ucumenteliinn ml‘persanalprnpertyFor purpuses. to mum Mm claims they wamm?n:it. 4’ Dpamsmgyrourhcundailmvssame:-weaccess anyour zlml?lilvrandmummake it ?mpergbsg « Trees.shmbsandfencescreate hidingspate fur J mmu?u'm.'1n5,=amrwiru::!‘nm?f?jf one criminals.KeepyourEan:d5::.apinggroomedanc?limit (2 cm}:in speakm nsmumeumhe amide pxivacyfencing. -I Askthenm:police armsnmiccsraainnbe =‘- III’you're?ningtu be away. keepEllegrasstul: m:.n.*1in zmaa. s|hweBl“ed. or driweway Donot ?atnewspapers or ‘me ?icker mnximmeeyuIto he gammaamamaziva-1:. mail‘atzcumuiuate. 7Pi'.EII5?5?‘?.i'me E.ur:I1(Eumlup rmmuseMadam Lrmue. I‘! is.2 gum]:as‘ 92::Inaw far y-anmmalarm ymr ?imim whet: amammgmu‘ammzurju amuelaélewar vem?m Farmoreinfarmalrfrmpleaseexpn?are PropertySeturity‘at www.np:p.ca The Drum:-a-9FrumriuutiesmPcniice- “Pu r Page 53 of 113 arri:{meas?gs: E?lglra , ? EEE FEEMm 3 ms Eff? " 4 PMW, mamma ‘ ,;;_;-W“. H?ill ?a? um [ TmE1I?IiEEsTm=,ll Pnnh??ig"3! EEEEm: Emmi i??l Ami?g-Emu V _B §.9.—v Page 54 of 113 Ontario Provincial Police — Lambton County Detachment, respond to numerous non—emergent 911 calls. Recent analysis of the calls for service in 2016 indicated there is still a need for a reduction. Thisreduction will result in cost savings for the residents of Lambton County. 3 EMERGENCY911 CALLS NoN_EMERGENCY Lock the keypad/home screen on your . 911 CALLSIN LAMBTON dewce‘ Disable the 911 auto dial feature COUNTY FOR 2016 Carry your device in a holster or protective case. Total Calls: 701 Do not let children play with your device. Make sure of the number you are dialing. EMERGENCY Remove batteries from phones not being used. Ifyou dial 91 l in error, remain on the line and explain to the call taker that you dialed in error and that you are safe. Police willstill respond to verity. Page 55 of 113 ?‘."'.~'* 9°!” Ontario AMBERAlert March 7, 2016 — In an initiative to help ensure the safety of Canadians, the Canadian Radio-television and Telecommunications Commission (CRTC) has taken measures to ensure that Canadians receive timely warnings over their televisions and radios of imminent risksto life and property, including AMBERAlerts. The CRTC mandated the broadcasting industry to distribute emergency alert messages by March 3i, 20l5. Cable and satellite companies, radio stations, over-the-air television stations, CBC and video—on-demand services all must relay emergency alerts. These alerts are distributed through the National Alert Aggregation & Dissemination (NAAD) system. The Ontario AMBERAlert is a warning system that quickly alerts the public of abducted . children who are in imminent danger. o The Ontario AMBERAlert Program was established in 2003 as a voluntary, cooperative plan between radio/television stations, the Ministry of Community and Correctional Services, Ministry of Transportation and Ontario Law Enforcement Agencies. o The Ontario AMBERAlert is a warning system that quickly alerts the public of abducted children who are in danger. - The main objective of the AMBERAlert is always the safe return of the child. o The early stage of the investigation is critical. information obtained quickly through an AMBERAlert may assist in the safe and swift return of abducted children. - Guidelines for requesting the OPP to initiate an AMBERAlert have been distributed to all Ontario Police Services. The guidelines are used for ensuring all alerts are appropriate. Questions and Answers: Q: What exactly is an AMBERAlert? A: Ifa child is reported as being abducted, and the case meets certain guidelines, the investigating police service can ask the OPP to issue an AMBER Alert. The description of the child (and if available, the alleged abductor or involved vehicle) are then immediately broadcasted on many different mediums including: highway signs, radio stations, over-the—air television stations and social media. Q: What are the guidelines for issuing an AMBERAlert? A: The guidelines for issuing an AMBERAlert are: Page 56 of 113 1) Law enforcement agency believes a child under the age of 18 has been abducted. 2) Law enforcement agency believes the child is in danger. 3) Law enforcement agency believes an immediate broadcast alert willhelp in locating the child. 4) There is descriptive information about one or more of the following: child, abductor and/or vehicle involved. Q: Who facilitates the AMBERAlert program? A: The OPP facilitate the program within the province, but the program is available to all police agencies in Ontario. Q: How do I receive an AMBERAlert? A: AMBERAlerts are distributed through cable and satellite companies, radio stations, over—the—airtelevision stations, CBC, video-on-demand services, social media as well as though SMS text messages. Q: How do I sign up for AMBERAlerts through SMS text messages? A: Visit httgzz[www.wirelessamber.ca or text 26237(AMBER). Q: How can the community assist? A: lf you see or hear an AMBERAlert, watch for the child, suspect, and/or vehicle described in the alert. Ifyou have any information regarding an AMBERAlert immediately report any sightings to the police by calling 9—l—l,Crime Stoppers l-800- 222-8477 or your local police. Q: Why isn't the AMBERAlert Program used for missing children? A: It is important that the AMBERAlert Program be used only when the guidelines are met. Overuse could desensitize the public to the alert and weaken the response when the program is really needed. Thankfully, child abductions that meet the program's guidelines are relatively rare in Ontario. The challenge for the OPP and its AMBERAlert partners is to make sure all Ontario police services know the program is available and how to access it, even if they do not use it regularly. Q: Can I opt out of receiving AMBERAlerts on my television or radio‘? A: No, the CRTC mandated the broadcasting industry to distribute emergency alert messages by March 3t, 2015. Cable and satellite companies, radio stations, over—the- air television stations, CBC and video-on-demand services must relay emergency alerts. These alerts are distributed through the NAAD system. The OPP apologize for any inconvenience or disruption in viewing / listening pleasure. We will not express regret for taking any steps necessary to locate an abducted child. Page 57 of 113 Q: What is the NAAD system? A: The National Alert Aggregation & Dissemination (NAAD) System provides authorized Government Agencies across Canada with a simple, easily accessible means by which they can issue public safety messages. The NAAD System validates and authenticates the messages it receives to ensure they are from the participating government authority and are compliant with certain agreed to standards and policies. After this, the NAAD System then aggregates all the alert messages it receives from government authorities into a data stream which it distributes over the internet and by satellite ensuring coverage across Canada. Q: What other agencies are involved in the AMBERAlert program? - A: The Ontario Association of Broadcasters - The Ontario Association of Chiefs of Police o AllOntario Police Services - Child Find Ontario - The Ontario Ministry of Transportation - The Ontario Ministry of Community Safety and Correctional Services - Royal Canadian Mounted Police o Ontario Media Relations Officers Network - Missing Children Society of Canada o Canadian Centre for Abuse Awareness o The Canadian Press - National Centre for Missing and Exploited Children (US) - AMBER Alert Training and Technical Assistance Program (Fox Valley Technical Institute - United States) - MAC‘S Convenience Stores - Liquor Control Board of Ontario o Canadian Wireless Telecommunications Association 0 Facebook Canada - Child Safety Research an Innovation Centre - WiredSafety.org o Astral Out—ot—Home Page 58 of 113 CONTACTTHEOPP: OPP Calls for Service When you need to report an incident or wish to speak with an officer, these numbers will connect you to the nearest OPP Communications Centre throughout Ontario. 1—888—310-1 122 1—888—310-1 133 (TTY) 9-1-‘I EMERGENCY Ifyou call 9-1-1 for an emergency: o Give your exact location. Include address and town or city as this willenable call taker to either handle the information or transfer you to the proper 9-1-1 centre. o Give your telephone number including the area code. - Advise the nature of your call. - Listen to the call takers instructions — depending on the location and type of incident, you may be transferred. 1 o Stay on the line until advised to hang up. DETACHMENTHOURS /CONTACTINFO: Lambton OPP Main Admin 4224 Oil Heritage Rd. 519—882~1011 Mon — Fri Petrolia Centre PO. Box 400 519-882-1014 8-4 pm Detachment Petrolia, ON fax NON 1R0 St. Clair (Satellite) 392 1 Lyndoch Street, 519-862-4680 Mon — Thurs & Township Corunna, ON 519-862-1544 every other Friday NON 1G0 fax 8-4 pm Grand Bend (Summer 58 Main Street 519-238-2345 Summer only) Grand Bend, ON NOM 1T0 Point Edward (Municipal) 102 St. Clair Street 519-336-8691 Mon — Thurs & Point Edward, ON 519-336-501 1 everyother Friday N7V 1N7 fax 8-4 pm * OUTSIDEPHONE If you attend an ottice and the doors are locked or it is after hours — please pick up the phone outside of the detachment and you will be connected directly to the OPP Communications Centre. Page 59 of 113 CALLING THEDETACHMENT: - When calling the detachment at the above numbers you will receive an automated greeting. - Press I ifyou need to report an incident or speak with an officer. - Press 2 ifyou wish to speak with the administrative personnel during the above noted business hours. - After hours you may leave a message. CRIMINAL RECORD CHECKS: For a complete list of requirements and information on how to apply for Criminal Record Checks, Police Information Checks and Police Vulnerable Sector Checks click the link below: Ontario Provincial Police l Criminal Record Checks CITIZENSSELFREPORTING: You have the option to report select occurrences to the OPP from your computer or mobile device using the OPP's Citizen Self Reporting system. Use this system to report: Lost/missing property under $5,000 Stolen license plates or validation stickers Theft from a vehicle under $5,000 Mischief/damage to a vehicle under $5,000 Mischief/damage to property (other than a vehicle) under $5,000 Theft under $5,000 ' Driving Complaint ROAD KILLINSTRUCTIONS: Ifyou want to keep a dead wild animal (white—tailed deer, moose, elk, black bear, hawk, eagle, owl, furbearing mammal) that has been killed or found on a roadway, you are required to submit a Notice of Possession promptly upon acquiring the dead animal. (Note: special I rules apply to endangered or threatened species). You will need to register online through the www.ontario.ca website or visita Serviceontario full service location to fillout a Notice of Possession form. - Go to the Ontario.ca website and search for“keep a dead wild anima I.'' Read the material and select the registration link. - For firsttime users, you willneed to create two accounts: I . A ONe—key account willallow you to access all Ontario government services that are available online. 2. A MNR account linksyour ONe-Key account to a specific registration form. You only need to set up each account once. - You may wish to download the Natural Resources Registry Guide (either print a copy or keep the guide open in a separate tab on your computer). Page 60 of 113 .\‘9‘§-".*>5*’.’\7.—‘ Click "My Services" Create "New Registration" Confirm your MNR Profile information Select Activity (e.g. Notice of Possession) Register your activity Submit the registration You must keep your Confirmation of Registration for as long as you are in possession of the animal. Contact 1-855-613-4256 or email: [email protected] CANADIAN ANTI-FRAUD CENTRE: The Canadian Anti—FraudCentre (CAFC) is the central agency in Canada that collects information and criminalintelligence on such matters as mass marketing fraud (i.e.: telemarketing), advance fee fraud (i.e.: West African letters), Internet fraud and identification theft complaints. Ifyou wish to report a fraud or require information on a possible fraud contact the Canadian anti—fraud centre: Phone: i—888—495—850lOR E—mai|: [email protected] CRIME STOPPERS: You may contact Crime Stoppers from anywhere in Ontario at l—800-222-8477, or by leaving an anonymous Web—Tipat Tigsoft - Web Tigs Submission. Page 61 of 113 .°‘.“‘.“$*’! \’.“ 1 LAM mi?“N {:1 UN R’EQUESTSuTH‘E HONOUR OE YOUR PRESENCE AT THE WARDEN’S CHARITY PICNIC THURSDAY, SEPTEMBER 2,2017 M »< v W. r‘ :1 1. <::%:: 1-1.“. EHH1 1 1 M COMINGN1011131C011CLUB 1W1NPINESUNHARD101111 102 Main 5-’rree‘rSoufh, Pores? 8169 KennedyLine, Theziforcl 18 Holes, Cari’ 84 Dinner — $L-10 Tour, Cicler Tosfing& Dinner — $20 9 H0163, Cerf 84 Dinner - For Regisfrufion8< Tee Q1910 DINNERONLY- 1315 In1Oormc1T3on,Please Confocfz Foresf G01? Club 1\/lelissc 1\/1uHen519—8L1-5-51-1-10 102 Main Street 5, Foresf To||—Eree: 1-866-324-6912 or Recepfion-L1-:30Dinner—5:OO me1issc,muHen@coun’r>/-| arn1;~1‘on.on.cu Page 62 of 113 Forest Golf Club 8. Inn 102 Main St. 3. _ FOREST « e .e._w:,_a_l mmL vmow. mv. owsn .meen PK n9 i6 W18 THEDFORD .,|[}.”Hu.-_1,m um .33". _mt. . B:!2n_sv_v92s! THEDFORD m___E.Ez w_:>_.=__nZ Page 63 of 113 08-05 TheCorporation ofthe illunicipalityofKillarney 32 CommissionerStreet Killarney, Ontario POM2A0 MOVED BY: Pierre Paquette SECONDED BY: Nancy Wiriz RESOLUTIONNO. 17-198 BE IT RESOLVEDTHAT the Municipalityof Killamey appeal to the Ministerof MunicipalAffairs to reconsider the proposed change to the MunicipalAct, 2001 as a result of Bill88 regarding tax registration procedures which would end payments out of court for municipalities. The proposed amendment to Section 380 (8) and (9) would see out of court payments revert back to the Crown; FURTHERTHAT tax sale proceedings involve a significant amount of staff time which is an expense to a municipality and it is only fair that municipalities continue to be eligible for these payments out of court; FURTHERTHAT tax sale revenues assist municipalities with various expenditures which to some extent alleviate the burden of the reduction of revenues of various Provincialgrants/programs and the continual "downloading"upon small municipalities. FURTHERTHAT this resolution be forwarded to the Premier of Ontario, the Ministerof MunicipalAffairs, our local MPP's, FONOM, AMO,OntarioSmall Urban Municipalities as well as all Ontario municipalities. CARRIED 1, Candy K. Beauvals, Clerk ‘Treasurerof the Municipality of Killnmey do certify the foregoingto be I true copy ofllesolntion #17-198 passed in = i ,: la: CouncilMeeting of The Corporation of the Municipality of Killamey on the 17"‘- . - ‘ Page 64 of 113 C”/,9._).ro~‘K3?9 The Corporation of THE TOWNSHIP of The Archipelago 9 James Street, Parry Sound, Ontario P2A 1T4 Email: [email protected] Phone: 705-746-4243 ext. 301 0 Fax: 705-746-7301 July 26, 2017 The Honourable BillMauro Email: [email protected] Minister of Municipal Affairs 777 Bay Street — 17”‘Floor Toronto, Ontario M5G 2E5 Dear Sir, RE: Reconsider Proposed Changes Under Bill 86. Re: Out of Court Payments Please be advised that this matter was heard by Council at its Council meeting held on July 21, 2017, and in this regard Council enacted the following resolution: 17-091 Moved by Councillor French Seconded by Councillor Walker WHEREAS Councilfor the Township of The Archipelago has received a request for support of a resolution enacted by the Municipality of Ki||ar_neyregarding the proposed changes under Bill68 pertaining to out of court payments; NOW THEREFORE BE IT RESOLVED that Council for the Township of The Archipelago supports the Municipality of Killamey in their request to the Minister of Municipal Affairs to reconsider the proposed changes under Bill68 pertaining to out of court payments; BE IT FURTHER RESOLVED THAT a copy of this resolution be fonlvarded to the Premier of Ontario, Minister of Municipal Affairs, local MPP’s, FONOM, AMO and all Ontario Municipalities. Carried. Regards, (WNWimjlltit/K Maryann Weaver Clerk cc Hon. Kathleen Wynne, Premier of Ontario Norm Miller, MPP Parry Sound — Muskoka Tony Clement, MP Parry Sound - Muskoka FONOM AMO AllOntario Municipalities Page 65 of 113 08-oi?“ Briana Blonmfielci, Deputy Clerk Telephone: (519) 375-444!) ext, 12-1-7 City of Owen Sound Facsimile: (519) 371-0511 80-B2nd Ave East E-mail: i3b|o0mlieli:|@owansound.ca Owen Sound ON N4K 2H4 Website: wwuowoinsoundica wIm1'r~,you in in m livi- July 19, 2017 Sent via Regular Mail The Honourable Kathleen Wynne Premier of Ontario Legislative Building — Room 281 Queen’s Park TORONTO ON M7A 1A1 Dear Premier Wynne: Re: Support Resolution — Request for Economic Impact Analysis City Council, at its meeting held on July 17, 2017 considered the above noted matter and the following Resolution No. R—17El71'/-014was adopted: "WHEREAS the Province of Ontario has recommended changes to the Employment Standards Act; and WHEREAS the Province of Ontario has many municipalities with differing and unique economic circumstances; and WHEREAS to protect jobs against unintended cunsequences that may come about as a result of implementing these changes; BE IT THEREFORE resolved that the Council of the Carporatian of the City of Owen Sound supports the Ontario Chamber of Commerce's request that an Economic Impact Analysis be done of the proposed reforms prior to implementation." The City of Owen Sound appreciates your attention to the important matter. Sinc ely, Briana Bloom ‘aid, B.A. (l-ions.) Deputy Cleric /bb :3: New Democratic Party Leader, Andrea Horwath Progressive Conservative Party Leader, Patrick Brown Bruce-Grey-Owen Sound lVl.P.P., Bill Walker Association of Municipalities of Ontario All Ontario Municipalities Page 66 of 113 The following is a summary of the Plumbing Permits issued for the Township of Wanlvick for the month of June, 2017: PERMIT# DESCRIPTION &IOR LOCATION OWNERICONTRACTOR I 37874 8726 Confederation, Con 4 SER, Pt Lot 27 Mike & Connie VandenHeuve| 38853 9014 Churchill Line, Con 6 SER, S Pt Lot 30 Midlam FarmsInc 39104 7490 Hickory Creek, Con 7 NER, W Pt Lot15 Scott Miner 39107 7874 Confederation, Con 4 SER, Pt Lot 18 Dove Developments Inc Page 67 of 113 o§?‘6é‘ 9%. M 1 N U T E s CREATING AWARENESS[TAKING ACTION BOARD OF DIRECTORS Thursday, June 15, 2017 Ausable Bay?eld Conservation Authority Boardroom Morrison Dam Conservation Area DIRECTORS PRESENT Ray Chartrand, Doug Cook, Dave Frayne, Wayne Hall, Bob Harvey, George Irvin, Brian Ropp, Mike Tarn DIRECTORS ABSENT Burk Metzger STAFF PRESENT Bev Brown, Geoff Cade, Brian Horner, Ian Jean, Kari Jean, Kate Monk, Judith Parker, Alec Scott, Meghan Tydd—Hyrnyk OTHER PRESENT Sue Haskett, Bluewater Shoreline Residents’ Association Bob Montgomery, CKNX Radio CALL TO ORDER , Vice—ChairGeorge Irvin called the meeting to order at 10:00 a.m. and welcomed everyone attendance. ADOPTION OF AGENDA MOTION #BD 50/17 Moved by Wayne Hall Seconded by Dave Frayne “RESOLVED, THAT the agenda for theJune 15, 2017 Ausable Bay?eld Conservation Authority Board of Directors meeting be approved.” Carried. DISCLOSURE OF PECUNIARY INTEREST There were no disclosures of pecuniary interest at this meeting or from the previous meeting. Ausable Bay?eld Conservation Authority Established 1946 Board of Directors Page 68 of 113 Page2 June 15, 2017 DISCLOSURE OF INTENTION TO RECORD PROCEEDINGS None ADOPTION OF MINUTES MOTION #BD 51/17 Moved by Bob Harvey Seconded by Ray Chartrand “RESOLVED, THAT the minutes of the Board of Directors meeting held on May 18, 2017 and the motions therein be approved as circulated.” Carried. BUSINESS OUT OF THE MINUTES None PROGRAM REPORTS 1. gayDevelopment Review Meghan Tydd—Hymyk,Planning and Regulations Officer, presented the Development Review report pursuant to Ontario Regulation 147/06 Development, Interference with Wetlands and Alterations to Shorelines and Watercourses. Through the application process, proposed developments within regulated areas are protected from ?ooding and erosion hazards. Staff granted permission for 8 Applicatiunsfor Permission and 5 Minor WorksPermits. 1. gbgViolation/Appeals Update Geoff Cade, Supervisor of Water & Planning advised that a notice of violation has been issued to a landowner in the Municipality of Lambton Shores. He is removing a berm and working on restoration of the site as requested by staff. Municipal staff advised the ABCA that a restaurant located by the river and subject to ?ooding in Lambton Shores, has had three shipping containers installed without permits by the owner, as part of the business operation. A multi—agencymeeting has been held on the matter. MOTION #BD 52/17 Moved by Brian Ropp Seconded by Bob Harvey “RESOLVED, THAT the Board of Directors affirm the approval of applications as presented in Program Report # 1 - Development Review.” Carried. 2. Morrison Line Pedestrian Bridge Proiect The MacNaughton—Morrison Trail Pedestrian Bridge Project will provide a safe means for users of the South Huron Trail to cross the Ausable River. Currently, trail users must use Morrison Line which is a busy-two—lanepaved municipal road with no shoulders. The project includes a .-j- Ausable Bayfield Conservation Authority Established 1946 Board of Directors Page 69 of 113 Page3 June 15,2017 steel bridge, boardwalk to approach the bridge and trails to connect with the current trails. The community has a strong interest in the project and $136,500 has been raised towards the estimated $175,000 to $200,000 project. The Ausable Bay?eld Conservation Foundation will be a core partner and a steering committee that includes community members will be established. MOTION #BD 53/17 Moved by Dave Frayne Seconded by Ray Chartrand “RESOLVED, THAT the ABCA initiate the Morrison Line Pedestrian Bridge project in July 2017.” Carried. 3.Spring Tree Program Ian Jean, Forestry & Stewardship Specialist provided a summary of the 2017 tree planting program. There were 37,620 trees planted by landowners and the ABCA staff. The trend continues with fewer large acreage planting projects using seedlings and more projects using larger stock for windbreaks and buffers. It was noted that the support for tree planting initiatives by community groups and municipalities is appreciated. 4. Replacement of Telephone System Alec Scott reported that the current Norstar telephone system was originally installed in 1993 at a cost of $13,000. The system is now dated and replacement units are not available. Staff met with three telecommunicationcompanies to discuss requirements and options. The recommendation was to movetothe Toshiba hybrid system by purchasing the system and components. The hybrid system utilizes the current wiring throughout the two of?ce buildings and workshop. MOTION #BD 54/17 Moved by Ray Chartrand Seconded by Dave Frayne “RESOLVED, THAT the report recommending purchase of a replacement telephone system from Microage Basics be received as presented.” Carried. 5. SMP Public Information Open House Debrie?ng Geoff Cade provided an overview of the two public information open houses held on June 3 in Zurich and June 17 in Thedford. Staff had information display boards set up around the hall and presentations were made by Dr. Robin Davidson-Amott and Fiona Duckett. Registrants were able to View shoreline mapping on computer with GIS staff providing aerial photography of their individual properties. A Q & A session followed the presentations with 25 written questions and 2 verbal. Attendees were asked to complete a feedback form and return by July 7. Positive comments were received stating the information open houses were well organized and educational. Ausable Bay?eld Conservation Authority Established 1946 Board of Directors Page 70 of 113 Page4 June 15,2017 MOTION #BD 55/17 Moved by Mike Tam Seconded by Wayne Hall “RESOLVED, THAT the verbal report on the Shoreline Management Plan Update public information open houses be received as presented.” Carried. PRESENTATION Kari Jean, Aquatic Biologist gave a presentation on how the ABCA is working with the community to protect biodiversity in the Old Ausable Channel and Port Franks area of Lambton Shores. The ecologically signi?cant features are dune succession, globally rare oak savannah and thousands of species which include rare and at-risk species relying on the unique ecosystesm. The Old Ausable Channel is totally groundwater—fedwarm water, that is identi?ed federally as critical habitat for three species at risk ?shes (grass pickerel, lake chubsucker and pugnose shiner). There is limited habitat in the province for these species and no other locations in Canada. The ABCA has been involved in tLutlemonitoring at Port Franks since 2010. There are 8 native turtle species in Ontario and 7 of these species live in the Port Franks area. The community is engaged in reporting turtle sightings or nests. To aid in survival, the eggs are then collected for incubation and released back into the habitat as hatchlings. The turtle exclusion fencing project is completed and was designed to keep turtles from crossing the road to under the road through a culvert. Ian Jean highlighted the active community groups around the Pinery Park that are engaged in preserving the biodiversity of the area, such as the Lambton Shores Nature Trails Network, Lambton Shores Phragmites Community Group, Habitat Stewardship Group of Huron Woods, Lakeshore Eco Network, Grand Bend Horticultural Society, Southcott Pines Parks Association, Oakwood Park Association and Maple Grove Management Forest Plan. GENERAL MANAGER’S REPORT Brian Horner provided a written report with a brief update on the progress of various projects, staff training and development, upcoming meetings or events and general activities over the previous month. COMMITTEE REPORTS MOTION #BD 56/17 Moved by Wayne Hall Seconded by Doug Cook “RESOLVED, THAT the minutes of the Ausable Bayfield Conservation Foundation meeting on May 30, 2017, the Arkona Lions Museum Management Committee meeting of June 5, 2017 and the motions therein be approved as presented.” Carried. Ausable Bayfield Conservation Authority Established 1946 Board of Directors Page 71 of 113 Page 5 June 15, 2017 CORRESPONDENCE a) Reference: Thank you File: A.5.1 Brief: Note of appreciation from George Darling of Sunset Estates subdivision expressing thanks to ABCA staff for planting the trees along the south side of Staffa Road west of Highway 21 . b) Reference: Armstrong East and West Subdivision File: L.4.5l Brief: Correspondence was received from Fred Clemmer in response to the letter sent to landowners in the Armstrong East and Armstrong West subdivision area at Port Franks, con?rming that motorized vehicles are not permitted on ABCA land adjacent to Plan 418 and Plan 427. NEW BUSINESS Brian Horner advised there have been two requests from community organizations requesting the fees be waived for entrance into Rock Glen Conservation Area. The directors asked that staff create a policy for review on addressing requests from the public and organizations to waive gate fees at conservation areas. COMMITTEE OF THE WHOLE MOTION #BD 57/17 Moved by Ray Chartrand Seconded by Mike Tam “RESOLVED, THAT the Board of Directors go into Committee of the Whole at 11:50 a.m. to discuss personal and property matters with Brian Horner, Kate Monk and Judith Parker remaining in attendance.” Carried. MOTION #BD 58/17 Moved by Mike Tam Seconded by Wayne Hall “RESOLVED, THAT Committee of the Whole rise and report at 11:58 a.m.” Carried. MOTION #BD 59/17 Moved by Bob Harvey Seconded by Wayne Hall “RESOLVED, THAT staff proceed with the personal matter as discussed.” Carried. Ausable Bay?eld Conservation Authority Established 1946 Board of Directors Page 72 of 113 Page6 June 15,2017 MOTION #BD 60/17 Moved by Doug Cook Seconded by Mike Tam “RESOLVED, THAT the information presented on the property matter be received.” Carried. ADJOURNMENT The meeting was adjourned at 12:13 p.m. George Irvin Judith Parker Vice—Chair Corporate Services Coordinator Copies ofProgram Reports are available upon request. Contact Judith Parker, Corporate Services Coordinator. T Ausable Bay?eld Conservation Authority Established 1946 Board ofDirec1ors Page 73 of 113 AUSABLE BAYFIELD General Manager's Report July 2017 . CONSERVATION 20, CREATING AWARENESS | TAKING ACTION Prepared for the Board of Directors by Brian Horner Introduction I am pleased to provide the Board of Directors with a brief update on ABCA projects, programs, new partnerships, funding opportunities and activities over the past couple of months. This report also includes infonnation about Conservation Ontario and some of its activities on behalf of Ontario’s 36 conservation authorities.If you have any questions please call me. Note: This is not an inclusive list — only some highlights. Conservation Ontario 1. Conservation Ontario is the network of 36 Conservation Authorities, local watershed management agencies that deliver services and programs that protect and manage water and other natural resources in partnership with the government, landownersand other organizations. Conservation Authoritiespromote an integrated watershed approach balancing human, environmentaland economic need. Conservation Authorities are organized on a watershed basis. Conservation AuthoritiesAct Review: Bill 139, Building Better Communities and Conserving Watersheds Act was introducedon May 30, 2017 and was accompanied by a supporting decision documentConserving Our Future: A Modemized Conservation Authorities Act which was released on June 14”‘,2017. Overall, amendments to the CAAct and information in the Conserving Our Future document were found to be positive. Many of the recommendations requested by Conservation Ontario through the consultation phase were incorporated intothe changes. A number of the provisions are “enabling” and therefore details are still to be worked out in the development of the regulations and policies. Conservation Ontario issued a letter of support, June 29”‘,to MNRF in addressing the need to modernize the CA Act and encouraged the Government to move forward in the Fall Legislature with amendments to the Act. For EBR posting go to www.ebr.gov.on.ca Registry # 012-7583. Projects, Programs and Studies 1. The W.l.L.D. Nature Day Camp August 8 — 12 for ages 10 — 12 is still accepting registrations. 2. A demonstration rain garden was installed at Sloman Park in Clinton on June 9”‘.Children from the Clinton Cooperative Childcare Centre and several community volunteers helped plant 500 native plants. Approximately 220 people attended the Public Information Open Houses held on June 3 in Zurich and June 17 in Thedford regarding the updating of the Shoreline Management Plan. Ian Jean attended the Forests Ontario Post-Plant meeting in Vaughn, June 21, where they announce that Forests Ontario has increased the funding rate for their 50 million Tree Program from $1.35 to $1.50 per seedling. Page 74 of 113 Staff Training and Development A number of staff received training in collecting manual stream ?ow measurements to update rating curves. Meetings and Special Events 1. The Conservation Authorities BiennialTour is being hosted this year by Credit Valley and Halton Conservation Authority October 1-4, 2017. 2. South Huron Trail Golf Tournament is being held at Ironwood Golf Club Monday, August 28 with shotgun start at 8:30am. The event is hosted by Friends of the South Huron Trail and the Ausable Bay?eld Conservation Foundation. If interested call Sharon Pavkeje at the Administration Office. The Latomell Conservation Symposium, one of Ontario’s premier annual environmental events, is taking place November 21 — 23”this year at the Nottawasaga Inn Resort & Conference Centre. Alexis Wilbee has been hired as the Junior Conservationist. Alexis was a student at St. Anne’s Catholic School and will be attending the University of Guelph studying Biological Science. Donna Clarkson and Mary Lynn MacDonald attended a regional Risk Management Official meeting at Upper Thames Region Conservation Authority. Mary Lynn presented on how We anticipate inspection, compliance and enforcement will roll out. On June 16”‘staff hosted the Huron County Water Protection Steering Committee onsite in the Municipality of Bluewater. Staff provided important information about stewardship, rain gardens and the Shoreline Management Plan. Mari Veliz and Tim Cumming attended a Conservation Ontario Watershed Report Card meeting at Black Creek. Mari is the chair of the Surface Water Quality Committee. Brian Horner attended the quarterly Conservation Ontario meeting onJune 26”‘at Black Creek, where a presentation was made by MNRF of the “Proposedamendments to the Conservation Authorities Act” Staff attended the Annual CAs Collaborative Information Session (CACIS) conference in Gananoque. Highlights included presentations on Lean/Agile Development, Freedom of Information, accessible map design and the use of Lidar data for CA business. 10. Rachael Scholten attended the second retreat for the Young Conservation Professional Leadership Program June 7a‘— 9”‘which focused on “leaders and partners.” Page 75 of 113 This Month In Lambton %'mPage 1 of 5 CQ\&i/\CS1?? Lambton County Caring, Growing, Innovative The Corporation of the County of Lambton > Residents > This Month In Lambton This Month In Lambton This Month In l_ambton sxxy/,, =9 Discoveries Liiiisesw f That Matter Lambton County Community Encouraged to Participate in SWIFT Surveys Lambton County residents, businesses, and public sector employees are being encouraged to participate in an internet usage survey by Southwestern Integrated Fibre Technology Inc. (SWIFT). Information collected will help SWIl-‘I’determine where to invest its funding In its effors to build broadband internet infrastructure across southwestern Ontario. Residential/Fan'n, Business, and Public Sector surveys can be found online at swiftnetwork.ca/survey. Residents without intemet access are encouraged to participate in the survey through a nearby Lambton County Library branch. i.:.._:3~.Ei\i’ H Survey results will be kept confidential, unless otherwise indicated by the respondent, and will be stored securely. Respondens are asked to participate by August 1, 2017. SWIl-‘I’is a forward-looking, ?nancially suslzlnable plan to build an affordable, u|tra-high- speed fibre optic network across southwestern Ontario. The project was initiated by the membership of the Western Ontario Wardens’ Caucus (WOWC) in 2011 and has since been joined by the City of Orillia, Town of Caledon, and the Region of Niagara. Hrst Nation supporters include the Southern First Nations Secretariat, the Chippewas of the Thames First Nation, the Chippewas of Kettle and Stony Point, and Walpole Island First Nation. At its July 5, 2017 meeting, Lambton County Council entered into a partnership agreement with SWIFT Inc. The agreement allows the County to benefit from significant funding from municipal partners and senior levels of government. In 2016, SWIFT received a combined $180 million in funding from the federal and provincial governments. Gallery Honours Lorzl Art Donors The Judith & Norman AllxArt Gallery (JNAAG) is recognizing John Oravec and Marisa Bernardi for their significant and ongoing donations of contemporary Canadian art to the gallery's permanent collection. At a special event early this summer, a large exhibition space on the third floor of the JNAAG was named The John Oravec & Marisa Bernardi Gallery. Oravec and Bernardi are avid supporters of the gallery and are passionate about contemporary Canadian art. Over the past 10 years they have donated a number of important art works to the gallery, filling an identified gap in the gallery's permanent collection. Allof the donated art works have been certified by the Canadian Cultuml Property Export Review Board (CCPERB) and have http://wwwlambtononline.ca/home/residents/TMIL/Pages/default.aspx 24/07/2017Page 76 of 113 o #7 .- 1 . ...,1’!-.~.-"‘ This Month,In ~a1nl‘a.t0n‘ Page 2 of 5 been designated as important to Canav:la‘sVisual Cultural Heritage, which means that if they were lost to Canada, our national heritage would be signi?cantly diminished. John Oravec and Marisa Bernardi are photographed in the exhibition space named in their honour. Earlier this year, a series of four exhibitions entitled Share the Passion: Gifts ofArt was mounted for display at the JNAAG. The series looks to acknowledge and celebrate the many donors who have gifted works of art to the gallery over the past 61 years and in so doing, have helped build and shape the gallery's permanent collection. Works donated by Oravec and Bernardi are highlighted in The Bold & The New which is part of the series and Is ondisplay until August 6. Special Meeting of County Council Lambton County Council will convene for a special meeting Wednesday, August 2 to consider and review amendments to the County's Draft Official Plan. A staff report ‘highlighting elective and mandatory changes made to the Dmft Official Plan is being circulated to local municipalities for comments prior to the meeting. The meeting is scheduled to begin at 9 a.m. and is to be streamed live through the County's website, lambl:onon|ine.ca. For more information on the evolution of the Draft County Official Plan, please click on the "Official Plan Review" tab found on the home page of the County's website. Lamhton County Council Chambers http://wvvw.Iambtononline.ca/home/residents/TMIL/Pages/default.aspx 24/07/2017Page 77 of 113 This Month In Lambton ‘Page3 of 5 Be Water Wise - Take the #whyIWill Lifejacket Challenge When in, on or near water, be prepared to expect the unexpected by wearing a lifejacket. In an effort to promote the lifejacket safety message, Lambton Water Wise, a local community partnership, is encouraging Lambton County residents to use the hashtag #WhyIWi|l and share the reasons “Why I Will Wear a Lifejacket" on Facebook and Twitter this summer. According to the 2016 Ontario Drowning Report, not wearing a lifejacket is one of the leading causes of drowning-related deaths in Canada. In two recent drowning deaths on the Great Lakes, victims were not wearing their life-jackets. Lif jacket Lending Program Grand Bend Main Beach can on stand Canatara ParkBeach conre on stand PinewProvincialPark rental _ = Lifejackets are available for loan during concession hours. Patrons must leave photo iclenti?cati with staff. Lambton er 1- Public Health uunnu um um Take the challenge and follow Larnbton Public Health on Facebook and Twitter. For more information on water safety, visit |ambtonhea|th.on.ca or call 519-383-8331 or toll-free 1- 500'€,!5 339- . . . Severe eather Safety ‘ " The two most recent tornadoes to strzke?mhmnCounty occurred In onemonth aFiuiy. An F2 tornado Drought down ?ve Hydro One transmission towers in central Lamhtan on July 23, 2011 causing a widespread power outage and on July 27, 2014, an EF1 tornado formed over Lake Huron and struck just south of Grand Bend. Damage would have been much more signi?cant If the tornadoes had gone through heavily populated areas. Damage from the 2014 tarnadn near Grand Bend. Photo courtesy EmergencIesLambtan.ca Both tornadoes formed with little warning, which is why resldenis should consider purchasing a weather alert http://wWw.1ambtonon1ine.ca/home/residents/TMIL/Pages/ defaultaspx 24/07/201Page 787 of 113 This Month In Lambton Page 4 of 5 radio orsubscriblng to an alerting service such as MyCNN to receive Tornado Warnings and other types of local alerts at no cost. To learn more about MyCNN and tornado safety, nleasevlslt EmergendesLaml3ton.ca. Free ComgI_IIgeLl}siistance ______Lambton County Library is offering free computer assistance at select branch libraries until August 28. One-on-one instruction, with students funded through Young Canada Works, is available by appointment only and can be booked as often as needed. In addition to learning basic computer skills, including Microsoft programs and social media, instruction is available on using the library catalogue, downloading eMovies, eMagazines, eMuslc, eNewspapers, eAudio and eBooks, and accessing other eResources. Lambton County Library Forest branch This program is available at the following libraries: Alvinston (519-898-2921), Bright's Grove (519-869-2351), Corunna (519-862-1132), Forest (519-786-5152), Grand Bend (529-238-2067), Mallroad (519-542-2580), Petrolia (519-882-0771), Sarnia (519-337- 3291), Watford (519-875-2204) and Wyoming (519-845-0181). For more information and to bookyour apgointrnent, please callthe individuallibrary. Lambton C3I‘ES June marked the 33rd annual Seniors‘ Monm in Ontario. This years theme was "Living Your Best Life". During the month of June, the residents of the three County Long-Term Care Homes participated in new learning opportunities and special events. Each Home set up their own schedule of events, based on feedback from the residents. Programs included a demonstration by a cake artist, a yoga class, art classes and a trip to a quilt show. Rsldents at The Lodge In Forest pose Fora picture after their yoga class What's Happening at Lambton Heritage Museum Stranqe Beauty: the Energy Industries of Lambton County (on throuoh August 20) This exhibition is a collection of video art by Jane Austin with a focus on the energy and petro-chemical industries of Lambton County. Austin has been a practicing artist in Canada for over 30 years. She has worked in sculpture, painting, photography, and drawing. Since 2010 she has been concentrating on video, photography, and sound artwork. This exhibit focuses on exploring aspects of the modern and heritage oil industry in Lambton County. Movement and is effect on the mood of the viewer is the impetus for her video work. http://www.lambtononlineca/home/residents/TMIL/Pages/default.aspx 24/07/2017Page 79 of 113 This Month In Lambton Page 5 of 5 Lgmbtan Heritage Museum Renovations Complete at Lambtinn County Archives Full access to the Lambton County Archives collection has been restored now that the renovation project at the facility has been completed. The installation of two new mobile shelving systems has more than doubled the capacity in the collections storage areas of the Archives. Additionally, there is now more storage space for special oversized materials (including framed pictures, posters, scrapbooks, and more). The Archives‘ oollection was offsite for nearly two months while the new shelving was insmlled and flooring was re?nished. The renovation project was funded by the County of Lembton and the Government of Canada's Cultural Spaces Fund. Tweets Tweets by @CountyarLambmn Looking Ahead 9:00 a.ni., August 2 - Lambtan County Council Special Meeting ‘Consider amendments to the met: ceunty Official Plan 9 a.in. at 1 p.ln., August 17 Committee AM. :3 Committee PM 9:30 a.m., September 5 - Lambton county Council 9 a.m. at 1 p.ni., sept_ zn - Committee AM. a.Committee P.M 9:3n a.rn., October 4 A Lambton County ceuncii Agendas for past and present Committee and Cnundl meetings is available heTre.Open Sessions ElfLambton County Council are streamed live and are also available for archival viewing for a period of one year by clicking on the " treamecl Council Meetings" EU on the County's home page. http://Www.1ambt0nonline.ca/home/residents/ TMIL/Pages/defaultaspx 24/07/201Page 807 of 113 Warwick Township – Report/Memo TO: Township of Warwick, Public Works Committee CC: Rick Smith - Public Works Team Lead FROM: Amanda Gubbels – Administrator/Clerk SUBJECT: Public Works Update Report Report Number: PW-20-17 Date to Committee /Council: August 2, 2017 In Camera: NO Water & Sewer Services (OCWA and LAWSS) Booster Pumping Station Project is underway. Water meter replacement program continuing through Bluewater Power. 2017 program will end when allocated $50,000 has been spent. Meter investigations have been occurring at specific properties on an as needed basis. Revised water hook up for Tim Horton’s development has been approved; OCWA will be on-site when connections are made. The County has been involved in water connection on Nauvoo to approve a traffic management plan, etc. OCWA is still investigating option to change two hydrants in Watford to self- draining for convenience for fire use. OCWA has completed a repair to the water hydrant on Victoria and Warwick Street intersection in Watford. LAWSS is undertaking a comprehensive 20 year future needs study process. Board is working on finalizing terms for RFP for the study to be completed. LAWSS is looking at developing a policy for connections to LAWSS distribution lines; goal is to move away from this type of connection when possible. Technical staff will be consulted prior to presentation of a policy to LAWSS Board for consideration. Servicing large water requests - 3 agricultural requests to increase double services on Egremont Rd (Hogervorst) and Twin Creeks Greenhouse – continue to be a challenge. LAWSS study will assist in determining needs for agricultural expansion in Township. Staff has asked Twin Creeks Greenhouse to provide a water management plan which outlines water request, measures for water conservation and recycling on site, etc. to better determine water needs now and in the future. Greenhouse has submitted an overview letter; a response indicating the need for a full water management plan for all proposed 8 phases will be made by staff. Page 81 of 113 Warwick Township – Report/Memo Watermain breaks on Simcoe were addressed. Spriet is in the process of designing a replacement of the water main on Simcoe Street from Nauvoo Rd to Wall or John Street (two options to be provided). Road Operations Completed ongoing spot grading at intersections. Ordered new road signs for replacement of 4 intersection signs. Signs will be installed once received. Staff is in the process of using the reclaimer on paved road shoulders. This process allowed collection of gravel from the ditch area to the shoulder of the road. Cut brush and grass along roadways, including weed eating of overpasses, bridges and intersections. Ongoing coal patching of paved roads. Sidewalk removal and boulevard upgrades. Mixed sand from volleyball tournament with sand in preparation for winter control. Performed preventative maintenance on equipment. Drainage Items n/a Public Works Capital Projects Spriet is working on servicing design for Scenic Court and for Confederation Line Replacement (OCIF Top Up application). Delivery of new tractor and attachments complete. Preparing to put in service. Work on preparation of F roads tender has stopped; funds for this project have been reallocated to the Simcoe Street water main replacement. Funds are available in Watford Paving and sidewalk work funds. Staff are reviewing options to propose projects for this funding. CO collection system for garage is on hold for the short term, due to staff workload, etc. but this project is planned to continue to move forward this year. Design of a new accessible entrance for the Township Office will commence shortly. Assisting with work on bridge replacement on Hickory Creek Line, as needed. Other Completed all water reads in rural area for most recent billing. Completed tree trimming in Watford. Public Works staff removed sidewalk in Watford on one side of St. Clair street for a block (beside Bell building). Staff is working on final updates to the asset management plan related to facilities prior to finalizing the update of the plan for this year. Completed burials as needed. Page 82 of 113 Warwick Township – Report/Memo Scheduled Mike Nagy to do work on backyard drain at D. Hart’s property. Encountered issue accessing issue point. Separate report provided on this issue. Clean up sand after annual volleyball tournament in Watford. Work Plan Ongoing cemetery locates and burials Participate in ground penetrating radar survey at Bethel Cemetery Continue to cut trees, brush public right away areas Shouldering Reclaiming gravel Roadside grass cutting Sidewalk removal Reconstruction of Confederation Line curve at Forest Road Schedule Mike Nagy to clean catch basins Discuss options for reconstruction at Bond Street Page 83 of 113 Warwick Township – Report/Memo TO: Township of Warwick, Public Works Committee CC: Rick Smith - Public Works Team Lead FROM: Amanda Gubbels – Administrator/Clerk SUBJECT: Update on Drainage Repair on St. Clair Report Number: PW-21-17 Date to Committee/Council: August 2, 2017 In Camera: NO Recommendation for Council’s Direction: Staff arrange for the private contractor to investigate a reported storm drain issue at 418 St. Clair Street, starting with digging in the complainant’s yard and working West towards John Street. Staff to provide proper notification to all affected property owners. Background Council/Committee previously approved work to be completed on the storm drain running parallel to St. Clair street through private back yards due to a reported blockage. Work was given a budget allocation of $2,500. This work was contracted out to Steve Greer to bring in equipment to dig up the drain and repair. Discussion Mike Nagy has put a camera through the pipe as far as possible. Greer scheduled the work and began to dig through backyards from John Street. About half way to the property where a complaint was lodged (Hart); Greer was unable to complete digging because a tile coming in from the top of the pipe is causing a partial blockage and may be restricting a small amount of water. But the tile connection is not there and has been there quite some time. The contractor had to stop work as the landowners adjacent had not been notified of the need to be in their back yard to access the drain. Greer and staff recommend going back in to the drain beginning at the complainant’s property to dig the other way (Hart). No issues on the drain from halfway to John Street have been found. The dig cannot proceed from the location it ended at without taking out private drainage tile. The investigation would be most effective if a new starting point at the complainant’s property is used. If the issue is on the complainant’s property, this may also minimally affect neighbour’s backyards which have not reported any issues or complaints. Page 84 of 113 Warwick Township – Report/Memo The top of this storm drain near Denning’s Funeral Home has been capped so the drain now receives flow only from the yards it goes through. Relation to Strategic Plan / Other Plans N/A Financial Implications Public Works Committee approved $2,500 to complete works. The work completed to date by the contractor has cost $1,200 and the location of the issue has not been reached. Attachments Attachment A – Sketch of drain and affected lands Attachment B – Storm Drain parallel to St Clair Street Page 85 of 113 '-\VCi3* vU‘c\\,. Page 86 of 113 ?aw /«ZMW//(5%/’ Storm Sewer at St. Clair Storm Sewers Streets Aerial Imagery (2016) 27-07-2017 Address: Telephone: Website: Email: Page 87 of113 Warwick Township – Report/Memo TO: Township of Warwick, Public Works Committee CC: Rick Smith - Public Works Team Lead FROM: Amanda Gubbels – Administrator/Clerk SUBJECT: Sexton Road CN Crossing Report Number: PW-22-17 Date to Committee/Council: August 2, 2017 In Camera: NO Recommendation: WHEREAS Sexton Road is the boundary road between the Township of Adelaide- Metcalfe and the Township of Warwick; AND WHEREAS the Township of Adelaide-Metcalfe and the Township of Warwick share equally in ownership of Sexton Road; AND WHEREAS the Township of Adelaide-Metcalfe and the Township of Warwick have a boundary line agreement in place dividing maintenance responsibilities to each municipality for specified sections of the road (clause 1 to 4 of By-law 49 of 1993); AND WHEREAS care and maintenance of the rail road crossing is considered above the requirements of clause 2 in By-law 49 of 1993; NOW THEREFORE, the Council of the Corporation of the Township of Warwick hereby declares: THAT Warwick Township Council directs staff to send correspondence to the Township Adelaide-Metcalfe requesting that any agreements required by CN Rail for the Sexton Road rail crossing be made jointly between CN Rail and the Township of Adelaide-Metcalfe and the Township of Warwick; AND THAT all municipal costs associated with rail road agreements be shared equally between the Township of Adelaide-Metcalfe and the Township of Warwick. Page 88 of 113 Warwick Township – Report/Memo Background CN rail has been in contact with the Township of Warwick regarding entering into a maintenance agreement for the Sexton Rd. rail crossing. Sexton Rd. is the boundary road between Adelaide-Metcalfe and Warwick, each municipality owning half of the road (divided West and East). Adelaide-Metcalfe and Warwick have in place a boundary line/town line agreement that divides maintenance of the Sexton Road equally between municipalities. Discussion Warwick Township maintains the South portion of Sexton Road where the CN rail crossing is located. It is believed that a maintenance agreement on a rail crossing is above and beyond regular road maintenance and should not be entered into solely by Warwick Township. Further, costs associated with this agreement should be shared equally between road owners. Relation to Strategic Plan / Other Plans N/A Financial Implications Currently, Warwick Township has two railway crossing agreements with CN, which are subject to the following costs: Bethesda crossing – warning system installation (one-time fee) $103,000, annual maintenance fee approx. $8,000 Kingscourt crossing – warning system installation (one-time fee) $135,000, annual maintenance fee approx. $8,000 At this time, CN has not disclosed that upgrades to Sexton Rd crossing are planned, nor has staff seen a draft of the proposed agreement to allow disclosure of expected costs. However, experience with agreements with CN indicated that an annual maintenance costs can be expected and should upgrades be planned in the future, the municipality could expect to be charged 12.5% of total project costs (in line with current agreements). 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Eo?omumm3:5 ::o>_..oo%E +59 E8 mmm?memo» 2: Howmcou?omouse“ E95» :23 was333 anwonto?sw 90.5: mounam ?on 3 m=_=m_mm:weawn2: :o 8.8% 85 0:50 =.m_._mEu?oouwmmEH .5 .2_%.w£& ES 2: S. cozmwmmmmuE=£m=o%8 2: mooo?ccotomco: .5 uocacaotoa2: Eat w?m?...momm?muEa aomm?.238 JERE :mEoh ban B?o 2: $253: o>mmEa &_=e2.5 Su? EoEo8w<28 mowB8 YNJ msm?wwamm5 M53 2: m?oubeam93. .0 Page 92 of 113 nN: EoEo2m .2. E2 ‘E3 LL? % ‘C 5 Fl %.—7 E1 E4 E3 3 %” VJ Page 93 of 113 <__ L M‘ A Warwick Township – Report/Memo TO: Mayor Case and Warwick Township Council FROM: Amanda Gubbels – Administrator/Clerk SUBJECT: Notice of Pilot Program on Hours of Work for Non-Union Staff Report Number: HR-05-17 Date to Committee/Council:August 2, 2017 In Camera: NO Related to: Not Applicable For information only. Background Warwick Township staff have asked the Administrator/Clerk to review a flex time/banked time policy for non-union staff. An investigation has been completed and a pilot program has been implemented to respond to the request as a test. No formal changes in policy have been made and all non-union staff understand the pilot nature of the program. This report services to provide notice to Council of the pilot program for information. An future changes to policy, if any, will come through HR Committee/Council for formal approval. Discussion Research on other municipal policies was completed Balance is needed to maintain levels of service Desire to provide more flexibility for staff but also maintain regular working hours and service delivery Model for pilot program is considered a controlled approach to flex/banked time No issues with implementation with the pilot have occurred to date in spite of summer vacation schedules (since July) More details on analysis conducted prior to implementation of pilot program is included in attachment A. Relation to Strategic Plan / Other Plans None. Page 94 of 113 Warwick Township – Report/Memo Financial Implications None. Attachments Attachment A – Hours of Work and Pilot Program Page 95 of 113 Discussion on Hours of Work at Warwick Township June 28, 2017 Concern(s) Identified: 1. Hours of work at 35 hours per week requires one hour lunch period. One hour lunch period is considered unnecessarily long; staff preference for half an hour lunch break. 2. Would like option to bank some time to take off in lieu to provide a more flexible schedule. Considerations: Flex time/banked time not currently applicable to union staff (union vs. non-union equity) Staff coverage at office and of duties Flexibility in schedule vs. banking time for extra vacation/days off Mangers’ ability to take advantage of flex time Overall equity throughout organization Punctuality of current start and end times Analysis: Reviewed hours of work and banked time/flex time policies of 8 municipalities Discussed implementation of policies with staff at 3 municipalities – challenges/opportunities, etc. Review of minimal staffing needs at Township Office, coverage ability for time away, ability to accommodate additional vacation days, etc. Want to provide more flexibility to all staff while maintaining levels of service Decision: Implement pilot program that focuses on different hours of work rather than automatic banked time to provide a half an hour lunch break. This provides more flexibility and resends to the request for shorter lunch breaks. Page 96 of 113 Discussion on Hours of Work at Warwick Township June 28, 2017 Proposed Pilot Program re: Hours of Work Item Details Timeline July and August of 2017 Evaluation and discussion after the summer will be completed on the fit of the program will take place Hours of Work Staff will continue to work 35 hours per week (compensation will not change) Township Office hours will remain the same (8:30 a.m. to 4:30 p.m.) Creation of ‘Shifts’ Regular working hours per day will be altered on a rotational basis: Two ‘shifts’ will be created – 8:30 a.m. to 4:00 p.m. and 9:00 a.m. to 4:30 p.m. This allows both ‘shifts’ to take a half an hour lunch and continue to be paid for the same hours of work, while not affecting service levels. Note: Staff can continue to work the current hours of work (8:30 to 4:30 with an hour lunch if that is their preference) Allocation of Core office staff to rotate start and end times weekly OR identify ‘Shifts’ preferences and implement on a consistent basis. **Discussion on preferences to be held during meeting Coverage A minimum of two staff members are required to be at the office Requirements between 8:30 a.m. and 9:00 a.m. and 4:00 p.m. to 4:30 p.m. Working outside If staff members would like to work outside of their new ‘shift’ they of new ‘Shifts’ can do so, subject to their supervisors’ approval. Hours of work over and above the 35 hours per week will be banked and can be taken off as time in lieu. Allowances for A maximum of 14 hours of banked time is able to accumulate at Banked Time one time for each employee. Time can be used in any manner the employee wishes (personal time, appointments, extra days of vacation, etc.). Best efforts to accommodate use of banked time will be made. All time in lieu is subject to approval from their supervisor. Time off in lieu will not be granted if minimal staffing needs (2 in office at all times) cannot be met. Tracking Hours of A new timesheet will be used to track staff time. This time sheet Work will include tracking of start and end time, lunch breaks, and banked time accumulation. Page 97 of 113 Warwick Township – Report/Memo TO: Mayor Case and Warwick Township Council FROM: Amanda Gubbels – Administrator/Clerk SUBJECT: Proposed Changes to Committee of Adjustment Meeting Schedule and Pay Structure Report Number: CL-14-17 Date to Committee/Council: August 2, 2017 In Camera: No Related to: Not Applicable Recommendation: THAT Warwick Township Councils approves report CL-14-17 - Proposed Changes to Committee of Adjustment Meeting Schedule and Pay Structure and directs the Administrator/Clerk to make procedural changes to the corporate meeting schedule to include monthly Committee of Adjustment and Land Division Committee meetings; AND THAT the Appointment By-law be amended to reflect one per diem pay per meeting for Committee of Adjustment and Land Vision Committee members. Background Warwick Township has implemented an annual calendar of meetings for all Township of Warwick Committees and Council meetings. Operationally, senior staff meetings and health and safety committee meetings area also set on an annual basis. All meeting dates are able to be changed in order to provide flexibility for changing schedules but ensure that project planning can occur more efficiently as approvals can be timed based on the meeting schedule. The Committee of Adjustment/Land Division Committee currently does not have set meeting dates, but rather meets as applications come in. This can result in multiple meetings of a short length (15 minutes) occurring in one month. This report proposes that the meeting schedule for the Committee (s) be included in an annual calendar of meetings and a change in compensation for committee members. Discussion Administrative Enhancements Including Committee of Adjustment/Division Committee meetings in an annual calendar of meetings would assist operations by: Page 98 of 113 Warwick Township – Report/Memo Providing the ability to provide interested applicants deadlines for their application submission Provide clear deadlines for notices for meetings to be sent out by staff Be more efficient for administration staff (one meeting rather than multiple to prepare for), and Better accommodate the scheduled of appointed members to the Committee(s). Should monthly meetings be included in an annual calendar of meetings, staff propose that flexibility would still be available. Should someone need to complete an application as quickly as possible and don’t want to wait for the scheduled meeting, the Administrator/Clerk has the discretion to allow a second monthly meeting to be set. Staff propose that the per diem fee for a special meeting be paid directly by the applicant in this case ($600) in addition to all other applicable fees. Financial Advantages Most hearings held by the Committee of Adjustment or Land Division Committee are 15 minutes in length. Currently, if more than one application is heard at a meeting each member is provided a per diem per application (30 minutes for 2 per diems) as per Warwick’s appointment by-law. This can result in a meeting cost of $1,200 for two hearings completed within 30 minutes (plus time to read application and prepare for meeting). Currently municipal fees for planning applications are as follows: Minor variance (no MDS) - $300 Minor variance (with MDS) - $300 Severance $750 (plus deed stamp fee of $250) Note that current fees do not cover per diem costs. The fee schedule is currently in review and it is anticipated that application fees for planning applications will be proposed to increase to reflect costs at that time. All other Township of Warwick Committees provides remuneration per meeting, not per application or item. This change brings this Committee in line with the organizational norm. Relation to Strategic Plan / Other Plans None. Financial Implications Savings will be realized by potentially holding fewer meetings in a year and by providing reimbursement to committee members per meeting rather than per application. Page 99 of 113 Request for Conditional Building Permit From: Ian Sanders Sent: July-20-17 4:33 PM To: Amanda Gubbels Cc: Ian Sanders Subject: Letter for consideration. Hello council members of Warwick township. My name is Ian Sanders we meet early this year to dissucs a minor variance. I am now writing to you requesting to get a conditional permit agreement, so we can start building our barn. Reason for the conditional permit is the NMP office is taking longer then intisipated to get my NMP through due to so many barns going up, and many renewals this year. My contractor would like to get started digging sooner then later as they have a heavy work load this summer, we also hope to have barn closed in before fall. Thank you for your consideration. Ian Sanders K&I Swine LTD 7026 Courtright Line Alvinston, ON N0N 1A0 Page 100 of 113 CORPORATION OF THE TOWNSHIP OF WARWICK BY-LAW 96 of 2017 Being a By-Law to Authorize the Execution of an Agreement between Kela Farms Ltd. and The Township of Warwick. WHEREAS pursuant to Section 9 of the Municipal Act, 2001 S.O. 2001, c.25 as amended, a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; and WHEREAS pursuant to Section 11(1) the Municipal Act, 2001 S.O. 2001, c.25 as amended, a lower-tier municipality may provide any service or thing that the municipality considers necessary or desirable for the public, subject to the rules set out in Section 11(4) of the Act; and WHEREAS it is deemed expedient to execute a conditional building permit agreement between Mr. Ken Sanders and Ms. Laurie Sander a/f Kela Farms Ltd. and The Township of Warwick at 8400 Churchill Line; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF WARWICK ENACTS AS FOLLOWS: 1. That the Council of the Corporation of The Township of Warwick executes an Agreement with Mr. Ken Sanders and Ms. Laurie Sanders a/f Kela Farms Ltd. A copy of which is attached hereto and is marked "Agreement" and forms part of this by-law. 2. That the Mayor and Clerk-Administrator be authorized to execute such an Agreement and to affix the Corporate Seal of the Corporation of The Township of Warwick thereto as Schedule‟A”. 3. That all other by-laws or parts of by-laws inconsistent with this by-law are hereby repealed. 3. That the Agreement must be executed by all parties of the Agreement shall become null and void. 4. That this By-law shall come into force and take effect on and from the date it is finally passed by Council. Read a first and taken as read a second and third time and finally passed this 2nd day of August, 2017. ______Mayor – Todd Case Administrator/Clerk – Amanda Gubbels Page 101 of 113 Schedule “A” - By-law 96 of 2017 -2- CONDITIONAL BUILDING PERMIT AGREEMENT THIS AGREEMENT made in duplicate, this 2nd day of August, 2017. BETWEEN: Mr. Ken Sanders and Ms. Laurie Sanders a/f Kela Farms Ltd. 8400 Churchill Line, Warwick, ON N0M 2S0 (Hereinafter called the "OWNER" of the First Part) AND: THE CORPORATION OF THE TOWNSHIP OF WARWICK (Hereinafter called the "MUNICIPALITY" of the Second Part) WHEREAS the Owner has requested a Conditional Building Permit from the Municipality prior to meeting requirements to obtain a Building Permit according to the Building Code Act 1992, s.8.(2); AND WHEREAS the Chief Building Official is satisfied that meeting such requirements would unreasonably delay the subject construction; AND WHEREAS the Chief Building Official considers the restoration of the subject lands to its original state and use to be feasible in the event that all the necessary approvals are not obtained; NOW THEREFORE THIS AGREEMENT WITNESSETH THAT in consideration of the mutual covenants hereinafter expressed and other good and valuable consideration, the Parties agree one with the other as follows: 1. The lands affected by this Agreement (hereinafter referred to as the "subject lands") are legally described as West ½ Lot 24 Concession 6, SER in the Township of Warwick; in the County of Lambton. Municipally known as 8400 Churchill Line. 2. The construction affected by this Agreement (hereinafter referred to as the "subject construction") is that construction proposed in a building permit application(s) filed with the Municipality and identified as 8400 Churchill Line. The subject lands are those lands described on the said building permit application(s). 3. Upon the issuance of a Conditional Building Permit for the subject construction to be erected on the subject lands, the Owner agrees to assume all risks involved in commencing construction before every requirement for a building permit has been met, and, to this end hereby shall indemnify and save harmless the Municipality and the Chief Building Official from and against all claims arising from the issuance of a conditional building permit. Page 102 of 113 Schedule “A” - By-law 96 of 2017 -3- 4. The owner hereby agrees: (a) To obtain all necessary approvals and meet all conditions as shown on Schedule 'A', prerequisite to the issuance of a building permit; (b) to file any required plans and specifications of the complete building by the dates cited in Schedule „A‟; (c) to remove the building and restore the site back to its original state and use if all necessary approvals have not been obtained; (d) to assume the expense of removing the building and restoring the site to its original state and use; (e) to comply with all development standards that may be applicable to the subject lands including but not limited to site servicing, fire protection and storm water management. 5. The site restoration referred to in this agreement shall be to the conditions present at the time of the building permit application and shall include the removal of the subject construction, the replacement of all vegetative matter, the stabilization of slopes and the restoration of drainage patterns. Restoration must commence to the satisfaction of the Chief Building Official or his/her designate within 30 days of the date cited in Schedule „A‟ or as otherwise directed by the Chief Building Official or his/her designate. 6. If the Chief Building Official or his/her designate determines that the subject construction has not been removed or site restored as required by this agreement, the Chief Building Official or his/her designate may cause the subject construction to be removed and the site restored and for this purpose the Chief Building Official, an Inspector and their agents may enter upon the subject land and construction governed by this agreement at any reasonable time and without warrant. 7. The owner shall and does hereby release, discharge and covenant and agree at all times to indemnify and save harmless the Municipality and the Chief Building Official from and against all claims, including; (a) all claims for property damage or injuries, including injuries resulting in death, to any property or person or persons and any consequential damages arising from such damage or injuries, whether such damage or injuries be caused by or attributable to the negligence of the Municipality or its officers, agents, servants, employees or otherwise; and (b) all demands, liability, loss, costs, damages, expenses, compensation, awards or payments of every kind or nature whatsoever and all actions, suits or proceedings of every kind or nature whatsoever by whomsoever Page 103 of 113 Schedule “A” - By-law 96 of 2017 -4- incurred, sustained, suffered, made, paid, brought, or taken, in any manner connected with, caused by or attributable to the entry into this Agreement, the performance or failure to perform the terms and conditions hereof. 8. (a) On or before execution of this agreement, the Owner agrees to deliver to the Corporation a refundable deposit (the "surety") in the amount of $5000 (Five Thousand Dollars) in the amount of a letter of credit, certified cheque, money order or cash due upon signing of the agreement (b) A letter of credit shall contain provisions satisfactory to the Municipality, in accordance with its standard format for letters of credit as of the date of submission of the letter of credit to the Municipality and shall provide for automatic renewal rights at the end of the terms. (c) If the Chief Building Official or his/her designate determines that the subject construction has not been removed or the site restored as required by this agreement the surety may be drawn upon in full and the monies used to restore the site as provided for in paragraph 5; and the monies may be used to complete any work required under Schedule " A" of this Agreement. (d) Should costs associated with the removal of the subject construction, the restoration of the site and the work required under Schedule "A" of this Agreement be incurred by the Municipality in excess of the amount of the surety, the Municipality shall have a lien on the land for such amount and the amount shall be deemed to be municipal taxes and may be collected in the same manner and with the same priorities as municipal taxes. (e) Should there be full compliance with this Agreement; the surety will be returned to the Owner at the address provided on the application for building permit. 9. This agreement may be registered against the subject lands and the Municipality is entitled to enforce its provisions against the Owner and, subject to the Registry Act and the Land Titles Act, any and all subsequent owners of the subject lands. 10. This agreement shall be binding upon the Owner or heirs, executors, administrator, successors and assigns of all said lands. 11. Any amendments or extensions to this agreement shall be agreed to in writing by both parties. 12. This agreement shall be read with all changes in gender or number required in the context. Page 104 of 113 Schedule “A” - By-law 96 of 2017 -5- IN WITNESS WHEREOF the parties hereto have affixed their signatures and Corporate Seals attested to by the hands of their proper officers, duly authorized in that behalf. Executed at the Township of Warwick, Ontario this 2nd day of August, 2017. OWNERS Mr. Ken Sanders. a/f Kela Farms Ltd. Ms. Laurie Sanders. a/f Kela Farms Ltd. THE CORPORATION OF THE TOWNSHIP OF WARWICK Mayor – Todd Case Administrator - Clerk - Amanda Gubbels Page 105 of 113 Schedule “A” - By-law 96 of 2017 -6- SCHEDULE 'A' 1. The owner agrees to obtain all necessary approvals and provide a copy of the applicable Nutrient Management Plan/Strategy and the Record of approval from the Ministry within forty-five (45) days of signing this agreement, and comply with all requirements under the Nutrient Management Act and Municipal Regulations. 2. The Owner acknowledges it is their sole responsibility to ensure all Minimum Distance Separation (MDS) setbacks are maintained and further agree a survey may be required at the property owner's expense if the setbacks are disputed. 3. The Owner agrees that full permit fees are applicable at the time of conditional permit issuance for building, plumbing, septic and any other fee the Municipality/County deems appropriate and within their respective approved fee schedules and by-laws. 4. The Owner shall obtain/retain the services of a Professional Engineer and any other necessary consultants/professionals to undertake the necessary works for all aspects of this project and that the resulting reports are submitted to the Township of Warwick and/or Building Services/Planning Department (where applicable) in an expedient manner. Page 106 of 113 CORPORATION OF THE TOWNSHIP OF WARWICK BY-LAW 96 of 2017 Being a By-Law to Authorize the Execution of an Agreement between Kela Farms Ltd. and The Township of Warwick. WHEREAS pursuant to Section 9 of the Municipal Act, 2001 S.O. 2001, c.25 as amended, a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; and WHEREAS pursuant to Section 11(1) the Municipal Act, 2001 S.O. 2001, c.25 as amended, a lower-tier municipality may provide any service or thing that the municipality considers necessary or desirable for the public, subject to the rules set out in Section 11(4) of the Act; and WHEREAS it is deemed expedient to execute a conditional building permit agreement between Mr. Ken Sanders and Ms. Laurie Sander a/f Kela Farms Ltd. and The Township of Warwick at 8400 Churchill Line; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF WARWICK ENACTS AS FOLLOWS: 1. That the Council of the Corporation of The Township of Warwick executes an Agreement with Mr. Ken Sanders and Ms. Laurie Sanders a/f Kela Farms Ltd. A copy of which is attached hereto and is marked "Agreement" and forms part of this by-law. 2. That the Mayor and Clerk-Administrator be authorized to execute such an Agreement and to affix the Corporate Seal of the Corporation of The Township of Warwick thereto as Schedule‟A”. 3. That all other by-laws or parts of by-laws inconsistent with this by-law are hereby repealed. 3. That the Agreement must be executed by all parties of the Agreement shall become null and void. 4. That this By-law shall come into force and take effect on and from the date it is finally passed by Council. Read a first and taken as read a second and third time and finally passed this 2nd day of August, 2017. ______Mayor – Todd Case Administrator/Clerk – Amanda Gubbels Page 107 of 113 Schedule “A” - By-law 96 of 2017 -2- CONDITIONAL BUILDING PERMIT AGREEMENT THIS AGREEMENT made in duplicate, this 2nd day of August, 2017. BETWEEN: Mr. Ken Sanders and Ms. Laurie Sanders a/f Kela Farms Ltd. 8400 Churchill Line, Warwick, ON N0M 2S0 (Hereinafter called the "OWNER" of the First Part) AND: THE CORPORATION OF THE TOWNSHIP OF WARWICK (Hereinafter called the "MUNICIPALITY" of the Second Part) WHEREAS the Owner has requested a Conditional Building Permit from the Municipality prior to meeting requirements to obtain a Building Permit according to the Building Code Act 1992, s.8.(2); AND WHEREAS the Chief Building Official is satisfied that meeting such requirements would unreasonably delay the subject construction; AND WHEREAS the Chief Building Official considers the restoration of the subject lands to its original state and use to be feasible in the event that all the necessary approvals are not obtained; NOW THEREFORE THIS AGREEMENT WITNESSETH THAT in consideration of the mutual covenants hereinafter expressed and other good and valuable consideration, the Parties agree one with the other as follows: 1. The lands affected by this Agreement (hereinafter referred to as the "subject lands") are legally described as West ½ Lot 24 Concession 6, SER in the Township of Warwick; in the County of Lambton. Municipally known as 8400 Churchill Line. 2. The construction affected by this Agreement (hereinafter referred to as the "subject construction") is that construction proposed in a building permit application(s) filed with the Municipality and identified as 8400 Churchill Line. The subject lands are those lands described on the said building permit application(s). 3. Upon the issuance of a Conditional Building Permit for the subject construction to be erected on the subject lands, the Owner agrees to assume all risks involved in commencing construction before every requirement for a building permit has been met, and, to this end hereby shall indemnify and save harmless the Municipality and the Chief Building Official from and against all claims arising from the issuance of a conditional building permit. Page 108 of 113 Schedule “A” - By-law 96 of 2017 -3- 4. The owner hereby agrees: (a) To obtain all necessary approvals and meet all conditions as shown on Schedule 'A', prerequisite to the issuance of a building permit; (b) to file any required plans and specifications of the complete building by the dates cited in Schedule „A‟; (c) to remove the building and restore the site back to its original state and use if all necessary approvals have not been obtained; (d) to assume the expense of removing the building and restoring the site to its original state and use; (e) to comply with all development standards that may be applicable to the subject lands including but not limited to site servicing, fire protection and storm water management. 5. The site restoration referred to in this agreement shall be to the conditions present at the time of the building permit application and shall include the removal of the subject construction, the replacement of all vegetative matter, the stabilization of slopes and the restoration of drainage patterns. Restoration must commence to the satisfaction of the Chief Building Official or his/her designate within 30 days of the date cited in Schedule „A‟ or as otherwise directed by the Chief Building Official or his/her designate. 6. If the Chief Building Official or his/her designate determines that the subject construction has not been removed or site restored as required by this agreement, the Chief Building Official or his/her designate may cause the subject construction to be removed and the site restored and for this purpose the Chief Building Official, an Inspector and their agents may enter upon the subject land and construction governed by this agreement at any reasonable time and without warrant. 7. The owner shall and does hereby release, discharge and covenant and agree at all times to indemnify and save harmless the Municipality and the Chief Building Official from and against all claims, including; (a) all claims for property damage or injuries, including injuries resulting in death, to any property or person or persons and any consequential damages arising from such damage or injuries, whether such damage or injuries be caused by or attributable to the negligence of the Municipality or its officers, agents, servants, employees or otherwise; and (b) all demands, liability, loss, costs, damages, expenses, compensation, awards or payments of every kind or nature whatsoever and all actions, suits or proceedings of every kind or nature whatsoever by whomsoever Page 109 of 113 Schedule “A” - By-law 96 of 2017 -4- incurred, sustained, suffered, made, paid, brought, or taken, in any manner connected with, caused by or attributable to the entry into this Agreement, the performance or failure to perform the terms and conditions hereof. 8. (a) On or before execution of this agreement, the Owner agrees to deliver to the Corporation a refundable deposit (the "surety") in the amount of $5000 (Five Thousand Dollars) in the amount of a letter of credit, certified cheque, money order or cash due upon signing of the agreement (b) A letter of credit shall contain provisions satisfactory to the Municipality, in accordance with its standard format for letters of credit as of the date of submission of the letter of credit to the Municipality and shall provide for automatic renewal rights at the end of the terms. (c) If the Chief Building Official or his/her designate determines that the subject construction has not been removed or the site restored as required by this agreement the surety may be drawn upon in full and the monies used to restore the site as provided for in paragraph 5; and the monies may be used to complete any work required under Schedule " A" of this Agreement. (d) Should costs associated with the removal of the subject construction, the restoration of the site and the work required under Schedule "A" of this Agreement be incurred by the Municipality in excess of the amount of the surety, the Municipality shall have a lien on the land for such amount and the amount shall be deemed to be municipal taxes and may be collected in the same manner and with the same priorities as municipal taxes. (e) Should there be full compliance with this Agreement; the surety will be returned to the Owner at the address provided on the application for building permit. 9. This agreement may be registered against the subject lands and the Municipality is entitled to enforce its provisions against the Owner and, subject to the Registry Act and the Land Titles Act, any and all subsequent owners of the subject lands. 10. This agreement shall be binding upon the Owner or heirs, executors, administrator, successors and assigns of all said lands. 11. Any amendments or extensions to this agreement shall be agreed to in writing by both parties. 12. This agreement shall be read with all changes in gender or number required in the context. Page 110 of 113 Schedule “A” - By-law 96 of 2017 -5- IN WITNESS WHEREOF the parties hereto have affixed their signatures and Corporate Seals attested to by the hands of their proper officers, duly authorized in that behalf. Executed at the Township of Warwick, Ontario this 2nd day of August, 2017. OWNERS Mr. Ken Sanders. a/f Kela Farms Ltd. Ms. Laurie Sanders. a/f Kela Farms Ltd. THE CORPORATION OF THE TOWNSHIP OF WARWICK Mayor – Todd Case Administrator - Clerk - Amanda Gubbels Page 111 of 113 Schedule “A” - By-law 96 of 2017 -6- SCHEDULE 'A' 1. The owner agrees to obtain all necessary approvals and provide a copy of the applicable Nutrient Management Plan/Strategy and the Record of approval from the Ministry within forty-five (45) days of signing this agreement, and comply with all requirements under the Nutrient Management Act and Municipal Regulations. 2. The Owner acknowledges it is their sole responsibility to ensure all Minimum Distance Separation (MDS) setbacks are maintained and further agree a survey may be required at the property owner's expense if the setbacks are disputed. 3. The Owner agrees that full permit fees are applicable at the time of conditional permit issuance for building, plumbing, septic and any other fee the Municipality/County deems appropriate and within their respective approved fee schedules and by-laws. 4. The Owner shall obtain/retain the services of a Professional Engineer and any other necessary consultants/professionals to undertake the necessary works for all aspects of this project and that the resulting reports are submitted to the Township of Warwick and/or Building Services/Planning Department (where applicable) in an expedient manner. Page 112 of 113 CORPORATION OF THE TOWNSHIP OF WARWICK BY-LAW NO 97 OF 2017 “A By-law of the Corporation of the Township of Warwick to confirm the resolutions and motions of the Township of Warwick Council meeting which were adopted up to and including August 2, 2017” WHEREAS it has been expedient that from time to time, the Council of The Corporation of the Township of Warwick should enact by resolution or motion of Council; AND WHEREAS it is deemed advisable that all such actions which have been adopted by resolution or motion of Council only, should be authorized by By-law; NOW THEREFORE the Council of the Corporation of the Township of Warwick enacts as follows: THAT all actions of Council which have been authorized by a resolution or motion of Council and adopted in open Council and that were recorded in the minutes of Council or the minutes of a Committee of Council and accepted by Council up to and including August 2, 2017, be hereby confirmed. By-law read a first, second and third time and finally passed this 2nd day of August, 2017. ______Mayor – Todd Case Administrator/Clerk – Amanda Gubbels Page 113 of 113