Township of Georgian Bluffs Council Agenda
This document can be made available in other accessible formats or with communications supports as soon as practicable and upon request.
April 18, 2018, 7:00 p.m., Council Chambers
1. Call to Order
2. Approval of Agenda/Additions to the Agenda
3. Declaration of Pecuniary Interest
4. Minutes of Previous Meetings
1. April 4, 2018
Recommendation: That the minutes of the Council meeting held on April 4, 2018 be adopted.
5. Announcements
Nil
6. Public Hearings
Nil
7. Presentations
Nil
8. Delegations
Nil
9. Consent Agenda
1. Accounts
Nil
2. Correspondence for Council’s Information
Page 1 of 8 Township of Georgian Bluffs Council Agenda April 18, 2018
a) Great Lakes and St. Lawrence Cities Initiative – Making Waves Newsletter
b) Ministry of Citizenship and Immigration - 2018 Lincoln Alexander Award
c) Laura Moore, Desboro Minor Ball – Concerns regarding the Grey- Bruce Minor Ball League
3. Minutes
a) Owen Sound and North Grey Union Public Library Board - February 22, 2018
4. Resolutions From Other Municipalities
a) Township of Madawaska Valley - Asset Management
Recommendation: That Council of the Township of Georgian Bluffs adopt the Consent Agenda as circulated, less items ______, and
That staff be directed to proceed with all necessary administrative actions.
10. Consideration of Items Separated from Consent Agenda
11. Correspondence
1. 2018 Lake Huron Conference and Coastal Conservation Gala
12. Committee Reports
1. Operations Committee
a) Adoption of Minutes from Previous Meeting
Recommendation: That the minutes of the Operations Committee meeting held on April 9, 2018, including Recommendations OP 2018-14 to OP 2018-19, be adopted.
i) OPS2018-32 Accident Damage to Truck 256 – 2017 GMC ½ Ton Pickup
Moved by Mayor Alan Barfoot
That the Operations Committee recommends that the Council of the Township of Georgian Bluffs approve the payment of
Page 2 of 8 Township of Georgian Bluffs Council Agenda April 18, 2018
$5,927.01 including HST to Pete’s Auto Body for body repairs to Truck 256. The repairs are to be funded from the 2018 operating budget.
Approved - Recommendation Number OP 2018-14
ii) OPS2018-36 RFT 2018-08 Street Light Repair and Maintenance
Moved by: Councillor Sue Carleton
That the Operations Committee recommends that the Council of the Township of Georgian Bluffs accept the Request for Tender (RFT) 2018-08 from Ron Pringle Electric Ltd. for as needed street light repair and maintenance at a rate of $90.00 per hour including bucket truck and two operators.
Approved - Recommendation Number OP 2018-15 iii) OPS2018-37 RFT 2018-07 Tree Removal and Trimming Services
Moved By: Mayor Alan Barfoot
That the Operations Committee recommends that the Council of the Township of Georgian Bluffs accept the Request for Tender (RFT) 2018-07 from Redmond’s Tree Service for as needed tree removal and trimming services at a rate of $115.00 per hour for a bucket truck and two men.
Approved – Recommendation Number OP 2018-16
iv) OPS2018-38 2018 Proposed Brushing List
Moved By: Councillor Sue Carleton
That the Operations Committee receives report OPS2018-38 and approves the list of roadways to be brushed and directs staff to carry out this brushing by hand or machine as per the Brushing of Township Road Allowances Policy TRA-001-12.
Approved – Recommendation Number OP 2018-17
v) Committee Directions Report – April
Moved By: Mayor Alan Barfoot
Page 3 of 8 Township of Georgian Bluffs Council Agenda April 18, 2018
That the Operations Committee receive Committee Directions Report – April for information purposes
Approved – Recommendation Number OP 2018-18
vi) Committee Inquiries
Moved By: Councillor Sue Carleton
The Operations Committee agrees to the offer put forward by Kirk Farms for the purchase of the cement blocks from the landfill.
Approved – Recommendation Number OP 2018-19
2. Committee of the Whole
a) Adoption of Minutes from Previous Meeting
Recommendation: That the minutes of the Committee of the Whole meeting held on April 11, 2018, including Recommendations COW2018-014 to COW2018-015, be adopted.
i) LEG2018-14 – Policy for Inscriptions on Big Bay Cemetery Memorial Wall
Moved By: Deputy Mayor Dwight Burley Seconded By: Councillor Sue Carleton
1. That the report from Wendi Hunter, Clerk/Director of Legislative Services, regarding Policy for Inscriptions on Big Bay Cemetery Memorial Wall, be received, and
2. That a by-law be passed to adopt the policy.
Approved – Recommendation Number COW2018-014
ii) LEG2018-15 – Draft Election Sign By-law
Moved By: Councillor Sue Carleton Seconded By: Councillor Tom Wiley
1. That the report from Wendi Hunter, Clerk/Director of Legislative Services, regarding Draft Election Sign By- law, be received, and
Page 4 of 8 Township of Georgian Bluffs Council Agenda April 18, 2018
2. That the Election Sign By-law be brought to the April 18, 2018 Council meeting for enactment.
Approved – Recommendation Number COW2018-015
13. Staff Reports
1. PL.2018.15 – Z-06-18’h’ – Application to Remove Holding Symbol
Recommendation: That application Z-06-18’h’ for MacKinnon and Smart to remove holding ‘h1’ provision on lands zoned R2-35-2015-h1 be approved as the conditions for removal have been met.
2. PL.2018.16 – Addendum Report for Zoning Amendment Application Z-14- 17
Recommendation: Grey County OPA No. 140 came into effect on March 22, 2018 demonstrating consistency with the PPS and the County of Grey Official Plan. Consent application B08/17 was approved on April 11, 2018 by the Committee of Adjustment subject to a zoning by-law amendment being in force and effect. It is recommended that zoning by-law amendment application Z-14-17 for Sutherland be approved.
3. PL.2018.18 – Addendum Report for Chris Wynn Z-05-18
Recommendation: It is recommended that application Z-05-18 for Chris Wynn be approved as it is consistent with the Provincial Policy Statement, 2014, the County of Grey Official Plan and it meets the intent of the Township of Georgian Bluffs Comprehensive Zoning By-law 6-2003, as amended.
4. OPS2018-45 – Union Gas Invoice – Springmount Municipal Drain
Recommendation: That the Council of the Township of Georgian Bluffs approves the payment of invoice PA02078 from Union Gas in the amount of $145,687.68 plus HST for the relocation of gas mains to facilitate the construction of the Springmount Municipal Drain in accordance with Section 12 of the Franchise Agreement. This invoice is to be funded from the 2017 general taxation surplus.
14. Public Question Period
Page 5 of 8 Township of Georgian Bluffs Council Agenda April 18, 2018
15. By-laws
1. Zoning By-laws
Recommendation: Whereas, Council has given consideration to the written comments submitted by the agencies in the decision on proposed Zoning By-law Amendment application Z-14-17 and application Z-06-18’h’ to remove the holding ‘h1’ provision on lands zoned R2-35-2015-h1 and Zoning By-law Amendment application Z-05-18 ; and
Whereas Council has considered oral submissions made at the Public Meeting;
Therefore be it resolved that Council of the Township of Georgian Bluffs is satisfied that the proposed amendment is consistent with the Provincial Policy Statement 2014 and other governing regulations; and
That By-laws 2018-031, 2018-032 and 2018-035 be read a first, second and third time, and finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.
a) By-law 2018-031, Being a by-law to amend Zoning By-law No. 6- 2003, as amended, of the Township of Georgian Bluffs
(See item 13.1)
b) By-law 2018-032, Being a by-law to amend Zoning By-law No. 6- 2003, as amended, of the Township of Georgian Bluffs
(See item 13.2)
c) By-law 2018-035, Being a by-law to amend Zoning By-law No. 6- 2003, as amended, of the Township of Georgian Bluffs
(Further to report PL.2018.12, considered at the April 4, 2018 meeting of Council)
2. Other By-laws
Recommendation: That By-laws 2018-033 and 2018-034 be read a first, second and third time, and finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.
a) By-law 2018-033, Being a by-law to regulate the placement of Election Signs and to amend By-law 81-2012.
Page 6 of 8 Township of Georgian Bluffs Council Agenda April 18, 2018
(Further to April 11, 2018 Committee of the Whole Recommendation Number COW2018-015)
b) By-law 2018-034, Being a by-law to adopt a Policy to govern inscriptions on the Big Bay Cemetery Memorial Wall.
(Further to April 11, 2018 Committee of the Whole Recommendation Number COW2018-014)
16. Unfinished Business
1. Motion in support of PSB 2018-009, passed by the Police Services Board on March 19, 2018.
Whereas the Council of the Township of Georgian Bluffs has considered Resolution PSB 2018-009 passed by the Police Services Board of the Township of Georgian Bluffs at its meeting on March 19, 2018; and
Be it resolved that the Council of the Township of Georgian Bluffs requests that the County of Grey establish a “No Passing Zone” for Grey County Road 18 between Rockford and Mennonite Corners;
And further that a copy of this resolution be sent to the County of Grey Transportation Services and Clerk’s Departments for consideration.
(Further to staff direction provided at the April 4, 2018 meeting of Council)
17. New Business
Nil
18. Closed Session
1. That Council of the Township of Georgian Bluffs does now go into closed session at _:__ p.m. in the Council Chambers with the Acting CAO and Clerk remaining in the room.
a) Adoption of the minutes from the previous closed session meetings
b) Personal matters about an identifiable individual
c) Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board
Page 7 of 8 Township of Georgian Bluffs Council Agenda April 18, 2018
19. Confirming By-law
1. Recommendation: That By-law No. 2018-036, being a by-law to confirm the proceedings of Council on April 18, 2018, be read a first, second and third time, finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation and engrossed in the By-law Book.
20. Date of Next Regular Meeting/Adjournment
Council – May 9, 2018 – 7:00 p.m.
Committee of the Whole – May 16, 2018 – 7:00 p.m.
Page 8 of 8 Township of Georgian Bluffs Council Minutes
This document can be made available in other accessible formats or with communications supports as soon as practicable and upon request.
April 4, 2018, 7:00 p.m., Council Chambers
Members Present: Mayor Alan Barfoot Councillor Carol Barfoot Deputy Mayor Dwight Burley Councillor Sue Carleton Councillor Paul Sutherland Councillor Tom Wiley
Members Absent: Councillor Ryan Thompson
Staff Present: Brittany Drury, Legislative Assistant (Recording Secretary) Jenn Burnett, Planner Wendi Hunter, Clerk / Director of Legislative Services Kassandra Rocca, Treasurer / Director of Finance Rick Winters, Acting CAO / Director of Operations
1. Call to Order
Mayor Alan Barfoot called the meeting to order at 7:00 p.m.
2. Approval of Agenda/Additions to the Agenda
3. Declaration of Pecuniary Interest
Nil
4. Minutes of Previous Meetings
1. March 21, 2018
Mayor Alan Barfoot moved to amend the minutes to include Council’s decision not to waive the Special Events Permit fee regarding Correspondence item 11.1.
Page 1 of 10 Township of Georgian Bluffs Council Minutes April 4, 2018
Moved By: Councillor Paul Sutherland Seconded By: Councillor Carol Barfoot
That the minutes of the Council meeting held on March 21, 2018 be adopted, as amended.
Carried – Resolution Number RES2018-071
5. Announcements
Nil
6. Public Hearings
1. Zoning Public Meeting
Moved By: Councillor Paul Sutherland Seconded By: Councillor Carol Barfoot
That the regular Council meeting be recessed to hold a joint public meeting for the consideration of Township of Georgian Bluffs Zoning By-law Amendment application Z-05-18 for the property located at 505431 Grey Road 1, Part Lot 18, Georgian Range (Keppel).
Carried – Resolution Number RES2018-072
Chris Wynn, Z-05-18: 082535 Sideroad 6, 505431 Grey Road 1, Part Lot 18, Georgian Range (Keppel)
Mayor Alan Barfoot called the meeting to order at 7:02 pm with three people in attendance and asked the Clerk to give details of how the notice of Public Meeting was given.
Notice of the public meeting was given by ordinary mail to all property owners within 120 metres (400 feet) of the subject property, by email to all the prescribed bodies on February 21, 2018, posted at the subject property and posted on the Township of Georgian Bluffs web site.
The Planner explained the purpose and effect of the application, being to realign the Environmental Protection (EP) zone and reduce setbacks to said EP zone to permit an addition to the existing dwelling and the construction of a detached garage. The Planner explained the comments received from the circulated agencies.
The Planner outlined comments received from Mr. Sergey Funygin of Grey Road 1, regarding concerns about the existing entrance to the property.
Page 2 of 10 Township of Georgian Bluffs Council Minutes April 4, 2018
The applicant was present and thanked the Planner for her explanation. The applicant further commented that he had followed the recommendations of all engineers and consulted parties throughout the application process and did not have any intention of moving the entrance.
No members of the public spoke in support of the application.
Mr. Sergey Funygin was present and spoke to his submitted comments, regarding concerns about the existing entrance to the property.
The Planner has submitted Mr. Funygin’s comments and concerns to the County for further consideration.
The public meeting adjourned at 7:19 p.m. on a motion moved by Councillor Paul Sutherland and seconded by Councillor Tom Wiley.
Moved By: Councillor Carol Barfoot Seconded By: Councillor Paul Sutherland
That report PL.2018.12, from Jenn Burnett, Planner, be received for information.
Carried – Resolution Number RES2018-078
7. Presentations
Nil
8. Delegations
Nil
9. Consent Agenda
1. Accounts
a) Accounts to be approved for the period of March 1, 2018 to March 28, 2018 in the amount of $2,815,367.29.
2. Correspondence for Council’s Information
a) Made in Grey – Farmer’s Market Networking and Producer Showcase
3. Minutes
Page 3 of 10 Township of Georgian Bluffs Council Minutes April 4, 2018
a) Police Services Board – March 19, 2018
At the request of Councillor Tom Wiley, item 3.a) was pulled for discussion.
Moved By: Councillor Carol Barfoot Seconded By: Councillor Paul Sutherland
That Council of the Township of Georgian Bluffs adopt the Consent Agenda as circulated, less item 3. a) , and
That staff be directed to proceed with all necessary administrative actions.
Carried – Resolution Number RES2018-074
10. Consideration of Items Separated from Consent Agenda
Councillor Tom Wiley commented specifically regarding Resolution PSB 2018- 009.
Mayor Alan Barfoot noted that the Resolution had been included for discussion under New Business. Council agreed to discuss the Resolution under New Business.
11. Correspondence
1. Minister of Senior Affairs Dipika Damerla – 2018 Senior of the Year Award
There was discussion regarding:
· Establishing an Ad-Hoc Committee to consider such matters · Posting the correspondence on the Township website · Researching processes of other municipalities in responding to similar matters Councillor Sue Carleton volunteered to gather information regarding processes used by other municipalities in responding to similar nominations and present the information for discussion at a future meeting of Committee of the Whole.
12. Committee Reports
1. Corporate Services, Finance and Building Committee
Page 4 of 10 Township of Georgian Bluffs Council Minutes April 4, 2018
a) Adoption of Minutes from Previous Meeting
Moved By: Councillor Tom Wiley Seconded By: Deputy Mayor Dwight Burley
That the minutes of the Corporate Services, Finance and Building Committee meeting held on March 19, 2018, including Recommendations CSFB2018-009 and CSFB2018-010, be adopted.
Carried – Resolution Number RES2018-075
i) Financial Reports
Moved by Mayor Alan Barfoot
That the Updated Financial and Tax Arrears Analysis reports be received for information purposes.
Approved - Recommendation Number CSFB2018-009
ii) Monthly Updates
Moved by: Councillor Tom Wiley
That the February 2018 statistical updates be received for information purposes.
Approved - Recommendation Number CSFB2018-010
13. Staff Reports
1. FIN2018-06 - 2017 Surplus Transferred to Reserves
There was a discussion regarding estimated surplus and deficit amounts.
Moved By: Deputy Mayor Dwight Burley Seconded By: Councillor Tom Wiley
1. That Council of the Township of Georgian Bluffs approves the transfer of the 2017 surplus to reserves as outlined in report FIN2018-06.
2. That any remaining 2017 surplus/deficit be transferred to/from the working capital reserve.
Page 5 of 10 Township of Georgian Bluffs Council Minutes April 4, 2018
Carried – Resolution Number RES2018-076
2. LEG2018-13 – Council Remuneration Committee – Appointment of Members and Terms of Reference.
The Clerk gave an overview of the report. There was discussion regarding:
· Having the Committee conduct interviews with each Council member · Potential for staff direction regarding the transparency and efficiency of expenses · Formulating a questionnaire to be completed by Council members prior to interviews · Approximate number of Council Remuneration Committee meetings
The Terms of Reference, included in the report and attached to By-law 2018-028, were amended to remove the word ‘or’ from section 4. a).
Moved By: Deputy Mayor Dwight Burley Seconded By: Councillor Sue Carleton
1. That the report from Wendi Hunter, Clerk/Director of Legislative Services, regarding Council Remuneration Committee – Appointment of Members and Terms of Reference, be received, and
2. That By-law 2018-028 be passed, to
a) Establish the Council Remuneration Committee,
b) Appoint Ann Dumyn, Michael Kralt and Kathryn O’Hagan-Todd as members of the Council Remuneration Committee, and
c) Adopt the Terms of Reference for the Council Remuneration Committee.
Carried – Resolution Number RES2018-077
4. OPS2018-33 - NAV Canada Facility #0158M0601 Lease Agreement
The Acting CAO / Director of Operations outlined the report.
Moved By: Councillor Sue Carleton Seconded By: Deputy Mayor Dwight Burley
Page 6 of 10 Township of Georgian Bluffs Council Minutes April 4, 2018
That By-law 2018- 026, being a by-law to authorize a lease agreement with NAV Canada for office space for the manned weather station at the Wiarton Keppel International Airport, be passed.
Carried – Resolution Number RES2018-078
5. OPS2018-34 – Pay Administration Review
The Acting CAO / Director of Operations explained the report, commenting that presenting the comparison municipalities prior to the review is to maintain transparency. There was a brief discussion regarding possibly removing the City of Owen Sound from the comparison process.
Moved By: Councillor Sue Carleton Seconded By: Councillor Tom Wiley
The Council of the Township of Georgian Bluffs receives report OPS2018-34 from the Acting CAO and agrees to the twenty-five municipalities proposed by Ward & Uptigrove as comparator municipalities for the external market salary comparisons based on the 2016 census data for population, residents and number of households; and further agrees to use the 50th percentile of the results as the bench mark for wage comparison.
Carried - Resolution Number RES2018-079
6. OPS2018-35 – Student Co-op Position – Airport Operations
The Acting CAO / Director of Operations outlined the report.
Moved By: Deputy Mayor Dwight Burley Seconded By: Councillor Sue Carleton
That the Council of the Township of Georgian Bluffs authorizes the hiring of a post-secondary temporary Co-op Student – Airport Operations position at the Wiarton Keppel International Airport.
Carried – Resolution Number RES2018-080
14. Public Question Period
15. By-laws
1. Zoning By-laws
Moved By: Councillor Tom Wiley Seconded By: Councillor Sue Carleton
Page 7 of 10 Township of Georgian Bluffs Council Minutes April 4, 2018
Whereas, Council has given consideration to the written comments submitted by the agencies in the decision on proposed Zoning By- law Amendment application Z-04-18; and
Whereas Council has considered oral submissions made at the Public Meeting;
Therefore be it resolved that Council of the Township of Georgian Bluffs is satisfied that the proposed amendment is consistent with the Provincial Policy Statement 2014 and other governing regulations; and
That By-law 2018-027 be read a first, second and third time, and finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.
Carried – Resolution Number RES2018-081
a) By-law 2018-027, Being a By-law to amend Zoning By-law No. 6- 2003, as amended, of the Township of Georgian Bluffs
(Further to report PL.2018.11, presented at the March 21, 2018 meeting of Council)
2. Other By-laws
The Terms of Reference, attached to By-law 2018-028, were amended to remove the word ‘or’ from section 4. a).
Moved By: Councillor Tom Wiley Seconded By: Councillor Sue Carleton
That By-laws 2018-026, 2018-028 and 2018-029 be read a first, second and third time, and finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.
Carried – Resolution Number RES2018-082
a) By-law 2018-026, Being a By-law to authorize an Agreement with the NAV Canada
(See item 13.4)
Page 8 of 10 Township of Georgian Bluffs Council Minutes April 4, 2018
b) By-law 2018-028, Being a By-law to establish a Council Remuneration Committee for the Township of Georgian Bluffs, appoint the members to the Committee, and adopt Terms of Reference for the Committee.
(See Item 13.2)
c) By-law 2018-029, Being a By-law to authorize the sale of surplus real property, and to repeal By-law 2018-017.
(At the request of the Township Solicitor, to clarify the legal description of the property)
16. Unfinished Business
Nil
17. New Business
The Police Services Board, at its meeting on March 19, 2018, passed the following Resolution for Council’s consideration:
PSB 2018-009:
That the Township of Georgian Bluffs Police Services Board hereby recommends to the Council of the Township of Georgian Bluffs that Grey County Road 18 be made a “No Passing Zone” from Rockford to Mennonite Corners;
And further that this motion be forwarded to the County of Grey Transportation Services Department.
There was discussion regarding:
· Discussion at Police Services Board meetings · Concerns with the Springmount Intersection – specifically the Grey Road 18 and Highway 21 intersection · The process in determining if a road should be a “No Passing Zone”, specifically traffic count and accident analytics · Inspector Martin Murray’s scheduled delegation at the April 11, 2018 meeting of Committee of the Whole.
Council directed staff to draft a motion in support of Resolution PSB 2018-009 for consideration at the April 18, 2018 meeting of Council.
18. Closed Session
Page 9 of 10 Township of Georgian Bluffs Council Minutes April 4, 2018
Nil
19. Confirming By-law
1. Moved By: Councillor Sue Carleton Seconded By: Deputy Mayor Dwight Burley
That By-law No. 2018-030, being a by-law to confirm the proceedings of Council on April 4, 2018, be read a first, second and third time, finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation and engrossed in the By-law Book.
Carried – Resolution Number RES2018-083
20. Date of Next Regular Meeting/Adjournment
The meeting adjourned at 8:24 p.m. on a motion moved by Councillor Sue Carleton and seconded by Deputy Mayor Dwight Burley.
Committee of the Whole – April 11, 2018 – 7:00 p.m.
Council – April 18, 2018 – 7:00 p.m.
______Alan Barfoot, Mayor
______Wendi Hunter, Clerk
Page 10 of 10 Brittany Drury
Subject: GLSLCI Newsletter: Making Waves
Subject: GLSLCI Newsletter: Making Waves
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5
Brittany Drury
Subject: Minor Ball in Desboro, Chatsworth, Tara, Shallow Lake
Subject: Minor Ball in Desboro, Chatsworth, Tara, Shallow Lake
Many of our local youth are inadvertently involved in a very bitter dispute with the Grey‐Bruce Minor Ball League executive. The league has provided children a place to play ball for teams in various centres throughout Grey‐Bruce countries for many, many years and is the ONLY league currently offering all offering all divisions of minor softball in our area. Unfortunately, this year teams from Chatsworth and from Shallow Lake have been “voted out” of the league – for presumed “rule violations”. These centres were not permitted the opportunity to address any accusations made against them, decisions were made based on rumours. Other centres have made numerous attempts to ask the league executive to meet and have an open discussion to try to resolve the issues so children in these centres can play ball. Because we have questioned the ‘powers that be’ in the league, it has come to my attention today, that an executive member of the GB League is attempting to have Desboro and Tara teams ousted from the league also.
Chatsworth was hoping to field 3 teams, Shallow Lake 2, Desboro 4, and Tara @8 teams – age groups from Under 6 – Under 18. This will affect a large number of local children, being denied the opportunity to participate in softball in their home communities this summer.
I just wanted you to be aware of our situation and really am not sure how to proceed and how to protect our minor ball associations from being discriminated against.
Laura Moore, Desboro Minor Ball
1
Owen Sound & North Grey Union Public Library Board Minutes
February 22, 2018 6:00 p.m. Library Board Room
MEMBERS PRESENT: Richard Thomas, Chair (City of Owen Sound, Councillor) Janice Currie (City of Owen Sound) Bob Droine (City of Owen Sound) Rick Holland (City of Owen Sound) Esra Samli (City of Owen Sound) Frank Emptage (Meaford Public Library) Elizabeth Thompson (Township of Chatsworth, Councillor)
MEMBERS ABSENT/REGRETS: Tom Wiley, Vice-Chair (Township of Georgian Bluffs, Councillor) Joanne Veerman (Township of Georgian Bluffs)
STAFF PRESENT: Tim Nicholls Harrison, CEO Nadia Danyluk, Deputy Chief Librarian Lindsey Harris, Administrative Services Coordinator
GUESTS PRESENT: None
COMMENCEMENT: 6:32 P.M.
1. CALL TO ORDER The meeting was called to order by Chair, Richard Thomas at 6:32 p.m.
2. ADDITIONAL ITEMS None
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None
4. CONFIRMATION OF MINUTES
19-18 Moved by Frank Emptage THAT the minutes of the January 25, 2018 meeting of the Library Board be approved as presented. Carried.
Owen Sound & North Grey Union Public Library Board: Minutes February 2018 1 5. DEPUTATIONS/QUESTIONS FROM THE PUBLIC None
6. CORRESPONDENCE Harris reported that there was one item of correspondence circulated in the package. 6.1: Thank You: A thank you card was received from Helen House expressing her gratitude for the Employee Recognition Ceremony held in January.
7. REPORTS AND MATTERS TABLED 7.1 Board Chair’s Report No report.
7.2 CEO’s Report CEO Tim Nicholls Harrison drew the Board’s attention to the CEO’s Report as distributed and provided additional information. 7.2.1. Library Service Index: In the month of January, we provided at least 94,587 services to our customers. The LSI is calculated by dividing the total services by the number of hours that we were open in the month. The LSI shows the average number of services provided per hour that we are open. The LSI for January was 336.61. 7.2.2. Key Statistics: Our total library membership is 11,569. In January, we had 18,882 library visits and circulated 24,243 materials. There were 4,743 uses of technology. Our online outreach totaled 33,374. The library provided information assistance 1,558 times. 524 items were added to our collection and 449 items were withdrawn. 487 people participated in 22 adult and 13 youth programs and 6 class visits. 7.2.3. Staff Anniversaries: We extend congratulations to Gwen Turner, Nadia Danyluk, Jill McFadden-Bartley, Stephen Ballard and Tracy Henderson on their work anniversaries. Thank you for contributing your time, effort, skills and talents!
Gwen Turner Public Services 14 years Nadia Danyluk Youth Services 11 years
Jill McFadden-Bartley Youth Services 10 years Stephen Ballard ALC 9 years Tracy Henderson ALC 9 years
7.2.4. Staff Updates: We welcome Katie McLeish, Joanne Monk, Renata Libicz and Cvitka Marun to our staff. Their part time service desk positions were added in the past few months. We will be filling a part-time position in support services in partnership with the City of Owen Sound’s IT department. We thank Dale Albrecht and Lacy Russell for their dedicated service and wish them well in their new endeavours.
Owen Sound & North Grey Union Public Library Board: Minutes February 2018 2 7.2.5. Employee Recognition: Before the January meeting, the Board and Staff of the Owen Sound & North Grey Union Public Library recognized Karen Teeter (30 years), Lindsey Harris (10 years), Helen House (35 years) and Nadia Danyluk (10 years) for their dedicated years of service. Thank you for sharing your skills, knowledge, experience and unique gifts every day. We appreciate your commitment to public service. 7.2.6. Job Evaluation Process: Library positions are part of the City of Owen Sound’s pay equity process and non-union job evaluation process. During January, staff reviewed their jobs using the McRae-Hamilton evaluation tool. It is a point factor rating system. Each of the nine factors has up to nine grades or levels. Senior staff reviews all evaluations before being submitted. 7.2.7. Strategic Planning: During January, we have continued to implement some of the recommendations outlined in the Staffing Analysis Report. We have established new scheduling processes for the three main service points. Currently, Nadia and I are managing these calendars. We are exploring software to assist us with program enrolment and room bookings. 7.2.8. Capital Projects: The City of Owen Sound has approved two capital projects for the Library in 2018. We have been working with Kristan Shrider, City of Owen Sound Manager of Property, to set dates and begin to outline project management details. The roofing project is projected for completion in the summer and the flooring project will be completed in the fall. The request for tenders for the roofing project has been posted and contractors will have access for a tour of the roof in early February. 7.2.9. Main Floor Renovation Aesthetics Committee: We have established a staff committee to make recommendations on the colour details that will be utilized as we move forward with main floor renovations. The committee will make recommendations on tile selections, desks, other furniture, paint and trim. Carolin Brooks, Joanne Green, Laura Stirling, Karen Teeter and Shauna MacWilliam will be meeting in early February. Their work will serve as guidance for the coming years and will ensure that there is an integrated look to the renovation recognizing that some parts will be completed at different times. Recommendations will come to the Board in the upcoming months. 7.2.10. Creation Stations Update – Sewing Station: We have rescheduled the launch of this program. Unfortunately, a key volunteer is currently unavailable. We will be seeking other volunteers able to assist us with this program. 7.2.11. Food for Fines: Thank you to our library patrons for their generous support of this year’s Food for Fines campaign. We cleared patron fines and the Owen Sound Salvation Army Food Bank received hundreds of donated food items. 7.2.12. January Programming: Highlights in January included Exam De- stressing, Library @ Your Fingertips, Music with Kelda and Yoga for Kids. All of the regular book chats and children and youth programs were scheduled including story times, lego club, and TAG. 7.2.13. New Adult Book Club: The Page Turners’ Book Club started on January 24th. Meetings are the second last Wednesday of the month from 2:00-3:00 pm. Thanks to Laura Stirling for facilitating this new book club. 7.2.14. Exam Stress – Relax @ The Library: We had quiet activities available for high school students to take a break with from January 22-31. Origami, puzzles, games, and colouring pages were available from Youth Services.
Owen Sound & North Grey Union Public Library Board: Minutes February 2018 3 7.2.15. Library @ Your Fingertips Program: The weekly series of workshops launched on January 24th and will run for six weeks. Learn how to access the Library from anywhere! Join us Wednesday afternoons from 2:00-3:00 pm in the Auditorium to learn about our online resources available to library card holders. Discover how to download books, magazines, movies, and music, find your next book to read, discover an ancestor or learn a new language. 7.2.16. Family Literacy Day Celebrations: Families had a wonderful time on Family Literacy Day. This family celebration on January 27th is a partnership event of the East Ridge School Site of the Ontario Early Years Centre, the Owen Sound & North Grey Union Public Library and the Grey County Early Years Literacy Facilitator. 7.2.17. Adult Learning Centre: Our annual program monitoring visits by the Ministry of Advanced Education and Skills Development are underway. They will be completed at the five sites by mid-February. We have applied for mid-year funding from MAESD related to their IT Refresh announcement. The funding would enable us to update staff administrative computers and on-site learning tools (Chromebooks and iPads) for our adult learning students. We have applied for funding to provide enhanced services in South Grey. We are working with local school boards to support a cooperative approach to providing enhanced services to adult learners. We have met with YMCA Employment staff to explore the opportunity of co-locating, in the future, our services in Grey County. 7.2.18. Early Years Management Meeting: Tammy Cruickshank, our Early Years Literacy Facilitator and I met with the EarlyON management team for Grey County on January 15th. This was an opportunity to meet with Grey County’s Children Services Manager, Barbara Arbuckle and to do some planning for 2918. 7.2.19. 40th Birthday for the Toy Yard: The public is invited for birthday cake on Valentine’s Day from 2:00-3:00 pm. Still popular and well used, the toy yard opened February 14th, 1978. A Canada Works grant at the time enabled additional staff to be hired for a year to work on the new initiative. Toy yard visits promote emerging literacy skills and encourage family and community interaction. 7.2.20. Chinese New Year: On February 17th, we welcome the Year of the Rooster at the Library. Check out a variety of Chinese New Year crafts and play some traditional Chinese games. This year will be extra special with a visit from the Chinese Lion Dancers. Celebrations take place from 1:00-4:00 pm in Youth Services. All ages are welcome to drop-in. No registration required. 7.2.21. Girls Rock School: In partnership with Lupercalia, we will be hosting a Girls Rock School. For girls aged 10 to 16. Participants will learn basic song-writing skills, lyric writing, instrument basics, jamming, zine making, and perform in an *actual* festival, and sleep over at the library. Facilitated by music educator Kritty Uronowski of the Baby Pineapple Studio with 18 + years of experience. Supported by local female artists, teachers, and library staff. Watch for more information on the Library website and on social media. 7.2.22. Grey County Reads: We are one of the libraries in Grey County participating in the 2018 Grey County Reads program. Five local celebrities have selected books to champion. During January, the public has been invited to read along and vote for one of these five books. - The Back of the Turtle by Thomas King (championed by Aly Boltman) - The Sweetness at the Bottom of the Pie by Alan Bradley (championed by
Owen Sound & North Grey Union Public Library Board: Minutes February 2018 4 Rebecca Herbert) - Station Eleven by Emily St. John Mandel (championed by Jenny Parsons) - The Wonder by Emma Donoghue (championed by Kim Peeters) - Crow Lake by: Mary Lawson (championed by Sharon Sinclair)
7.2.23. Lit on Tour: On January 30th, I took part in a teleconference with staff from the International Festival of Authors Ontario (Lit on Tour). We reviewed last year’s event and completed preliminary plans for a 2018 event in early October. We will have more details in the spring. 7.2.24. Final Comments: January was a very busy month at the library. I have been very impressed with the ability of our staff to continue to deliver exemplary customer service while working as a team on our restructuring goals and other tasks.
Additional items as per verbal report: None
20-18 Moved by Bob Droine THAT the Library Board approve the CEO’s Report as presented. Carried.
7.3 Financial Committee Report
7.3.1 Statements and Accounts:
21-18 Moved by Rick Holland THAT Library accounts totaling $58, 175.41 for January be approved for payment and further, THAT the Adult Learning Centre’s accounts totaling $7,235.70 for January be approved for payment and further, THAT the Library’s and Adult Learning Centre’s Financial Statements to January 31, 2018 be received as information. Carried.
7.3.2 Reserve Accounts:
22-18 Moved by Rick Holland THAT the Library Board approve revenues and expenditures for the Book Sale Reserve Account, Poet Laureate Reserve Account, Teen Advisory Group – TAG Reserve Account and Write @ Your Library Reserve Account to January 31, 2018. Carried.
7.4 Personnel Committee Report No report.
7.5 Property/Building Committee Report No report.
7.6 Library Foundation Committee Report No report.
Owen Sound & North Grey Union Public Library Board: Minutes February 2018 5 7.7 Policies and Bylaws Committee Report No report.
7.8 Friends of the Library Liaison Report No report.
7.9 SOLS Saugeen Trustee Council Report No report.
8. OTHER BUSINESS None
9. STRATEGIC PRIORITIES No report.
10. RESOLUTION TO MOVE IN CAMERA - STRUCK
11. DECLARATION TO MOVE TO THE REGULAR BOARD MEETING - STRUCK
12. NEXT MEETING: Regular Board meeting to be held Thursday March 29, 2018 at 6:00 p.m. in the Library Board Room.
13. ADJOURNMENT: The meeting was declared adjourned at 7:00 p.m.
Owen Sound & North Grey Union Public Library Board: Minutes February 2018 6
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The Lake Huron Centre for Coastal Conservation
April 3, 2018
Mayor Alan Barfoot and Council Township of Georgian Bluffs 177964 Grey Road 18, R.R. #3 Owen Sound, ON N4K5N5
RE: //s the Coast C/ear^J-ake Huron Conference &_Coastal Conservation Gala
Dear Mayor Alan Barfoot and Council
The Lake Huron Centre for Coastal Conservation (LHCCC) is a non-government charitable organization established in 1998 with the goals of protecting and restoring Lake Huron's coastal environment, and supporting a healthy coastal ecosystem through education, restoration, and research projects.
The Lake Huron Centre for Coastal Conservation Board of Directors and staff are pleased to invite you to attend the 10th biennial //s the Coast Clear?' conference being held May 10-11, 2018 at the Oakwood Resort in Grand Bend. This unique event provides a forum for the public and environmental professionals to learn about issues affecting Lake Huron's coastal environment, promoting greater community engagement. Experts from the Great Lakes region will speak about coastal research, along with local actions and solutions to environmental challenges. A diverse audience of all ages, including cottagers/ farmers, municipal staff, elected officials, industry, and NGOs have the opportunity to network and broaden their awareness of water quality issues. Some of the topics discussed will include Great Lakes water levels/ micro-plastics, turtle species at risk/ agricultural environmental concerns and solutions, and the changing fish communities of Lake Huron.
On the Thursday evening of the conference. May 10th, the LHCCC will celebrate its 20th anniversary with a Coastal Conservation Fundraising Gala held at the conference venue. Tickets are $75 and include dinner with live musical entertainment/ cash bar, raffle prizes, and a silent auction.
Enclosed are copies of our conference announcement brochure. You can also find additional information about the event on our website www.lakehuron.ca/conference. If you have any questions please contact us at 226-421- 3029 or via email at [email protected]. We look forward to hosting you in Grand Bend in May!
Sincerely,
.0
'~s^ Erinn Lawrie Executive Director, Lake Huron Centre for Coastal Conservation
76 Courthouse Square • Goderich, Ontario, Canada • N7A 1M6
www.lakehuron.ca i^/^
A Letter from the Executive Director:
7s the Coast Clear?' is the 10"' biennial conference y that has united people interested in learning about the state of Lake Huron's coastal environment. Held every two years, the conference provides a forum for a diverse audience to learn from experts in the Great Lakes region about coastal topics, local actions, and -^ solutions to environmental challenges.
Great Lakes coastal areas are extremely dynamic environments and require constant adaptation and resilience by our coastal communities. The Lake Huron Centre for Coastal Conservation has been a ,-:^ ^///^ leader for 20 years addressing the need for ^^ stewardship action to respond to the challenges ^ Lake Huron faces, including invasive species, water quality concerns, deterioration of beaches, habitat loss, and increasing demands on coastal resources. x ^ This conference will energize new and continued The Lake Huron Centre for Coastal Conservation partnerships that can actively work toward solutions to beneftt our coastal communities, economies and ecosystems. ^/: <- ^<-^- This year's conference will explore the theme Love 'f^^ - Your Lake: Actions You Can Take. Ptan to experience Lake Huron in the spring of 2018, and hetp celebrate ^^- ^-•\ the Lake Huron Centre for Coastal Conservation's y\ ' 20Ih anniversary! // . !i/?.^ (S/U^<^v/ue' '''/,' //'/^ ^// DAY 1 OVER VIEW: THANK YOU TO OUR DAY 2 OVERVIEW: GENEROUS SPONSORS
KEYNOTE SPEAKER KEYNOTE SPEAKER Bruce Power Dr. Andrew D. Gronewold Cal Kothrade Great Lakes Water Levels: Shooting Shipwrecks Past, Present, and Future Photographer/Artlst National Oceanic and Atmospheric Administration NBRIDGE
CONCURRENT SESSIONS 1: CONCURRENT -SESSIONS 4:
Jen Pate Dr. Jacqueline Litzgus GENERATION Love Your Greats: The search for environmental Cancel vatior' linpE'catini'iS of i-''R'nc! ^ hai-''if'')i c'eneratist optimism -r'id o sea ^on a 1 dCN\.!(y -pecjasisi /1'. c^se =.{iji-lv' i.';.iiic; Love Your Greats !'S'i'J Spottec.' "ijitle Laurentian University ^ Huron County Arunas Liskauskas CLEAN WATER PROJECT The changing ecology and fish communities of Lake Hannah Cann Huron and Georgian Bay The Coa.:Yt..-.'t!. Actiu! i Pian cincl Vi,^!,!- Qijr turi-i''e, 1.c^:i^\/ Ministry of Natural Resources and Forestiy Lake Huron Centre for Coastal Conservation Baird. CONCURRENT SESSIONS 2: CONCURRENi SESSIONS {'i: Innovation Engineered. AUGHN
Susan Debreceni Bradly Potter S Dr. Tawny Mata Digging into litter data: From shoreline cleanups to The GiCdt Lake? Cnd'^tal Consei^-.;iti0t"i \/vork-';nii ^t'oijp, solutions Sethnc; snared oo.-.iSs, ?i:rai^)L]ie?. anil i'rackina c'ottf-'cf'ive WORKERS' (T^)BMROSS Great Canadian Shoreline Cleanup proqios^ id :"' ioie efl:ective coasrgl wolidt'id restoration better commurnti US Fish and Wildlife Service/ Blue Accounting UNION ^-^"'" Emily Martin Clean water and a healthy ecosystem within the Pine Mark Reusser River watershed: Celebrating ten years of community F;.:!ime!& ^akinQ AL"i:if:in initt3ti\/ec \.o Reduce Dl'u?bpnL' driven environmental stewardship i'us Miaiahon F-IOIT! Fai'it'i'ciiid inlo t!-i<- ^re.31 Lcii Megan Myles Patrick Donnelly General Admission: $225 Charting a renewed course for Fathom Five National Why doe,? inv'si'ioroiine keep chanciina7 3t("*''i(-;s Trom Student / LHCCC Volunteer $185 Marine Park [he Lake N'.iion '.'on'-'7 SndMduai passes are also avaiiable. Parks Canada, Fathom Five National Marine Park Lake Huron Centre for Coastal Conservation Register ontine: www,iakBhufforLca/con¥arenc YOU ARE CORDIALLY INVITED TO ATTEND A TO-BENEFIT THE LAKE HURON CENTRE FOR COASTAL CONSERVATION Thursday, May 10, 2018 Oakwood Resort, Terrace Room 70671 BLuewater Highway, Grand Bend, ON 6:OOPM COCKTAIL HOUR. 7:OOPM DINNER live music • silent auction •raffles Tickets $73 226,421,3029 Lakehuron.ca/gaLa Township of Georgian Bluffs Operations Committee Minutes This document can be made available in other accessible formats or with communications supports as soon as practicable and upon request. April 9, 2018, 2:00 p.m., Council Chambers Members Present: Mayor Alan Barfoot Councillor Sue Carleton Councillor Paul Sutherland Members Absent: Councillor Carol Barfoot Staff Present: Rick Winters, Director of Operations / Acting CAO Brian Anderson, Operations Administrative Assistant (Recording Secretary) 1. Call to Order Chair Sutherland called the meeting to order at 2:00 p.m. 2. Declaration of Pecuniary Interest and the General Nature Thereof None declared. 3. Delegations or Deputations (if required) None 4. Public Question Period None. Page 1 of 4 Township of Georgian Bluffs Operations Committee Minutes April 9, 2018 5. Reports and Recommendations a) OPS2018-32 Accident Damage to Truck 256 – 2017 GMC ½ Ton Pickup Moved by: Mayor Barfoot That the Operations Committee recommends that the Council of the Township of Georgian Bluffs approve the payment of $5,927.01 including HST to Pete’s Auto Body for body repairs to Truck 256. The repairs are to be funded from the 2018 operating budget. Carried OP 2018-14 b) OPS2018-36 RFT 2018-08 Street Light Repair and Maintenance Moved by: Councillor Carleton That the Operations Committee recommends that the Council of the Township of Georgian Bluffs accept the Request for Tender (RFT) 2018-08 from Ron Pringle Electric Ltd. for as needed street light repair and maintenance at a rate of $90.00 per hour including bucket truck and two operators. Carried OP 2018-15 c) OPS2018-37 RFT 2018-07 Tree Removal and Trimming Services Moved by: Mayor Barfoot That the Operations Committee recommends that the Council of the Township of Georgian Bluffs accept the Request for Tender (RFT) 2018-07 from Redmond’s Tree Service for as needed tree removal and trimming services at a rate of $115.00 per hour for a bucket truck and two men. Carried OP 2018-16 d) OPS2018-38 2018 Proposed Brushing List Moved by: Councillor Carleton That the Operations Committee receives report OPS2018-38 and approves the list of roadways to be brushed and directs staff to carry out this brushing by hand or machine as per the Brushing of Township Road Allowances Policy TRA-001-12. Carried OP 2018-17 Page 2 of 4 Township of Georgian Bluffs Operations Committee Minutes April 9, 2018 6. Committee Direction Updates a) Committee Directions Report – April Moved by: Mayor Barfoot That the Operations Committee receive Committee Directions Report – April for information purposes Carried OP 2018-18 7. Other Business a) Spring Roads Tour Committee would like to view the drainage concerns in Kemble, the Centre Street hill near Lake Charles, and if the tour goes near the landfill committee would like to stop quickly to see the finished capping. 8. Correspondence a) GSS Engineering Consultants – Notice of Public Meeting No. 2 – Evaluation of Municipal Water Supply Class Environmental Assessment Township of Georgian Bluffs Received for Information b) GBHU – Small Drinking Water Systems Newsletter – March 2018 Received for Information c) Carolyn Cooper Hughes – Safety Concerns Wolseley Area & Concession 20 Committee directs that correspondence be sent that this will be reviewed after Grey County does construction is in this area later this year. d) GM BluePlan – Annual Monitoring Report Cover Letter Received for Information e) GM BluePlan – 2017 Annual Monitoring Report for Keppel Landfill – March 2018 Received for Information 9. Committee Inquires Committee thanked staff for the quick work on Range Road for the hearing impaired signs. Page 3 of 4 Township of Georgian Bluffs Operations Committee Minutes April 9, 2018 a) The tractor is to be serviced this week to be ready for sweeping next week. b) The Township was contacted by Dave Johnson, Outdoor Adventures, about cleaning some road sides for Earth Day (April 21). They will be cleaning Stone School Road from Hepworth to Concession 2 NCD. c) A local farm operation has expressed interest in purchasing the surplus cement blocks from the landfill and has offered $2,500.00 for the entire lot. The purchaser will be responsible for loading, handling and shipping at their cost. Moved by: Councillor Carleton The Operations Committee agrees to the offer put forward by Kirk Farms for the purchase of the cement blocks from the landfill. Carried OP 2018-19 d) Committee inquired if the half load period would remain for the full period. The Director of Operations confirmed the sign installation and indicated that the restrictions will likely exist until April 30th. 10. Adjournment The meeting adjourned at 2:57 p.m. on a motion moved by Councillor Carleton. ______Councillor Paul Sutherland, Chair ______Brian Anderson, Recording Secretary Page 4 of 4 Township of Georgian Bluffs Committee of the Whole Minutes This document can be made available in other accessible formats or with communications supports as soon as practicable and upon request. April 11, 2018, 7:00 p.m., Council Chambers Members Present: Mayor Alan Barfoot Councillor Carol Barfoot Deputy Mayor Dwight Burley Councillor Sue Carleton Councillor Paul Sutherland Councillor Ryan Thompson Councillor Tom Wiley Members Absent: Staff Present: Brittany Drury, Legislative Assistant (Recording Secretary) Wendi Hunter, Clerk / Director of Legislative Services 1. Call to Order Mayor Alan Barfoot called the meeting to order at 7:00 p.m. 2. Approval of Agenda/Additions to the Agenda 1. At the request of Mayor Alan Barfoot, a discussion regarding formulating a policy for advertising and community content on the Township website was added to New Business. 3. Declaration of Pecuniary Interest Nil 4. Public Hearings Nil Page 1 of 5 Township of Georgian Bluffs Committee of the Whole Minutes April 11, 2018 5. Presentations Nil 6. Delegations 1. Inspector Martin Murray, OPP Inspector Murray thanked Committee for the opportunity to appear and gave an overview of his past professional experience. There was discussion regarding: · Inspector Murray’s experience in investigating municipal affairs · The Canine Officer who will be serving Grey County · Traffic enforcement methods – ie. Motorcycle units, aviation There was brief discussion regarding the order issued under By-law 68- 2001 to Ann Hachey, regarding the dog licensed under licence #1234 and enforcement of the Township order and Provincial order. Inspector Murray commented that he had been made aware of the issue and is investigating potential enforcement and risk management strategies. Inspector Murray and members of the Police Service Board will be present at the Keady Market, at a date to be determined in May 2018, to gather input from community members regarding local enforcement issues and determine goals for the future. A finalized date will be published on the Township website upon determination. Committee thanked Inspector Murray for his delegation. 7. Correspondence 1. Municipality of Meaford – Inter-Township Fire Department Ownership Agreement Mayor Alan Barfoot noted that the correspondence had been included on the Inter-Township Joint Board of Management Agenda for consideration at the April 10, 2018 meeting. There was a brief discussion regarding the terms of the agreement, including the options of both parties to amend and/or withdraw from the existing agreement. The Committee received the correspondence as information, pending additional information to be received from Meaford. Staff were directed to circulate copies of the existing Joint Fire Agreement to Committee members. Page 2 of 5 Township of Georgian Bluffs Committee of the Whole Minutes April 11, 2018 8. Staff Reports 1. Corporate Services, Finance and Building a) LEG2018-14 – Policy for Inscriptions on Big Bay Cemetery Memorial Wall The Clerk outlined the proposed policy, commenting that staff had been working with the donors of the property and wall in an effort the adhere to their visions for the project. There was discussion regarding: · As dictated in the proposed policy, the submission of a proof prior to placing an inscription on the wall to ensure font style and sizing requirements are met · Fencing around the property · Possibly placing benches around the wall and at Township cemeteries Council decided to refrain from installing benches at the wall, and to reassess the need for benches at a future date. Moved By: Deputy Mayor Dwight Burley Seconded By: Councillor Sue Carleton 1. That the report from Wendi Hunter, Clerk/Director of Legislative Services, regarding Policy for Inscriptions on Big Bay Cemetery Memorial Wall, be received, and 2. That a by-law be passed to adopt the policy. Carried – Recommendation Number COW2018-014 b) LEG2018-15 – Draft Election Sign By-law There was discussion regarding: · Section 3 of the proposed by-law, prohibiting the placement of election signs on public property and on any Highway or Road Allowance under the jurisdiction of the Township, the County of Grey or the Ministry of Transportation, Ontario. · Past practices regarding placement of election signs Page 3 of 5 Township of Georgian Bluffs Committee of the Whole Minutes April 11, 2018 · Section 5 of the proposed by-law, specifically 5.1 prohibiting the erection of signs prior to 45 days in advance of the last day of voting and 5.3 requiring that all election signs be removed no later than 3 days after Voting Day. Following discussion, Committee decided the following: · To allow election signs to be erected on highways and road allowances under the jurisdiction of the Township, the County of Grey or the Ministry of Transportation, Ontario. · To prohibit the erection of election signs on Township properties, including: Township Administration offices, arenas, public works yards, etc. · To extend the allotment of time for election signs to remain erected from 45 days to 60 days prior to last day of voting, in an effort to benefit seasonal residents. · To maintain that erection of federal and provincial election shall commence on the day of the issuance of the writ. · To maintain that all election signs must be removed no later than 3 days after Voting Day. The Clerk will present the amended version of the by-law at the April 18, 2018 meeting of Council and requested that all members carefully review the document prior to enactment. Moved By: Councillor Sue Carleton Seconded By: Councillor Tom Wiley 1. That the report from Wendi Hunter, Clerk/Director of Legislative Services, regarding Draft Election Sign By-law, be received, and 2. That the Election Sign By-law be brought to the April 18, 2018 Council meeting for enactment. Carried – Recommendation Number COW2018-015 9. Public Question Period 10. Unfinished Business Nil 11. New Business Page 4 of 5 Township of Georgian Bluffs Committee of the Whole Minutes April 11, 2018 1. At the request of Mayor Alan Barfoot, a discussion regarding formulating a policy for advertising and community content on the Township website. Mayor Alan Barfoot made note of the ‘Salt of the Earth’ event with Willy Waterton at Kemble Sarawak United Church on Thursday, April 19, 2018 at 7:30 p.m. There was a discussion regarding formulating a policy for advertising and community content on the Township website, including: what types of events should be included and the introduction of a staff approval process. Committee directed staff to formulate a policy regarding advertising and community content on the Township website for consideration at a future meeting and to upload the information regarding the Salt of the Earth event to the website. 12. Closed Session Nil 13. Date of Next Regular Meeting/Adjournment The Clerk reminded the Committee of the Zoning By-law Open House occurring April 18, 2018 at 5:00 p.m. to 6:45 p.m. in Council Chambers. Council – April 18, 2018 – 7:00 p.m. Council – May 9, 2018 – 7:00 p.m. The meeting adjourned at 8:18 p.m. on a motion moved by Deputy Mayor Dwight Burley and seconded by Councillor Tom Wiley. ______Alan Barfoot, Mayor ______Wendi Hunter, Clerk Page 5 of 5 Date Wednesday, April 18, 2018 From Jenn Burnett, Planner Subject Z-06-18'h' Application to Remove the Holding Provision Report PL.2018.15 Recommendation That application Z-06-18'h'for MacKinnon and Smart to remove the holding 'h1' provision on lands zoned R2-35-2015-M be approved as the conditions for removal have been met. Application Summary This application is to remove the holding 'h1' provision from the following lots zoned R2- 35-2015-M: Lot 1 Concession 15, Part Lot 24.16R328, Part 2 toa with ROW Lot 2 Concession 15. Part Lot 24. PCL 40 RP 16R723, Part 2 & 3 ROW Lot 3 Concession 15, Part Lot 24. PCL 39 RP 16R723, Part 2 & 3 ROW Lot 4 Concession 15, Part Lpt_24, PCL 38 RP 16R723, Part 2 & 3 ROW Lot 5 Concession 15, Part Lot 24. RP 16R10716. Parts 3 & 5 Lot 6 Concession 15, Part Lot 24. RP 16R10716. Parts 1 & 2 Lot 7 Concession 15, Part Lot 24, RP 16R10716. Parts 3 & 5 Lot 14 Concession 15, Part Lot 24, PCL 3L RP 16R328, Parts 2 & 3 ROW Lot 15 Concession 15, Part Lot 24, Survey PCL. 1 ROW. Part 3 Lot 16 Concession 15, Part L_Qi24, Survey PCL, 2 ROW, Part 3 Lot 17 Concession 15, Part Lot 24, Survey PCL. 4 ROW, 16R328, Part 1 Through amending By-law 35-2015, two development phases were identified. Phase 1 consists of 11 lots zoned R2-35-2015-M and requires the owners to enter into a development agreement with the Township as a condition to release the holding provision. Phase 2 consists of 6 lots (Lots 88 to 13) zoned R2-35-2015-h2 and requires a development agreement and confirmation that infrastructure upgrades to Colin Drive and Spencer Street have been substantially completed prior to the removal of the holding provision (h2'. The holding provision was implemented to ensure that the property owners entered into a development agreement with the Township for development of the lands located at PL.2018.15 Z-06-18'h/ Page 1 of 2 Francis Lake. That agreement was authorized by By-law 60-2016 and registered on title to the lands under Instrument No. GY121855 on June 6,2016. Relevant Consultation As per 0. Reg. 545/06 notice of an intention to pass a by-law to remove a holding symbol from a zoning by-law under subsection 36 (4) of the Planning Act was given by ordinary mail to every landowner in the area where the subject land is located. As the regulation does not specify a circulation distance, every owner within 120m of the subject lands was mailed a copy of the notice. This 120m circulation distance is consistent with the circulation distance for the original application. As per 0. Reg. 545/06, s. 8(6), the Notice of Intent to Remove a Holding Symbol was circulated to the County of Grey Planning Department and the Grey Sauble Conservation Authority as they submitted a written request to be notified of any decision with respect to the initial zoning amendment. Conclusion & Recommendation That application Z-06-18'h' for MacKinnon and Smart to remove the holding 'h1' provision on lands zoned R2-35-2015-M be approved as the conditions for removal have been met. Amending By-law 2018-031 is attached for Council's consideration. Respectfully Submitted: ff^/HEGISTERED1'.^ % .*s_ ".•' PHCf:£SSlO\'AL \ CT'K 'k }-:- S||j : PLAN^i :,uN^ ^:.. ./^> Jenn Burnett, MSc., MC1P, RPP "(!%s^" PL2018.15 Z-06-18/h/ Page 2 of 2 Date Wednesday, April 18,2018 From Jenn Burnett, Planner Subject Addendum Report for Zoning Amendment Application Z-14-17 Report PL.2018.16 (related reports PL.2017.39 and PL.2018.14) Recommendation Grey County OPA No. 140 came into effect on March 22, 2018 demonstrating consistency with the PPS and the County of Grey Official Plan. Consent application B08/17was approved on April 11, 2018 by the Committee of Adjustment subject to a zoning by-law amendment being in force and effect. It is recommended that zoning by- law amendment application Z-14-17 for Sutherland be approved. Application Summary This application is to permit a Surplus Farm Dwelling Severance. The Public Meeting to consider the County Official Plan Amendment and the zoning by-law amendment was held on Wednesday, November 15, 2017. No decision was made at that time on the amendment application pending the OPA decision. The property owner was granted an Official Plan Amendment (OPA No. 140) on March 22, 2018 and severance application B07/17 was approved on April 11, 2018 by the Committee of Adjustment. The by-law is being presented for consideration as the application now conforms to the County Official Plan. Policy Review (as noted in related Planning Reports PL.2017.39 and PL.2018.14) Provincial Policy Statement Grey County Official Plan Township of Georgian Bluffs Comprehensive Zoning By-law 6-2003, as amended The 2014 Provincial Policy Statement (PPS) issued under Section 3 of the Planning Act requires that land use planning decisions 'be consistent with' provincial policies. Decision makers are asked to be consistent with the policies of the PPS including: 1 . Building Strong Communities; 2. Wise Use and Management of Resources; and 3. Protecting Public Health and Safety. The PPS is to be read in its entirety and the relevant policies are to be applied to each situation, therefore only excerpts from the PL.2018.16 620-005-09600 Page 1 of 6 PPS have been highlighted to demonstrate if the proposal conforms to the Provincial Policy Statement. Under Section 4.7 of the PPS, the Official Plan is identified as "the most important vehicle for implementation of this Provincial Policy Statement. Comprehensive, integrated and long-term planning is best achieved through official plans. Official plans should identify provincial interests and set out appropriate land use designations and policies." (PPS 2014, pg. 33). The Grey County Official Plan (GCOP, Schedule A) designates the subject lands Agricultural and permits agricultural uses. Constraint mapping indicates a small pocket of Karst on the south end of the property. The PPS does support a severance for a residence deemed surplus to a farming operation as a result of farm consolidation subject to the following provisions as noted in Section 2.3.4.1 of the PPS: "Lot creation in prime agricultural areas is discouraged and may only be permitted for: a) agricultural uses, provided that the lots are of a size appropriate for the type of agricultural use(s) common in the area and are sufficiently large to maintain flexibility for future changes in the type or size of agricultural operations; b) agriculture-refated uses, provided that any new lot will be limited to a minimum size needed to accommodate the use and appropriate sewage and water sen//ces; c) a residence surplus to a farming operation as a result of farm consolidation, provided that: 1. the new lot will be limited to a minimum size needed to accommodate the use and appropriate sewage and water services', and 2. the planning authority ensures that new residential dwellings are prohibited on any remnant parcel of farmland created by the severance. The approach used to ensure that no new residential dwellings are permitted on the remnant parcel may be recommended by the Province, or based on municipal approaches which achieve the same objective; and d) infrastructure, where the facility or corridor cannot be accommodated through the use of easements or rights-of-way." The Grey County Official Plan does permit a consent for one lot where the residence is deemed surplus to a farm operation as a result of farm consolidation. However, Section 2.1.4(1) requires that the original farm parcel to be a minimum of 40 acres and no lot creation has been provided for in the past. The original parcel would have been surveyed at 100 acres. However, the location of Scale Lake necessitated the relocation of the original road allowance and that relocation effectively severed off the northern 17 acres of the property and further decreased the acreage to accommodate the road allowance. The property owner was granted an Official Plan Amendment (OPA No. 140) on March 22, 2018 and the amendment application is now consistent with the PPS and the County Official Plan. PL.2018.16 620-005-09600 Page 2 of 6 MDS Guidelines #9(3) and #14 do not require an MDS 1 setback where a new lot is proposed with an existing dwelling and an existing livestock facility on it. Through the consent process, the viability of the barn to operate as a livestock facility has been terminated. Section 4.25 of the Township Zoning By-law prohibits livestock on any A1 lot that is less than 2 acres so the existing barn can only be used for residential storage purposes. The A2 zone provisions apply to both the severed and the retained parcel. The zoning by-law amendment will recognize a deficient lot area, frontage and side yard setbacks for the dwelling and the existing accessory structures on a non-fann residential lot. The retained agricultural parcel will be rezoned to recognize a deficient lot area and to prohibit residential structures as a means to further protect farmland. Table 1 shows the relief required. Table 1 Severed Retained Required Proposed Required Proposed Lot Area 0.8 ha/2 ac 0.74ha/1.8ac 401ha/98ac 26.9 ha/66.6 ac Frontage 100m/328ft. 53.8 m/176 ft. 200m/656 ft. 393m/1292 ft. Setbacks House 7.2 Interior side yard 10m/33ft 9.1m/29ft. n/a n/a 4.9.2 d Accessory Structures Maximum of 5% of lot 364.2 m2 531 m2 n/a n/a area 3920 sq. ft. 5715 sq. ft. Prohibitions Barn rezoned for storage No dwellings or residential purposes only uses permitted The wetland zone will be realigned as per the mapping provided by the GSCA on November 10, 2017. The realigned mapping is represented as Schedule 'B', Map '04' to By-law 2018-032. Relevant Consultation As noted in previous reports, PL2017.39 and PL.2018.14, the Notice of Complete Application and Noticeof Public Meeting was circulated to the agencies for review. The following comments were received through the OPA and zoning amendment process and through the circulation for the severance application, by the report submission deadline: • The Historic Saugeen Metis (HSM) Lands, Resources, and Consultation Department: In correspondence dated March 1, 2018 the HSM note they have reviewed the relevant documents and have no objection or opposition to the proposed development, land re-designation, rezoning, land severance, Official PL.2018.16 620-005-09600 Page 3 of 6 Plan and/or Zoning By-law Amendments. • Hydro One: In correspondence dated October 18, 2017, Hydro One has no concerns or comments at this time. • Bluewater District Schoolboard: In correspondence dated October 19, 2017, the school board noted no comments on the consent application at this time. • The Niagara Escarpment Commission: in correspondence dated October 13, 2017, the NEC noted that the subject property is not within the Niagara Escarpment Plan Area. • Township of Georgian Bluffs Operation Department: In correspondence dated October 6, 2017, the Operations Department noted that they have no comments on this application. • Grey Sauble Conservation Authority Risk Management Office (RMO): In comments dated March 6, 2018 the RMO notes, "this application does not fall within an area where source protection policies currently apply, as such, we have no comments to provide." Grey Sauble Conservation Authority: In comments dated November 10, 2017, the GSCA notes a regulated area associated with the Provincially Significant Mountain Lake Skinners March Wetland an the 120m adjacent lands to the wetland, natural hazard areas associated with the flood potential of the wetland; Karst topography on the southern portion of the lot; and natural heritage features associated with significant woodlands, the Kemble Forest ANSI and fish habitat associated with Scale Lake. There have been observances of endangered species and/or threatened species and species of special concern in the area. As no development is proposed and the remnant parcel is to be rezoned to prohibit a residential dwelling on the lands, no new impacts to the natural heritage features are anticipated. The mapped wetland zone boundary does not match the official PSW boundary. They recommend that the wetland zone be remapped to align with the official PSW wetland and have provided mapping for the site-specific by- law. They request to be notified of the decision on this file. • Grey County Transportation Department: in correspondence date October 31, 2017 TAPS noted, PL.2018.16 620-005-09600 Page 4 of 6 • MMA/MHO (Tyler Shantz): in correspondence dated October 19, 2017, it was noted that, the proposed consent for a residence surplus to a farm dwelling appears to be consistent with the lot creation policies of the PPS (PPS 2.3.4). The Ministry appears to be satisfied with the Planning Report (Ron Davidson Land Use Planning Consultant Inc., September 1, 2017) that the required MDS is exceeded. The Ministry notes that, "Section 4.1 on page 14 of the Planning Report addresses PPS 2.3.4: "The existing farmhouse has become surplus to the needs of Mr. Sutherland as a result of him enlarging his farm holdings. The proposed lot is large enough to accommodate the existing buildings, well and septic system. The balance of the farm will be rezoned to prohibit a future residence... An Agricultural Impact Assessment conducted on behalf of Mr. Sutherland has demonstrated that the remnant farm parcel, being 28.96 hectares in size, is large enough to support farming which is common to the area and can maintain flexibility for future changes in agriculture." "The County should ensure that the residence is in fact surplus to a farming operation as per the PPS definition. That is, the existing habitable farm residence has been rendered surplus as a result of farm consolidation (the acquisition of additional farm parcels to be operated as one farm operation)." The Notice of Complete Application and Notice of Public Meeting was circulated to all property owners within 120 m of the subject property. The Township did not receive any written comments in support of or in opposition to the application. Conclusion & Recommendation Grey County OPA No. 140 came into effect on March 22, 2018 demonstrating that this application is consistent with the PPS and the County of Grey Official Plan. Consent application B08/17was approved on April 11, 2018 by the Committee of Adjustment subject to a zoning by-law amendment being in force and effect. It is recommended that application Z-14-17 for Sutherland be approved. Amending By-law 2018-032 is attached for Council's consideration. ^\l«"t^/// Respectfully Submitted: ^^. PL.20l8.16 620-005-09600 Page 5 of 6 Site Plan Figure 2: Proposed Severance f Subject Lands LANDS TO BE SEVERED Surplus Farmhouse Severance RON DAVIDSON 402558 Grey Road 17 Part Lot 23, Concession 19 SCALE 1:4500 Georgrapliic Township of Keppel Township of Georgian Bluffs PL.2018.16 620-005-09600 Page 6 of 6 Date Wednesday, April 18, 2018 From Jenn Bumett, Planner Subject Addendum Report for Chris Wynn Z-05-18 Report PL.2018.18 Recommendation It is recommended that application Z-05-18 for Chris Wynn be APPROVED as it is consistent with the Provincial Policy Statement, 2014, the County of Grey Official Plan and it meets the intent of the Township of Georgian Bluffs Comprehensive Zoning By- law 6-2003, as amended. Application Summary This application is to realign the Environmental Protection (EP) zone and to reduce the setback to the EP zone from 15m to Om to permit an addition to the existing dwelling and the construction of a detached garage within an EP zone. A new septic system will be installed to accommodate the larger dwelling. Subject Lands Part Lot 18, Georgian Range (Keppel) Civic Address: 505431 Grey Road 1 Roll: 4203 620 007 25600 Addendum to Report PL.2018.12 This addendum report; addresses two issues identified at the Public Meeting held on Wednesday April 4, 2018. 1. Comments received April 12, 2018 from the Grey Sauble Conservation Authority indicate that they received the additional information that they requested and are satisfied with the proposed development. They will address the engineering recommendations for development through their permitting process. They do not object to he proposed zoning by-law amendment and provided updated Environmental Protection (EP' zone mapping. This mapping has been included as Schedule 'A' to By-law 2018-035. 2. The Township received written comments from the property owner to the north of the subject lands. Mr. Funygin also attended the meeting and expressed concern at the location of the existing entrance to the Wynn property. He asked PL.2018.12 4203 620-007-25600 Page 1 of 5 if the entrance could be moved closer to the front of the subject property as the entrance to that property begins almost at the mid-point of Mr. Funygin's property. The location of the entrance to the Wynn property generates dust in the summer months and is positioned such that the dogs bark when a vehicle is entering the neighbors drive. Staff consulted with the County Transportation Department on this issue and in an email dated April 5, 2018, the County provided the following response: "Transportation Services has reviewed this file and we believe that we had investigated this complaint back in 2012. During this investigation it was determined that safe access could not be achieved because of grade issues. As the access has existed for many years without incident, the County could not justify making changes that would not be safe. One of the purposes of the road allowance is to provide access to individual lots. In this case, it is unfortunate where the access is located to which the County is unable to aid in a new location. Also, the County slightly raised the road during the resurfacing project in 2014 which does not help the grade issue. The County also allowed the planting of trees within the road allowance against policy to help buffer the 505425 property." This email correspondence was forwarded to Mr. Wynn, the applicant, and to Mr. Funygin on April 5, 2018. The access to the Wynn property is under the jurisdiction of the County Transportation Department and as indicated above, there are no changes required to the entrance. Relevant Consultation The Notice of Complete Application and Notice of Public Meeting was circulated to the agencies for review. The foHowing comments were received by the report submission deadline: County of Grey Planning and Development: In correspondence dated March 5, 2018, the County commented that the Transportation Services Department has no objection to the proposed zoning amendment and recommend that bollards be installed to protect the propane tank and the public from striking the tank if a vehicle was to leave the road. Parking is area is not permitted to encroach onto the County road allowance. The proposed addition is exempt from the County setback policy as it is further off the road than the existing dwelling. If entrance work is proposed within the road allowance, an entrance permit is required. Provided positive comments are received from the Conservation Authority, County staff have no further concerns with the application. They request to be notified of the decision on this file. • The Historic Saugeen IVIetis (HSM) Lands, Resources, and Consultation Department: In correspondence dated February 22, 2018 the HSM note they have reviewed the relevant documents and have no objection or opposition to the proposed development, land re-designation, rezoning, land severance, Official Plan and/or Zoning By-law Amendments. PL.2018.-t2 4203 620-007-25600 Page 2 of 5 • Grey Sauble Conservation Authority: In comments dated March16, 2018, the GSCA notes that they are waiting on the submission of additional information related to the structural foundation and the slope from the applicant in order to consider support of the application. They recommend that any decision on the proposal be deferred until the information has been provided. In follow-up comments dated April 12, 2018, as noted above in Item 1 under the previous section, the Grey Sauble Conservation Authority has no objection to the proposed amendment. • Township of Georgian Bluffs Building Department: In comment dated February 21, 2018, the CBO notes not concerns at this time. The Notice of Complete Application and Notice of Public Meeting was circulated to all property owners within 120 m of the subject property. Written comments were received via email from Sergey Funygin on March 29, 2018 after the report submission deadline. Mr. Funygin identifies the following concern: "Owners of 505431 Grey Road 1 property get off Grey Road 1 almost at middle of road allowance in front of our house and then drive on road allowance to enter their property. When this property was used in summer time only by previous owners, disturbance (noise and dust) was barely tolerated. As new owners will be using the property as their permanent residence, it becomes harder to tolerate a constant disturbance as noise and dust. Therefore, we would like to kindly ask the township to make sure that requested amendments are approved only if there will be a new access road connecting 505431 Grey Road 1 property with Grey Road 1 within limits of road allowance located between Grey Road 1 and 505431 Grey Road property to prevent traffic on road allowance in front of our house. Thank you, Sergey Funygin" Mr. Funygin also attended the Public Meeting on Wednesday, April 4, 2018 and presented his concerns to Council. Conclusion & Recommendation The Grey Sauble Conservation Authority has no objection to the proposed amendment and the new EP mapping has been included in the amending by-law. The County Transportation Department issued correspondence that confirms there is no change required to the existing entrance. PL.2018.12 4203 620-007-25600 Page 3 of 5 It is recommended that application Z-05-18 for Chris Wynn be APPROVED as it is consistent with the Provincial Policy Statement, 2014, the County of Grey Official Plan and it meets the intent of the Township of Georgian Bluffs Comprehensive Zoning By- law 6-2003, as amended. Amending by-law 2018-035 is attached for Council's consideration this evening. ,.^^*^l;f' Respectfully Submitted: .^^cU R. p~'"'''^:-.. ^s^l^:^^. ^^" r""°v^t £•;:;.( B" i*-li'~l^/;,t.:;;^:';"l.3,,;,';i. •, '^^, .p'^^ :, II :S^^'* :y Jenn Burnett, MSc., MCIP, RPP <• ~.^w :';•.• -'>':' ^^wssy'^^!l^^sy ~"ytftlWWV^:^' PL2018.12 4203 620-007-25600 Page 4 of 5 > ?Z3J':ni St •;'.';•-:^.£ -WS - • :.tu.-n . I ''•••. ^,, I CONGR^E: SLAP OM CRAO£ I ™™^CONIULTHNTS I.TO l WCLOCD w RE r*aa;l: 184.00 / .J -I———I [ I / / ^ r^GIME:£P!:D WAMULAR f^LL I I I "r" "1 1 ''- HE syppoRi WALL wn EinSBWG -/1 I GRADING & DRAINAGE PLAN HE SUPPORT WALL INTO EXtSTOC. I (.BOU-jO IN ACCOROANCE WlTh I 505463 GR-1 GROUND ;N KCORCWS W.W .___—es;iU)liL Date Wednesday, April 18, 2018 From Rick Winters, Acting CAO Subject Union Gas Invoice – Springmount Municipal Drain Report No. OPS2018- 45 Recommendation That the Council of the Township of Georgian Bluffs approves the payment of invoice PA02078 from Union Gas in the amount of $145,687.68 plus HST for the relocation of gas mains to facilitate the construction of the Springmount Municipal Drain in accordance with Section 12 of the Franchise Agreement. This invoice is to be funded from the 2017 general taxation surplus. Background In 2014, the Township undertook the design and construction of the Springmount Municipal Drain. The construction of the drain involved the lowering of the existing gas distribution piping in order to facilitate larger concrete box culverts under Highway 6 in two locations. Analysis The Township, MTO and Union Gas debated the responsibility of the lowering the gas main and the allocation of costs. Union Gas took the position that the existing Franchise Agreement between Union Gas and the Township of Georgian Bluffs prevailed as the drain was “municipal works”. The Township entered into the Franchise Agreement with Union Gas on September 1, 2004. The cost sharing arrangements under the Franchise Agreement are assessed at 65% to Union Gas and 35% to the Township. Report OPS2018-45 Page 1 of 3 There was another situation in Ontario whereby the Township of Norwich and Union Gas took their dispute to court for a ruling. In the matter, the court originally ruled in favour of Norwich Township, however Union Gas appealed the decision and the decision was subsequently overturned resulting in a favourable decision for Union Gas. The Township of Norwich did not appeal the final decision. Union Gas submitted invoice PA02078 dated March 28, 2018 showing total costs for the relocation at $416,250.51 plus HST. The Township’s portion based on the Franchise Agreement of 35% is $145,687.68 plus HST. The invoice is to be paid within 30 days. Financial Impact The Township must pay Union Gas $145,687.68 plus HST. As these costs were incurred in 2017, it is proposed to pay the funds from the 2017 taxation surplus. Strategic Priorities N/A Consultation and Communications The courts have heard arguments pertaining to payment costs on such and a ruling has been rendered. Conclusion Union Gas has submitted an invoice to the Township for $145,687.68 plus HST for the relocation of gas mains that were required for the construction of the Springmount Municipal Drain. The Franchise Agreement dated September 1, 2004 stipulates that the Township will pay 35% of the relocation costs for gas mains as required for municipal works. The invoice can be paid for by surplus funds from the 2017 budget. Supporting Documentation Appendix 1—Union Gas Invoice PA02078 date March 28, Appendix 2—Franchise Agreement Appendix 3—Letter Agreement relating to relocation of Gas Works Report OPS2018-45 Page 2 of 3 Respectfully Submitted: ______Rick Winters, C.E.T. Director of Operations/Acting CAO Report OPS2018-45 Page 3 of 3 THE CORPORATION OF THE TOWNSHIP OF GEORGIAN BLUFFS BY-LAW NUMBER 2018-031 WHEREAS Section 34 of the Planning Act, R.S.O. 1990, c. P.13, as amended, permits a Council to pass a by-law prohibiting the use of land, buildings or structures within a defined area or areas; AND WHEREAS Section 36 of the Planning Act, R.S.O. 1990, c. P. 13, as amended, permits a Council to pass a by-law to specify the use to which lands, buildings or structures may be put at such time in the future as the holding symbol is removed by amendment to the by-law; AND WHEREAS Zoning By-law No. 6-2003 is the governing By-law of the Corporation of the Township of Georgian Bluffs and such was finally passed by the Council of the Township of Georgian Bluffs on January 22, 2003 and approved by the Ontario Municipal Board on July 3, 2003; AND WHEREAS the Council of the Corporation of the Township of Georgian Bluffs has deemed it advisable to further amend Zoning By-law No. 6-2003; AND WHEREAS it has been confirmed to Council that the condition for Phase 1 of the development of the subject lands has been completed to the satisfaction of the Township; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF GEORGIAN BLUFFS ENACTS AS FOLLOWS: THAT Zoning By-law No. 6-2003 as amended by By-law 35-2015, is hereby amended to give effect to the foregoing, but Zoning By-law 35-2015 shall in all other respects remain in full force and effect. AND THAT Schedule [A', Map 26, to By-law No. 6- 2003 as amended by By-law 35- 2015, is hereby further amended by removing the 'h1' symbol, in accordance with Schedule 'A' attached hereto, on lands described as: Lot 1 Concession 15, Part Lot 24, 16R328, Part 2 tog with ROW Lot 2 Concession 15, Part Lot 24, PCL 40 RP 16R723, Part 2 & 3 ROW Lot 3 Concession 15, Part Lot 24, PCL 39 RP 16R723, Part 2 & 3 ROW Lot 4 Concession 15, Part Lot 24, PCL 38 RP 16R723, Part 2 & 3 ROW Lot 5 Concession 15, Part Lot 24, RP 16R10716, Parts 3 & 5 Lot 6 Concession 15, Part Lot 24, RP 16R10716, Parts 1 &2 Lot 7 Concession 15, Part Lot 24, RP 16R10716, Parts 3 & 5 Lot 14 Concession 15, Part Lot 24, PCL31, RP 16R328, Parts 2 & 3 ROW Lot 15 Concession 15, Part Lot 24, Survey PCL, 1 ROW, Part 3 Lot 16 Concession 15, Part Lot 24, Survey PCL, 2 ROW, Part 3 Lot 17 Concession 15, Part Lot 24, Survey PCL, 4 ROW, 16R328, Part 1 in the Township of Georgian Bluffs (geographic Township of Keppel). AND THAT this By-law shall come into force and effect on the date it is enacted and passed by the Council of the Corporation of the Township of Georgian Bluffs. Read a first and second time this 18th day of April, 2018. Read a third time and finally passed this 18th day of April, 2018. Mayor - Alan Barfoot Clerk - Wendi Hunter MacKinnon & Smart Z-06-18'h' SCHEDULE"A" BY-LAW NUMBER 2018-031 TOWNSHIP OF GEORGIAN BLUFFS DATE PASSED April 18, 2018 SIGNED: Mayor - Alan Barfoot Clerk - Wendi Hunter Removal of the Holding "h1" Symbol from the R2-35-2015-M zone. 7 Amending Schedule A, Map 26 MacKinnon & Smart 2-06-18'h' THE CORPORATION OF THE TOWNSHIP OF GEORGIAN BLUFFS BY-LAW NUMBER 2018-032 BEING a By-law to amend Zoning By-law No. 6-2003, as amended, of the Township of Georgian Bluffs. WHEREAS the Council of the Corporation of the Township of Georgian Bluffs deems it in the public interest to pass a By-law to amend Bylaw No. 6-2003. AND WHEREAS pursuant to the provisions of Section 34 of the Planning Act, R.S.O. 1990, as amended, By-laws may be amended by Councils of Municipalities; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF GEORGIAN BLUFFS ENACTS AS FOLLOWS: 1. By-law No. 6-2003 is hereby amended as it affects lands described as Part Lot 23, Concession 19 in the geographic Township of Keppel, in the Township of Georgian Bluffs, and shown on the Schedule affixed hereto. 2. Schedule A, Map '04' to By-law No. 6-2003, is hereby amended by adding to the Schedule, 'A2-2018-032' as shown on the Schedule attached hereto and forming part of this Bylaw. 3. Section 25, is hereby amended by adding the following: "8.2.55 Notwithstanding Sections 4.9 and 8 to this Bylaw, on lands described as Part Lot 23, Concession 19 in the geographic Township of Keppel, shown as 'A2-2018-032' on Map '04' as amended, the minimum lot size for the residential non-agricuitural lot is 0.74 ha, the minimum frontage is 53.8 metres, the side yard setback for a dwelling is 9.1 metres, and the maximum permitted lot coverage for all accessory structures is 531 m2. No livestock are permitted on the 0.74 ha parcel. The minimum lot size for the Agricultural parcel is 29.6 ha and residential dwellings, dwelling units or uses accessory thereto, and sleeping cabins, are prohibited. All other provisions of Bylaw 6- 2003 shall apply." 4. Schedule 'A' attached and all notations thereon are hereby declared to form part of this By-law. 5. The Wetland zones shall be realigned as per Schedule 'B' to this By-law. 6. Schedule (B) attached and all notations thereon are hereby declared to form part of this By-law. 7. This By-law shall come into force and take effect upon being passed by Council subject to any approval necessary pursuant to the Planning Act R.S.O. 1990, as amended. Read a first and second time this 18th day of April, 2018. Read a third time and finally passed this 18th day of April, 2018. Mayor - Alan Barfoot Clerk - Wendi Hunter Sutherland Z-14-17 620-005-09600 SCHEDULE"A" BY-LAW NUMBER 2018-032 TOWNSHIP OF GEORGIAN BLUFFS DATE PASSED 18th day of April. 2018 SIGNED: Mayor-Alan Barfoot Clerk-Wendi Hunter Subject Lands Part Lot 7, Concession 2 (Derby) Township of Georgian Bluffs 082535 Sideroad 6 Not to Scale Concession 20 [••—•w*"^-; fountain Lake pri^e A2-2018-032 TOWNSHIP OF GEOmCIAN BLUFFS Geographic Township ofKeppel ^ r-~- ~~ ' \ Amending Schedule "A", Map 1041 Sutherland Z-14-17 620-005-09600 SCHEDULE"B" BY-LAW NUMBER 2018-032 TOWNSHIP OF GEORGIAN BLUFFS DATE PASSED 18th day of April, 2018 SIGNED: Mayor - Alan Barfoot Clerk-Wendi Hunter GSCA: Regulation of Development, Interference with Wetlands and Alterations to Shorelines and Watercourses (Ontario Regulation 151/06) Regulation Map ON Parcels (approx.) 402S58 Grey Road 17 Part of Lot 23, Concession 19 Subject Property (approx.) Rolt No. 42-03-620-005-096-00 Ontario Regulstion 151/06 Township of Georgian Bluffs (Keppel) \^/^ Natural Hazard Area Scale = 1:5000 Our File: P12971 j Provinlcally Significant Weyand 0 75m /\/ GSC Streams l-nd.iy. \o\c:nbcr 11:', ?.»}" Amending Schedule "B", Map '04' Sutherland Z-14-17 620-005-09600 THE CORPORATION OF THE TOWNSHIP OF GEORGIAN BLUFFS BY-LAW NUMBER 2018-035 BEING a By-law to amend Zoning By-law No. 6-2003, as amended, of the Township of Georgian Bluffs. WHEREAS the Council of the Corporation of the Township of Georgian Bluffs deems it in the public interest to pass a By-law to amend Bylaw No. 6-2003. AND WHEREAS pursuant to the provisions of Section 34 of the Planning Act, R.S.O. 1990, as amended, By-laws may be amended by Councils of Municipalities; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF GEORGIAN BLUFFS ENACTS AS FOLLOWS: 1. By-law No. 6-2003 is hereby amended as it affects lands described as Part Lot 18, Georgian Range in the Township of Georgian Bluffs (geographic Township of Keppel), and shown on the Schedule affixed hereto. 2. Schedule A, Map '05' to By-law No. 6-2003, is hereby amended by adding to the Schedule, 'R2-2018-035' as shown on the Schedule attached hereto and forming part: of this Bylaw. 3. Section 11, is hereby amended by adding the following: "11.5.79 Notwithstanding Sections 4.17.4 and 11 to this Bylaw, on lands described as Part Lot 18, Georgian Range in the geographic Township of Keppel, shown as (R2-2018-035' on Map [05' as amended, the environmental setback shall be reduced to 0 metres for residential development. All other provisions of Bylaw 6-2003 shall apply." 4. The Environmental Protection zone shall be realigned as per Schedule TV to this By-law. 5. Schedule 'A' attached and all notations thereon are hereby declared to form part of this By-law. 6. This By-law shall come into force and take effect upon being passed by Council subject to any approval necessary pursuant to the Planning Act R.S.O. 1990, as amended. Read a first and second time this 18th day of April, 2018. Read a third time and finally passed this 18th day of April, 2018. Mayor-Alan Barfoot Clerk-Wendi Hunter Z-05-18Wynn 42-03-620-007-25600 SCHEDULE"A" BY-LAW NUMBER 2018-035 TOWNSHIP OF GEORGIAN BLUFFS DATE PASSED .__ 18th day of April. 2018 SIGNED: Mayor - Alan Barfoot Clerk-Wendi Hunter Subject Lands Part Lot 18, Georgian Range (Keppel) Township of Georgian Bluffs 505431 Grey Road 1 Not to Scale GSCA: Regulation of Development, Interference with Wetlands and Alterations to Shorelines and Waicrcouraes (Ontario Regulation 151/06) R»guuKwM«» W^3t Ctvv Ro*e t Pwrftd- :.n, ttcu»y»ft n.any r'^1 •iut»-WTtln»e><- f:l\v ^f.Mf Amending Schedule "A", Map '05' Z-05-18Wynn 42-03-620-007-25600 The Corporation of the Township of Georgian Bluffs By-law Number 2018-033 Being a by-law to regulate the placement of Election Signs and to amend By-law 81-2012. Whereas paragraph 7 of section 11(3) of the Municipal Act, S.O. 2001, as amended, authorizes municipalities to enact by-laws respecting structures, including fences and signs; and Whereas the Council of the Corporation of the Township of Georgian Bluffs deems it expedient to regulate the placement of election signs within the Township of Georgian Bluffs; Now Therefore the Council of the Corporation of the Township of Georgian Bluffs enacts as follows: 1. Definitions “Boulevard” means that portion of a highway which may be paved, unpaved, grassed or landscaped with other materials between the Township property line and the curb line but does not include the sidewalk and any centre median strip or island separating two (2) roadways; “By-law Enforcement Officer” means a by-law enforcement officer appointed by Council of The Corporation of the Township of Georgian Bluffs; “Campaign Office” means a building or portion of a building which is used by a candidate or an agent of a candidate as part of an election campaign and where a candidate’s campaign staff are normally present and the public may enter to obtain information about the candidate; “Candidate” shall have the same meaning as in the Canada Elections Act, 2000 the Election Act or the Municipal Elections Act, 1996, as amended, as applicable; “Clerk” shall mean the Clerk of the Township of Georgian Bluffs; “Daylighting Triangle” shall mean, on a corner lot, the triangular space formed by the street lines and a line drawn from a point in one street line to a point in the other street line, each such point being nine (9) metres measured along the street line from the point of intersection of the street lines. Where the two street lines do not intersect at a point, the point of intersection of the street lines shall Election Sign By-law 2018-033 Page 1 of 7 be deemed to be the intersection of the projection of the street lines (the intersection of the tangents to the street lines). “Election Sign” means: i. any sign advertising or promoting a candidate in a federal, provincial or municipal election including an election for a local board or commission; ii. any sign intended to influence persons to vote for or against any candidate in any election, or any question or by law submitted to the electors in accordance with the Municipal Elections Act 1996; or iii. a vehicle where a large or predominant portion of the vehicle is used for purposes of campaigning; “Height” means the vertical distance measured from the lowest grade level at the base of the sign to the highest point of the same sign; “Highway” includes a common and public highway, street, avenue, parkway, square, place, bridge, viaduct or trestle, any part of which is intended for or used by the general public for the passage of vehicles and includes the area between the lateral property lines thereof; “Illuminated” means lighted by any means whatsoever including direct, indirect, internal and external sources of illumination; “Mobile Sign” means any sign mounted on a trailer or other freestanding structure, which is designed in such a manner so as to facilitate its movement from place to place, but does not include a sign attached to a motorized vehicle where the principal use of the vehicle is for the transportation of people, goods or other materials; “Owner” means the registered owner of the lands and includes any person, firm, partnership, corporation, institution, religious or philanthropic organization government or governmental agency controlling maintaining or occupying the lands upon which a sign is or will be erected or displayed; “Public Buildings” shall mean buildings that are owned by or are under the control of the Township of Georgian Bluffs, the County of Grey, the Province of Ontario or the Government of Canada, or any of their agencies, boards, or commissions; “Public Property” shall mean property that is owned by or is under the control of the Township of Georgian Bluffs, the County of Grey, the Province of Ontario or the Government of Canada, or any of their agencies, boards, or commissions and includes public highways and road allowances; Election Sign By-law 2018-033 Page 2 of 7 “Registered Third Party” means an individual, corporation or trade union which intends to incur expenses for advertising in support of or in opposition to a candidate or question on a ballot, and that is registered under section 88.6 of the Municipal Elections Act, 1996, as amended. “Road Allowance” means the part of the highway located between the shoulder of the highway and the lateral property line of the abutting property; “Rotating Sign” means any sign or portion of a sign which rotates on an axis; “Sign” shall mean any device object or thing which creates a design or conveys a message or which is designed to convey a message and which is erected, located or fixed on any real property for the purposes of conveying any type of message and shall include a flag and/or a vehicle and includes any identification, notice, description, illustration or advertising device which is: i. illuminated or non-illuminated; ii. visible from any street; iii. located on any property; or iv. exposed to the public; “Sign Area” means the area of the sign within the perimeter which forms the outside shape and: i. where the sign consists of two sides, the area of one side of the sign; or ii. where the sign consists of more than two sides, the total of the areas of each side of the sign “Township” means The Corporation of the Township of Georgian Bluffs; “Third Party Advertisement” means an Election Sign that has the purpose of promoting, supporting or opposing, i. a candidate, or ii. a “yes” or “no” answer to a question or by-law submitted in accordance with the Municipal Elections Act, 1996, as amended, “Voting Location” means the entire property where voting occurs and all boundaries associated with it when such voting location is located within public Election Sign By-law 2018-033 Page 3 of 7 premises and shall mean all the common elements when the voting location is located on private premises, but does not include a residence. 2. General 2.1 No person shall erect, attach, place or display an Election Sign except in accordance with the provisions of this by-law. 2.2 Only Candidates, Registered Third Parties, or their agents are permitted to erect Election Signs. 2.3 No person shall erect, place or display an Election Sign on private property without the permission of the property owner or tenant. 2.4 No permits shall be required from the Township prior to the erection of Election Signs with a maximum Sign Area of 2 square metres (21.5 square feet), and with a maximum Height of 2.5 metres. 2.5 Persons erecting Election Signs shall require a Township permit, issued in accordance with Sign By-law 81-2012 or its successor, for signs: 2.5.1 with a Sign Area over 2 square metres (21.5 square feet), or 2.5.2 with a Height greater than 2.5 metres 2.5.3 affixed to a building, and/or 2.5.4 identifying a Campaign Office. 2.6 No person shall erect an Election Sign which: 2.6.1 is attached to trees or utility poles; 2.6.2 has flashing lights or rotating parts; 2.6.3 is illuminated; or, 2.6.4 simulates any traffic control device. 2.7 No person shall deface or willfully cause damage to a lawfully erected Election Sign. 2.8 No person shall erect a Mobile Sign as an Election Sign. Election Sign By-law 2018-033 Page 4 of 7 2.9 No Election Sign shall contain the Township logo, crest, coat of arms, tag line, or seal, in whole or in part. 2.10 No person shall erect an Election Sign in or on any Voting Location and no vehicle containing an Election Sign visible to the outside or on the outside of said vehicle (i.e. wraps) shall be parked in any Voting Location. 2.11 No person shall erect an Election Sign within 10 metres of any Voting Location. 3. Election Signs on Public Property 3.1 No person shall erect an Election Sign on any Highway or Road Allowance under the jurisdiction of the Township, the County of Grey or the Ministry of Transportation, Ontario in contravention of this by-law or any by-laws, regulations, policies or procedures established by the County of Grey or the Ministry of Transportation, Ontario, as the case may be. 3.2 No person shall erect an Election sign on the property of, or on the Road Allowance in front of, any Public Building. 3.3 No person shall erect an Election Sign within a Daylighting Triangle, a bridge, overpass, median, island, central Boulevard, or sidewalk. 3.4 No person shall erect an Election Sign within 3 meters of a fire hydrant, curb, driveway or the travelled portion of a Highway; 3.5 No person shall erect an Election Sign in such a manner that the Election Sign obstructs the visibility of pedestrian and/or vehicular traffic. 4. Content of Signs – Registered Third Parties 4.1 A Third Party Advertisement shall include the following on all Election Sign(s) erected within the Municipality: 4.1.1 the name of the Registered Third Party; 4.1.2 the Municipality where the Registered Third Party is registered; and, 4.1.3 a telephone number, mailing or email address where the Registered Third Party may be contacted. Election Sign By-law 2018-033 Page 5 of 7 5. Timing 5.1 No person shall erect Election Signs for a municipal election or by-election until 60 days in advance of the last voting day for a municipal election or by-election. 5.2 No person shall erect Election Signs for a federal or provincial election until the day the writ of the election is issued. 5.3 All Election Signs erected shall be removed no later than 3 days following Voting Day of the Election for which the signs were erected or installed. 6. Removal of Unlawful Signs 6.1 Election Signs which are erected in violation of this by-law shall be removed by the By-law Enforcement Officer or other person designated by the Clerk, upon direction from the Clerk, and disposed of at the discretion of the Township. 6.2 The Clerk’s decision to authorize the removal of an Election Sign shall be final. 7. Penalties 7.1 Any person who contravenes any provision of this by-law is guilty of an offence and, upon conviction, is liable to the penalties specified by the Provincial Offences Act, R.S.O. 1990, as amended. 8. Amendment 8.1 Section 4, subsection b) of By-law Number 81-2012 is hereby repealed and replaced with the following: b) election signs erected in accordance with Election Sign By-law 2018-033, 9. Validity 9.1 In the event that any provision, or part thereof, of this by-law is found by a court of competent jurisdiction to be ultra vires, such provision or part thereof, shall be deemed to be severed, and the remaining portion of such provision and all provisions of this by-law shall remain in full force and effect. Election Sign By-law 2018-033 Page 6 of 7 10. Title 10.1 This by-law may be cited as the “Election Sign By-law.” 11. Force and Effect 11.1 This by-law shall come into force and effect upon the date of its enactment. Read a first and second time this 18th day of April, 2018. Read a third time and finally passed this 18th day of April, 2018. ______Mayor – Alan Barfoot ______Clerk – Wendi Hunter Election Sign By-law 2018-033 Page 7 of 7 The Corporation of the Township of Georgian Bluffs By-law Number 2018-034 Being a by-law to adopt a Policy to govern inscriptions on the Big Bay Cemetery Memorial Wall Whereas Part 7 of Subsection 11(3) of the Municipal Act, 2001 permits municipalities to pass by-laws regarding structures, including fences and signs; and Whereas a Memorial Wall has been built on property adjacent to the Big Bay Cemetery at 250709 Big Bay Sideroad, as an opportunity to memorialize people who have passed, and offer a quiet place of reflection and remembrance for family and friends; and Whereas the Council of the Township of Georgian deems it expedient to adopt a policy establishing standards and procedures for memorial inscriptions to be made upon the Memorial Wall at Big Bay Cemetery ; Now Therefore the Council of the Corporation of the Township of Georgian Bluffs enacts as follows: 1. That the Policy – Inscriptions on Big Bay Cemetery Memorial Wall, attached hereto as Schedule “A,” be adopted. 2. That this By-law shall come into force and effect upon being passed by Council. Read a first and second time this 18th day of April, 2018. Read a third time and finally passed this 18th day of April, 2018. ______Mayor – Alan Barfoot ______Clerk – Wendi Hunter By-law 2018-034 Page 1 of 3 Appendix A to By-law 2018-034 Policy for Inscriptions on Big Bay Cemetery Memorial Wall Objective To establish standards and procedures for memorial inscriptions to be made upon the Memorial Wall at Big Bay Cemetery, 250709 Big Bay Sideroad. 1. Background The Big Bay Cemetery Memorial Wall (the Wall) was erected as an opportunity to memorialize people who have passed, and offer a quiet place of reflection and remembrance for family and friends. The Wall is located on lands owned by the Township immediately to the east of Big Bay Cemetery, which lands do not form part of the actual cemetery. The lands upon which the Wall is erected cannot be used for burials or scattering of remains. For the purposes of this Policy, “inscription” means letters and numbers carved into the Wall, using sandblasting or other methods. 2. Responsibility 2.1. The Township Clerk or designate is authorized to receive and process applications for inscriptions. 2.2. The Township Clerk shall maintain and enforce this policy, and may update it from time to time as may be required. 3. General Rules 3.1. Each inscription shall be limited to the given names and surname, year of birth and year of death of the person being memorialized. e.g. – Jane Middle Doe 1900-2001 3.2. Inscriptions must be 3.2.1. made in Ariel font, one inch in height, in title style (upper and lower case letters) 3.2.2. have a clearance from other inscriptions (or the top, bottom or sides of the area provided for inscriptions, as the case may be) of one inch above and below, and two inches on either side 3.3. Inscription must be done professionally by a person with experience and qualifications in monument or memorial lettering. 3.4. Persons wishing to inscribe upon the Wall shall apply to the Clerk, in writing, of their intention. Such application shall include: 3.4.1. the name of the company contracted to complete the inscription, 3.4.2. an actual size proof of the inscription, 3.4.3. the proposed date that the inscription will be made, 3.4.4. an application fee as prescribed by the Township’s Fees and Charges By-law. By-law 2018-034 Page 2 of 3 3.5. The person applying for the inscription shall be responsible for the entire cost of making the inscription. 3.6. The first inscription shall be placed at the uppermost left corner of the place on the wall established for inscriptions. Each subsequent inscription shall be placed horizontally from left to right, then vertically as each horizontal line is filled. 3.7. Where there is not clarity regarding the placement of a new inscription, the Clerk shall make such determination. 4. Prohibitions 4.1. The Wall may not be used for memorializing pets or animals. 4.2. Inscriptions may not contain more information than is permitted in this policy. 4.3. No plaques or other attachments are permitted on the Wall. 4.4. Other monuments or memorabilia cannot be left in the area of the Wall. Anything left on, at or near the Wall shall be removed by Township staff and disposed of as staff sees appropriate. By-law 2018-034 Page 3 of 3 The Corporation of the Township of Georgian Bluffs By-law Number 2018-036 Being a By-law to confirm the proceedings of the Council meeting of the Corporation of the Township of Georgian Bluffs held on April 18, 2018. Whereas, Section 5 (1) of the Municipal Act S.O. 2001, c. 25 states that the powers of a municipality shall be exercised by Council; and Whereas, Section 5 (3) of the Municipal Act S.O. 2001, c. 25 provides that municipal power shall by exercised by by-law; and Whereas, the Council of the Corporation of the Township of Georgian Bluffs deems it expedient and necessary that the proceedings of the Council meeting held on April 18, 2018 are confirmed and adopted. Therefore, the Council of the Corporation of the Township of Georgian Bluffs enacts the following: 1. That the actions of the Council of the Corporation of the Township of Georgian Bluffs at its meeting held on April 18, 2018, in respect to each motion and resolution passed, reports received and direction given by the Council at the said meeting, are hereby adopted and confirmed. 2. That the Mayor and the proper Officials of the Corporation are hereby authorized and directed to do all things necessary to give effect to the said actions of the Council. 3. That the Mayor and Clerk are authorized and directed to execute all documents necessary in that behalf, and the Clerk is authorized and directed to affix the Seal of the Corporation to all such documents. 4. That this by-law shall come into force and effect upon being passed by Council. Read a first and second time this 18th day of April, 2018. Read a third time and finally passed this 18th day of April, 2018. ______ Mayor – Alan Barfoot ______ Clerk – Wendi Hunter By-law 2018-036 Page 1 of 1